SECTION A: FOUNDATIONS AND BASIC COMMITMENTS

_____________________________________________________________________________

AA	School District Legal Status

ABA	Community Involvement in Decision Making (Also KC) ABB	Staff Involvement in Decision Making (Also GBB) ABC	Student Involvement in Decision Making (Also JFB)

AC	Nondiscrimination
ACA	Nondiscrimination on the Basis of Sex ACAA                               Sexual Harassment
ACB	Nondiscrimination on the Basis of Disability

AD	Development of Philosophy of Education ADA                         Educational Philosophy
AE	School District Goals and Objectives

AF	Commitment to Accomplishment
AFA	Evaluation of School Board Operational Procedures (Also BK) AFB	Evaluation of the Superintendent (Also CBG)
AFBA	Evaluation of the Treasurer (Also BCCB) AFC                          Evaluation of Professional Staff (Also GCN)
AFCA	Evaluation of School Counselors (Also GCNA) AFD                          Evaluation of Classified Staff (Also GDN)
AFE	Evaluation of Instructional Programs (Also IM) AFI	Evaluation of Educational Resources

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McDonald Local School District, McDonald, Ohio

File: AA

SCHOOL DISTRICT LEGAL STATUS

The United States Constitution grants the individual states responsibility for public education.

The Ohio General Assembly is under mandate by the Ohio Constitution to provide for the organization, administration and control of the public school system supported by public funds. The Ohio Constitution also mandates a State Board of Education (SBOE) and a Superintendent of Public Instruction, the respective powers and duties of which are prescribed by State law.

The Ohio General Assembly has also established a State Department of Education (through which policies and directives of the SBOE and Superintendent of Public Instruction are administered) and has established specific types of school districts.

The McDonald Local School District is classified as a local school district governed by a locally elected Board of Education.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Amend. X Ohio Const. Art. VI, 2; 3; 4
ORC 3311.01; 3311.02; 3311.03; 3311.04; 3311.05 3311.16 through 3311.19

BBA, School Board Powers and Duties BBB, School Board Elections
LBB, Cooperative Educational Programs

McDonald Local School District, McDonald, Ohio

File: ABA (Also KC)

COMMUNITY INVOLVEMENT IN DECISION MAKING

Community participation in the schools is essential to promote and maintain the quality of education for all students.

In addition to electing fellow citizens to represent them on the Board, all citizens may express ideas, concerns and judgments about the schools to the administration, to the staff, to any appointed advisory bodies and ultimately to the Board. Ideas should be addressed to the responsible individual in an appropriate fashion.

Residents may be invited by the Board to act as advisers, individually and in groups, in such areas as:

1.	clarifying general ideas and attitudes held by residents in regard to the schools;

2.	assisting in developing Board policies under which the District is to be managed;

3.	assisting in establishing administrative arrangements and procedures designed to help implement these policies;

4.	determining the purposes of curriculum and special services to be provided for students;

5.	evaluating the extent to which these purposes are being achieved by present policies and/or

6.	studying a specific problem or set of closely related problems about which a decision must be made.

The Board gives consideration to the advice it receives from individuals and community groups. Final authority for all decisions rests with the Board.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22 OAC 3301-35-04

1 of 2

File: ABA (Also KC)

CROSS REFS.: AD, Development of Philosophy of Education
AFA, Evaluation of School Board Operational Procedures (Also BK) BCE, Board Committees
BCF, Advisory Committees to the Board IF, Curriculum Development

2 of 2

McDonald Local School District, McDonald, Ohio

File: ABB (Also GBB)

STAFF INVOLVEMENT IN DECISION MAKING

The District maintains an environment that supports personal and organizational performance excellence by allowing all employees the opportunity to develop and use their full potential to achieve District goals and objectives.

There should be an exchange of ideas and pertinent information among all elements of a school district. Morale is enhanced when employees are assured that their voices are heard by those in positions of administrative authority.

All employees have the opportunity to bring their ideas and/or concerns to the Board through the recognized administrative channels. Final authority for all decisions rests with the Board.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: OAC 3301-35-05

CROSS REFS.: AD, Development of Philosophy of Education BCE, Board Committees
BCF, Advisory Committees to the Board
BF, Board Policy Development and Adoption CCB, Staff Relations and Lines of Authority CD, Management Team
CE, Administrative Councils, Cabinets and Committees DBD, Budget Planning (Five-Year Forecast)
GCD, Professional Staff Hiring GDD, Classified Staff Hiring IF, Curriculum Development

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: ABC (Also JFB)

STUDENT INVOLVEMENT IN DECISION MAKING

Students share responsibility for developing a climate in the school that is conducive to learning. Through participation in the decision-making process, students can be an important resource for the improvement of the school, the educational system and the community. Periodically, students may be asked to review Board policies and school rules and procedures. Final authority for all decisions rests with the Board.

A student may be elected to serve on the Board as a representative for the student body, in an advisory capacity only, to better facilitate communication between the Board and the students, to increase awareness of the democratic process within the District and to improve the opportunity for participation in the decision-making process.

The student must be a high school student elected by the student body to serve for a one-year term.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: OAC 3301-35-04

CROSS REFS.: AD, Development of Philosophy of Education BCE, Board Committees
BCF, Advisory Committees to the Board JF, Student Rights and Responsibilities Student Handbooks

McDonald Local School District, McDonald, Ohio

File: AC

NONDISCRIMINATION

The Board’s policy of nondiscrimination extends to students, staff, job applicants, the general public and individuals with whom it does business and applies to race, color, national origin, ancestry, citizenship status, religion, sex, economic status, age, disability or military status.

The Board does not discriminate on the basis of legally acquired genetic information.

The Board does not permit discriminatory practices and views harassment as a form of discrimination. Harassment is defined as intimidation by threats of or actual physical violence; the creation, by whatever means including the use of electronic communications devices, of a climate of hostility or intimidation; or the use of language, conduct or symbols in such a manner as to be commonly understood to convey hatred, contempt or prejudice or to have the effect of insulting or stigmatizing an individual.

Employees or students who engage in discrimination of another employee or student shall be subject to disciplinary action.

Permission, consent or assumption of risk by an individual subjected to discrimination does not lessen the prohibition contained in this policy.

No one shall retaliate against an employee or student because he/she files a grievance; assists or participates in an investigation, proceeding or hearing regarding the charge of discrimination of an individual; or because he/she has opposed language or conduct that violates this policy.

The Board designates the following individual to serve as the District’s compliance officer/civil rights coordinator:

Title: Superintendent
Address: 600 Iowa Avenue, McDonald, OH 44437 Phone number: 330-530-8051
Email: rostr@mcdonald.k12.oh.us

The name, title, and contact information of this individual is annually published in District handbooks and on the District website.

The compliance officer is responsible for coordinating the District’s efforts to comply with applicable Federal and State laws and regulations, including the District’s duty to address any inquires or complaints regarding discrimination/retaliation or denial of equal access in a prompt and equitable manner.

1 of 3

File: AC

Reports and Complaints of Unlawful Discrimination/Harassment

All persons associated with the District, including, but not limited to, the Board, administration, staff, students and third parties are encouraged to promptly report incidents of unlawful discrimination/harassment.

The Board has developed complaint procedures, which are made available to every member of the school community. The Board also has identified disciplinary penalties, which may be imposed on the offender(s).

Matters, including the identity of both the charging party and the accused, are kept confidential to the extent possible.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2016] [Re-adoption date: December 19, 2016]

LEGAL REFS.: Civil Rights Act, Title VI; 42 USC 2000d et seq.
Civil Rights Act, (Amended 1972), Title VII; 42 USC 2000e et seq. Education Amendments of 1972, Title IX; 20 USC 1681 et seq. Executive Order 11246, as amended by Executive Order 11375 Equal Pay Act; 29 USC 206
Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq. Rehabilitation Act; 29 USC 794
Individuals with Disabilities Education Act; 20 USC 1400 et seq. Age Discrimination in Employment Act; 29 USC 623 Immigration Reform and Control Act; 8 USC 1324a et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. Ohio Const. Art. I, Section 2
ORC Chapter 3323 Chapter 4112
OAC 3301-35-02

2 of 3

McDonald Local School District, McDonald, Ohio

File: AC

CROSS REFS.: ACA, Nondiscrimination on the Basis of Sex ACAA, Sexual Harassment
ACB, Nondiscrimination on the Basis of Disability
EDE, Computer/Online Services (Acceptable Use and Internet Safety) GBA, Equal Opportunity Employment
GBO, Verification of Employment Eligibility IGAB, Human Relations Education
IGBA, Programs for Students with Disabilities JB, Equal Educational Opportunities
JFC, Student Conduct (Zero Tolerance) JFCEA, Gangs
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) Staff Handbooks
Student Handbooks

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

3 of 3

McDonald Local School District, McDonald, Ohio

File: ACA/ACAA

NONDISCRIMINATION ON THE BASIS OF SEX/ SEXUAL HARASSMENT

The U.S. Department of Education has published regulations for implementing Title IX of the Education Amendments of 1972, which prohibits sex discrimination in federally assisted education programs.

Title IX states, in part: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of or be subjected to discrimination under any education program or activity receiving federal financial assistance.”

The Board ensures compliance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964 and the regulations promulgated through the U.S. Department of Education.

All persons associated with the District, including, but not limited to, the Board, administration, staff, students, and third parties are expected to conduct themselves at all times so as to provide an atmosphere free from sex discrimination and sexual harassment. Sex discrimination and sexual harassment, whether verbal or nonverbal, occurring inside or outside of District buildings, on other District-owned property or at school-sponsored social functions/activities, is illegal and unacceptable and will not be tolerated. The District may have an obligation to investigate and/or respond to sexual harassment occurring off school grounds, when the harassment creates a hostile environment within the school setting. Any person who engages in sexual harassment while acting as a member of the school community is in violation of this policy.

The District takes measures to eliminate harassment, prevent its recurrence and address its effects, and will implement interim measures as deemed necessary.

Definition of Sexual Harassment: Unwelcome sexual advances, requests for sexual favors or other verbal, nonverbal, or physical conduct of a sexual nature may constitute sexual harassment when:

1.	submission to such conduct is made, either explicitly or implicitly, a term or condition of a person’s employment or status in a class, educational program or activity;

2.	submission to, or rejection of, such conduct by an individual is used as the basis for employment or education decisions affecting such individual or

3.	such conduct has the purpose or effect of unreasonably interfering with an individual’s work or educational performance by creating an intimidating, hostile or offensive environment, or by interfering with one’s ability to participate in or benefit from a class or educational program or activity.

1 of 3

File: ACA/ACAA

Sexual violence is a form of sexual harassment and refers to physical sexual acts perpetrated against a person’s will, or where a person is incapable of giving consent. Examples of sexual violence include but are not limited to, rape, sexual assault, sexual battery, sexual abuse, and sexual coercion.

Sexual harassment includes gender-based harassment, which refers to unwelcome conduct based on an individual’s actual or perceived sex, (including harassment based on gender identity and nonconformity with sex stereotypes), and not necessarily involving conduct of a sexual nature.

Examples of sexual harassment-type conduct may include, but are not limited to, unwanted sexual advances; demands for sexual favors in exchange for favorable treatment or continued employment; grooming; repeated sexual jokes, flirtations, advances or propositions; verbal abuse of a sexual nature; graphic verbal commentary relating to an individual’s body, sexual prowess or sexual deficiencies; coerced sexual activities; any unwanted physical contact; sexually suggestive or obscene comments or gestures; or displays in the workplace of sexually suggestive or obscene objects or pictures. Whether any act or comment constitutes sexual harassment-type conduct is often dependent on the individual recipient.

All of these types of harassment are considered forms of sex discrimination prohibited by Title IX.

The Board has developed informal and formal discrimination and harassment complaint procedures. The procedures provide for impartial investigation free from conflicts of interest. The Board also has identified disciplinary measures that may be imposed upon the offender. Nothing in this policy or procedure prevents an individual from pursuing action through State and/or Federal law, contacting law enforcement, or from filing a complaint with the United States Department of Education, Office of Civil Rights, the Ohio Civil Rights Commission or the Equal Employment Opportunity Commission.

The Board designates the following individual to serve as the District’s Title IX Coordinator:

Title: Director of Student Services Elementary Principal
Address: 600 Iowa Avenue, McDonald, OH 44437 Phone number: 330-530-8051
Email: krumje@mcdonald.k12.oh.us veccd@mcdonald.k12.oh.us

The Title IX Coordinator serves as the grievance officer and coordinates the District’s efforts to comply with and carry out responsibilities under Title IX, including any complaint under Title IX. He/She is vested with the authority and responsibility for investigating all sexual harassment complaints in accordance with the procedures set forth in the accompanying regulation and staff and student handbooks.

2 of 3

File: ACA/ACAA

Confidentiality/Retaliation

Sexual harassment matters, including the identity of both the charging party and the accused, are kept confidential to the extent possible, consistent with the Board’s legal obligations to investigate. Although discipline may be imposed against the accused upon a finding of guilt, the District prohibits retaliation for an individual’s participation in, and/or initiation of a sex discrimination/sexual harassment complaint investigation, including instances where the complaint is not substantiated. The District takes reasonable steps to prevent retaliation and takes strong responsive action if retaliation occurs.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: December 19, 2016]

LEGAL REFS.:

CROSS REFS.:

Civil Rights Act, Title VI; 42 USC 2000d et seq. Civil Rights Act, Title VII; 42 USC 2000e et seq.
Education Amendments of 1972, Title IX; 20 USC 1681 et seq. Executive Order 11246, as amended by Executive Order 11375 Equal Pay Act; 29 USC 206
Ohio Const. Art. I, Section 2 ORC Chapter 4112

AC, Nondiscrimination
GBA, Equal Opportunity Employment
GBD, Board-Staff Communications (Also BG) GBH, Staff-Student Relations (Also JM) IGDJ, Interscholastic Athletics
JB, Equal Educational Opportunities JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JHG, Reporting Child Abuse
Staff Handbooks Student Handbooks

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

3 of 3

McDonald Local School District, McDonald, Ohio

File: ACA-P/ACAA-P

NONDISCRIMATION ON THE BASIS OF SEX/SEXUAL HARASSMENT GRIEVANCE PROCEDURES

The Board has created informal and formal discrimination and harassment grievance procedures, providing for a prompt and impartial investigation free of conflicts of interest. All students and District employees are required to fully cooperate when asked to participate in an investigation.

Members of the school community and third parties are encouraged to promptly report incidents of sex discrimination or sexual harassment. Complaints may be filed with any District employee, or directly with the Title IX Coordinator. District employees are required to report these incidents to the Title IX Coordinator upon becoming aware of an incident, and failure to do so may result in disciplinary action.

Complaints of sex discrimination or sexual harassment must be filed within 180 calendar days of the alleged incident, as delays in filing complaints can make it difficult to investigate. Both the informal and formal grievance procedures are completed within 60 days of the date the incident was reported to the Title IX Coordinator, unless extenuating circumstances exist. Periodic updates are made as appropriate during the investigation.

The Title IX Coordinator determines whether or not, by “a preponderance of the evidence,” the alleged victim’s allegations are true. “A preponderance of the evidence” means that evidence must show the alleged discrimination/sexual harassment was more likely than not to have occurred.

Pending the final outcome of an informal or formal investigation, the District institutes interim measures to protect the alleged victim and informs him/her of available support services. Interim measures may include, but are not limited to: a District-enforced no contact order, schedule changes, academic modifications for the alleged victim, and/or school counseling for the alleged victim. These measures should ensure the alleged victim continues to have equal access to all education programs and activities and the safety of all students is protected.

If any of the named officials are the accused or are the alleged victim, the Board designates an alternate investigator and retains final decision-making authority.

All matters involving sexual harassment complaints remain confidential to the extent possible.

Informal Procedure for Addressing Complaints

An informal grievance procedure can be used when the Title IX Coordinator deems it appropriate and/or when the parties involved (alleged victim and accused) agree that an informal process is appropriate and sufficient. The informal process is not used when the alleged discrimination or harassment may constitute sexual violence or any other criminal act.

1 of 3

File: ACA-P/ACAA-P

The Title IX Coordinator gathers enough information during the informal process to understand and resolve the complaint. The Title IX Coordinator proposes an informal solution based on this fact-gathering process, which may include, but not be limited to: requiring the accused to undergo training on harassment/discrimination, requiring all students and staff to undergo such training, and instituting protective mechanisms for the alleged victim.

Either party has the right to terminate the informal procedure at any time and pursue a remedy under the formal grievance procedure.

Formal Procedure for Addressing Complaints

While the formal grievance procedure may serve as the first step toward the resolution of a charge of sex discrimination or sexual harassment, it also is available when the informal procedure fails to resolve the complaint.

Through the formal grievance procedure, the Title IX Coordinator attempts to resolve the complaint in the following way:

1.	The Title IX Coordinator promptly confers with the charging party/alleged victim in order to obtain a clear understanding of that party’s statement of the alleged facts. The statement is put in writing by the Title IX Coordinator and signed by the charging party/alleged victim as a testament to the statement’s accuracy.

2.	The Title IX Coordinator meets with the charged party in order to obtain his/her response to the complaint. The response is put in writing by the Title IX Coordinator and signed by the charged party as a testament to the statement’s accuracy.

3.	The Title IX Coordinator holds as many meetings with the parties and witnesses (if any) as are necessary to gather facts. The dates of meetings and the facts gathered are all put in writing. The investigation is adequate, reliable, impartial and prompt, and allows both parties an equal opportunity to present witnesses and other evidence.

4.	At the conclusion of the investigation, the Title IX Coordinator prepares a written report summarizing: the evidence gathered during the investigation and whether the allegations were substantiated; whether any Board policies or student or employee codes of conduct were violated; any recommendations for corrective action. The investigation report indicates if any measures must be instituted to protect the alleged victim. Such measures may include, but are not limited to extending any interim measures taken during the investigation. The report also informs the alleged victim of available support services, which at a minimum includes offering school counseling services if the alleged victim is a student.

2 of 3

File: ACA-P/ACAA-P

Notice of Outcome

Both the alleged victim and the accused are provided written notice of the outcome of the complaint.

If either party disagrees with the decision of the Title IX Coordinator, he/she may appeal to the Superintendent. After reviewing the record made by the Title IX Coordinator, the Superintendent may attempt to gather further evidence necessary to decide the case and to determine appropriate action to be taken. The decision of the Superintendent is final.

Disciplinary Action

Any disciplinary action is carried out in accordance with Board policies, student and employee codes of conduct, State and Federal law, and, when applicable, the negotiated agreement. When recommending discipline, the Title IX Coordinator considers the totality of the circumstances involved, including the ages and maturity levels of those involved. The Title IX Coordinator and the Superintendent determine if a recommendation for expulsion for an accused student or discharge for an accused employee should be made. If this recommendation is made and a hearing is required, the hearing shall be held in accordance with Board policy, State law and/or the negotiated agreement. Both the parties shall have an equal right to attend the hearing, have a representative and parent (if student) present, present evidence, and question witnesses.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016) (Re-approval date: December 19, 2016)

3 of 3

McDonald Local School District, McDonald, Ohio

File: ACAA-E

SEXUAL HARASSMENT COMPLAINT FORM

Date of Report 	

Employee/Student Name 	

Position or Grade _____________________________ Building 	

Date and Time of Alleged Harassment 	

Location of Alleged Harassment 	

Name of Alleged Harasser 	

Position or Grade _____________________________ Building 	

Description of the Incident(s) 	

Name of Witnesses, if any, and Involvement 	

Your Reaction 	

Signature of Complainant 	

1 of 2

File: ACAA-E

ADMINISTRATIVE FOLLOW-UP

Date of Investigation 	

Investigation Details 	

Action Taken 	

Date of Follow-Up Conference 	

Results of the Conference 	

Date of Final Report 	

Date Copy Sent to Complainant 	

Signature of Grievance Officer 	

2 of 2

McDonald Local School District, McDonald, Ohio

File: ACB

NONDISCRIMINATION ON THE BASIS OF DISABILITY

The Board maintains that discrimination against a qualified person with a disability solely on the basis of disability is unfair. To the extent possible, a qualified person with a disability should be in the mainstream of life in a school community. In addition, the District is the recipient of federal funds and therefore must be in compliance with all laws and regulations that deal with individuals with disabilities.

Accordingly, employees of the District comply with the law and Board policy to ensure nondiscrimination on the basis of disability. The following is expected.

1.	No one discriminates against qualified persons with a disability in any aspect of school employment solely on the basis of disability.

2.	Facilities, programs and activities are made available to qualified persons with a disability.

3.	Free appropriate public education at elementary and secondary levels, including nonacademic and extracurricular services and activities, are provided to qualified persons with a disability.

4.	No one excludes any qualified person with a disability, solely on the basis of disability, from participation in any preschool education, day care, adult education or career-technical education program.

5.	Each qualified person with a disability is provided with the same health, welfare and other social services that are provided to others.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: Individuals with Disabilities Education Act; 20 USC 1400 et seq. Rehabilitation Act of 1973; 29 USC 794
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. ORC Chapter 3323
Chapter 4112

1 of 2

File: ACB

CROSS REFS.: AC, Nondiscrimination
GBA, Equal Opportunity Employment
IGBA, Programs for Students with Disabilities IGDJ, Interscholastic Athletics
JB, Equal Educational Opportunities JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) Staff Handbooks
Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: AD

DEVELOPMENT OF PHILOSOPHY OF EDUCATION

The Board’s philosophy of education gives direction to the educational program and daily operations of the District.

Periodically, the policy committee of the Board and the Superintendent evaluate the philosophy of education. Suggestions from both the staff and community are considered.

The committee revises or confirms the existing philosophy or writes a new statement of philosophy as needed. The committee presents its recommendation regarding a philosophy of education to the Board for adoption or re-adoption.

All building and curriculum philosophies reflect and extend the Board’s philosophy. The Superintendent disseminates the Board’s philosophy of education to all staff members and directs that it be published in all handbooks.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-02; 3301-35-03; 3301-35-04; 3301-35-05

ABA, Community Involvement in Decision Making (Also KC) ABB, Staff Involvement in Decision Making (Also GBB) ABC, Student Involvement in Decision Making (Also JFB) ADA, Educational Philosophy
BF, Board Policy Development and Adoption BFG, Policy Review and Evaluation

McDonald Local School District, McDonald, Ohio

File: ADA

EDUCATIONAL PHILOSOPHY

The Board is committed to providing a program of education that is consistent with the following tenets.

1.	Education contributes to the continuous improvement of our democratic society and the cultures it encompasses through the development of concerned, contributing and patriotic citizens.

2.	The dignity and worth of the individual is respected. Each individual is given the opportunity to participate in our society to the best of his/her ability.

3.	The educational program is conducive to the optimum intellectual, physical, social and emotional development of all youth.

4.	Basic knowledge, skills, understandings and appreciations are necessary for full-life functioning.

5.	All youth are introduced to the humanities and the arts and provided the opportunity to pursue further studies in these areas.

6.	The immediate and projected personal and societal needs of our youth receive continuous appraisal.

7.	The development of self-appraisal skills, decision-making techniques and self-discipline by our youth helps them in assuming the responsibility for setting realistic immediate and long-range personal, academic and career goals.

8.	The development of moral and ethical values on the part of youth is an important aspect of personal maturity for which the parents assume the primary responsibility.
However, the schools strive to reinforce their efforts.

9.	Continuous physical, mental and emotional growth and development is promoted through the maintenance of appropriate educational programs for youth.

10.	Self-realization and self-expression are encouraged.

11.	The educational program meets or exceeds the State Board of Education standards.

12.	The development and implementation of a program of continuous evaluation based upon stated goals and objectives are necessary for effective program revision and improvement.

1 of 2

File: ADA

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: OAC 3301-35-02; 3301-35-03

CROSS REFS.: AD, Development of Philosophy of Education AE, School District Goals and Objectives
IA, Instructional Goals Continuous Improvement Plan

2 of 2

McDonald Local School District, McDonald, Ohio

File: AE

SCHOOL DISTRICT GOALS AND OBJECTIVES

1.	Develop Mastery of Basic Skills. The District promotes the acquisition of basic comprehension, communication and computation skills to the greatest extent possible for each student. Efforts are made to offer each student opportunities to master the basic skills needed to pursue his/her chosen goals.

2.	Gain Knowledge and Experience in Natural Sciences, Social Sciences, Humanities and Fine Arts. The District provides opportunities and encouragement for students to gain knowledge and experience in the sciences, humanities and arts.

3.	Develop a Positive Self-Image. The District attempts to respond to each student’s need to develop a positive self-image and enhances his/her ability to determine, understand and examine his/her own capabilities, interests and goals.

4.	Develop Skills of Constructive and Critical Thinking. The District fosters skills of constructive and critical thinking in order to enable each student to deal effectively with conditions and problems in an independent, self-fulfilling and responsible manner.

5.	Develop Skills Appropriate to a Technological Society. The District provides students with information necessary to function in a rapidly changing workplace.

6.	Develop Respect for Others and the Law. The District promotes the development of students to enable them to become mature, responsible citizens with respect for the rights of others and the law.

7.	Gain Lifelong Learning Skills. The District promotes an eagerness for learning that encourages each student to continue to benefit from educational opportunities beyond formal schooling.

8.	Gain Understanding of Value Systems, Cultures and Heritage. The District provides an opportunity for each student to gain knowledge and understanding of social skills so that he/she is prepared to participate responsibly and successfully in a pluralistic society.

9.	Gain Understanding of Economic Roles in Society. The District encourages each student to gain a critical understanding of his/her role as a producer and consumer of goods and services and of the principles involved in the production of goods and services.

1 of 2

File: AE

10.	Gain Knowledge and Understanding of the Environment. The District encourages student development of an appreciation for the maintenance, protection and improvement of the physical environment.

11.	Develop Positive Health Habits and Physical Skills. The District helps students develop good habits concerning care of the body and avoidance of harmful effects of drugs, alcohol and tobacco. Lifelong physical fitness, including lifetime recreational skills, is promoted.

12.	Develop Within the Community a Sense of Pride in the Schools. The District highlights the strengths of the education program and invites the community to participate in school functions.

13.	Continual Evaluation and Revision of Curriculum. The District provides, through the evaluation process, a curriculum that is pertinent to student and community needs.

[Adoption date: October 10, 2016]

LEGAL REFS.: OAC 3301-35-02; 3301-35-04

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC) ADA, Educational Philosophy
IA, Instructional Goals
IAA, Instructional Objectives
KA, School-Community Relations Goals Continuous Improvement Plan

2 of 2

McDonald Local School District, McDonald, Ohio

File: AF

COMMITMENT TO ACCOMPLISHMENT

Evaluation of District operations is a chief responsibility of the Board and is the only means of determining whether the educational goals adopted are being achieved.

The evaluation program may include, but is not limited to, the following areas:

1.	curriculum and instruction;

2.	students, dropouts and graduates;

3.	school personnel;

4.	buildings and equipment;

5.	business operations and

6.	operations of the Board.

Appraising the success of the instructional program is particularly important. Only through an awareness of the strengths and shortcomings of the program can the Board and the Superintendent have a sound basis for making improvements. The improvements are made by the Superintendent through the implementation of policies adopted by the Board.

The Board:

1.	assesses the District’s operations and achievement of goals by information gathered from the Superintendent and the Treasurer;

2.	evaluates the Superintendent and the Treasurer according to job descriptions and Board expectations and

3.	evaluates itself according to its established goals and purposes.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.22; 3313.60 3319.01; 3319.02
OAC 3301-35-03; 3301-35-04; 3301-35-05
1 of 2

File: AF

CROSS REFS.: AE, School District Goals and Objectives
AFA, Evaluation of School Board Operational Procedures (Also BK) AFB, Evaluation of the Superintendent (Also CBG)
AFBA, Evaluation of the Treasurer (Also BCCB) AFC, Evaluation of Professional Staff (Also GCN) AFD Evaluation of Classified Staff (Also GDN) AFE, Evaluation of Instructional Programs (Also IM) AFI, Evaluation of Educational Resources
BCC, Qualifications and Duties of the Treasurer CBA, Qualifications and Duties of the Superintendent

2 of 2

McDonald Local School District, McDonald, Ohio

File: AFA (Also BK)

EVALUATION OF SCHOOL BOARD OPERATIONAL PROCEDURES

The Board may plan and carries through a periodic appraisal of its functioning as a board. This appraisal considers the broad realm of relationships and activities inherent in Board responsibilities.

The appraisal process and instrument are determined by the Board. The following are areas of Board operations and relationships representative of those in which objectives may be set and progress appraised:

1.	Board meetings;

2.	policy development;

3.	fiscal management;

4.	long-range/strategic planning;

5.	Board role in educational program development;

6.	Board member orientation;

7.	Board member development;

8.	Board officer performance;

9.	Board-Superintendent relationships;

10.	Board-Treasurer relationships;

11.	Board-staff relationships;

12.	Board-community relationships;

13.	legislative and governmental relationships and

14.	management team development and utilization.

The Superintendent and others who regularly work with the Board are asked to participate in establishing objectives and reviewing progress.

1 of 2

File: AFA (Also BK)

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC) AF, Commitment to Accomplishment
BA, Board Operation Goals BCB, Board Officers
BCCD, Board-Treasurer Relationship
BCD, Board-Superintendent Relationship (Also CBI) BD, School Board Meetings
BF, Board Policy Development and Adoption BG, Board-Staff Communications (Also GBD) BHA, New Board Member Orientation
CD, Management Team
DA, Fiscal Management Goals
KA, School-Community Relations Goals

2 of 2

McDonald Local School District, McDonald, Ohio

File: AFA-E (Also BK-E)

EVALUATION OF SCHOOL BOARD OPERATIONAL PROCEDURES

Boards of education expect a high level of performance from those who are employed to run the schools. Stakeholders also expect a high level of performance from those who are elected to govern the schools.

Each Board should set aside some time on a regular basis to compare individual assessments of how well the governing body is functioning. It is important for the Board to establish a plan to regularly analyze its method of operation. The results of evaluation should be used in setting goals for improved operations in the future.

SELF-EVALUATION INSTRUMENT

Using the numbering system below, rate each item: 1 - ineffective; 2 - somewhat ineffective; 3 - somewhat effective; 4 - effective; 5 - highly effective.

Board Meetings - Official action can be taken only when the Board is in session. Therefore, each meeting must be organized for maximum efficiency.

1	2

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

____	____

____	____

____	____

5	The Board:

____	reads agenda and background materials well in advance of meeting.

____	makes public feel welcome; provides agenda, minutes and related materials.

____	assures that meeting time, place and facilities are convenient for the Board, staff and public.

____	does not present new issues of complex nature for immediate action.

____	does not abuse privilege of tabling important issues.

____	demonstrates knowledge and use of good parliamentary procedure.

1 of 6

McDonald Local School District, McDonald, Ohio

File: AFA-E (Also BK-E)

1	2

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

____	____

____	____

____	____

____	____

5	The Board:

____	makes distinction between the Board’s role and function of administrators.

____	expects staff input and the Superintendent’s recommendation on key issues.

____	equally applies the public participation policy to all speakers.

____	makes the most productive use of meeting time.

____	conducts all meetings in accordance with the Open Meetings Act (Sunshine Law).

____	selects officers on basis of ability.

____	has procedure for submitting agenda items.

Board-Community Relations - As elected officials, Board members have the responsibility to be representative, to be responsive and to be effective agents of change. The Board:

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	____

____	actively seeks input from the community in establishing goals and objectives.

____	gives full support and cooperation to parent and community organizations with student-centered missions.

____	establishes a close working relationship with other units of government.

____	is actively involved in state and federal education legislation.

____	maintains effective two-way communication between District officials and residents of the District.

____	ensures the best possible relationship between District officials and the media.

2 of 6

File: AFA-E (Also BK-E)

1	2

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

5	The Board:

____	makes best use of facilities and resources in meeting needs of the community.

____	provides leadership in securing maximum community support for a good educational program.

____	approves an annual budget within resources that can be certified in the “fiscal certificate.”

Board-Administrator Relations	The Board:

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____    evaluates the performance of both the Superintendent and the Treasurer on a regular basis and pursuant to State law.

____	assures that the Superintendent complies with Board policies regarding annual staff evaluations.

____	works and plans with District administrators in the spirit of mutual trust and confidence.

____	recognizes the Superintendent as the chief executive officer and educational leader of the District.

____	provides District administrators opportunity for professional growth.

____	avoids interference with duties that are the responsibility of District administrators.

____	solicits input from the Superintendent in developing and maintaining a comprehensive and legally compliant Board policy manual.

____	addresses potential problems between the Board and District administrators promptly as issues arise.

3 of 6

File: AFA-E (Also BK-E)

1	2

____ ____

____ ____

3	4

____	____

____	____

5	The Board:

____	defends District administrators from unjust and unfounded criticism.

____	utilizes the management team concept of operating the District.

Board-Staff Relations - The Board seeks maximum input from staff on educational issues while retaining decision-making authority and responsibility for the operation of the District. The Board:

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	approves job descriptions for all positions.

____	adopts appropriate personnel policies in the areas of employment evaluation, reduction in force and related matters.

____	encourages professional growth through staff development, in-service programs, visitations and conferences.

____	refers complaints to appropriate District administrators for discussion and resolution.

____	preserves and maintains management rights in all labor relations agreements.

Instructional Program	The Board:

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	provides equal access to curriculum as well as cocurricular and extracurricular activities to all students.

____	approves all curriculum changes including course additions and deletions.

____	balances the overall needs of students and community with efforts of special interest groups to influence the curriculum.

4 of 6

File: AFA-E (Also BK-E)

1	2

____ ____

____ ____

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

____	____

____	____

5	The Board:

____	encourages suggestions for curriculum improvement from students, staff and community.

____	safeguards the privacy of student records.

____	encourages a positive approach to student discipline.

____	safeguards the rights of students to due process.

____	provides policies that implement the educational standards of the State Board of Education.

Personal Qualities - Maximum results as a Board member will be achieved only if high ethical standards of conduct are maintained in all personal, business and public activities. As a Board member, I:

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____	am courteous and respectful of fellow Board members.

____	keep the education and welfare of students as my primary concern.

____	represent the best interests of all stakeholders rather than special interest groups.

____	understand the need for compromise; abide by decisions of the majority.

____	channel complaints and potential problems through proper administrative channels.

____	have made the time commitment necessary to become an informed and effective Board member.

____	reach decisions on the merits of issues and the best available evidence.

____	participate in in-service programs at regional, state and national levels.

5 of 6

File: AFA-E (Also BK-E)

1	2

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

5	As a Board member, I:

____	do not individually or unilaterally make decisions or commitments on the Board’s behalf.

____	am open and honest with other Board members and administrators, share information and avoid “surprises” whenever possible.

____	am familiar with and abide by the OSBA Board Member Code of Ethics.

Additional Comments:

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

McDonald Local School District, McDonald, Ohio

6 of 6

McDonald Local School District, McDonald, Ohio

File: AFB (Also CBG)

EVALUATION OF THE SUPERINTENDENT

The Board evaluates the performance of the Superintendent in order to assist both the Board and the Superintendent in the proper discharge of their responsibilities and to enable the Board to provide the District with the best possible leadership.

Through evaluation of the Superintendent, the Board strives to:

1.	clarify the role of the Superintendent as seen by the Board;

2.	develop harmonious working relationships between the Board and the Superintendent;

3.	provide administrative leadership for the District and

4.	identify strengths and weaknesses of the Superintendent’s performance.

Criteria for the evaluation of the Superintendent are based upon the Superintendent’s job description and relate directly to each of the tasks described. The job description and any revisions thereto are developed in consultation with the Superintendent and adopted by the Board.

The Board evaluates the abilities and services of the Superintendent at least once a year.

The evaluation of the Superintendent’s abilities and performance is written and made available to and discussed with the Superintendent. The Board considers the evaluation of the Superintendent in acting to renew or nonrenew his/her contract.

This evaluation procedure does not create an expectancy of continued employment. Nothing contained herein prevents the Board from making any final determination regarding the renewal or nonrenewal of the Superintendent’s contract.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3319.01; 3319.16

CROSS REFS.: AF, Commitment to Accomplishment BDC, Executive Sessions
CBA, Qualifications and Duties of the Superintendent CBC, Superintendent’s Contract
CBI, Board-Superintendent Relationship (Also BCD)

McDonald Local School District, McDonald, Ohio

File: AFBA (Also BCCB)

EVALUATION OF THE TREASURER

The Board evaluates the performance of the Treasurer in order to assist both the Board and the Treasurer in the proper discharge of their responsibilities and to enable the Board to provide the District with the best possible leadership.

The objectives of the Board’s evaluation of the Treasurer are to:

1.	promote professional excellence to improve the skills of the Treasurer;

2.	improve the quality of District business practices and

3.	provide a basis for the review of the Treasurer’s performance.

Criteria for the evaluation of the Treasurer are based upon the Treasurer’s job description and relate directly to each of the tasks described. The job description and any revisions thereto are developed in consultation with the Treasurer and adopted by the Board.

The evaluation of the Treasurer’s abilities and performance is written and made available to and discussed with the Treasurer. The Board considers the evaluation of the Treasurer in acting to renew or nonrenew his/her contract.

Evaluation criteria are reviewed as necessary or as requested by the Treasurer, but not less frequently than annually. Any proposed revision of the evaluation criteria is provided to the Treasurer for his/her comments before its adoption.

This evaluation procedure does not create an expectancy of continued employment. Nothing contained herein prevents the Board from making any final determination regarding the renewal or nonrenewal of the Treasurer’s contract.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.22 3319.16

CROSS REFS.: AF, Commitment to Accomplishment
BCC, Qualifications and Duties of the Treasurer BCCA, Incapacity of the Treasurer
BCCC, Treasurer’s Contract
BCCD, Board-Treasurer Relationship BDC, Executive Sessions

McDonald Local School District, McDonald, Ohio

File: AFC-1 (Also GCN-1)

EVALUATION OF PROFESSIONAL STAFF (Ohio Teacher Evaluation System)

A determination of the efficiency and effectiveness of the teaching staff is a critical factor in the overall operation of the District. The Board evaluates teachers in accordance with State law and the standards-based statewide teacher evaluation framework adopted by the State Board of Education (SBOE).

The Board directs the Superintendent/designee to implement this policy in accordance with State law. The requirements of this policy prevail over any conflicting provisions of collective bargaining agreements entered into on or after September 24, 2012.

Notwithstanding Ohio Revised Code Section (RC) 3319.09, this policy applies to any person employed under a teacher license issued under RC 3319, or under a professional or permanent teacher’s certificate issued under former RC 3319.222, and who spends at least 50% of the time employed providing content-related student instruction. This teacher evaluation policy does not apply to substitute teachers or instructors of adult education.

Credentialed Evaluators

Evaluations carried out under this policy are conducted by persons holding evaluator credentials established by the Ohio Department of Education (ODE). Evaluators must complete state-sponsored evaluation training and pass the online credentialing assessment. The Board adopts a list of approved credentialed evaluators chosen from ODE’s list.

Effectiveness Rating

Teachers are assigned an effectiveness rating of Accomplished, Skilled, Developing or Ineffective. This rating will be determined based on 50% teacher performance and 50% student growth measures. Student growth will be determined through multiple measures.

Annually, the Board submits to ODE the number of teachers assigned an effectiveness rating, aggregated by the teacher preparation programs from which, and the years in which, the teachers graduated. The name of, or any personally identifiable information about, any teacher reported in compliance with this provision cannot be required.

Teacher Performance Calculation

Teachers are evaluated via two formal observations and periodic classroom walk-throughs. The teacher performance measure is based on the Ohio Standards for the Teaching Profession.

The Superintendent/designee selects/develops evaluation tools to calculate teacher performance. The Board directs the Superintendent/designee to develop procedures for these evaluation tools.
1 of 4

File: AFC-1 (Also GCN-1)

Student Growth Calculation

For the purpose of this policy, student growth means the change in student achievement for an individual student between two or more points in time. Student growth is evaluated by a combination of: (1) Value-added data or an alternative student academic progress measure if adopted under RC 3302.03(C)(1)(e); (2) ODE-approved assessments and/or (3) Board-determined measures. When available, value-added data or an alternative student academic progress measure if adopted under RC 3302.03(C)(1)(e) shall be included in the multiple measures used to evaluate student growth in proportion to the part of the teacher’s schedule of courses or subjects for which the value-added progress dimension is applicable.

If a teacher’s schedule is comprised only of courses or subjects for which value-added data is applicable, the entire student academic growth factor of the evaluation for such teachers shall be based on the value-added progress dimension.

Value-added data based on the results of state assessments administered in the 2014-2015 and 2015-2016 school years will not be used to assess student academic growth. Such data also will not be used when making dismissal, retention, tenure or compensation decisions. The Board may administer ODE-approved assessments and/or local measures of student growth using state-designed criteria and guidance for teachers of subjects where value-added scores from state assessments are not available. Evaluations for teachers of grade levels and subject areas for which the value-added progress dimension is applicable, and where no other measure is available to determine student academic growth, shall be based solely on teacher performance.

Students with 45 or more excused or unexcused absences during the full academic year will not be included in the calculation of student academic growth. Data from Board-determined multiple measures will be converted to a score of: (1) Least Effective, (2) Approaching Average, (3) Average, (4) Above Average or (5) Most Effective student growth levels.

Professional Growth and Improvement Plans

Teachers with a final summative rating of Accomplished must develop professional growth plans and choose their credentialed evaluators from the Board-approved evaluator list.

Teachers with a final summative rating of Skilled must develop professional growth plans collaboratively with their credentialed evaluators from the Board-approved evaluator list and will have input on their credentialed evaluator.

Teachers with a final summative rating of Developing must develop professional growth plans with their credentialed evaluators. The Superintendent/designee approves the professional growth plan and assigns the credentialed evaluator

2 of 4

File: AFC-1 (Also GCN-1)

Teachers with a final summative rating of Ineffective must develop an improvement plan with their credentialed evaluators. The Superintendent/designee approves the improvement plan and assigns the credentialed evaluator.

Evaluation Time Line

District administrators evaluate teachers annually. Annual evaluations include two formal observations at least 30 minutes each and periodic classroom walk-throughs. Teachers, who are on limited or extended limited contracts pursuant to State law and under consideration for nonrenewal, receive at least three formal observations during the evaluation cycle.

All teacher evaluations are completed by May 1. Teachers evaluated under this policy are provided with a written copy of their evaluation results by May 10.

The Board evaluates teachers receiving effectiveness ratings of Accomplished on those teachers’ most recent evaluations carried out under this policy, and whose student growth measures are at least average or higher every three years. Such evaluations are completed by May 1 of the evaluation year. Teachers evaluated on this basis are provided a written copy of their evaluation results by May 10 of the evaluation year. In years when an evaluation will not take place, one observation is carried out and at least one conference with the teacher is held.

The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’ most recent evaluations carried out under this policy, and whose student growth measures are at least average or higher every two years. Biennial evaluations conducted under this policy are completed by May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided a written copy of their evaluation results by May 10 of the evaluation year. In years when an evaluation will not take place, one observation is carried out and at least one conference with the teacher is held.

Testing for Ineffective Teachers in Core Subjects

Beginning with the 2015-2016 school year, teachers of core subject areas, as defined by State law, who have received a rating of Ineffective for two of the three most recent school years must register for and take all written examinations of content knowledge selected by ODE.

Retention and Promotion

The Board uses evaluation results for retention and promotion decisions. The Board adopts procedures for use by District administrators in making retention and promotion decisions based on evaluation results.

Seniority shall not be the basis for making retention decisions, except when choosing between teachers who have comparable evaluations.

3 of 4

File: AFC-1 (Also GCN-1)

Poorly Performing Teachers

The Board uses evaluation results for removing poorly performing teachers. The Board adopts procedures for removing poorly performing teachers based on evaluation results.

Professional Development

The Board allocates financial resources to support professional development in compliance with State law and the SBOE’s evaluation framework.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: June 17, 2013]
[Re-adoption date: June 15, 2015] [Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3319.11; 3319.111; 3319.112; 3319.114; 3319.16; 3319.58 Chapter 4117
OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans

CONTRACT REF.:	Teachers’ Negotiated Agreement

4 of 4

McDonald Local School District, McDonald, Ohio

File: AFC-2 (Also GCN-2)

EVALUATION OF PROFESSIONAL STAFF (Administrators Both Professional and Classified)

The Superintendent institutes and maintains a comprehensive program for the evaluation of administrative personnel. Administrative personnel are all persons issued contracts in accordance with the Ohio Revised Code. Evaluations should assist administrators in developing their professional abilities in order to increase the effectiveness of District management.

The purpose of administrator evaluations is to assess the performance of administrators, to provide information upon which to base employment and personnel decisions and to comply with State law. All administrators are evaluated annually. In the year an administrator’s contract does not expire, the evaluation is completed by the end of the contract year, and a copy is given to the administrator.

In the year an administrator’s contract does expire, two evaluations are completed, one preliminary and one final. The preliminary evaluation is conducted at least 60 days prior to June 1 and prior to any Board action on the employee’s contract. A written copy of the preliminary evaluation is given to the administrator at this time. Evaluations are considered by the Board in determining whether to re-employ administrators.

The final evaluation includes the Superintendent’s intended recommendation for the contract of the employee. A written copy of the final evaluation must be provided to the employee at least five days prior to the Board’s action to renew or nonrenew the employee’s contract. The employee may request a meeting with the Board prior to any Board action on his/her contract. The employee may have a representative of his/her choice at the meeting.

The evaluation measures the administrator’s effectiveness in performing the duties included in his/her written job description and the specific objectives and plans developed in consultation with the Superintendent.

Evaluation criteria for each position are in written form and are made available to the administrator. The results of the evaluations are kept in personnel records maintained in the central office. The evaluated administrator has the right to attach a memorandum to the written evaluation. Evaluation documents, as well as information relating thereto, are accessible to each evaluatee and/or his/her representative.

This evaluation procedure does not create an expectancy of continued employment. Nothing contained herein prevents the Board from making any final determination regarding the renewal or nonrenewal of an administrator’s contract.

1 of 3

File: AFC-2 (Also GCN-2)

Ohio Principal Evaluation System (OPES)

Procedures for evaluating principals and assistant principals are based on principles comparable to the Ohio Teacher Evaluation System, but are tailored to the duties and responsibilities of principals and assistant principals and the environment in which they work. Principals and assistant principals are evaluated under the above system, with the inclusion of the following components.

Principals and assistant principals are assigned an effectiveness rating of Accomplished, Skilled, Developing or Ineffective. This rating will be determined based on 50% measures of principal or assistant principal performance and 50% student growth measures. Student academic growth is determined through multiple measures.

Principals and assistant principals are evaluated via two formal observations and periodic building walk-throughs. The 50% principal and assistant principal performance measure is based on the Ohio Standards for Principals. Proficiency on the standards includes consideration of professional goal setting, communication and professionalism, and skills and knowledge.

Student academic growth is evaluated by a combination of: (1) Value-added data; (2) Ohio Department of Education (ODE)-approved assessments and/or (3) Board-determined measures. When available, value-added data shall be included in the multiple measures used to evaluate student growth.

Value-added data based on the results of state assessments administered in the 2014-2015 and 2015-2016 school years will not be used to assess student academic growth. Such data also will not be used when making dismissal, retention, tenure or compensation decisions.

The principal’s performance rating is combined with the results of student growth measures to produce a summative evaluation rating according to ODE requirements.

The Superintendent/designee evaluates all principals and assistant principals annually. Annual evaluations include two formal observations at least 30 minutes each and periodic building walk-throughs.

The Board allocates financial resources to support professional development in compliance with State law and the State Board of Education’s evaluation framework.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

2 of 3

File: AFC-2 (Also GCN-2)

LEGAL REFS.:

CROSS REFS.:

ORC 3319.02; 3319.03; 3319.04; 3319.111; 3319.16; 3319.17; 3319.171; 3319.22
OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records

3 of 3

McDonald Local School District, McDonald, Ohio

File: AFC-2-P (Also GCN-2-P)

EVALUATION OF PROFESSIONAL STAFF (Administrators Both Professional and Classified)

To assist administrators in the development of their professional abilities, to provide information for employment decisions and to comply with mandates of State law, the following procedures are employed by the Superintendent/designee in evaluating administrative personnel.

1. An initial meeting is held by the Superintendent prior to the school year with the assistant superintendents and administrators to discuss specific measurable objectives and plans for their achievement. A statement of these objectives and plans is submitted by each administrator to the Superintendent/designee at a time specified. These objectives and plans are written and maintained in each administrator’s personnel file.

2. The evaluator employs the evaluation criteria, which are designed to measure the administrator’s effectiveness in performing the duties set forth in his/her written job description. All administrators will be evaluated prior to the end of their contract year. The evaluator will also assess the administrator’s progress in meeting plans and objectives set for that school year. Areas of outstanding, satisfactory and poor performance will be noted. The Superintendent/designee will meet with each administrator to discuss the written evaluation. The evaluatee is given a copy of the evaluation and has an opportunity to discuss it with the evaluator at this second meeting.

3. An ongoing dialogue concerning the administrator’s objectives will continue and the evaluator and evaluatee will meet as needed or requested.

4. For those employees whose contracts are expiring at the end of the current school year, two evaluations must be completed. A written copy of the preliminary evaluation must be received by the employee at least 60 days prior to any Board action on the employee’s contract. A final evaluation must include the Superintendent’s intended recommendation for the contract of the employee. A written copy of the final evaluation must be provided to the employee at least five days prior to the Board’s action to renew or nonrenew the employee’s contract.

5. The employee may request a meeting with the Board prior to any Board action on his/her contract. The employee may have a representative of his/her choice at the meeting.

6. Assistant superintendents, business managers, principals, assistant principals and other administrators are automatically re-employed for a period of one year, or for two years if such person has been employed by the District for three or more years, if they are not evaluated according to State law or provided a meeting, if requested, to discuss their renewal or nonrenewal.
1 of 2

File: AFC-2-P (Also GCN-2-P)

7. All evaluation criteria, procedures and written job descriptions are reviewed annually by the Superintendent/designee and revised as necessary.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: AFCA (Also GCNA)

EVALUATION OF SCHOOL COUNSELORS

Professional school counselors offer students access to high-quality services that support students’ academic, career and social/emotional development. The Board evaluates school counselors in accordance with State law and the standards-based statewide counselor evaluation framework adopted by the State Board of Education (SBOE). The framework is aligned with the Ohio Standards for School Counselors.

The Board directs the Superintendent/designee to implement this policy in accordance with State law. The policy becomes operative at the expiration of any collective bargaining agreement covering school counselors that is in effect on September 29, 2015. The requirements of this policy prevail over any conflicting provisions of collective bargaining agreements entered into on or after September 29, 2015.

Annually, the Board submits to the Ohio Department of Education (ODE) a report regarding implementation of this policy. The name of, or any personally identifiable information about, any counselor reported in compliance with this provision cannot be required.

Effectiveness Rating

School counselors are assigned an effectiveness rating of Accomplished, Skilled, Developing or Ineffective. Each school counselor is evaluated based on multiple factors including performance on all areas identified by the standards for school counselors and the ability to produce positive student outcomes using metrics in order to determine the holistic final summative rating of effectiveness according to ODE requirements. The choice of metrics for student outcomes will be determined locally and will include information from the school or school district’s report card when appropriate.

Evaluation Time Line

District administrators evaluate school counselors annually except as otherwise appropriate for high performing school counselors. Annual evaluations include two formal observations of at least 30 minutes each and informal observations. Counselors will be provided with a written report of the evaluation.

The Board evaluates school counselors receiving effectiveness ratings of Accomplished on the counselors’ most recent evaluations carried out under this policy, and whose metric of student outcomes for the most recent school year for which data is available is skilled or higher on the evaluation rubric every three years. In years when an evaluation will not take place, one observation is carried out and at least one conference with the counselor is held.

1 of 3

File: AFCA (Also GCNA)

The Board evaluates school counselors receiving effectiveness ratings of Skilled on the counselors’ most recent evaluations carried out under this policy, and whose metric of student outcomes for the most recent school year for which data is available is skilled or higher on the evaluation rubric every two years. In years when an evaluation will not take place, one observation is carried out and at least one conference with the counselor is held.

Professional Growth and Improvement Plans

School counselors with a final summative rating of Accomplished must develop a professional growth plan.

School counselors with a final summative rating of Skilled must develop a professional growth plan collaboratively with their evaluator.

School counselors with a final summative rating of Developing must develop a professional growth plan with their evaluator. The Superintendent/designee approves the professional growth plan.

School counselors with a final summative rating of Ineffective must develop an improvement plan with their evaluator. The Superintendent/designee approves the improvement plan.

The District has discretion to place a school counselor on an improvement plan at any time based on deficiencies in any individual component of the evaluation system.

Retention and Promotion

The Board uses evaluation results for retention and promotion decisions for school counselors beginning with the 2017-2018 school year. The Board adopts procedures for use by District administrators in making retention and promotion decisions based on evaluation results.

Poorly Performing Counselors

The Board uses evaluation results for removing poorly performing counselors beginning with the 2017-2018 school year. The Board adopts procedures for removing poorly performing school counselors based on evaluation results.

Professional Development

The Board allocates financial resources to support professional development in compliance with State law and the SBOE’s evaluation framework.

2 of 3

File: AFCA (Also GCNA)

[Adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3319.113; 3319.61 3302.03
Chapter 4117 OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans

CONTRACT REF.:	Teachers’ Negotiated Agreement

3 of 3

McDonald Local School District, McDonald, Ohio

File: AFD (Also GDN)

EVALUATION OF CLASSIFIED STAFF

Regular evaluation of all classified staff is intended to bring about improved services and to provide a continuing record of the service of each employee and evidence on which to base decisions relative to assignment and re-employment.

The Superintendent establishes a continuing program of performance evaluation for the classified staff. The program includes written evaluations and a means of making the results known to the evaluated employee.

The services of all classified staff employees are evaluated. Procedures used in the evaluation process are subject to Board approval or in accordance with the negotiated agreement and/or State law.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC Chapter 124 Chapter 4117 3319.081
OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records

CONTRACT REF.: Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: AFE (Also IM)

EVALUATION OF INSTRUCTIONAL PROGRAMS

The Board believes that accountability for student performance and progress is a shared responsibility of teachers, administrators, parents and the Board. Individual student progress and the instructional efforts of the District are evaluated systematically. It is the responsibility of the Superintendent and the instructional staff to report periodically to the Board on the progress the District is making towards the attainment of its instructional goals.

The Board directs the Superintendent to develop and implement a systematic plan for the continuous evaluation of the instructional program against the goals established by the Board. The Superintendent/designee employs such tests and methods as may be deemed appropriate in the Superintendent’s/designee’s sound professional judgment. The assessment program follows the evaluation procedures set forth in the courses of study and curriculum guides.

The purposes of the evaluation process are to:

1.	monitor the progress of individual students;

2.	identify strengths and weaknesses of existing instructional programs;

3.	provide data for decision making regarding additions to, modification of or deletions from the existing instructional programs;

4.	report to the public the relationship between the stated instructional goals of the District and student achievement and

5.	all other relevant data that the Superintendent deems necessary.

The Superintendent is instructed to remain informed relative to current research and successful practices and to employ the best and most reliable methods and measures in the evaluative process. The results of the testing programs are used as a part of the evaluation.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-03; 3301-35-04; 3301-35-06; 3301-35-07

AF, Commitment to Accomplishment

McDonald Local School District, McDonald, Ohio

IA, Instructional Goals
IAA, Instructional Objectives IL, Testing Programs

McDonald Local School District, McDonald, Ohio

File: AFI

EVALUATION OF EDUCATIONAL RESOURCES

The Superintendent evaluates the effectiveness of the educational resources used by the District to achieve the District’s educational goals and objectives.

The individual resource areas are assessed yearly while the overall program is assessed every three years according to professionally recognized criteria and procedures.

Following are the educational resources listed in the State Board of Education standards.

1.	Professional and classified staff are recruited, employed, assigned, evaluated and provided in-service education without unlawful discrimination.

2.	Instructional materials and equipment support attainment of objectives specified in courses of study.

3.	Facilities accommodate the enrollment and the philosophy of education and educational goals of the school.

4.	Student health and safety are safeguarded by an organized program of school health services designed to identify student health problems and to coordinate school and community health resources for students.

5.	Student cumulative records are maintained.

6.	Student admission, placement and withdrawal are processed according to established procedures.

7.	Student attendance and conduct are administered according to established objectives and procedures.

8.	School guidance services are provided for students in accordance with a written plan adopted by the Board.

9.	Student activity programs are operated in accordance with the Board’s philosophy of education and educational goals and safeguard the interest of the school, participants and spectators. Schools will not sponsor interscholastic athletics for students in kindergarten through sixth grade.

10.	A planned community relations program is implemented to encourage citizen participation in, and support for, the educational program.

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File: AFI

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: OAC 3301-35-03; 3301-35-04

CROSS REFS.: AC, Nondiscrimination
AF, Commitment to Accomplishment FA, Facilities Development Goals IA, Instructional Goals
IF, Curriculum Development
IGD, Cocurricular and Extracurricular Activities IJ, Guidance Program
IK, Academic Achievement
IKE, Promotion and Retention of Students JEC, School Admission
JEDA, Truancy JHF, Student Safety JO, Student Records
KA, School-Community Relations Goals

2 of 2

McDonald Local School District, McDonald, Ohio

SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS

_____________________________________________________________________________

BA	Board Operation Goals

BB	School Board Legal Status
BBA	School Board Powers and Duties
BBAA	Board Member Authority (And Duties) BBB                          School Board Elections
BBBA                                Board Member Qualifications BBBB                                Board Member Oath of Office
BBE	Unexpired Term Fulfillment (Board Vacancy) BBF	Board Member Code of Ethics
BBFA	Board Member Conflict of Interest

BCA	Board Organizational Meeting BCB	Board Officers
BCC	Qualifications and Duties of the Treasurer BCCA                                Incapacity of the Treasurer
BCCB	Evaluation of the Treasurer (Also AFBA) BCCC	Treasurer’s Contract
BCCD	Board-Treasurer Relationship
BCD	Board-Superintendent Relationship (Also CBI) BCE	Board Committees
BCF	Advisory Committees to the Board
BCFA	Business Advisory Council to the Board BCG                         School Board Attorney
BCH	Consultants to the Board

BD                    School Board Meetings BDC                         Executive Sessions
BDDA	Notification of Meetings BDDB	Agenda Format
BDDC	Agenda Preparation and Dissemination BDDF	Voting Method
BDDG	Minutes
BDDH	Public Participation at Board Meetings (Also KD)
BDDJ	Broadcasting and Taping of Board Meetings (Also KBCD)

BF	Board Policy Development and Adoption
BFCA	Board Review of Procedures (Also CHB) BFD                          Policy Dissemination
BFE	Administration in Policy Absence (Also CHD) BFF	Suspension of Policies
BFG	Policy Review and Evaluation

McDonald Local School District, McDonald, Ohio

SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS (Continued)

BG	Board-Staff Communications (Also GBD)

BHA	New Board Member Orientation
BHBA	School Board Conferences, Conventions and Workshops BHD                         Board Member Compensation and Expenses

BI	School Board Legislative Program

BJA	Liaison with School Boards Associations

BK	Evaluation of School Board Operational Procedures (Also AFA)

File: BA

BOARD OPERATION GOALS

The primary responsibility of the Board is to establish purposes, programs and procedures which produce the educational achievement needed by District students. The Board is also responsible for wise management of resources available to the District. The Board must fulfill these responsibilities by functioning primarily as a legislative body to formulate and adopt policy, by selecting an executive officer to implement policy and by evaluating the results. The Board carries out its functions openly, while seeking the involvement and contributions of the public, students and staff in its decision-making processes.

In accordance with these principles, the Board seeks to achieve the following goals to:

1.	concentrate the Board’s collective effort on its policymaking and planning responsibilities;

2.	formulate Board policies that best serve the educational interests of each student ;

3.	provide the Superintendent with sufficient and adequate guidelines for implementing Board policies;

4.	maintain effective communication with the school community, the staff and the students in order to maintain awareness of attitudes, opinions, desires and ideas;

5.	allow those responsible for carrying out objectives to contribute to their formation;

6.	conduct Board business openly, soliciting and encouraging broad-based involvement in the decision-making process by the public, students and staff and

7.	review its performance relative to the goals on a periodic basis.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.17; 3313.20(A); 3313.47

CROSS REF.:	AFA, Evaluation of School Board Operational Procedures (Also BK)

McDonald Local School District, McDonald, Ohio

File: BB

SCHOOL BOARD LEGAL STATUS

The Ohio General Assembly has delegated responsibility for the conduct of public schools in each school district to a local board of education. Boards of education are political subdivisions of the state and members of a board are officials elected by the citizens of a district to represent them in the management of the public schools.

Legally, a board of education is a body politic and corporate, capable of suing and being sued; contracting and being contracted with; acquiring, holding, possessing and disposing of real and personal property; and taking and holding in trust for use of the district any grant or gift of land, money or other personal property.

The Board of the McDonald Local School District is composed of five members elected by the citizens of the District. A regular term is four years.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: ORC 3311.01; 3311.02; 3311.03; 3311.04; 3311.05; 3311.19 3313.01; 3313.02; 3313.09; 3313.17

CROSS REFS.: AA, School District Legal Status
BBA, School Board Powers and Duties BBB, School Board Elections

McDonald Local School District, McDonald, Ohio

File: BBA

SCHOOL BOARD POWERS AND DUTIES

Under the laws of the state of Ohio, the Board acts as the governing body of the public schools. Within the extent of its legal powers, the Board has responsibilities for operating the District in accordance with the desires of local citizens who elect its members.

The Board’s major responsibilities are to:

1.	select and employ a Superintendent;

2.	select and employ a Treasurer;

3.	determine and approve the annual budget and appropriations;

4.	provide needed facilities;

5.	provide for the funds necessary to finance the operation of the District;

6.	consider and approve or reject the recommendations of the Superintendent in all matters of policy, appointment or dismissal of employees, salary schedules, courses of study, selection of textbooks and other matters pertaining to the operation of the District;

7.	require reports of the Superintendent concerning the conditions, efficiency and needs of the District;

8.	evaluate the effectiveness with which the District is achieving the educational purposes of the Board;

9.	inform the public about the progress and needs of the District and to solicit and weigh public opinion as it affects the District and

10.	adopt policies for its governance and the governance of its employees and the students of the District.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

1 of 2

File: BBA

LEGAL REFS.: ORC 3313.17; 3313.18; 3313.20(A); 3313.22; 3313.37; 3313.375; 3313.39; 3313.47
3315.07 3319.01
5705.01(A); 5705.03; 5705.28

CROSS REFS.: BB, School Board Legal Status BBAA, Board Member Authority

2 of 2

McDonald Local School District, McDonald, Ohio

File: BBAA

BOARD MEMBER AUTHORITY (And Duties)

Because all powers of the Board lie in its action as a group, individual members exercise their authority over District affairs only as they vote to take action at a legal meeting of the Board.

An individual Board member acts on behalf of the Board only when, by vote, the Board has delegated authority to the member.

It is the duty of the individual members of the Board to attend all legally called meetings of the Board, except for compelling reasons to the contrary, to participate in normal Board business operations and represent all citizens’ interests in matters affecting education.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22
3313.18; 3313.33

CROSS REF.: BBA, School Board Powers and Duties

McDonald Local School District, McDonald, Ohio

File: BBB

SCHOOL BOARD ELECTIONS

Members of the Board are elected at large by the qualified voters of the District on a nonpartisan ballot on the first Tuesday following the first Monday in November in odd-numbered years.

Each Board member is elected to a four-year term of office, which begins on the first day of January after the election. Terms expire on December 31, except as otherwise provided by law. In a four-year period, terms are staggered so that two members are elected in one-half of the four-year period, and three elected in the other half.

Candidates for election are nominated by petition. In local and exempted village school districts, the petition must be signed by 25 qualified electors of the district.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3.01
3313.01; 3313.02; 3313.04; 3313.05; 3313.07; 3313.08; 3313.09 3501.01; 3501.02(D); 3501.38
3513.254; 3513.255; 3513.256

CROSS REFS.: BB, School Board Legal Status
LBB, Cooperative Educational Programs

McDonald Local School District, McDonald, Ohio

File: BBBA

BOARD MEMBER QUALIFICATIONS

Under State law, a board member must be an elector residing in the District. To qualify as an elector, a person must be a citizen of the United States, 18 years of age or older, a resident of the state for at least 30 days prior to the election and a resident of the county and precinct in which he/she offers to vote for at least 30 days prior to the election.

A variety of other public positions, elected and appointed, have been determined by the General Assembly or the courts to be incompatible with board membership. Generally, offices are considered incompatible when one is subordinate to, or in any way provides a check upon, the other, or when it is physically impossible for one person to discharge the duties of both positions.

Before taking office, each person elected or appointed to the Board is required by law to take an oath of office.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: ORC 3311.19
3313.02; 3313.10; 3313.13; 3313.70 3503.01
Chapter 3517

CROSS REFS.: BBBB, Board Member Oath of Office
BBE, Unexpired Term Fulfillment (Board Vacancy) BBFA, Board Member Conflict of Interest
LBB, Cooperative Educational Programs

McDonald Local School District, McDonald, Ohio

File: BBBB

BOARD MEMBER OATH OF OFFICE

Before entering upon the duties of his/her office, each person elected or appointed a member of the Board takes an oath to support the Constitution of the United States and the state of Ohio and that he/she will perform faithfully the duties of his/her office. Such oath may be administered by the Treasurer, any member of the Board or any person qualified to administer an oath.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 3.24 3313.10

CROSS REF.:	BBBA, Board Member Qualifications

McDonald Local School District, McDonald, Ohio

File: BBBB-E

BOARD MEMBER OATH OF OFFICE

“Do you solemnly swear (or affirm) that you will support the Constitution of the United States and the Constitution of the state of Ohio; and that you will faithfully and impartially discharge your duties as members of the Board of Education of the McDonald Local School District, Trumbull County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified.” The answer is “I do.”

Member’s Signature

McDonald Local School District, McDonald, Ohio

File: BBE

UNEXPIRED TERM FULFILLMENT (Board Vacancy)

A vacancy on the Board may be caused by:

1.	death;

2.	nonresidence;

3.	resignation;

4.	removal from office;

5.	failure of a person elected or appointed to qualify within 10 days after the organization of the Board or of his/her appointment or election;

6.	relocation beyond District boundaries or

7.	absence from Board meetings for a period of 90 days, if the reasons for the absence are declared insufficient by a two-thirds vote of the remaining Board members. (The vote must be taken not earlier than 30 days after the 90-day period of absence.)

Any such vacancy will be filled by the Board at its next regular or special meeting not earlier than 10 days nor later than 30 days after the vacancy occurs. A majority vote of all the remaining members of the Board is required to fill the vacancy.

Each person selected to fill a vacancy holds office:

1.	until the completion of the unexpired term or

2.	until the first day of January immediately following the next regular Board election taking place more than 90 days after a person is selected to fill the vacancy.
(At that election, a special election to fill the vacancy is held. No such special election is held if the unexpired term ends on or before the first day of January immediately following that regular Board election. The term of a person elected in this manner begins on the first day of January following the election and is for the remainder of the unexpired term.)

The shorter of the above options determines the length of office.

1 of 2

File: BBE

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3.01; 3.02; 3.07; 3.08 3313.11; 3313.85

CROSS REF.:	BBBA, Board Member Qualifications

2 of 2

McDonald Local School District, McDonald, Ohio

File: BBF

BOARD MEMBER CODE OF ETHICS

The Board believes public education should be conducted in an ethical manner. In addition to State law, the conduct of Board members should conform to the code of ethics recommended by the Ohio School Boards Association, which includes the following.

It is unethical for a Board member to:

1.	seek special privileges for personal gain;

2.	personally assume unauthorized authority;

3.	criticize employees publicly;

4.	disclose confidential information;

5.	place the interest of one group or community above the interest of the entire District;

6.	withhold facts from the Superintendent, particularly about the incompetency of an employee or

7.	announce future action before a proposition has been discussed by the Board.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: Ohio School Boards Association Delegate Assembly; OSBA Legislative Platform 1991
ORC 102.03; 102.04
2921.01(A); 2921.42; 2921.43; 2921.44 3319.21

CROSS REF.: BBFA, Board Member Conflict of Interest

McDonald Local School District, McDonald, Ohio

File: BBF-E

BOARD MEMBER CODE OF ETHICS

While serving as a member of my Board of Education, I accept the responsibility to improve public education. To that end I will:

remember that my first and greatest concern must be the educational welfare of all students attending the public schools;

obey the laws of Ohio and the United States;

respect the confidentiality of privileged information;

recognize that as an individual Board member I have no authority to speak or act for the Board;

work with other members to establish effective Board policies;

delegate authority for the administration of the schools to the Superintendent and staff;

encourage ongoing communications among Board members, the Board, students, staff and the community;

render all decisions based on the available facts and my independent judgment rather than succumbing to the influence of individuals or special interest groups;

make efforts to attend all Board meetings;

become informed concerning the issues to be considered at each meeting;

improve my boardmanship by studying educational issues and by participating in in-service programs;

support the employment of staff members based on qualifications and not as a result of influence;

cooperate with other Board members and administrators to establish a system of regular and impartial evaluations of all staff;

avoid conflicts of interest or the appearance thereof;

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File: BBF-E

refrain from using my Board position for benefit of myself, family members or business associates and

express my personal opinions, but, once the Board has acted, accept the will of the majority.

NOTE:	This Code of Ethics has been adopted by the Ohio School Boards Association Delegate Assembly on November 11, 1991 and remains unchanged.

2 of 2

McDonald Local School District, McDonald, Ohio

File: BBFA

BOARD MEMBER CONFLICT OF INTEREST

The Board and individual members follow the letter and spirit of the law regarding conflicts of interest.

A Board member will not have any direct or indirect pecuniary interest in a contract with the District; will not furnish for remuneration any labor, equipment or supplies to the District; nor be employed by the Board in any capacity for compensation.

A Board member may have a private interest in a contract with the Board if all of the following apply:

1.	the subject of the public contract is necessary supplies or services for the District;

2.	the supplies or services are unobtainable elsewhere for the same or lower cost, or are being furnished to the District as part of a continuing course of dealing established prior to the Board member’s becoming associated with the District;

3.	the treatment accorded the District is either preferential to or the same as that accorded other customers or clients in similar transactions and

4.	the entire transaction is conducted at arm’s length, with full knowledge by the Board of the interest of the Board member, member of his/her family, or his/her business associate, and the Board member takes no part in the deliberations or decision with respect to the public contract.

The law specifically forbids:

1.	the prosecuting attorney or the city attorney from serving on this Board;

2.	a Board member from serving as the school dentist, physician or nurse;

3.	a Board member from being employed for compensation by this Board;

4.	a Board member from having, directly or indirectly, any pecuniary interest in any contract with this Board;

5.	a Board member from voting on a contract to employ a person as a teacher or instructor if he/she is related to that person as father, mother, brother, sister or spouse;

1 of 2

File: BBFA

6.	a Board member from authorizing, or employing the authority or influence of his/her office to secure authorization of, any public contract in which he/she, a member of his/her family or his/her business associates have an interest;

7.	a Board member from having an interest in the profits or benefits of a public contract entered into by, or for the use of, the District and

8.	a Board member from occupying any position of profit during his/her term of office or within one year thereafter in the prosecution of a public contract authorized by him/her or a board of which he/she was a member at the time of authorization of that contract.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 102.03; 102.04
2921.02(B); 2921.42; 2921.43; 2921.44 3313.13; 3313.33; 3313.70
3319.21 4117.20

CROSS REFS.: BBBA, Board Member Qualifications BBF, Board Member Code of Ethics

2 of 2

McDonald Local School District, McDonald, Ohio

File: BCA

BOARD ORGANIZATIONAL MEETING

In compliance with law, the Board meets within the first 15 days of January of each year for the purpose of electing a president and vice president from among its membership and taking action on other matters of annual business. The Treasurer canvasses the new Board prior to December 31 of each year to establish the date of the organizational meeting. The Board appoints a president pro tempore from its membership.

Meeting Procedures

1.	The President Pro Tempore calls the meeting to order.

2.	The official swearing in or administration of the oath of office to the new members should follow. If the oath has already been taken, it should be stated for the record where and when this oath was taken. If the oath has not been previously taken, the Treasurer, any member of the Board or any person qualified to administer an oath may do so.

3.	The President Pro Tempore then presides over the election of the President.

4.	The newly elected President assumes the chair.

5.	The Board proceeds with items of annual business such as:

A.	setting the dates and times of regular Board meetings;

B.	appointing of legal counsel for the ensuing calendar year;

C.	purchasing liability insurance for Board members;

D.	appointing a legislative liaison;

E.	adopting a budget for the new fiscal year (before January 15);

F.	securing performance bonds for the Superintendent and the Treasurer and

G.	establishing a Board service fund.

6.	Upon conclusion of annual business, the Board enters into such regular or special business as appears on the agenda for the meeting.

1 of 2

File: BCA

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3.24
3313.10; 3313.14; 3313.15; 3313.203; 3313.25; 3313.35; 3313.87 3315.15

CROSS REFS.: BCB, Board Officers
BD, School Board Meetings
BHD, Board Member Compensation and Expenses

2 of 2

McDonald Local School District, McDonald, Ohio

File: BCB

BOARD OFFICERS

President

The President presides at all meetings of the Board and performs other duties as directed by State law and Board policy. In carrying out these responsibilities, the President:

1.	is responsible for the orderly conduct of all Board meetings;

2.	calls special meetings of the Board as necessary;

3.	appoints Board committees, is an ex officio member of all Board committees with the power to vote and is knowledgeable as to the business of the various committees and generally oversees their work;

4.	signs all proceedings of the Board after they have been approved;

5.	signs all other instruments, acts and orders necessary to carry out Federal and State law requirements and the will of the Board and

6.	performs such other duties as may be necessary to carry out the responsibilities of the office.

The President has the right to offer resolutions, to make and second motions, to discuss questions and to vote.

Vice President

In the absence of the President, the Vice President performs the duties and has the responsibilities and commensurate authority of the President.

The Vice President also performs such other duties as may be delegated or assigned to him/her by the Board.

President Pro Tempore

A president pro tempore may be elected by a majority of the Board to serve in such capacity when the President and Vice President are absent or unable to perform their duties.

The President Pro Tempore does not have power to sign any legal documents and vacates the chair when the President or Vice President arrives at the meeting.

1 of 2

File: BCB

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: BCA, Board Organizational Meeting BD, School Board Meetings

2 of 2

McDonald Local School District, McDonald, Ohio

File: BCC

QUALIFICATIONS AND DUTIES OF THE TREASURER

Title:

Department:

Building/Facility:

Reports to:

Employment Status:

FLSA Status:

General Description:

Treasurer

Administration

Central Office

Board of Education

As determined by the Board

Exempt

Serve as the District’s chief financial officer; assume responsibility for receipt, safekeeping and disbursement of all District funds; direct and manage all financial accounting programs and systems

Essential Functions:

1.	attend all Board meetings
2.	record proceedings of Board meetings
3.	prepare annual budget and appropriations resolution with assistance of the Superintendent
4.	receive, deposit and account for all school funds of the District
5.	adhere to purchase order system with purchase order to be approved by the Treasurer only on a “funds available” basis
6.	render monthly statement to the Board and, as needed, to the Superintendent 7.	sign all checks in accordance with law
8.	make available to members of the Board or administration all papers and documents entrusted to the Treasurer for filing for public inspection whenever necessary and as prescribed by law
9.	keep on record for the Board’s information a complete listing of all insurance policies and premiums on all District properties
10.	complete and file at proper times all forms, reports, papers and other requirements as prescribed by the Auditor of State, Ohio Department of Education, or other state or local agencies
11.	prepare and maintain on file all employee contracts
12.	receive all moneys belonging to the District, including payment of taxes from county treasurer
13.	assist in decisions concerning investment of idle District funds 14.	prepare and submit monthly report on the District’s fiscal status 15.	render full annual report at the end of each fiscal year
16.	pay out District moneys on written order of designated Board officials
1 of 4

File: BCC

17.	supervise staff members of the Treasurer’s office
18.	maintain filing system for Board business and transactions 19.	handle communications and correspondence for the Board 20.	prepare salary notices
21.	maintain record of retirement contributions 22.	prepare all purchase orders
23.	certify all purchase orders and requisitions for supplies and services 24.	maintain complete and systematic set of financial records
25.	record all sick leave, personal leave and vacation leave for all employees 26.	prepare advertisement of all legal notices concerning Board business
27.	prepare long-range financial projections with the Superintendent for the Board 28.	act as financial resource person for the Board’s negotiating team and at all public
meetings
29.	provide and counsel staff members in areas of insurance benefits, retirement provisions, local tax laws, provisions of sick leave policy and other information concerning fringe benefits
30.	prepare necessary paperwork for operating levies and bond issues 31.	make contacts with the public with tact and diplomacy
32.	maintain respect at all times for confidential information, e.g., personnel information 33.	interact in positive manner with staff, students and parents
34.	promote good public relations by personal appearance, attitude and conversation 35.	attend meetings and in-services as required

Other Duties and Responsibilities:

1.	evaluate staff members of the Treasurer’s office 2.	obtain and file teaching certificates
3.	prepare and issue written notice of intention not to re-employ professional and classified staff
4.	respond to routine questions and requests in appropriate manner
5.	cooperate with the Superintendent in development and implementation of administrative and Board policies
6.	attend meetings and conferences designed to enhance professional qualifications 7.	serve as a role model for students in how to conduct themselves as citizens and as
responsible, intelligent human beings
8.	instill in students belief in and practice of ethical principles and democratic values 9.	perform other duties as assigned

Qualifications:

1.	state of Ohio treasurer’s license
2.	degree in accounting, business management or related field from accredited college or university
3.	formal training/experience in accounting and fiscal procedures
4.	alternatives to above qualifications as the Board may find appropriate
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File: BCC

Required Knowledge, Skills and Abilities:

1.	knowledge of accounting principles, financial statements and investments 2.	ability to research, comprehend and interpret applicable laws
3.	knowledge of accounting software
4.	organizational and problem-solving skills 5.	ability to work effectively with others
6.	ability to communicate ideas and directives clearly and effectively, both orally and in writing
7.	effective, active listening skills 8.	records management skills
9.	experience in payroll and accounts payable procedures

Equipment Operated:

1.	computer/printer 2.	calculator
3.	copy machine 4.	fax machine 5.	telephone

Additional Working Conditions:

1.	occasional travel
2.	occasional evening and/or weekend work
3.	requirement to lift, carry, push and pull various items 4.	repetitive hand motion
5.	occasional exposure to blood, bodily fluids and tissue 6.	occasional interaction among unruly children
7.	regular requirement to sit, stand, walk, talk, hear, see, read, reach, stretch with hands and arms, crouch, climb, kneel and stoop

NOTE: The above lists are not ranked in order of importance.

3 of 4

File: BCC

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor/appointing authority.

___________________________________________________ Board President

____________________ Date

My signature below signifies that I have reviewed the contents of my job description and that I am aware of the requirements of my position.

___________________________________________________ Signature

____________________ Date

[Adoption date: May 9, 1985]
[Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 131.18 3301.074 3311.19
3313.14; 3313.15; 3313.22; 3313.24; 3313.26 through 3313.32; 3313.51 5705.41; 5705.412; 5705.45

CROSS REFS.: BCCA, Incapacity of the Treasurer
BCCB, Evaluation of the Treasurer (Also AFBA) BCCC, Treasurer’s Contract
BCCD, Board-Treasurer Relationship BDDG, Minutes
DFA, Revenues from Investments DH, Bonded Employees and Officers

4 of 4

McDonald Local School District, McDonald, Ohio

File: BCCA

INCAPACITY OF THE TREASURER

Should the Treasurer become incapacitated, the Board will appoint a treasurer pro tempore. The appointment is made by a majority vote of the Board after the conditions relating to incapacity of the Treasurer are met in accordance with Federal and State law.

The Treasurer Pro Tempore shall perform all the duties and functions of the Treasurer and may be removed at any time by a two-thirds majority vote of the members of the Board or upon return to full-time active service of the Treasurer.

The Treasurer Pro Tempore shall meet the licensing requirements established by the State Board of Education. The Treasurer Pro Tempore may not be a member of the Board.

[Adoption date: May 9, 1985]
[Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family and Medical Leave Act of 1993; 29 USC 2601 et seq.; 29 CFR Part 825 ORC 3313.23; 3313.24; 3313.25

BCC, Qualifications and Duties of the Treasurer BCCB, Evaluation of the Treasurer (Also AFBA) BCCC, Treasurer’s Contract
BCCD, Board-Treasurer Relationship

McDonald Local School District, McDonald, Ohio

File: BCCA-P

INCAPACITY OF THE TREASURER

A treasurer pro tempore is appointed by a majority of the members of the Board upon determining that the Treasurer is incapacitated in such a manner that he/she is unable to perform the duties of that office. Incapacity is determined:

1.	by request of the Treasurer, if the Treasurer is absent with pay by reason of personal illness, injury or exposure to contagious disease that could be communicated to others or is absent without pay in accordance with the Family and Medical Leave Act (FMLA);

2.	upon certification of the attending physician that the Treasurer is unable to perform the duties of the office of Treasurer;

3.	upon the determination of a referee, pursuant to State law, that the Treasurer is unable to perform the duties of the office of Treasurer;

4.	upon the granting of a leave of absence, without pay, requested by the Treasurer by reason of illness, injury or other disability of the Treasurer or

5.	upon the placing of the Treasurer on an unrequested leave of absence, without pay, by reason of illness or other disability pursuant to State law.

During the period of incapacity, the Treasurer:

1.	at his/her request, is placed on sick leave with pay, not to exceed the extent of his/her accumulated but unused sick leave and any advancement of such sick leave, which may be authorized by Board policy;

2.	at his/her request, or without such request, pursuant to the FMLA, is placed on unpaid FMLA leave for up to 12 weeks per year or

3.	at his/her request, or without such request, pursuant to State law, is placed on a leave of absence without pay.

The leave provided during the period of incapacity (described above) shall not extend beyond the contract or term of office of the Treasurer.

1 of 2

File: BCCA-P

The Treasurer, upon request to the Board, is returned to active-duty status, unless the Board denies the request within 10 days of receipt of the request. The Board may require the Treasurer to establish to its satisfaction that the Treasurer is capable of resuming such duties and, further, that the duties may be resumed on a full-time basis.

The Board may demand that the Treasurer return to active service. Upon the determination that the Treasurer is able to resume his/her duties, the Treasurer returns to active service.

The Treasurer may request a hearing before the Board on actions as indicated above taken under this policy and has the same rights in such hearing as are granted pursuant to State law.

The Treasurer Pro Tempore performs all of the duties and functions of the Treasurer and may be removed at any time by a two-thirds majority vote of the members of the Board.

The Board fixes the compensation of the Treasurer Pro Tempore in accordance with State law and he/she serves until the Treasurer’s incapacity is removed or until the expiration of the Treasurer’s contract or term of office, whichever is earlier.

(Approval date: May 9, 1985)
(Re-approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: BCCB (Also AFBA)

EVALUATION OF THE TREASURER

The Board evaluates the performance of the Treasurer in order to assist both the Board and the Treasurer in the proper discharge of their responsibilities and to enable the Board to provide the District with the best possible leadership.

The objectives of the Board’s evaluation of the Treasurer are to:

1.	promote professional excellence to improve the skills of the Treasurer;

2.	improve the quality of District business practices and

3.	provide a basis for the review of the Treasurer’s performance.

Criteria for the evaluation of the Treasurer are based upon the Treasurer’s job description and relate directly to each of the tasks described. The job description and any revisions thereto are developed in consultation with the Treasurer and adopted by the Board.

The evaluation of the Treasurer’s abilities and performance is written and made available to and discussed with the Treasurer. The Board considers the evaluation of the Treasurer in acting to renew or nonrenew his/her contract.

Evaluation criteria are reviewed as necessary or as requested by the Treasurer, but not less frequently than annually. Any proposed revision of the evaluation criteria is provided to the Treasurer for his/her comments before its adoption.

This evaluation does not create an expectancy of continued employment. Nothing contained herein prevents the Board from making any final determination regarding the renewal or nonrenewal of the Treasurer’s contract.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.22 3319.16

CROSS REFS.: AF, Commitment to Accomplishment
BCC, Qualifications and Duties of the Treasurer BCCA, Incapacity of the Treasurer
BCCC, Treasurer’s Contract
BCCD, Board-Treasurer Relationship BDC, Executive Sessions

McDonald Local School District, McDonald, Ohio

File: BCCC

TREASURER’S CONTRACT

The appointment of the Treasurer is secured through a written agreement stating the terms of the contract. The contract meets all state requirements and protects the rights of both the Board and the Treasurer.

The Treasurer is appointed for a term not to exceed five years. The term commences on August 1 and continues through July 31 of the year in which the contract expires. Should a
vacancy occur midterm, the Board can appoint a new hire to a term starting on any date – as long as the length of the contract does not exceed five years from the prior August 1. The period of time in which the Treasurer’s contract may be renewed begins on January 1 of the year prior to the contract’s expiration and ends on March 1 of the year in which the contract expires.

Salary and benefits are determined by the Board at the time of the appointment and are reviewed by the Board each year. The Treasurer’s salary may be increased or decreased during his/her term of office. However, any decrease must be a part of “a uniform plan” affecting salaries of all District employees.

The termination procedures that currently apply to teachers and other administrators, requiring a due process hearing, apply to the Treasurer.

If the Board intends to nonrenew the Treasurer’s contract, notice in writing of the intended nonrenewal must be given to the Treasurer on or before March 1 of the year in which the contract expires.

The Treasurer is automatically disqualified from service if he/she fails to maintain his/her license. The Board may permit an individual who does not possess a valid treasurer’s license to serve as District Treasurer as long as the individual meets all qualifications for licensure and has applied for issuance or renewal of his/her license but has not yet received the State Board of Education’s decision.

Nothing in this policy shall prevent the Board from making the final determination regarding the renewal or nonrenewal of the Treasurer’s contract.

[Adoption date: November 16, 2009] [Re-adoption date: July 18, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3301.074
3313.22; 3313.24; 3313.31 3319.16
1 of 2

File: BCCC

CROSS REFS.: BCC, Qualifications and Duties of the Treasurer BCCA, Incapacity of the Treasurer
BCCB, Evaluation of the Treasurer (Also AFBA) BCCD, Board-Treasurer Relationship

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: BCCD

BOARD-TREASURER RELATIONSHIP

The development of financial policies, consistent with long-term goals, is one of the most important functions of a board, and the implementation of financial policies is the function of the Treasurer and his/her staff.

Delegation by the Board of its financial powers to the Treasurer provides freedom for the Treasurer to manage the District’s finances and frees the Board to devote its time to policymaking and appraisal functions.

The Board holds the Treasurer responsible for the administration of its financial policies, the execution of Board decisions and keeping the Board informed about District financial issues and concerns.

The Board strives to procure the best financial leadership available. The Board:

1.	gives the Treasurer full authority for properly discharging his/her professional duties, holding him/her responsible for acceptable results;

2.	refers all complaints of the Treasurer’s staff to the Treasurer for appropriate investigation and action and

3.	strives to provide adequate safeguards for the Treasurer and other staff members so that they can discharge their duties on a thoroughly professional basis.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20(A); 3313.22; 3313.31

BCC, Qualifications and Duties of the Treasurer BCCB, Evaluation of the Treasurer (also AFBA) BCCC, Treasurer’s Contract

McDonald Local School District, McDonald, Ohio

File: BCD (Also CBI)

BOARD-SUPERINTENDENT RELATIONSHIP

The enactment of policies, consistent with long-term goals, is the most important function of the Board, and the execution of the policies should be the function of the Superintendent and his/her staff.

Delegation by the Board of its executive powers to the Superintendent provides freedom for the Superintendent to manage the District within the Board’s policies and frees the Board to devote its time to policymaking and appraisal functions.

The Board holds the Superintendent responsible for the administration of its policies, the execution of Board decisions, the operation of the District and keeping the Board informed about District operations and problems.

The Board strives to procure the best professional leader available as its Superintendent. The Board:

1.	gives the Superintendent full administrative authority for properly discharging his/her professional duties, holding him/her responsible for acceptable results;

2.	acts in matters of employment or dismissal of personnel after receiving the recommendations of the Superintendent;

3.	refers all complaints to the Superintendent for appropriate investigation and action;

4.	strives to provide adequate safeguards for the Superintendent and other staff members so that they can discharge their duties on a thoroughly professional basis and

5.	presents personal criticisms of any employee directly to the Superintendent.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20(A) 3319.01

AFB, Evaluation of the Superintendent (Also CBG) BDC, Executive Sessions
CBC, Superintendent’s Contract

McDonald Local School District, McDonald, Ohio

File: BCE

BOARD COMMITTEES

The Board may authorize the establishment of committees from among its membership as it finds such action necessary to study operations in specific areas and to make recommendations for Board action.

The following may govern the appointment and function of Board committees.

1.	The committee is established through action of the Board.

2.	The chairperson and members are named by the Board President.

3.	The committee may make recommendations for Board action but may not act for the Board unless specifically authorized.

4.	The Board President and the Superintendent are ex officio members of all committees.

5.	No committee appointments extend beyond the ensuing annual organizational meeting, at which time the newly elected President has the privilege of making new appointments or reappointments. A committee may be dissolved at any time by a majority vote.

6.	The Open Meetings Act (Sunshine Law) and its exceptions apply to Board meetings and Board-appointed committee and subcommittee meetings.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF:	ORC 121.22(B)

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC) ABB, Staff Involvement in Decision Making (Also GBB) BCB, Board Officers
BCF, Advisory Committees to the Board BDDG, Minutes

McDonald Local School District, McDonald, Ohio

File: BCF

ADVISORY COMMITTEES TO THE BOARD

The Board may appoint ad hoc advisory committees to provide consultation services for determining the needs and expectations of the District and its residents. The central purpose of all advisory committees is to contribute to the educational program by conducting studies, identifying problems and developing recommendations that enhance the effectiveness of the decision-making process.

Specific topics for study or activity are assigned in writing to each committee immediately following its appointment. Committees are instructed as to the length of time each member is being asked to serve, the services the Board wishes rendered, the resources the Board intends to provide and the approximate date on which the Board expects to dissolve the committee.

Each committee serves in an advisory capacity only, proposing recommendations based on analysis of a problem, and exists only as long as is necessary to conduct the study and report to the Board.

The Board gives careful consideration to all recommendations, although final action and responsibility remain with the Board. The Superintendent/designee informs members of the committee of the Board’s action.

Upon completing its assignment, each committee is either dissolved promptly or given a new task. Committees are not allowed to continue for prolonged periods without definite assignments. The Board has sole power to dissolve any of its advisory committees and reserves the right to exercise this power at any time during the life of any committee, after seeking the advice of the Superintendent.

All appointments to advisory committees are made by the Superintendent with the approval of the Board.

The Open Meetings Act (Sunshine Law) and its exceptions apply to meetings of advisory committees to the Board.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF:	ORC 121.22(B)

1 of 2

File: BCF

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC) ABB, Staff Involvement in Decision Making (Also GBB) BCB, Board Officers
BCE, Board Committees
BCFA, Business Advisory Council to the Board BDC, Executive Sessions
BDDG, Minutes
FD, Tax Issues (Also KBE) FL, Retirement of Facilities IF, Curriculum Development

2 of 2

McDonald Local School District, McDonald, Ohio

File: BCFA

BUSINESS ADVISORY COUNCIL TO THE BOARD

The Board shall appoint a Business Advisory Council whose membership and organization shall be determined by the Board.

The Board and council adopt and file with the Ohio Department of Education a plan under which the council advises and provides recommendations to the Board on matters specified by the Board, including, but not necessarily limited to, the delineation of employment skills, the development of curriculum to instill these skills, changes in the economy and in the job market and the types of employment in which future jobs are most likely to be available. This council also makes suggestions for developing a working relationship among businesses, labor organizations and educational personnel.

The council meets with the Board at least quarterly.

Meetings of the Business Advisory Council to the Board fall under the auspices of the Open Meetings Act (Sunshine Law).

[Adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016] [Re-adoption date: November 20, 2017]

LEGAL REFS.: ORC 121.22(B) 3313.174 3313.82 3313.821

CROSS REFS.: BCE, Board Committees
BCF, Advisory Committees to the Board
BCFB, Family and Civic Engagement Committee

McDonald Local School District, McDonald, Ohio

File: BCG

SCHOOL BOARD ATTORNEY

The McDonald Local Board may employ legal counsel in addition to the county prosecuting attorney and pay for legal services from District funds.

The counsel advises the Board and its officials on legal matters.

In engaging legal counsel, the Board may require submission of a written proposal, which can be incorporated into a contract or purchase order if it satisfies the wishes of the Board. Proposals could detail:

1.	specific objectives to be accomplished by the counsel;

2.	a list of specific tasks to be performed;

3.	procedures to be used in carrying out the tasks;

4.	target dates for the completion of tasks;

5.	methods to be used to report results to the Board and/or to deliver any product or render any service to the Board and

6.	a fee agreement clearly specifying all fees for legal services and termination rights.

The Board may establish procedures necessary to effect an efficient working relationship between the counsel and the Board and/or staff members. The Board authorizes the Superintendent to designate which staff members are authorized to consult Board counsel without prior Board approval.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 309.10 3313.35 3319.33

CROSS REF.:	Staff Handbooks

McDonald Local School District, McDonald, Ohio

McDonald Local School District, McDonald, Ohio

File: BCH

CONSULTANTS TO THE BOARD

In order to pursue its educational mission and also to protect the public’s financial investment in the schools, the Board may, from time to time, engage the services of qualified professional consultants to provide new insights and ideas for dealing with especially difficult problems and/or to provide special services that the present staff is unable to provide. The kinds of assistance sought from consultants may include, but are not necessarily limited to:

1.	conducting fact-finding studies, surveys and research;

2.	providing counsel or services requiring special expertise and

3.	assisting the Board in developing policy and program recommendations.

Before engaging any consultant, the Board may require submission of a written proposal, which can be incorporated into a contract or purchase order if it satisfies the wishes of the Board. Proposals may detail:

1.	specific objectives to be accomplished by the consultant;

2.	specific tasks to be performed;

3.	procedures to be used in carrying out the tasks;

4.	target dates for the completion of tasks;

5.	methods to be used to report results to the Board and/or to deliver products or render any service to the Board and/or

6.	fees or rate of pay the Board will be charged.

The Board may establish procedures necessary to effect an efficient working relationship between the consultant and the Board and/or staff members.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.171 3315.061

McDonald Local School District, McDonald, Ohio

File: BD

SCHOOL BOARD MEETINGS

The Board transacts all business at official meetings of the Board. These may be either regular or special meetings. At the organizational meeting, the Board shall fix the time for holding its regular meetings, which shall be held at least once every two months. Special meetings are called between the regularly scheduled meetings to consider specific topics.

All regular and special Board meetings and Board-appointed committee meetings are open to the public. All Board meetings are publicized and conducted in compliance with the Open Meetings Act (Sunshine Law). No action may be taken by the Board in executive session.

[Adoption date: August 8, 1984] [Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22(B); 121.22(C) 3313.14; 3313.15; 3313.16

CROSS REFS.: BCA, Board Organizational Meeting BCE, Board Committees
BDC, Executive Sessions BDDA, Notification of Meetings BDDF, Voting Method
BDDH, Public Participation at Board Meetings (Also KD)
BDDJ, Broadcasting and Taping of Board Meetings (Also KBCD)

McDonald Local School District, McDonald, Ohio

File: BDC

EXECUTIVE SESSIONS

Educational matters should be discussed and decisions made at public meetings of the Board. Some matters are more properly discussed by the Board in executive session. As permitted by law, such matters may involve:

1.	the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee, official or student or the investigation of charges or complaints against such individual, unless an employee, official or student requests a public hearing (the Board will not hold an executive session for the discipline of one of its members for conduct related to the performance of his/her official duties or for his/her removal from office);

2.	the purchase of property for public purposes or for the sale of property at competitive bidding, if premature disclosure of information would give an unfair advantage to a person whose personal, private interest is adverse to the general public interest;

3.	specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing, or avoiding prosecution for, a violation of the law;

4.	matters required to be kept confidential by Federal law or State statutes;

5.	preparing for, conducting or reviewing negotiations with public employees concerning their compensation or other terms and conditions of their employment;

6.	in-person conferences with an attorney for the Board concerning disputes involving the Board that are the subject of pending or imminent court action or

7.	consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that:

A.	the information is directly related to a request for economic development assistance that is to be provided or administered under provisions of State law authorized in Ohio Revised Code Section 121.22(G)(8)(1), or involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project and

1 of 2

File: BDC

B.	a unanimous quorum of the Board has determined by a roll-call vote the executive session is necessary to protect the interests of the applicant or possible investment or expenditure of public funds to be made in connection with the economic development project.

Conferences with a member of the Auditor of State’s office or an appointed certified public accountant for the purpose of an audit are not considered meetings subject to the Open Meetings Act (Sunshine Law).

The Board meets in executive session only to discuss legally authorized matters. Executive sessions are held only as part of a regular or special meeting and only after a majority of the quorum determines, by a roll-call vote, to hold such a session.

When the Board holds an executive session for any of the reasons stated above, the motion and vote to hold the executive session shall state one or more of the purposes listed under such paragraph for which the executive session is to be held, but need not include the name of any person to be considered in the executive session. The minutes shall reflect the information described above.

In compliance with law, no official action may be taken in executive session. To take final action on any matter discussed, the Board reconvenes into public session.

The Board may invite staff members or others to attend executive sessions at its discretion.

Board members shall not disclose or use, without appropriate authorization, any information acquired in the course of official duties (which is confidential because of statutory provisions) or which has been clearly designated as confidential because of the status of proceedings or the circumstances under which the information was received.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 102.03 121.22

CROSS REFS.: AFBA, Evaluation of the Treasurer (Also BCCB) BCD, Board-Superintendent Relationship (Also CBI) BCE, Board Committees
BCF, Advisory Committees to the Board BD, School Board Meetings
BDDG, Minutes
KBA, Public’s Right to Know
KLD, Public Complaints About District Personnel
2 of 2

McDonald Local School District, McDonald, Ohio

File: BDDA

NOTIFICATION OF MEETINGS

Due notice of all meetings of the Board and Board-appointed committees is given to the press and the public who have requested notification and to all Board members.

Organizational Meetings: Notice of organizational meetings, including any special or regular meeting following the organizational meeting, is given in the same manner as notice for regular and special meetings of the Board (see below).

Regular Meetings: A notice of the time and place of regularly scheduled meetings is given to the media who have requested notification and to those individuals requesting advance personal notice.

Special Meetings: A special meeting may be called by the President, the Treasurer or any two members of the Board by serving written notice of the time and place of the meeting upon each Board member at least two days before the date of the meeting. The notice must be signed by the officer or members calling the meeting. Notice by mail is authorized. Notice of the time, place and purpose must also be given at least 24 hours in advance of the meeting to all news media and individuals who have requested such notice.

Emergency Meetings: In the event of any emergency, the media is notified immediately of the time, place and purpose of the meeting.

Personal Notice of Meetings: Any person who wishes to receive advance personal notice of regular or special meetings of the Board may receive the advance notice by requesting that the Treasurer include his/her name on a mailing list and by providing the Treasurer with a supply of stamped, self-addressed envelopes.

Cancellation: Occasionally, regular or special meetings of the Board must be canceled. Meetings can be canceled for any reason. When a meeting is to be canceled, the Treasurer notifies Board members and all media and individuals who have requested notification of such meetings. Notice of cancellation is also prominently posted at the meeting site. This notice includes the new date of a rescheduled meeting, if possible.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22(B)
3313.14; 3313.15; 3313.16

1 of 2

File: BDDA

CROSS REFS.: BCA, Board Organizational Meeting BCE, Board Committees
BD, School Board Meetings
BDDC, Agenda Preparation and Dissemination

2 of 2

McDonald Local School District, McDonald, Ohio

File: BDDB

AGENDA FORMAT

The agenda format is developed by the Superintendent and the Board in order to give direction to the Board meetings.

The tentative agenda, along with related materials and minutes of the previous meeting, is distributed to each member at least 72 hours prior to the Board meeting. The particular order of agenda items may vary from meeting to meeting in keeping with the business at hand.

The agenda is adopted or modified by a motion of a majority of those members present. Once the agenda is approved, it requires a vote of a majority of the Board members present to make additional modifications.

Consent Agenda

In order to use time within the Board meetings more efficiently, the Board may use a consent agenda, whenever appropriate. Items placed on the consent agenda are routine in nature and typically appear on the Board’s agenda every month. Board minutes and monthly expenses are two examples of what may be considered consent agenda items.

When the consent agenda is presented to the Board for action, the Board President provides the opportunity for any member of the Board or the Superintendent to request a discussion or removal of any items on the agenda. Items removed are placed on the regular agenda or tabled. Remaining items on the consent agenda are then voted on by a single motion.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: BDDC, Agenda Preparation and Dissemination
BDDH, Public Participation at Board Meetings (Also KD)

McDonald Local School District, McDonald, Ohio

File: BDDC

AGENDA PREPARATION AND DISSEMINATION

The Superintendent, in consultation with the Board President, arranges the order of items on meeting agendas so that the Board can accomplish its business as expeditiously as possible. The particular order may vary from meeting to meeting in keeping with the business at hand.

Items of business may be suggested by a Board member, staff member or citizen of the District. The agenda may allow suitable time for remarks by the public who wish to speak briefly before the Board.

The Board follows the order of business established by the agenda, except as it may vote to rearrange the order for the convenience of visitors or other individuals appearing before the Board or to expedite Board business. An item of business that is not on the agenda may be discussed and acted upon if a majority of the Board agrees to consider the item. The Board, however, should not revise Board policies, or adopt new ones, unless such action has been scheduled.

The agenda, together with supporting materials, is distributed to Board members at least 72 business hours prior to the Board meeting to permit them to give items of business careful consideration. The agenda is also made available to the press, representatives of the community, staff groups and others upon request.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: BDDB, Agenda Format
BDDH, Public Participation at Board Meetings (Also KD)

McDonald Local School District, McDonald, Ohio

File: BDDF

VOTING METHOD

All votes taken by the Board are recorded in the official proceedings of the meeting.

To comply fully with State law, roll-call votes are made on resolutions pertaining to:

1.	any action on which a Board member requests a roll-call vote and

2.	re-employment of a teacher against the Superintendent’s recommendation.

The following actions require a roll-call vote and an affirmative vote by a majority of the full membership of the Board for passage:

1.	purchase or sale of real or personal property;

2.	employment of any school employee;

3.	election or appointment of an officer;

4.	payment of any debt or claim and

5.	adoption of any textbook.

For passage, most other actions require an affirmative vote by a majority of those present and voting. Board members must be physically present at the meeting in order to vote.

All votes that require a specific majority are in the exhibit that follows.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.11; 3313.18; 3313.22; 3313.23; 3313.66(E) 3319.01; 3319.011; 3319.06; 3319.07; 3319.11 3329.08
4117.14(C)(6)
5705.14; 5705.16; 5705.21

CROSS REF.:	BD, School Board Meetings

McDonald Local School District, McDonald, Ohio

File: BDDF-E

VOTING METHOD (5-Member Board)

ITEM

Declare it necessary to issue bonds

Declare, by remaining members, that reasons for a member's absence for 90 days are insufficient to continue membership

Fill a vacant Board seat (majority of remaining members)

Purchase or sell real estate

Employ any employee

Elect or appoint an officer

Pay any debt or claim

Adopt textbook

Dispense with resolution authorizing purchase or sale of personal property, appointment of employees, etc., if annual appropriation resolution has been adopted by a majority of full membership

Termination of Treasurer for cause

Appoint Treasurer Pro Tempore

# NEEDED

3 (a)

3 (e)

3 (f)

3 (a)

3 (a)

3 (a)

3 (a)

3 (a)

3 (a)

3 (4)

3 (a)

REFERENCE ORC

133.18 133.01(U)

3313.11

3313.11

3313.18

3313.18

3313.18

3313.18

3313.18

3313.18

3319.16

3313.23

1 of 3

File: BDDF-E

Determine that Treasurer’s incapacity is removed

Remove Treasurer Pro Tempore at any time for cause

3 (a)	3313.23

4 (b)	3313.23

Affirm, reverse, vacate or modify an order of student expulsion; reinstate a student

Employ or re-employ a superintendent

Appoint Superintendent Pro Tempore

Remove Superintendent Pro Tempore at any time for cause

Termination of Business Manager for cause

Re-employ any teacher who the Superintendent refuses to recommend for re-employment

Re-employ a teacher not nominated by the Superintendent

Reject the recommendation of the Superintendent that a teacher eligible for continuing contract be granted a continuing contract

Determine, at a regular meeting, which textbooks shall be used in the schools under its control

Transfer funds in certain cases

3 (a)	3313.66 (E)

3 (a)	3319.01

3 (a)	3319.011

4 (b)	3319.011

3 (a)	3319.16

4 (c)	3319.07

4 (c)	3319.07

4 (c)	3319.11

3 (a)	3329.08

4 (b)	5705.14

2 of 3

File: BDDF-E

Declare the necessity for certain transfers of funds

Levy a tax outside 10-mill limitation (not emergency)

Reject findings and recommendations of fact-finding panel by Board or employee organization under statutory impasse resolution procedure

3 (a)	5705.16

4 (b)	5705.21

3 (g)	4117.14(C)(6)

KEY

(a) Majority of full membership (b) 2/3 of full membership
(c) 3/4 of full membership (d) 4/5 of full membership
(e) 2/3 of remaining members of the Board
(f) Majority of remaining members of the Board (g) 3/5 of full membership
(h) Unanimous vote of full membership

McDonald Local School District, McDonald, Ohio

3 of 3

McDonald Local School District, McDonald, Ohio

File: BDDG

MINUTES

The minutes of the meetings of the Board constitute the written record of Board actions. The Treasurer records in the minutes of each meeting all actions taken by the Board. Minutes need reflect only the general subject matter of discussion in executive sessions.

Minutes shall specify the nature of the meeting (regular or special); time, place and members present; approval of minutes of the preceding meeting or meetings; complete record of official actions taken by the Board relative to the Superintendent’s recommendations, communications and all business transacted; items of significant information bearing on action; and a record of adjournment.

The Treasurer records the motion, the names of the members making and seconding the motion and the vote of each member present.

A complete and accurate set of minutes shall be prepared and become a regular part of the monthly agenda. The Treasurer must make draft minutes available for public inspection. Following approval of the minutes by the Board at the next meeting, the minutes are signed by the President and attested to by the Treasurer.

The official minutes shall be bound and kept in the office of the Treasurer, who shall, after they have been approved by the Board, make them available to interested citizens. Copies are made available at cost during normal office hours.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22(C) 149.43 3313.26

CROSS REFS.: BCE, Board Committees BD, School Board Meetings BDC, Executive Sessions
BF, Board Policy Development and Adoption KBA, Public’s Right to Know

McDonald Local School District, McDonald, Ohio

File: BDDH (Also KD)

PUBLIC PARTICIPATION AT BOARD MEETINGS

All meetings of the Board and Board-appointed committees are open to the public.

In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each meeting.

Each person addressing the Board shall give his/her name and address. If several people wish to speak, each person is allotted three minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The period of public participation may be extended by a vote of the majority of the Board, present and voting.

Agendas are available to all those who attend Board meetings. The section on the agenda for public participation shall be indicated. Noted at the bottom of each agenda shall be a short paragraph outlining the Board’s policy on public participation at Board meetings.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22(C) 3313.20(A)

CROSS REFS.: BCE, Board Committees BD, School Board Meetings BDDB, Agenda Format
BDDC, Agenda Preparation and Dissemination BG, Board-Staff Communication (Also GBD)

McDonald Local School District, McDonald, Ohio

File: BDDJ (Also KBCD)

BROADCASTING AND TAPING OF BOARD MEETINGS

Photographic and electronic audio and video broadcasting and recording devices may be used at regular and special Board meetings legally open to the public according to the following guidelines.

1.	Photographs, broadcasting and recordings of meetings should be made only when all parties involved have been informed that cameras, broadcasting and/or recording devices are being used. Persons using these devices should notify the Board of their intent to do so.

2.	Persons operating cameras, broadcasting and/or recording devices must do so with a minimum of disruption to those present at the meeting. Specifically, the view between Board members and the audience must not be obstructed, interviews must not be conducted during the meeting and no commentary is to be given in a manner that distracts Board members or the audience.

3.	The Board has the right to halt any recording that interrupts or disturbs the meeting.

The Board may make the necessary arrangements to make audio recordings of all regular meetings and any special meeting that it deems appropriate.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Amend. I ORC 121.22
2911.21 2917.12 2921.31 3313.20(A)

BD, School Board Meetings
BDDH, Public Participation at Board Meetings (Also KD)

McDonald Local School District, McDonald, Ohio

File: BF

BOARD POLICY DEVELOPMENT AND ADOPTION

Proposals regarding Board policies and operations may originate at any of several sources, including students, community residents, employees, Board members, the Superintendent, consultants or civic groups. A careful and orderly process is used when examining policy proposals prior to Board action.

The formulation and adoption of written policies constitute the basic method by which the Board exercises its leadership in the operation of the District. The study and evaluation of reports concerning the execution of its written policies constitute the basic method by which the Board exercises its control over District operations.

The formal adoption of policies is recorded in the minutes of the Board. Only those written statements so adopted and recorded are regarded as official Board policy.

Final action by the Board on proposals shall be in accordance with this policy. The Board takes action on most matters on the basis of recommendations presented by the Superintendent. The Superintendent bases his/her recommendations upon the results of a study and upon the judgment of the staff and study committees.

Policies introduced and recommended to the Board should not be adopted until a subsequent meeting in order to permit further study and provide opportunity for interested parties to react. However, temporary approval may be granted by the Board in lieu of formal adoption to address emergency conditions or special events, which may occur before formal action can be taken.

Unless otherwise specified, a new policy or policy amendment is effective as of the date of adoption by the Board and supersedes all previous policies in that area. Unless otherwise specified, the repeal of a policy is effective as of the date the Board takes such action.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20(A)

CROSS REFS.: AD, Development of Philosophy of Education BDDG, Minutes
BFCA, Board Review of Procedures (Also CHB) BFD, Policy Dissemination
BFE Administration in Policy Absence (Also CHD) BFF, Suspension of Policies
BFG, Policy Review and Evaluation CH, Policy Implementation

McDonald Local School District, McDonald, Ohio

File: BFCA (Also CHB)

BOARD REVIEW OF PROCEDURES

State law requires the Board to make rules and procedures for the government of the District, its employees, students and all other persons entering the District’s grounds and premises.

Before issuance, Board procedures are properly titled and coded as appropriate to subject and in conformance with the codification system selected by the Board. Those procedures officially approved by the Board are so marked. All other procedures appearing in the manual are considered approved, provided that they are in accordance with the accompanying Board policy.

The Board may review procedures developed by the administration to implement policy. The Board revises or nullifies these administrative procedurs only when they are inconsistent with policies adopted by the Board or when they are not in the best interest of the District.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

LEGAL REF.: ORC 3313.17; 3313.20; 3313.47

CROSS REFS.: BF, Board Policy Development and Adoption CH, Policy Implementation
CHC, Procedures Dissemination

McDonald Local School District, McDonald, Ohio

File: BFD

POLICY DISSEMINATION

The Superintendent is directed to establish and maintain an orderly plan for preserving and making accessible the policies adopted by the Board and the procedures needed to put them into effect. Accessibility to policies extends to all members of the school community. A policy concerning a particular group in the District is distributed to the group.

Distributed policy manuals remain the property of the Board and are considered as “on loan” to anyone, or any organization, in whose possession they might be at any time. Manuals are subject to recall at any time deemed necessary for purposes of updating.

The Board’s policy manual is considered a public record and is open for inspection in a location designated by the Board.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

ORC 3313.20(A)
OAC 3301-35-02(C)(2)

BF, Board Policy Development and Adoption

McDonald Local School District, McDonald, Ohio

File: BFE (Also CHD)

ADMINISTRATION IN POLICY ABSENCE

In the absence of Board policy, the Superintendent may take temporary action that would be in accordance with the overall policy of the Board. The Superintendent is not free to act when the action involves a duty of the Board that by law cannot be delegated.

In each case, the Superintendent shall present the matter to the Board for its consideration at its next meeting.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.18; 3313.20(A)

CROSS REF.:	BF, Board Policy Development and Adoption

McDonald Local School District, McDonald, Ohio

File: BFF

SUSPENSION OF POLICIES

If the Board wishes to take action contrary to existing policy, it may suspend the policy for only one meeting at a time and in only one of the following ways:

1.	upon a majority vote of the Board present and voting at a meeting in which the proposed suspension has been described in writing or

2.	upon a unanimous vote of members of the Board present and voting if no notice has been given.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20(A)

CROSS REF.:	BF, Board Policy Development and Adoption

McDonald Local School District, McDonald, Ohio

File: BFG

POLICY REVIEW AND EVALUATION

The Board reviews its policies on a continuing basis in an effort to keep its written policies consistent with community values and compliant with Federal and State law. Well-written, consistent and compliant policies may be used as a basis for Board action and administrative decisions.

The Board evaluates how the policies have been executed by the staff and weighs the results. It relies on staff, students and the community for providing evidence of the effect of the policies that it has adopted.

The Superintendent has the continuing responsibility of calling to the Board’s attention all policies that are outdated or for other reasons appear to need revision. To accomplish this, the Superintendent may request input from any Board or advisory committee.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: AD, Development of Philosophy of Education BF, Board Policy Development and Adoption

McDonald Local School District, McDonald, Ohio

File: BG (Also GBD)

BOARD-STAFF COMMUNICATIONS

The Board wishes to maintain open channels of communication with the staff. The basic line of communication between the Board and the staff is through the Superintendent. Staff members should utilize the Superintendent to communicate to the Board or its subcommittees. All official communications, policies and directives of staff interest and concern are communicated to staff members through the Superintendent. The Superintendent develops appropriate methods to keep staff members informed of the Board’s issues, concerns and actions.

Board members must recognize that their presence in school buildings could be subject to a variety of interpretations by school employees. If a visit to a school or classroom is being made for other than general interest, Board members shall inform the Superintendent and make arrangements for visitation through the principal of the particular school. General interest visits are defined as informal expressions of interest in school affairs and not as inspections or visits for supervisory or administrative purposes. Board members will indicate to the principal the reason(s) for the visit. Official visits by Board members are carried out only under Board authorization.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: ORC 3313.20(A)

CROSS REFS.: AFA, Evaluation of School Board Operational Procedures (Also BK) BDDH, Public Participation at Board Meetings (Also KD)
GBM, Staff Complaints and Grievances KK, Visitors to the Schools

McDonald Local School District, McDonald, Ohio

File: BHA

NEW BOARD MEMBER ORIENTATION

The Board shall provide an orientation program for its members-elect. The primary purpose of this program is to acquaint the members-elect with the procedures of the Board and the scope of their responsibilities and to assist them to become informed and active Board members.

The Board, the Treasurer and the administrative staff assist each member-elect in understanding the Board’s functions, policies and procedures before the member-elect takes office.

The following techniques may be employed to orient new Board members.

1.	Selected materials, Board policies, procedures and other helpful information are furnished to the member-elect by the Superintendent.

2.	Immediately after the general election, the member-elect is invited by the Board to attend Board meetings.

3.	The Treasurer provides agendas and other materials pertinent to meetings and explains the use of the materials.

4.	The incoming member is invited to meet with the Superintendent and other administrative staff.

5.	The Board makes an effort to send newly elected members to workshops and in-service programs developed for new Board members.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.12 3315.15

CROSS REFS.: BHBA, School Board Conferences, Conventions and Workshops BHD, Board Member Compensation and Expenses

McDonald Local School District, McDonald, Ohio

File: BHBA

SCHOOL BOARD CONFERENCES, CONVENTIONS AND WORKSHOPS

In keeping with the need for continuing in-service training and development for its members, the Board encourages the participation of all members at appropriate conferences, workshops and conventions. In order to control both the investment of time and funds necessary to implement this policy, the Board establishes these principles and procedures for its guidance.

1.	The Board periodically decides which meetings appear to be most promising in terms of producing direct and indirect benefits to the District. At least annually, the Board will identify those new ideas or procedures and/or cost benefits that can be derived from participation at such meetings.

2.	Funds for participation at such meetings are appropriated on an annual basis in the Board service fund. When funds are limited, the Board designates which of its members participate in a given meeting.

3.	Reimbursement to Board members for their travel expenses is in accordance with the Board’s travel-expense policy.

4.	When a conference, convention or workshop is not attended by the full Board, those who do participate are requested to share information, recommendations and materials acquired at the meeting.

Board members may receive compensation for attending Board-approved training programs. A Board member desiring to attend a training program should have the Board take action to approve each training program. Compensation amounts are determined by the length of the program. A program of three hours or less may be compensated at a rate of $60 per day.
A program of more than three hours may be compensated at a rate of $125 per day.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.123315.15 5705.01; 5705.10

CROSS REFS.: BHA, New Board Member Orientation
BHD, Board Member Compensation and Expenses DLC, Expense Reimbursements

McDonald Local School District, McDonald, Ohio

File: BHD

BOARD MEMBER COMPENSATION AND EXPENSES

The Board votes prior to January 1 to set the rate of compensation for newly elected or re-elected Board members. Because compensation for Board members may not be changed during their respective terms of office, changes in compensation must be made prior to the beginning of their respective terms.

Board members will receive $100 per Board meeting up to 18 Board meetings annually.

Board Service Fund

A Board “service fund” is established to pay expenses actually incurred by Board members or members-elect in their official duties. The sum set aside will not exceed the maximum amount permitted by law. This fund is used at the Board’s discretion to provide for members’ participation (not compensation) in workshops and conferences, for new Board member orientation and training and for other expenses in connection with assigned duties as permitted by law, including those made for a public purpose as defined below.

Spending Guidelines: Definition of Public Purpose

The Board recognizes that expenditure of funds within the District must fall within the scope of serving a public purpose as defined by State law. It is the Board’s determination that the following expenditures are a necessary part of the effective function of the extracurricular and cocurricular programs concerned, once reviewed and approved by the Superintendent:

1.	awards;

2.	recognition and incentive items for employees and/or volunteers and

3.	prizes/awards/programs for students through the use of student activity funds.

The Superintendent, at the discretion of the Board, is permitted to honor employees and non-employees with plaques, pins and other tokens of appreciation to include meals, refreshments or other amenities that further the interest of the District.

The Board affirms that the expenses incurred as listed above do serve public purposes, which include the promotion of education by encouraging staff morale as well as support for the District’s educational program with citizens, members of the business community, advisory committee members and associated school districts. All Expenditures are subject to approval by the Superintendent.

1 of 2

File: BHD

Vendor Compensation

Any compensation paid by a private vendor to a District official or employee, after the official or employee has participated in selecting the vendor, is considered “public money” and must be returned to the District.

[Adoption date: November 16, 2009] [Re-adoption date: November 8, 2010] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Ohio Const. Art. II, Section 20 ORC 3311.19
3313.12 3315.15
5705.01; 5705.10

BCA, Board Organizational Meeting BHA, New Board Member Orientation
BHBA, School Board Conferences, Conventions and Workshops DLC, Expense Reimbursements
GBI, Staff Gifts and Solicitations IICA, Field Trips

2 of 2

McDonald Local School District, McDonald, Ohio

File: BI

SCHOOL BOARD LEGISLATIVE PROGRAM

The Board recognizes the importance of sound and constructive state legislation in establishing support for public education. It is therefore directly concerned with legislative proposals affecting education.

The Board’s legislative liaison member reports to the Board on state legislative proposals and communicates the Board’s positions and/or the Ohio School Boards Association’s positions to state representatives and senators.

The legislative liaison member also keeps the Board informed of pertinent federal legislative proposals and, when necessary, communicates the Board’s position to representatives and senators at the national level.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REF.:	BCA, Board Organizational Meeting

McDonald Local School District, McDonald, Ohio

File: BJA

LIAISON WITH SCHOOL BOARDS ASSOCIATIONS

The Board maintains membership in the Ohio School Boards Association. Through its membership in this organization, it is an indirect member of the National School Boards Association. The Board and its members actively participate in the activities of these organizations insofar as possible.

The Board maintains appropriate memberships in various educational organizations for the benefits that are derived for the District. These institutional memberships require Board approval.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.87; 3313.871

McDonald Local School District, McDonald, Ohio

File: BK (Also AFA)

EVALUATION OF SCHOOL BOARD OPERATIONAL PROCEDURES

The Board may plan and carry through a periodic appraisal of its functioning as a board. This appraisal considers the broad realm of relationships and activities inherent in Board responsibilities.

The appraisal process and instrument are determined by the Board. The following are areas of Board operations and relationships representative of those in which objectives may be set and progress appraised.

1.	Board meetings;

2.	policy development;

3.	fiscal management;

4.	long-range/strategic planning;

5.	Board role in educational program development;

6.	Board member orientation;

7.	Board member development;

8.	Board officer performance;

9.	Board-Superintendent relationships;

10.	Board-Treasurer relationships;

11.	Board-staff relationships;

12.	Board-community relationships;

13.	legislative and governmental relationships and

14.	management team development and utilization.

The Superintendent and others who regularly work with the Board are asked to participate in establishing objectives and reviewing progress.

1 of 2

File: BK (Also AFA)

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC) AF, Commitment to Accomplishment
BA, Board Operation Goals BCB, Board Officers
BCCD, Board-Treasurer Relationship
BCD, Board-Superintendent Relationship (Also CBI) BD, School Board Meetings
BF, Board Policy Development and Adoption BG, Board-Staff Communications (Also GBD) BHA, New Board Member Orientation
CD, Management Team
DA, Fiscal Management Goals
KA, School-Community Relations Goals

2 of 2

McDonald Local School District, McDonald, Ohio

File: BK-E (Also AFA-E)

EVALUATION OF SCHOOL BOARD OPERATIONAL PROCEDURES

Boards of education expect a high level of performance from those who are employed to run the schools. Stakeholders also expect a high level of performance from those who are elected to govern the schools.

Each Board should set aside some time on a regular basis to compare individual assessments of how well the governing body is functioning. It is important for the Board to establish a plan to regularly analyze its method of operation. The results of evaluation should be used in setting goals for improved operations in the future.

SELF-EVALUATION INSTRUMENT

Using the numbering system below, rate each item: 1 - ineffective; 2 - somewhat ineffective; 3 - somewhat effective; 4 - effective; 5 - highly effective.

Board Meetings - Official action can be taken only when the Board is in session. Therefore, each meeting must be organized for maximum efficiency.

1	2

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

____	____

____	____

____	____

5	The Board:

____	reads agenda and background materials well in advance of meeting.

____	makes public feel welcome; provides agenda, minutes and related materials.

____	assures that meeting time, place and facilities are convenient for the Board, staff and public.

____	does not present new issues of complex nature for immediate action.

____	does not abuse privilege of tabling important issues.

____	demonstrates knowledge and use of good parliamentary procedure.

1 of 6

McDonald Local School District, McDonald, Ohio

File: BK-E (Also AFA-E)

1	2

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

____	____

____	____

____	____

____	____

5	The Board:

____	makes distinction between the Board’s role and function of administrators.

____	expects staff input and the Superintendent’s recommendation on key issues.

____	equally applies the public participation policy to all speakers.

____	makes the most productive use of meeting time.

____	conducts all meetings in accordance with the Open Meetings Act (Sunshine Law).

____	selects officers on basis of ability.

____	has procedure for submitting agenda items.

Board-Community Relations - As elected officials, Board members have the responsibility to be representative, to be responsive and to be effective agents of change. The Board:

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	____

____	actively seeks input from the community in establishing goals and objectives.

____	gives full support and cooperation to parent and community organizations with student-centered missions.

____	establishes a close working relationship with other units of government.

____	is actively involved in state and federal education legislation.

____	maintains effective two-way communication between District officials and residents of the District.

____	ensures the best possible relationship between District officials and the media.

2 of 6

File: BK-E (Also AFA-E)

1	2

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

5	The Board:

____	makes best use of facilities and resources in meeting needs of the community.

____	provides leadership in securing maximum community support for a good educational program.

____	approves an annual budget within resources that can be certified in the “fiscal certificate.”

Board-Administrator Relations	The Board:

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____    evaluates the performance of both the Superintendent and the Treasurer on a regular basis and pursuant to State law.

____	assures that the Superintendent complies with Board policies regarding annual staff evaluations.

____	works and plans with District administrators in the spirit of mutual trust and confidence.

____	recognizes the Superintendent as the chief executive officer and educational leader of the District.

____	provides District administrators opportunity for professional growth.

____	avoids interference with duties that are the responsibility of District administrators.

____	solicits input from the Superintendent in developing and maintaining a comprehensive and legally compliant Board policy manual.

____	addresses potential problems between the Board and District administrators promptly as issues arise.

3 of 6

File: BK-E (Also AFA-E)

1	2

____ ____

____ ____

3	4

____	____

____	____

5	The Board:

____	defends District administrators from unjust and unfounded criticism.

____	utilizes the management team concept of operating the District.

Board-Staff Relations - The Board seeks maximum input from staff on educational issues while retaining decision-making authority and responsibility for the operation of the District. The Board:

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	approves job descriptions for all positions.

____	adopts appropriate personnel policies in the areas of employment evaluation, reduction in force and related matters.

____	encourages professional growth through staff development, in-service programs, visitations and conferences.

____	refers complaints to appropriate District administrators for discussion and resolution.

____	preserves and maintains management rights in all labor relations agreements.

Instructional Program	The Board:

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	provides equal access to curriculum as well as cocurricular and extracurricular activities to all students.

____	approves all curriculum changes including course additions and deletions.

____	balances the overall needs of students and community with efforts of special interest groups to influence the curriculum.

4 of 6

File: BK-E (Also AFA-E)

1	2

____ ____

____ ____

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

____	____

____	____

5	The Board:

____	encourages suggestions for curriculum improvement from students, staff and community.

____	safeguards the privacy of student records.

____	encourages a positive approach to student discipline.

____	safeguards the rights of students to due process.

____	provides policies that implement the educational standards of the State Board of Education.

Personal Qualities - Maximum results as a Board member will be achieved only if high ethical standards of conduct are maintained in all personal, business and public activities. As a Board member, I:

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____ ____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____	____

____	am courteous and respectful of fellow Board members.

____	keep the education and welfare of students as my primary concern.

____	represent the best interests of all stakeholders rather than special interest groups.

____	understand the need for compromise; abide by decisions of the majority.

____	channel complaints and potential problems through proper administrative channels.

____	have made the time commitment necessary to become an informed and effective Board member.

____	reach decisions on the merits of issues and the best available evidence.

____	participate in in-service programs at regional, state and national levels.

5 of 6

File: BK-E (Also AFA-E)

1	2

____ ____

____ ____

____ ____

3	4

____	____

____	____

____	____

5	As a Board member, I:

____	do not individually or unilaterally make decisions or commitments on the Board’s behalf.

____	am open and honest with other Board members and administrators, share information and avoid “surprises” whenever possible.

____	am familiar with and abide by the OSBA Board Member Code of Ethics.

Additional Comments:

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

McDonald Local School District, McDonald, Ohio

6 of 6

SECTION C: GENERAL SCHOOL ADMINISTRATION

____________________________________________________________________________

CA	Administration Goals

CBA	Qualifications and Duties of the Superintendent CBAA                               Incapacity of the Superintendent
CBC	Superintendent’s Contract
CBG	Evaluation of the Superintendent (Also AFB) CBI	Board-Superintendent Relationship (Also BCD)

CCA	Organizational Chart
CCB	Staff Relations and Lines of Authority

CD	Management Team

CE	Administrative Councils, Cabinets and Committees

CH	Policy Implementation
CHA	Development of Procedures
CHB	Board Review of Procedures (Also BFCA) CHC	Procedures Dissemination
CHCA	Approval of Handbooks and Directives CHD                          Administration in Policy Absence (Also BFE)

McDonald Local School District, McDonald, Ohio

File: CA

ADMINISTRATION GOALS

The District’s administrative organization is designed so that all divisions and departments of the central office and all schools are part of a single system guided by Board policies implemented through the Superintendent. The Board is responsible for specifying its requirements and expectations of the Superintendent and for holding the Superintendent accountable by evaluating how well those requirements and expectations have been met. In turn, the Superintendent is responsible for clearly specifying the Board’s requirements and expectations for all other administrators and for holding each accountable by evaluating how well requirements and expectations are met.

Major goals of administration in the District are to:

1.	manage the District’s various departments and programs effectively;

2.	provide professional advice and counsel to the Board and to advisory groups established by Board actions, generally through reviewing alternatives, analyzing the advantages and disadvantages of each and recommending a selection from among the alternatives;

3.	implement the management function so as to ensure the best and most effective learning programs through achieving such other goals as to:

A.	provide leadership in keeping abreast of current educational developments;

B.	arrange for the staff development necessary to the establishment and operation of learning programs, which better meet student needs;

C.	coordinate cooperative efforts for the improvement of learning programs, facilities, equipment and materials and

D.	provide access to the decision-making process for the ideas of staff, students, parents and others;

4.	develop an effective program of evaluation that includes every position, program and facility in the District and

5.	develop and use a team management approach.

1 of 2

File: CA

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: AF, Commitment to Accomplishment CD, Management Team
GCL, Professional Staff Development Opportunities GDL, Classified Staff Development Opportunities

2 of 2

McDonald Local School District, McDonald, Ohio

File: CBA

QUALIFICATIONS AND DUTIES OF THE SUPERINTENDENT

Title:

Department:

Building/Facility:

Reports to:

Employment Status:

FLSA Status:

General Description:

Superintendent

Administration

Central Office

Board of Education

As determined by the Board

Exempt

Serve as the District’s chief executive officer; administer, supervise, direct and evaluate the District’s educational system

Essential Functions:

1.	ensure safety of students
2.	perform personnel-related functions, e.g., make recommendations for appointment, promotion, demotion, discharge, assignment and transfer, communicate personnel matters to employees, evaluate staff, provide in-service education to staff and maintain personnel files on current employees
3.	direct staff negotiations
4.	file state and local required reports
5.	assist in preparation of annual budget and appropriations resolution for the Board to consider
6.	act as the District’s purchasing agent
7.	establish and maintain public relations program to inform the public of the District’s activities and needs
8.	recommend courses of study, curriculum guides and changes in texts and time schedules to the Board
9.	supervise teaching, supervision and administration methods 10.	propose new policies to the Board
11.	continually evaluate the District’s progress and needs 12.	conduct regular District administrative hearings
13.	prepare annual school calendar for Board adoption 14.	delegate duties to other staff members
15.	prescribe rules for classification and advancement of students
16.	make Board recommendations about student transportation in accordance with law and safety requirements

1 of 4

File: CBA

17.	recommend location and size of new school sites and additions to existing sites 18.	represent the Board as liaison between the District and the community
19.	inform the Board about the educational system, as well as local, state and national issues affecting education
20.	prepare and distribute agenda to the Board members prior to each regular meeting 21.	take immediate action in cases of calamity, acts of nature or other emergencies 22.	maintain respect at all times for confidential information, e.g., employee
discipline/dismissals/contract issues, negotiations, Board executive sessions, etc. 23.	make contacts with the public with tact and diplomacy
24.	interact in a positive manner with staff, students and parents 25.	attend meetings and in-services as required

Other Duties and Responsibilities:

1.	act as liaison between employees and the Board 2.	attend local, state and national conferences
3.	approve vacation schedules for salaried District employees
4.	supervise the purchase and distribution of textbooks, workbooks and other educational materials
5.	serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings
6.	instill in students belief in and practice of ethical principles and democratic values 7.	respond to routine questions and requests in an appropriate manner
8.	perform other duties as assigned

Qualifications:

1.	valid superintendent’s license issued by the state of Ohio
2.	master’s degree with a major in educational administration, preferably with completion of one year of graduate work beyond master’s degree
3.	experience in teaching and administration totaling at least five years 4.	valid driver’s license
5.	alternatives to above qualifications as the Board may find appropriate

Required Knowledge, Skills and Abilities:

1.	communicate ideas and directives clearly and effectively, both orally and in writing 2.	effective, active listening skills
3.	work effectively with others
4.	organizational and problem-solving skills
5.	organize and compile data for various state and federal reports 6.	extensive knowledge of school finance
7.	recommend additions and/or changes to curriculum appropriate to students’ needs 8.	handle multitude of tasks simultaneously and in timely manner
2 of 4

File: CBA

9.	handle constant pressure and substantial amounts of stress 10.	supervise variety of jobs and positions
11.	strong visionary and leadership skills
12.	confidence to make decisions based on the best interest of students

Equipment Operated:

1.	computer/printer 2.	calculator
3.	copy machine 4.	fax machine 5.	telephone

Additional Working Conditions:

1.	frequent travel
2.	frequent evening and/or weekend work
3.	requirement to lift, carry, push and pull various items
4.	repetitive hand motion, e.g., computer keyboard, calculator, typewriter 5.	occasional exposure to blood, bodily fluids and tissue
6.	occasional interaction among unruly children
7.	regular requirement to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, climb, kneel and stoop

NOTE: The above lists are not ranked in order of importance.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor/appointing authority.

___________________________________________________ Board President

____________________ Date

My signature below signifies that I have reviewed the contents of my job description and that I am aware of the requirements of my position.

___________________________________________________ Signature

____________________ Date

3 of 4

File: CBA

[Adoption date: May 9, 1985]
[Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3319.01; 3319.16; 3319.22

CROSS REFS.: CBAA, Incapacity of the Superintendent
CBG, Evaluation of the Superintendent (Also AFB) CCA, Organizational Chart
CCB, Staff Relations and Lines of Authority

4 of 4

McDonald Local School District, McDonald, Ohio

File: CBAA

INCAPACITY OF THE SUPERINTENDENT

As the executive officer of the District, the Superintendent has a major responsibility in managing the operation of the schools.

Should the Superintendent become incapacitated, the Board appoints a superintendent pro tempore who shall meet the certificate requirement as established by law. The appointment is made by a majority vote of the Board and only after the conditions relating to incapacity are met in accordance with State law and the Family and Medical Leave Act

The Superintendent Pro Tempore performs all the duties and functions of the Superintendent and may be removed at any time by a two-thirds majority vote of the members of the Board or upon return to full-time active service of the Superintendent.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family and Medical Leave Act; 29 USC 2601 et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. ORC 3319.01; 3319.011; 3319.13; 3319.16

CBA, Qualifications and Duties of the Superintendent GBR, Family and Medical Leave

McDonald Local School District, McDonald, Ohio

File: CBAA-P

INCAPACITY OF THE SUPERINTENDENT

A superintendent pro tempore is appointed by a majority of the members of the Board upon determining that the Superintendent is incapacitated in such a manner that he/she is unable to perform the duties of that office. Such incapacity is determined:

1.	by request of the Superintendent, if the Superintendent is absent with pay for reasons of personal illness, injury or exposure to contagious disease that could be communicated to others;

2.	upon certification of the attending physician that the Superintendent is unable to perform the duties of the office of Superintendent;

3.	upon the determination of a referee that the Superintendent is unable to perform the duties of the office of Superintendent;

4.	upon the granting of a leave of absence without pay requested by the Superintendent for reasons of illness, injury or other disability or

5.	upon the placing of the Superintendent upon an unrequested leave of absence without pay for reasons of illness or other disability.

During the period of incapacity, the Superintendent may:

1.	at his/her request, be placed on sick leave, with pay, not to exceed the extent of his/her accumulated, but unused, sick leave and any advancement of such sick leave, which may be authorized by Board policy;

2.	at his/her request, or without such request, pursuant to the Family and Medical Leave Act (FMLA), be placed on unpaid FMLA leave for up to 12 weeks per year and

3.	at his/her request, or without his/her request, the Superintendent may be placed on a leave of absence without pay.

The leave provided during the period of incapacity (described above) will not extend beyond the contract or term of office.

The Superintendent may, upon request to the Board, be returned to active-duty status, unless the Board denies the request within 10 days of receipt of the request. The Board may require the Superintendent to establish to its satisfaction that he/she is capable of resuming such duties and that the duties be resumed on a full-time basis.

1 of 2

File: CBAA-P

The Board may demand that the Superintendent return to active service; upon the determination that he/she is able to resume his/her duties, the Superintendent will return to active service.

The Superintendent may request a hearing before the Board on any action taken under this policy and has the same rights as are granted under State law.

The Board fixes the compensation of the Superintendent Pro Tempore in accordance with State law. He/She serves until the Superintendent’s incapacity is removed or until the expiration of the Superintendent’s contract or term of office, whichever is earlier.

(Approval date: May 9, 1985)
(Re-approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: CBC

SUPERINTENDENT’S CONTRACT

The appointment of the Superintendent is secured through a written agreement stating the terms of the contract. The contract meets all State law requirements and protects the rights of both the Board and the Superintendent.

The Superintendent is appointed for a term not to exceed five years. The term commences on August 1 and continues through July 31 of the year in which the contract expires. Should a vacancy occur midterm, the Board can appoint a new hire to a term starting on any date – as long as the length of the contract does not exceed five years from the prior August 1. The period of time in which the Superintendent’s contract may be renewed begins on January 1 of the year prior to the contract’s expiration and ends on March 1 of the year in which the contract expires.

Salary and benefits are determined by the Board at the time of the appointment and are reviewed by the Board each year. The Superintendent’s salary may be increased or decreased during his/her term of office. However, any decrease must be part of “a uniform plan” affecting salaries of all District employees.

The Board authorizes the annual payment of the Superintendent’s accrued, unused vacation leave.

If the Board intends to nonrenew the Superintendent’s contract, notice in writing of the intended nonrenewal must be given to the Superintendent on or before March 1 of the year in which the contract expires.

Nothing in this policy shall prevent the Board from making the final determination regarding the renewal or nonrenewal of the Superintendent’s contract.

[Adoption date: November 16, 2009] [Re-adoption date: July 18, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 124.384(C); 124.39(C) 3319.01; 3319.16; 3319.225

CROSS REFS.: CBA, Qualifications and Duties of the Superintendent CBAA, Incapacity of the Superintendent
CBG, Evaluation of the Superintendent (Also AFB) CBI, Board-Superintendent Relationship (Also BCD)

McDonald Local School District, McDonald, Ohio

File: CBG (Also AFB)

EVALUATION OF THE SUPERINTENDENT

The Board evaluates the performance of the Superintendent in order to assist both the Board and the Superintendent in the proper discharge of their responsibilities and to enable the Board to provide the District with the best possible leadership.

Through evaluation of the Superintendent, the Board strives to:

1.	clarify the role of the Superintendent as seen by the Board;

2.	develop harmonious working relationships between the Board and the Superintendent;

3.	provide administrative leadership for the District and

4.	identify strengths and weaknesses of the Superintendent’s performance.

Criteria for the evaluation of the Superintendent are based upon the Superintendent’s job description and relate directly to each of the tasks described. The job description and any revisions thereto are developed in consultation with the Superintendent and adopted by the Board.

The Board evaluates the abilities and services of the Superintendent at least once a year.

The evaluation of the Superintendent’s abilities and performance is written and made available to and discussed with the Superintendent. The Board considers the evaluation of the Superintendent in acting to renew or nonrenew his/her contract.

This evaluation procedure does not create an expectancy of continued employment. Nothing contained herein prevents the Board from making any final determination regarding the renewal or nonrenewal of the Superintendent’s contract.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3319.01; 3319.16

CROSS REFS.: AF, Commitment to Accomplishment BDC, Executive Sessions
CBA, Qualifications and Duties of the Superintendent CBC, Superintendent’s Contract
CBI, Board-Superintendent Relationship (Also BCD)

McDonald Local School District, McDonald, Ohio

File: CBI (Also BCD)

BOARD-SUPERINTENDENT RELATIONSHIP

The enactment of policies, consistent with long-term goals, is the most important function of the Board, and the execution of the policies should be the function of the Superintendent and his/her staff.

Delegation by the Board of its executive powers to the Superintendent provides freedom for the Superintendent to manage the District within the Board’s policies and frees the Board to devote its time to policymaking and appraisal functions.

The Board holds the Superintendent responsible for the administration of its policies, the execution of Board decisions, the operation of the District and keeping the Board informed about District operations and problems.

The Board strives to procure the best professional leader available as its Superintendent. The Board:

1.	gives the Superintendent full administrative authority for properly discharging his/her professional duties, holding him/her responsible for acceptable results;

2.	acts in matters of employment or dismissal of personnel after receiving the recommendations of the Superintendent;

3.	refers all complaints to the Superintendent for appropriate investigation and action;

4.	strives to provide adequate safeguards for the Superintendent and other staff members so that they can discharge their duties on a thoroughly professional basis and

5.	presents personal criticisms of any employee directly to the Superintendent.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20(A) 3319.01

AFB, Evaluation of the Superintendent (Also CBG) BDC, Executive Sessions
CBC, Superintendent’s Contract

McDonald Local School District, McDonald, Ohio

File: CCA

ORGANIZATIONAL CHART

	McDonald Local School District Board of Education

			
	Superintendent
		Administrative Assistant
		Treasurer

			
				
	Building Administration High School
		Director of Student Services
		Building Administration Elementary

	
	
Professional Staff
		
Professional Staff

	
	
Classiﬁed Staff
		
Classiﬁed Staff

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REF.:	CCB, Staff Relations and Lines of Authority

McDonald Local School District, McDonald, Ohio

File: CCB

STAFF RELATIONS AND LINES OF AUTHORITY

The Superintendent establishes clear understandings on the part of all personnel of the working relationships in the District.

Lines of direct authority are those approved by the Board and are shown on the District’s organizational chart.

Personnel are expected to refer matters requiring administrative action to the administrator to whom they are responsible. The administrator refers such matters to the next higher administrative authority when necessary. All personnel are expected to keep the person to whom they are immediately responsible informed of their activities by whatever means the person in charge deems appropriate.

Lines of authority do not restrict in any way the cooperative, sensible working together of all staff members at all levels in order to develop the best possible school programs and services. The established lines of authority represent direction of authority and responsibility. When the staff is working together, the lines represent avenues for a two-way flow of ideas to improve the program and operations of the District.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: ABB, Staff Involvement in Decision Making (Also GBB) ACAA, Sexual Harassment
BG, Board-Staff Communications (Also GBD) CCA, Organizational Chart
CD, Management Team KL, Public Complaints
KLB, Public Complaints About the Curriculum or Instructional Materials

McDonald Local School District, McDonald, Ohio

File: CD

MANAGEMENT TEAM

The Board endorses the management team concept for the District.

The management team of the District consists of two groups.

Policy Team

The Board, the Superintendent and the Treasurer comprise the team. The Board President serves as team leader. Primary responsibilities of this team are to establish policies to guide the District and to ensure that the policies are carried out.

Administrative Team

All administrators within the District comprise this team. The Superintendent serves as team leader. This team is responsible for carrying out the functions of planning, organizing, staffing, implementing and evaluating, guided by the policies established by the policy team and adopted by the Board.

The team approach to management represents an attempt to provide close cooperation and effective working relationships among administrative personnel. It is an effort to make the best use of the talents and expertise available by establishing open lines of communication and by providing a supportive environment in which collaborative problem solving and decision making can take place.

Guidelines for implementing this policy are a primary management team concern. These guidelines include procedures for:

1.	convening the team;

2.	implementing in-service management team training;

3.	establishing team evaluation and

4.	implementing goals and objectives of the District.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: CCA, Organizational Chart
CCB, Staff Relations and Lines of Authority
CE, Administrative Councils, Cabinets and Committees

McDonald Local School District, McDonald, Ohio

File: CE

ADMINISTRATIVE COUNCILS, CABINETS AND COMMITTEES

The Superintendent may establish such permanent or temporary councils, cabinets and committees as are necessary for proper administration of the Board policies and for the improvement of the total educational program.

All councils, cabinets and committees created by the Superintendent are for the purposes of obtaining the advice and counsel of administrative and supervisory personnel of the District and aiding in District communication. Functioning in an advisory capacity, such groups may make recommendations for submission to the Board through the Superintendent. Authority for establishing policy remains with the Board. Authority and responsibility for implementing policy remain with the Superintendent.

The membership composition and responsibilities of administrative councils, cabinets and committees are defined by the Superintendent and may be changed at his/her discretion.

Such councils, cabinets and committees need not meet the requirements of the Open Meetings Act (Sunshine Law).

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: BF, Board Policy Development and Adoption CD, Management Team

McDonald Local School District, McDonald, Ohio

File: CH

POLICY IMPLEMENTATION

The Superintendent is responsible for carrying out, through procedures, the policies established by the Board. It is expected that all Board employees and students follow all Board policies and procedures.

There are many activities that are common to all schools, but procedures for conducting them may vary from building to building. Principals establish procedures for conducting activities in their individual schools within the larger framework of District procedures and Board policies.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.17; 3313.20; 3313.47

CROSS REFS.: CHA, Development of Procedures
CHB, Board Review of Procedures (Also BFCA) CHC, Procedures Dissemination

McDonald Local School District, McDonald, Ohio

File: CHA

DEVELOPMENT OF PROCEDURES

The Board delegates to the Superintendent the function of specifying required actions and designing the procedures and detailed arrangements under which the schools operate. They must be consistent with the policies adopted by the Board.

The Board itself formulates and adopts procedures only when required by law, or when the Superintendent recommends Board adoption in light of strong community attitudes and/or potential staff reaction.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.17; 3313.47

CROSS REF.:	CH, Policy Implementation

McDonald Local School District, McDonald, Ohio

File: CHB (Also BFCA)

BOARD REVIEW OF PROCEDURES

State law requires the Board to make rules and procedures for the government of the District, its employees, students and all other persons entering the District’s grounds and premises.

Before issuance, Board procedures are properly titled and coded as appropriate to subject and in conformance with the codification system selected by the Board. Those procedures officially approved by the Board are so marked. All other procedures appearing in the manual are considered approved, provided that they are in accordance with the accompanying Board policy.

The Board may review procedures developed by the administration to implement policy. The Board revises or nullifies these administrative procedures only when they are inconsistent with policies adopted by the Board or when they are not in the best interest of the District.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.17; 3313.20; 3313.47

CROSS REFS.: BF, Board Policy Development and Adoption CH, Policy Implementation
CHC, Procedures Dissemination

McDonald Local School District, McDonald, Ohio

File: CHC

PROCEDURES DISSEMINATION

Districtwide procedures are appropriately coded and included in the policy manual, which is available in the Board offices and in each school building.

The Superintendent devises a means for disseminating particular procedures, to the staff members, students and/or members of the public who are directly affected by them.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.17; 3313.47

CROSS REF.:	BFCA, Board Review of Procedures (Also CHB) CH, Policy Implementation

McDonald Local School District, McDonald, Ohio

File: CHCA

APPROVAL OF HANDBOOKS AND DIRECTIVES

In order that pertinent Board policies, procedures and school rules are known by all staff members and students affected by them, administrators are granted authority to issue staff and student handbooks as necessary. Handbooks are distributed to students at the beginning of each school year and it is the responsibility of the students and their parents to review and become familiar with all policies and rules contained in the handbooks.

It is essential that the contents of all handbooks conform with Districtwide policies and procedures and that all handbooks bearing the name of the District be of a quality that reflects credit on the District. Student handbooks should be consistent by grade and building levels. Administrators at all levels should review handbooks for consistency. The Board approves all handbooks prior to publication.

The Board reviews and approves the handbooks in order that the contents are accorded the legal status of Board-approved policies and procedures. The Superintendent uses his/her judgment as to whether other specific handbooks need Board approval.

All handbooks published are to be made available to the Board for informational purposes.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20

CROSS REFS.: Staff Handbooks Student Handbooks

McDonald Local School District, McDonald, Ohio

File: CHD (Also BFE)

ADMINISTRATION IN POLICY ABSENCE

In the absence of Board policy, the Superintendent may take temporary action that would be in accordance with the overall policy of the Board. The Superintendent is not free to act when the action involves a duty of the Board that by law cannot be delegated.

In each case, the Superintendent shall present the matter to the Board for its consideration at its next meeting.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.18; 3313.20(A)

CROSS REF.:	BF, Board Policy Development and Adoption

SECTION D: FISCAL MANAGEMENT

____________________________________________________________________________

DA	Fiscal Management Goals

DB	Annual Budget and Appropriations Measure DBD                         Budget Planning (Five-Year Forecast) DBH                         Budget Adoption Procedures (Tax Budget) DBK                         Budget Modification Authority

DD	Funding Proposals and Applications

DE	Revenues from Tax Sources
DECA	Administration of Federal Grant Funds

DFA	Revenues from Investments DFC	Grants from Private Sources DFE	Gate Receipts and Admissions

McDonald Local School District, McDonald, Ohio

DGA	Authorized Signatures (Use of Facsimile Signatures)

DH	Bonded Employees and Officers

DI	Fiscal Accounting and Reporting DID                          Inventories (Fixed Assets) DIE                           Audits

DJ	Purchasing
DJB	Petty Cash Accounts DJC	Bidding Requirements DJF	Purchasing Procedures DJH	Credit Cards

DK	Payment Procedures

DLB	Salary Deductions
DLC	Expense Reimbursements

DM	Cash in School Buildings

DN	School Properties Disposal

McDonald Local School District, McDonald, Ohio

File: DA

FISCAL MANAGEMENT GOALS

The quantity and quality of learning programs are related to the funding provided and the effective, efficient management of those funds. It follows that the District’s purposes can best be achieved through prudent fiscal management.

As trustees of the community’s investment in the facilities, materials and operational funds, the Board has a fiduciary responsibility to ensure that the investment is protected and used wisely. Competent personnel and efficient procedures are essential for sound management of fiscal affairs. The Board expects that the Superintendent and the Treasurer keep it informed through both oral and written reports on the fiscal management of the District.

With the cooperation of the Treasurer and assistance from other designated personnel, the Superintendent is expected to develop an efficient and effective procedure for fiscal accounting, purchasing and the protection of plant, grounds, materials and equipment through prudent and economical operation, maintenance and insurance.

The Board seeks to achieve the following goals to:

1.	engage in thorough advance planning, with staff and community involvement, in order to develop budgets and to guide expenditures to achieve the greatest educational returns for the dollars expended;

2.	establish levels of funding that provide high quality education for the District’s students;

3.	use the best available techniques for budget development and management;

4.	provide timely and appropriate information to all staff with fiscal management responsibilities and

5.	establish effective procedures for accounting, reporting, business, purchasing and delivery, payroll, payment of vendors and contractors and all other areas of fiscal management.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

McDonald Local School District, McDonald, Ohio

File: DB/DBK

ANNUAL BUDGET AND APPROPRIATIONS MEASURE/ BUDGET MODIFICATION AUTHORITY

Budget

The purpose of the annual tax budget is to enable the county budget commission to establish tax rates and serve as the basis for certification of revenue to the District.

The annual tax budget is regulated and controlled by State law and requirements of the county budget commission. The Board may establish additional budget requirements for funds at its disposal.

The Treasurer, the Superintendent and their staffs are responsible for the preparation of the annual budget and presentation of the budget to the Board for adoption.

Appropriations

As permitted by law, at the start of the fiscal year, the Board may pass a temporary appropriations measure to provide for meeting the ordinary expenses of the District until such time as the Board approves the annual appropriations resolution for the year, which is not later than October 1. If by October 1 the county budget commission has not certified all amended certificates of estimated resources to the Board of Education (or submitted a certification that no amended certificates are necessary), the Board can delay action on the annual appropriation measure until such time as the certificates are received.

The Treasurer files both the temporary and final appropriations measures at the proper times with the office of the county auditor.

The Superintendent/designee notifies each school administrator and/or department head of the allocations approved for expenditure.

Budget Modification

Appropriations approved by the Board at the fund level may receive a line item increase as long as there is a corresponding decrease. Any increase in the amount of the appropriation measure or transfers of funds permitted by law from major fund to major fund require Board approval and may require approval from the Court of Common Pleas.

Transfers Among Categories

It is the responsibility of the Superintendent and the Treasurer to examine the appropriations categories and make the necessary recommendations to the Board.

1 of 2

File: DB/DBK

[Adoption date: August 8, 1984] [Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.34 3313.18
5705.14; 5705.15; 5705.16; 5705.28; 5705.29; 5705.35 through 5705.412

2 of 2

McDonald Local School District, McDonald, Ohio

File: DBD

BUDGET PLANNING (Five-Year Forecast)

Budget planning is an integral part of program planning so that the annual operating budget may effectively express and implement all programs and activities of the District. Budget planning is a year-round process involving broad participation by administrators, teachers and other personnel throughout the District.

The Superintendent and the Treasurer are responsible for preparing the five-year forecast for the Board’s approval. The forecast is for the current fiscal year and four years beyond.

The five-year forecast is prepared twice a year and filed with the Ohio Department of Education. The initial filing is due on or before October 31 and an update by May 31. The five-year forecast is updated as often as necessary in order to communicate significant changes in the District’s financial position.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 5705.01; 5705.28 through 5705.32; 5705.35; 5705.36; 5705.37; 5705.39; 5705.391

CROSS REF.:	BCF, Advisory Committees to the Board

McDonald Local School District, McDonald, Ohio

File: DBH

BUDGET ADOPTION PROCEDURES (Tax Budget)

The purpose of the annual tax budget is to enable the county budget commission to establish tax rates and to serve as a basis for certification of revenue to the District.

The annual tax budget is regulated and controlled by State law and the requirements of the local county budget commission in which the District is located. The commission may require the Board to provide any information needed by the commission to perform its duties.

The Board may establish additional budget requirements for funds at its disposal.

It is the responsibility of the Superintendent and the Treasurer to prepare the necessary tax budget information and to attend any required tax budget meetings.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 5705.04; 5705.28; 5705.281; 5705.30

McDonald Local School District, McDonald, Ohio

File: DD

FUNDING PROPOSALS AND APPLICATIONS

The Board directs the Superintendent/designee to apply for any state or federal grants for which the District is eligible, at his/her discretion. The Superintendent/designee evaluates federally funded programs and state grants, including their possible benefits to the students in the District, apprises the Board of the worth of each and makes recommendations accordingly.

The District participates to its limit of eligibility in the use of funds provided by the state for the educational benefit of its students.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20

McDonald Local School District, McDonald, Ohio

File: DE

REVENUES FROM TAX SOURCES

In an attempt to provide sufficient financial resources, the Board:

1.	requests that voters approve adequate local funds for the operation of the District and determines the amount of the individual levies at the time of the initial request, or at the time of a request for renewal or replacement, to yield sufficient revenue for the operating expenses of the District;

2.	accepts available state funds to which the District is entitled by law or through regulations of the State Board of Education and

3.	accepts federal funds, which are available, provided that there is a specific need for them and that the required matching funds are available.

[Adoption date: August 8, 1984] [Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: Ohio Const. Art. XII, Section 2 ORC 3301.07
3311.21
3313.17 through 3313.20; 3313.29; 3313.51 3317.01 through 3317.11
3323.09
Chapters 5701; 5705 5748.01 through 5748.06

McDonald Local School District, McDonald, Ohio

File: DECA

ADMINISTRATION OF FEDERAL GRANT FUNDS

The Board accepts federal funds, which are available, provided that there is a specific need for them and that the required matching funds are available. The Board intends to administer federal grant awards efficiently, effectively and in compliance with all requirements imposed by law, the awarding agency and the Ohio Department of Education (ODE) or other applicable pass-through entity.

The Board directs the Treasurer to develop, monitor, and enforce effective financial management systems and other internal controls over federal awards that provide reasonable assurances that the District is managing the awards in compliance with all requirements for federal grants and awards. Systems and controls must meet all requirements of Federal law and regulation, including the Uniform Guidance issued by the U.S. Office of Management and Budget and any applicable state requirements, and shall be based on best practices.

All individuals responsible for the administration of a federal grant or award shall be provided sufficient training to carry out their duties in accordance with all applicable requirements for the federal grant or award.

The financial management systems and internal controls must provide for:

1.	identification of all federal funds received and expended and their program source;

2.	accurate, current, and complete disclosure of financial data in accordance with federal requirements;

3.	records sufficient to track the receipt and use of funds;

4.	effective control and accountability over assets to assure they are used only for authorized purposes and

5.	comparison of expenditures against budget.

In addition, written procedures must be established for cash management and for determining the allowability of costs, as required by the Uniform Guidance.

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File: DECA

At a minimum the financial management systems and internal controls will address the following areas:

1.	Allowability

Costs charged by the school system to a federal grant must be allowed under the individual program and be in accordance with the cost principles established in the Uniform Guidance, including how charges made to the grant for personnel are to be determined. Costs will be charged to a federal grant only when the cost is:

A.	reasonable and necessary for the program;

B.	in compliance with applicable laws, regulations, and grant terms;

C.	allocable to the grant;

D.	adequately documented and

E.	consistent with District policies and procedures that apply to both federally-funded and non-federally funded activities.

Internal controls will be sufficient to provide reasonable assurance that charges to federal awards for personnel expenses are accurate, allowable, and properly allocated and documented. Controls will include time and effort reporting in accordance with Uniform Guidance and the requirements of ODE or other applicable pass-through-entity.

2.	Cash Management and Fund Control

Payment methods must be established in writing that minimize the time elapsed between the draw down of federal funds and the disbursement of those funds. Standards for funds control and accountability must be met as required by the Uniform Guidance for advance payments and in accordance with the requirements of ODE or other applicable pass-through entity.

3.	Procurement

All purchases for property and services made using federal funds must be conducted in accordance with all applicable Federal, State and local laws and regulations, the Uniform Guidance, and the District’s written policies and procedures.

2 of 4

McDonald Local School District, McDonald, Ohio

File: DECA

The District avoids situations that unnecessarily restrict competition and avoids acquisition of unnecessary or duplicative items. Individuals or organizations that develop or draft specifications, requirements, statements of work, and/or invitations for bids, requests for proposals, or invitations to negotiate, are excluded from competing for such purchases.

Contracts are awarded only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration is given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. No contract is awarded to a contractor who is suspended or debarred from eligibility for participation in federal assistance programs or activities.

Purchasing records are sufficiently maintained to detail the history of all procurements and must include at least the rationale for the method of procurement, selection of contract type, and contractor selection or rejection; the basis for the contract price; and verification that the contractor is not suspended or debarred.

4.	Conflict of Interest and Mandatory Disclosures

The District complies with the requirements of State law and the Uniform Guidance for conflicts of interest and mandatory disclosures for all procurements with federal funds.

Each employee, board member, or agent of the school system who is engaged in the selection, award, or administration of a contract supported by a federal grant or award and who has a potential conflict of interest must disclose that conflict in writing to the Treasurer. The Treasurer discloses in writing any potential conflict of interest to ODE or other applicable pass-through-entity.

A conflict of interest would arise when the covered individual, any member of his/her immediate family, his/her partner, or an organization, which employs or is about to employ any of those parties has a financial or other interest in or receives a tangible personal benefit from a firm considered for a contract. A covered individual who is required to disclose a conflict will not participate in the selection, award, or administration of a contract supported by a federal grant or award.

Covered individuals will not solicit or accept any gratuities, favors, or items from a contractor or a party to a subcontractor for a federal grant or award. Violations of this rule are subject to disciplinary action.

The Treasurer discloses in writing to ODE or other applicable pass-through-entity in a timely manner all violations of federal criminal law involving fraud, bribery, or gratuities potentially effecting any federal award. The Treasurer fully addresses any such violations promptly and notifies the Board accordingly.
3 of 4

File: DECA

5.	Equipment and Supplies Purchased with Federal Funds

Equipment and supplies acquired with federal funds will be used, managed, and disposed of in accordance with applicable state and federal requirements. Property records and inventory systems shall be sufficiently maintained to account for and track equipment that has been acquired with federal funds.

6.	Accountability and Certifications

All fiscal transactions must be approved by the Treasurer/designee who can attest that the expenditure is allowable and approved under the federal program. The Treasurer submits all required certifications.

7.	Monitoring and Reporting Performance

The Treasurer will establish sufficient oversight of the operations of federally supported activities to assure compliance with applicable federal requirements and to ensure that program objectives established by the awarding agency are being achieved. The District submits all reports as required by federal or state authorities.

[Adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: November 20, 2017] [Re-adoption date: December 27, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 9.314
117.101; 117.43 3313.33; 3313.46 3319.04
5705.39; 5705.41; 5705.412 2 C.F.R. Part 200

BBFA, Board Member Conflict of Interest BCC, Qualifications and Duties of the Treasurer DI, Fiscal Accounting and Reporting
DID, Inventories (Fixed Assets) DJ, Purchasing
DJC, Bidding Requirements DJF, Purchasing Procedures DK, Payment Procedures
EF/EFB, Food Services Management/Free and Reduced-Price Food Services GBCA, Staff Conflict of Interest
IGBJ, Title I Programs

4 of 4

McDonald Local School District, McDonald, Ohio

File: DFA

REVENUES FROM INVESTMENTS

Scope

The Board directs that the investing authority of the District resides with its Treasurer. This policy is designed to cover all monies under the control of the Board.

Objectives and Guidelines

The following investment objectives are applied in the management of the District’s funds:

1.	Liquidity: The investment portfolio remains sufficiently liquid to enable the Treasurer to meet reasonably anticipated operating requirements.

2.	Safety: Investments are undertaken in a manner consistent with State law, which seeks to ensure the preservation of public funds.

3.	Income: The Treasurer strives to achieve a fair and safe rate of return on the investment portfolio over the course of budgetary and economic cycles, taking into account State law, safety considerations and cash flow requirements.

4.	Diversification: The investment portfolio should be diversified in order to avoid incurring potential losses regarding individual securities that may not be held to maturity, whether by erosion of market value or change in market conditions.

5.	Prudence: Investments are made with judgment and care – under circumstances then prevailing – which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

6.	Bank Accounts: Relationships with banks are managed in order to secure adequate services while minimizing costs. Deposits should be concentrated in single accounts except where audit control considerations dictate otherwise.

1 of 3

File: DFA

Authorized Financial Institutions and Dealers

U.S. treasury and agency securities purchased outright are made only through a member of the National Association of Securities Dealers, through a bank, savings bank or savings and loan association regulated by the Superintendent of Financial Institutions or through an institution regulated by the Comptroller of the Currency, Federal Deposit Insurance Corporation or board of governors of the Federal Reserve System.

1.	Repurchase agreements are transacted through banks and/or eligible dealers consistent with State law.

2.	Certificates of deposit are transacted through commercial banks or savings and loans with FDIC coverage, and qualify as eligible financial institutions under State law.

Maturity

To the extent possible, the Treasurer attempts to match the District’s investments with anticipated cash flow requirements. Unless matched to a specific cash flow requirement, the Treasurer will not directly invest in securities maturing more than five years from the date of purchase.

Derivatives

Investments in derivatives are strictly prohibited. A derivative means a financial instrument or contract or obligation whose value or return is based upon or linked to another asset or index, or both, separate from the financial instrument, contract or obligation itself. Additionally, any security, obligation, trust account or instrument that is created from an obligation of a federal agency or instrumentality or is created from both is considered a derivative instrument.

Allowable Investments

The Treasurer may invest in any instrument or security authorized in State law as amended. A copy of the appropriate section of the Ohio Revised Code is kept with this policy.

Collateral

All deposits are collateralized pursuant to State law.

2 of 3

File: DFA

Reporting

The Treasurer reports and maintains records of all investments and deposits.

All brokers, dealers and financial institutions initiating transactions with the investment authority by giving advice or executing transactions initiated by the investment authority must acknowledge their agreement to abide by the investment policy’s content.

Internal Controls

The investing authority establishes a system of internal controls, which are documented in writing. The internal controls are reviewed periodically by an independent auditor. The controls are designed to prevent loss of public funds due to fraud, employee error and imprudent actions by employees and officers of the District.

[Adoption date: August 8,1984]
[Re-adoption date: October 14, 1996] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: Intergovernmental Cooperation Act ORC 135.01 through 135.21
3313.51

3 of 3

McDonald Local School District, McDonald, Ohio

File: DFC

GRANTS FROM PRIVATE SOURCES

The Board encourages the development of proposals to private foundations and other sources of financial aid for subsidizing such activities as innovative projects, feasibility studies, long-range planning and research and development. All such activities are to meet the following criteria.

1.	They are based on a specific set of internal objectives that relate to the established goals and objectives of the District.

2.	They are to provide measures for evaluating whether or not project objectives are being or have been achieved.

3.	The execution of all projects is to conform to State and Federal laws and to the policies of the Board.

All grant proposals are to be approved by the Board before being submitted to the funding agency.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

McDonald Local School District, McDonald, Ohio

File: DFE

GATE RECEIPTS AND ADMISSIONS

Admission receipts of school events shall be adequately controlled. The principal is responsible for the administration and supervision of all phases of school events for which admission is charged. Admission to those school events for which an admission is charged shall be serially numbered tickets only. However, persons presenting season, faculty, or special passes will be admitted to all events. Adequate records will be maintained to provide chronological and accounting data for subsequent review and analysis.

Senior citizens of the District (persons 65 years of age or older) may be given a senior citizen guest pass, which shall permit them to attend all activities of the schools, including athletic events, at a reduced rate. Those guest passes shall represent a small token of appreciation from the Board for all that the District’s senior citizens have done for the schools over the years.

[Adoption date: August 18, 2014] [Re-adoption date: October 10, 2016]

McDonald Local School District, McDonald, Ohio

File: DGA

AUTHORIZED SIGNATURES (Use of Facsimile Signatures)

The Treasurer’s signature is used on checks, drafts, warrant-checks, vouchers and other orders on public funds deposited in designated depositories.

The Treasurer authorizes these designated depositories to honor any instrument bearing the Treasurer’s facsimile signature in a form as he/she may designate and to charge the same to the account as fully as though it bore a manually written signature.

A facsimile signature includes, but is not limited to, the reproduction of any authorized signature by a copper plate or a photographic, photostatic or mechanical device. The Treasurer must notify the designated depositories, in writing, a description of the device used to produce the facsimile signature and a sample of the signature.

The Board purchases a surety bond to protect the loss of any public funds.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.10 through 9.12; 9.14 1306.06

McDonald Local School District, McDonald, Ohio

File: DH

BONDED EMPLOYEES AND OFFICERS

At the time of appointment or reappointment of the Treasurer, the Board authorizes the Treasurer to execute a bond for himself/herself in an amount determined and approved by the Board. The bond must be deposited with the Board President and a copy certified by him/her must be filed with the county auditor. The premium is paid by the Board.

The Superintendent, Board President and employees who handle school funds are included, at Board expense, in a position schedule bond. Position schedule bonds pertain to a specific position, not to an individual.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3.06 131.18
3313.25; 3313.83 3319.05 5705.412

CROSS REFS.: DM, Cash in School Buildings EI, Insurance Management

McDonald Local School District, McDonald, Ohio

File: DI

FISCAL ACCOUNTING AND REPORTING

The District’s accounting system is in conformance with the Uniform School Accounting System as prescribed by the Auditor of State for the use of school districts, federal funds also are accounted for in conformance with the Uniform Guidance issued by the U.S. Office of Management and Budget and any applicable state requirements. The Treasurer is responsible for receiving and properly accounting for all funds of the District.

The financial records must be adequate to:

1.	guide the making or deferring of purchases, the expansion or curtailing of programs and the controlling of expenses;

2.	ensure that current data are immediately available and in such form that routine summaries can be readily made;

3.	serve as a guide to budget estimates for future years and to hold expenditures to the amounts appropriated and

4.	show that those in charge have handled funds within limitations established by law and in accordance with Board policy.

The Board receives monthly financial statements from the Treasurer, which show receipts, disbursements, appropriations, encumbrances and balances. The Treasurer makes all other financial reports required by law or by state or federal agencies and submits them to the proper authorities.

The Treasurer provides the Board with any other financial management reports that the Board determines necessary.

Financial records are permanent. The supporting documents may be destroyed only in compliance with the provisions of State law and in compliance with specifications of the District’s records commission, the Auditor of State and the Ohio History Connection.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: November 20, 2017] [Re-adoption date: December 27, 2017]

1 of 2

File: DI

LEGAL REFS.: ORC 117.101; 117.38; 117.43 149.01 through 149.43 3301.07
3313.29; 3313.32 3315.04
Chapter 1347 Chapter 5705
2 C.F.R. Part 200

CROSS REFS.: DECA, Administration of Federal Grant Funds EHA, Data and Records Retention

2 of 2

McDonald Local School District, McDonald, Ohio

File: DID

INVENTORIES (Fixed Assets)

The Board, as steward of this District’s property, recognizes that efficient management and full replacement upon loss requires accurate inventory and properly maintained property records.

The District conducts a complete inventory every five years, by physical count, of all District-owned equipment and supplies. For purposes of this policy, “equipment” means a unit of furniture or furnishings, an instrument, a machine, an apparatus or articles that retain shape and appearance with use, is nonexpendable and does not lose its identity when incorporated into a more complex unit. For purpose of items purchased with federal funds, equipment is defined as tangible, nonexpendable personal property having a useful life of more than one year with an acquisition cost of $5,000 or more per unit.

This District maintains a fixed asset accounting system. The fixed asset system maintains sufficient information to permit:

1.	preparation of year-end financial statements in accordance with generally accepted accounting principles;

2.	adequate insurance coverage and

3.	control and accountability.

Each building and additions to buildings are identified by location or name and are described in detail (e.g., size, number of floors, square footage, type of construction, etc.) with the value shown for all individual structures.

Fixed equipment is inventoried by building, floor and room name or number; each item is to be listed individually. (Leased equipment that the District will eventually own must be inventoried.)

Movable equipment is inventoried by building, floor and room name or number; each item is to be listed individually. Any item that has a model number or serial number has that number noted in the description for full identification. All items assigned to a building are the building administrator’s responsibility.

All equipment purchased, after the initial inventory, as capital outlay or replacement with a cost of $1,000 or more and with an estimated useful life of five years or more is tagged and made part of the equipment inventory. For fixed asset reporting purposes, all equipment in excess of $1,500 is used. Property records and inventory systems are sufficiently maintained to account for and track equipment acquired with federal funds.

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File: DID

A listing of all equipment is maintained for each building and department. This listing is updated annually by the close of the school year, or not later than the second Friday in June of each year. This updated listing is then submitted to the Treasurer’s office for audit purposes.

A physical inventory of supplies is taken at the building level at the close of the school year, or not later than the second Friday in June of each year. This updated listing is then submitted to the Treasurer’s office for audit purposes.

The Treasurer is assisted by the principals, directors, supervisors and professional and classified staffs in the performance of this function.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.: ORC 117.38
3313.20; 3313.41 2 C.F.R. Part 200

CROSS REF.:	DECA, Administration of Federal Grant Funds

2 of 2

McDonald Local School District, McDonald, Ohio

File: DIE

AUDITS

In accordance with State statutes, all District financial records are subject to audit by the Bureau of Inspection and Supervision of Public Offices of the Auditor of State’s office. The Board has the right to request an independent audit with the approval of the Auditor of State’s office.

A copy of the Auditor’s report is placed on file in the Auditor of State’s office; another copy is submitted to the Board. The Board makes the audit report available for public inspection.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 117.10; 117.11; 117.12; 117.26; 117.27 3313.29

McDonald Local School District, McDonald, Ohio

File: DJ

PURCHASING

The function of purchasing is to serve the educational program by providing the necessary supplies, equipment and services. The Board’s authority for the purchase of materials, equipment, supplies and services is extended to the District administration through its adoption of the annual appropriations resolution.

The Board declares its intention to purchase competitively without prejudice and to seek maximum educational value for every dollar expended. The purchase of items and services found on lists from the appropriations resolution requires no further Board approval, except in those instances in which, by law or Board policy, the purchases or services must be put to bid.

The Board authorizes “open” purchase orders to be issued for generic supplies for up to three months and up to the $5,000 limit. Open purchase orders will not extend beyond the current fiscal year.

An open purchase order for a “specific” permitted purpose and in an amount not to exceed
the line-item appropriation and fund is authorized to the extent permitted by law. The permitted purpose list may include payment for accountants, architects, attorneys, construction project managers, consultants, engineers, fuel oil, gasoline, food items and utilities. The specific purpose purchase order may not extend beyond the current fiscal year.

The acquisition of supplies, equipment and services is centralized in the business office, which functions under the supervision of the purchasing agent through whose office all purchasing transactions are conducted.

The Board assigns to the purchasing agent the responsibility for the quality and quantity of purchases made. The Treasurer is charged with the responsibility to ensure that all purchases do not exceed appropriations and that they are consistent with the approved educational goals and programs of the District.

[Adoption date: August 9, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

1 of 2

File: DJ

LEGAL REFS.: Ohio Const. VIII, Section 2e ORC 9.314
3313.172; 3313.18; 3313.33; 3313.46 3319.04
3327.08
5705.38; 5705.39; 5705.40; 5705.41; 5705.412

CROSS REFS.: DJC, Bidding Requirements DJF, Purchasing Procedures DK, Payment Procedures

2 of 2

McDonald Local School District, McDonald, Ohio

File: DJB

PETTY CASH ACCOUNTS

The Board directs the Treasurer to create petty cash accounts allowing certain administrators to make purchases within the District. The Treasurer designates who can use the accounts, the amount of money that may be placed in the accounts as well as the procedures and requirements for replenishing the accounts.

Account access is limited to only those individuals who have a job-related need to use these payment methods. Any person using the account must keep a written log and report to the Treasurer upon request.

Annually, the Treasurer establishes the amount of money to be placed in the accounts. The Treasurer’s approval is needed to replenish the accounts. No major purchases may be made from the accounts.

Any administrator who ignores procedure and allows anyone else to use the account, or who does not take prudent measures to ensure that proper security is maintained, may be held personally liable for losses.

[Adoption date: February 8, 2001]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.38
3313.291; 3313.31; 3313.51

CROSS REF.: DM, Cash in School Buildings

McDonald Local School District, McDonald, Ohio

File: DJC

BIDDING REQUIREMENTS

Contracts for construction or demolition of buildings or for any improvements or repairs that exceed $50,000 are let only after bids are solicited and received in compliance with law. However, if the Board enters into a shared savings contract for energy conservation measures, competitive bidding is not required. The Board may also enter into an installment payment contract for the purchase and installation of energy conservation measures and competitive bidding does not need to be utilized if two-thirds of the entire Board adopts a resolution stating that competitive bidding does not apply to the project.

If feasible, all purchases over $10,000 but under $50,000 will be based on price quotations submitted by at least three vendors. These quotations are treated confidentially until the deadline for filing is past; thereafter, they are public information.

The Business Manager assembles the proper specifications and makes the necessary arrangements for public bidding and price quotations. The Treasurer receives the bids and price quotations and records them. The Business Manager makes his/her recommendations to the Board. Upon approval by the Board, he/she processes purchase orders to those bidders awarded contracts and notifies the other bidders of the results of the bidding.

Purchases made through the use of federal funds are made in compliance with the requirements of State and Federal law, including the applicable bidding requirements.

[Adoption date: October 10, 2016] [Re-adoption date: April 26, 2017] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.: ORC 9.314
153.01; 153.12 through 153.14; 153.50 through 153.56 3313.372; 3313.373; 3313.46
3319.04

CROSS REFS.: DJ, Purchasing
DJF, Purchasing Procedures ECF, Energy Conservation
FA, Facilities Development Goals
FEF, Construction Contracts Bidding and Awards

McDonald Local School District, McDonald, Ohio

File: DJF

PURCHASING PROCEDURES

Monies under the jurisdiction of the Board may not be expended except upon a warrant drawn against a specific appropriation and against a specific fund. Therefore, no contract or purchase order for the expenditure of money will be made unless there is attached to it a certificate of the Treasurer certifying that the amount required to meet the contract or purchase order has been appropriated and is in the treasury, or is in the process of collection, and is free from previous encumbrance.

Any contract or purchase order issued without such a certificate attached is void, except as the law allows later issuance within 30 days of the certificate and except that, if the amount involved is less than $3,000, the Treasurer may authorize it to be paid without the ratification or affirmation of the Board. Under certain conditions, the law also allows the Treasurer to issue blanket certification, subject to limitations of time and amount as set by law.

Purchasing procedures are designed to ensure the best possible price for the desired products and services. Procedures for purchasing are developed to require that all purchases are made on properly approved purchase orders and that, for items not put up for bid, price quotations are solicited.

Special arrangements may be made for ordering perishable and emergency supplies.

All purchases for property and services made using federal funds are conducted in accordance with all applicable Federal, State and local laws and regulations, the Uniform Guidance, and the District’s written policies and procedures.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: November 20, 2017] [Re-adoption date: December 27, 2017]

LEGAL REFS.: ORC 3313.46 3327.08
5705.41(D)(1); 5705.412; 5705.44 2 C.F.R. Part 200

CROSS REFS.: DECA, Administration of Federal Grant Funds DJ, Purchasing
DJC, Bidding Requirements

McDonald Local School District, McDonald, Ohio

File: DJF-P

PURCHASING PROCEDURES

General

1.	The Board designates the Superintendent as the purchasing agent.

2.	No person may commit the District to a purchase without the appropriate certificate of the availability of funds.

3.	The materials, equipment, supplies and/or services to be purchased are of the quality required to serve the function in a satisfactory manner, as determined by the requisitioner and the Superintendent.

4.	It is the responsibility of the requisitioner to provide an adequate description of the item(s) purchased so that the purchasing agent may be able to prepare the specifications and to procure most expeditiously and economically the desired commodity and/or service. A source of supply should be included on requisitions for specialty or unusual items.

5.	No requisitioner shall knowingly restrict competition or otherwise preclude the most economical purchase of the required items.

6.	When a low bidder proposes an alternate as equal to that specified, it is the responsibility of the Treasurer to determine whether the proposed substitution is, in fact, an equal. Such decision is based on his/her evaluation and that of the requisitioner. In the case of disagreement between the requisitioner and the Treasurer, either party may refer the matter to the Superintendent.

Requisitions

1.	The District establishes a standardized requisition procedure to allow authorized representatives to submit requests for the purchase of materials and supplies.

2.	The following are designated as “requisitioner”; that is, they are authorized to issue requisitions against stipulated segments of budgetary appropriations: the Superintendent, administrative assistants, directors, supervisors and building principals. Each requisitioner is responsible for limiting his/her requisitions to the appropriate amounts.

3.	Only District-approved methods or forms are used for requisitioning.

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File: DJF-P

4.	A requisition, to be considered appropriate for processing, meets the following requirements:

A.	contains adequate information and

B.	is approved by and bears the signature of an authorized requisitioner.

5.	All approved requisitions are submitted to the Treasurer.

6.	After a purchase order has been issued by the Treasurer’s office, the number of the purchase order is recorded on the requisition.

7.	After processing, the original copy of the requisition is filed in the office of the Treasurer.

Purchase Orders

1.	Purchase orders are prepared by the appropriate person and at a minimum include the following essentials:

A.	a specification that adequately describes to the supplier the characteristics and the quality standards of the item required;

B.	a firm, quoted, net-delivered price, whenever possible (unit prices are shown);

C.	clear delivery instructions, including place and time;

D.	appropriate account code number or appropriation code and

E.	the Treasurer’s certificate of available revenue and appropriation.

2.	Purchase orders use an identifiable tracking system established by the District and contain the appropriate number of copies to meet District needs.

3.	Verbal confirmation orders subject to subsequent confirmation by a written purchase order may be issued only in cases in which a bona fide emergency situation exists that can be handled only by this procedure:

A.	whenever possible, a purchase order number should be given to the supplier and

B.	a confirming requisition is issued immediately, marked “confirmation” indicating the purchase order number, if one was given.

2 of 3

File: DJF-P

(Approval date: August 8, 1984)
(Re-approval date: November 16, 2009) (Re-approval date: October 10, 2016) (Re-approval date: May 30, 2017)
(Re-approval date: November 20, 2017) (Re-approval date: December 27, 2017)

3 of 3

McDonald Local School District, McDonald, Ohio

File: DJH

CREDIT CARDS

The Board recognizes the efficiency and convenience afforded the day-to-day operation of the District through the use of credit cards under the supervision of the Treasurer. However, credit cards are not to be used to circumvent the general purchasing procedures required by State law and Board policies.

The Board authorizes the use of credit cards in the following manner.

Credit Cards

1.	All credit cards issued to and in the name of the District shall be held and supervised by the Treasurer and used only for approved District-related activities.

2.	Credit cards may be used for District-related transportation, reservations and expenses, conference registrations and hotel reservation guarantees for the Board and staff.

3.	If monies are budgeted and deposited with the Treasurer in advance, credit cards may be used by school employees for student trips and competitions for safety and security reasons.

4.	With prior approval of the Treasurer, credit cards may be used by school employees for school-related purchases from a vendor who does not accept purchase orders or vouchers.

5.	Gratuities are permissible only when card use is for group purchases and the tip is automatically added to the bill.

6.	The Treasurer keeps a record of all credit card use.

7.	Receipts and appropriate form(s) are to be turned in with the credit card to the Treasurer within five business days upon completion of approved use. Failure to turn in receipts and appropriate form(s) to the Treasurer within five business days may result in the charges being deemed unrelated or unsubstantiated. The user is responsible for any unsubstantiated or unrelated purchases.

[Adoption date: February 8, 2001]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

1 of 2

File: DJH

CROSS REFS.: DJ, Purchasing
DJB, Petty Cash Accounts DLC, Expense Reimbursement
GCL, Professional Staff Development Opportunities GDL, Classified Staff Development Opportunities

2 of 2

McDonald Local School District, McDonald, Ohio

File: DJH-P

CREDIT CARDS

Credit cards may be used for the following purposes.

1.	School business travel, meetings, lodging and meals for out-of-District meetings or seminars are subject to the reimbursement limits established by the Board.

2.	Gratuities are permissible only when card use is for group purchases and the tip is automatically added to the bill.

3.	Purchases from vendors that require a credit card as form of payment do not supersede the requirement of preapproval of a purchase order for the purchase. The use of the credit card for electronic commerce must be preapproved by the submission of a purchase order prior to purchase.

4.	The use of the credit card over the Internet must be safeguarded at all times. All vendors must be preapproved for use and must show sufficient proof of being a legitimate business entity. All purchases over the Internet are the sole responsibility of the Board’s authorized buyer in the event of business fraud.

5.	If the use of a tax-exempt form is not possible, the expenditure is allowed. The person using the credit card should take along the appropriate tax exemption form so that sales tax is not charged.

Upon returning from an approved business trip, an employee shall submit all original itemized invoices and original credit card charge receipts to the Treasurer’s office. Credit card statements will not suffice as invoices. Credit card statements will be mailed directly to the Treasurer’s office. Any late fees assessed to the District due to an employee failing to submit invoices and credit card receipts on a timely basis are the responsibility of the employee. Receipts for meals must include the names of all individuals for whom meals were provided and the purpose of the meeting.

The use of the credit card is prohibited for the following items:

1.	purchase of personal goods or services for an administrator, an administrator’s spouse, children or anyone employed or not employed by the Board and attending a District business function;

2.	payment of any fines, penalties or personal liabilities incurred by the administrator or anyone else;

1 of 2

File: DJH-P

3.	alcoholic beverages or tobacco;

4.	fuel for use in a personal vehicle;

5.	entertainment expenses, including pay-per-view movie charges and/or

6.	cash advances.

Persons using a credit card for personal, non-authorized purposes or undocumented expenditures shall be held personally responsible for those expenditures. Abuse of the credit card is subject to disciplinary procedures, including termination.

The use of a credit card does not supersede the required completion of a professional leave form when applicable. These procedures also dictate the reimbursement procedures of the Board.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: DK

PAYMENT PROCEDURES

All claims for payment from District funds are processed by the Treasurer. Payment is authorized against invoices and supporting documents verifying receipt, supported by approved purchase orders or in accordance with salaries and salary schedules approved by the Board.

As an operating procedure, the Board has adopted an annual resolution authorizing payment by the Treasurer for debts or claims. The Board receives a list of bills paid the previous month.

The Treasurer is responsible for ensuring that appropriate allocations are observed and that total expenditures do not exceed the amounts appropriated for all items.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.18 3315.08
5705.38 through 5705.412

CROSS REFS.: DJ, Purchasing
DLB, Salary Deductions

McDonald Local School District, McDonald, Ohio

File: DLB

SALARY DEDUCTIONS

Except for deductions for absence not covered by paid leave or those required by law, salary deductions are allowed only upon authorization by the employee and approval by the Board.

The following deductions are required:

1.	federal, state and local income tax;

2.	employee’s share of retirement contribution according to current rate as set by law;

3.	unexcused or excused absence not covered by paid leave and

4.	Medicare deduction in compliance with Federal law.

If requested by employees, the Board will implement payroll deductions for the Ohio Deferred Compensation Program. Other deductions are in accordance with negotiated agreements and/or Board policy.

The District may limit the right of an individual employee to designate the agent, broker or company to write tax-sheltered annuities by requiring designation by at least one percent of the District’s full-time employees or at least five, whichever is greater, except that a District may not require that a company be designated by more than 50 employees.

When a teacher is absent from duty and there is no leave applicable, the absence is unauthorized. The salary deduction for each day of unauthorized absence is based on the current annual salary divided by the number of teacher workdays in the official school calendar as adopted by the Board. In no case will only the salary of the substitute be deducted or a teacher be allowed to employ and pay for the substitute.

When an employee is absent from duty and there is no leave applicable, the absence is unauthorized. The salary deduction for an unauthorized absence is made on a per diem basis in accordance with the required work year for that particular job classification.

Unauthorized absences are not condoned. Repeated unauthorized absences may result in the employee being disciplined.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

1 of 2

File: DLB

LEGAL REFS.: ORC 9.40 through 9.45; 9.80; 9.81; 9.90; 9.91 148.01; 148.04
3315.08

CROSS REFS.: DK, Payment Procedures
GCBD, Professional Staff Leaves and Absences GDBD, Classified Staff Leaves and Absences

CONTRACT REFS.: Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

2 of 2

McDonald Local School District, McDonald, Ohio

File: DLC

EXPENSE REIMBURSEMENTS

District personnel who incur expenses in carrying out their authorized duties are reimbursed by the District upon submission of a properly filled out and approved voucher with supporting receipts required by administrative procedures. Expenses may be approved and incurred within the limits of budgetary allocations for the specific type of expense.

When official travel by a personally owned vehicle is authorized, mileage payment is made at the rate currently approved by the Board and within the limitations of Federal law.

The Board prohibits employees and Board members from accepting, soliciting or using the authority or influence of his/her position to secure, for personal travel, a discounted or “frequent flyer” airline ticket or other benefit from an airline if he/she has obtained or earned the ticket on official travel. Any miles earned become the property of the District and must be used for future official travel by District employees or the Board.

A traveler on official school business is expected to exercise the same care in incurring expenses as a prudent person exercises in traveling on personal business. Excessive costs, such as those caused by circuitous routes or luxury services or accommodations, are not considered prudent, nor are they accepted for reimbursement.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 2921.42; 2921.43 3313.12; 3313.20 3315.15

CROSS REFS.: BHD, Board Member Compensation and Expenses GCL, Professional Staff Development Opportunities

McDonald Local School District, McDonald, Ohio

File: DLC-P

EXPENSE REIMBURSEMENTS

All expenses must have prior approval from the Superintendent/designee. The following procedures apply to travel and other types of reimbursable expenses directly related to the performance of District business.

1.	Travel Requests: These must be submitted in advance through the appropriate administrators to the Superintendent/designee.

2.	Transportation: All modes of transportation are authorized consistent with the requirements of the assignment and the efficient and economic conduct of official business. Travel is by the most direct route.

A.	Automobile: Reimbursement is made at the IRS rate. This is the maximum rate regardless of the number of passengers. Parking charges, as well as toll and ferry charges, are reimbursable.

B.	Travel by Public Conveyance: Round-trip tickets should be purchased if these offer a price advantage. Approval is for coach fare only.

C.	Local Transportation: Local transportation such as taxicabs, airport limousines and buses should be used when justified.

D.	Car Rentals: Rental cars may be used only in cases of emergencies or when no other means of local transportation is practicable and the rental has been preapproved. Emergencies include canceled airline flights or change in destination due to inclement weather or other circumstances.

3.	Subsistence

A.	Lodging: Any person on official District business who must secure lodging in connection with that business is entitled to reimbursement for the cost of a single room. If the traveler is accompanied by his/her spouse, lodging expenses are reimbursed at the single occupancy rate.

B1. Meals: Meals consumed by a person on official business are reimbursed upon submission of appropriate itemized receipts.

OR

B2. Meals consumed by any person on official business are reimbursed up to $40 a day.

1 of 2

File: DLC-P

OR

B3. Breakfast, Luncheon or Dinner Meetings: Reimbursement may be claimed for costs incurred while on official business conducted at such meetings upon submission of an itemized receipt.

4.	Other Reimbursable Expenses

A.	Telephone and Postage: Telephone toll calls from or to the District must be charged to the District office, thereby eliminating a claim on an expense voucher. Calls other than from or to the District should be charged whenever possible to the District. If an expense for telephone, postage or certified or registered mail must be paid in cash, the claim may be made on an expense voucher as a “miscellaneous expense.” An explanation must be given, such as the origin and destination of the call. A receipt should be obtained.

B.	Conference Registration Fees: Conference and convention registration fees are reimbursable as a miscellaneous expense on the travel expense voucher. Registration fees in excess of $50 or more may be requested for advance payment to the agency by separate purchase order prior to the event.

C.	Gratuities: Staff members are reimbursed with bona fide documentation for gratuities for any meals while on professional leave in the performance of their duties within the limits of prior approved meal reimbursements.

5.	Travel Form and Receipts

Reimbursement for expenses is obtained by submitting an expense voucher after the expense was incurred.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: DM

CASH IN SCHOOL BUILDINGS

Monies collected by employees and by student treasurers are handled with prudent business procedures, in order to demonstrate the ability of employees to operate in that fashion and to teach such procedures to our students.

State law requires a proper receipting and depositing of all public monies. Therefore, all monies collected are receipted, accounted for and deposited every day, if possible. Specifically, if the money collected:

1.	exceeds $1,000, it must be deposited on the next business day or placed in a safe or

2.	does not exceed $1,000, it must be deposited the next business day or placed in a safe place to be deposited within three business days.

In no case shall more than $10 be left overnight in unsecured areas of school buildings. The Treasurer provides for making bank deposits after regular banking hours in order to avoid leaving money in a school building overnight.

[Adoption date: April 30. 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: August 18, 2014] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.38 3313.291

CROSS REFS.: DH, Bonded Employees and Officers DJB, Petty Cash Accounts
IGDG, Student Activities Funds Management KMA, Relations with Parent Organizations KMB, Relations with Booster Organizations

McDonald Local School District, McDonald, Ohio

File: DN

SCHOOL PROPERTIES DISPOSAL

The Board believes that the efficient administration of the District requires disposition of property and goods no longer necessary for the maintenance of the educational program or operation of the District.

The Board recognizes that most unused property of the District has value and that it may be practical to retain such property for a period of time. Once property is no longer needed for school purposes currently or in the future, it should be slated for disposal at the Superintendent’s discretion. State law governs the retention and method of disposal of the Board’s property. Property and goods purchased with federal funds also are subject to the disposal requirements outlined in the Uniform Guidance issued by the U.S. Office of Budget and Management. Therefore, the Board follows the procedures required by the various statutes governing the disposal of real or personal property.

The Board follows the procedures set forth in State and Federal law for the disposal of real or personal property at the minimum dollar value set forth in the statute on the date the Board decides to dispose of the property. The Board is required to offer its real property for sale to all community schools and college-preparatory boarding schools for the period of time set forth in law. High-performing community schools as defined by State law, are given first priority. If a high-performing community school is not interested in buying the property, the Board will then proceed with offers to purchase from other start-up community schools operating in the District and college-preparatory boarding schools located within the territory of the District. If no community school or college-preparatory boarding school is interested in buying the property, the Board can sell its real or personal property at a public auction, and follow specific statutory requirements if the property exceeds $10,000 in value. If this amount is changed by the legislature, the Board and administration’s responsibility changes automatically to reflect the new minimum statutory dollar value.

The Board directs the periodic review of all District property and authorizes the disposition by sale, donation, trade or discard of any property not required for school purposes.

The District complies with State law regarding the sale or lease of unused District property to high-performing community schools, community schools and college-preparatory boarding schools.

Disposal of Property Valued at Less Than the Dollar Value Set Forth in State Law

For the disposal of property that is not governed by Federal law, the Ohio Revised Code or administrative regulations, the administration is required to follow these procedures:

1.	The Superintendent determines that the value of the property is less than the value set forth in State and Federal law when applicable. The property is valued pursuant to a reasonable method as determined by the Superintendent.

1 of 2

McDonald Local School District, McDonald, Ohio

File: DN

2.	The Board is notified when real or personal property is no longer needed for school purposes and directs that the property be sold.

3.	The Superintendent sells the property to a start-up community school or by bids, general sale, negotiated sale or by trade as determined by the Superintendent or the Board on an individual basis.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017] [Re-adoption date: May 30, 2017]
[Re-adoption date: November 20, 2017] [Re-adoption date: December 27, 2017]

LEGAL REFS.: ORC 131.09
3313.17; 3313.37; 3313.40; 3313.41; 3313.411; 3313.413 3314.051
5705.10
2 C.F.R. Part 200

CROSS REFS.: DECA, Administration of Federal Grant Funds FL, Retirement of Facilities

McDonald Local School District, McDonald, Ohio

2 of 2

SECTION E: SUPPORT SERVICES

____________________________________________________________________________

EA	Support Services Goals

EB	Safety Program
EBAA	Reporting of Hazards EBBA	First Aid
EBBC	Bloodborne Pathogens
EBC	Emergency Management and Safety Plans EBCD                                   Emergency Closings
EBCE	Protection for Reporting Safety and Fraud Violations (Whistleblowers)

ECA	Buildings and Grounds Security ECAB                                   Vandalism
ECF	Energy Conservation
ECG	Integrated Pest Management

EDE	Computer/Online Services (Acceptable Use and Internet Safety)

EEA	Student Transportation Services
EEAA	Eligibility Zones for Pupil Transportation EEAC	School Bus Safety Program
EEACC	Student Conduct on District Managed Transportation (Also JFCC) EEACCA                                          Recording Devices on Transportation Vehicles
EEACD	Drug Testing for District Personnel Required to Hold a Commercial Driver’s License
EEACE	School Bus Idling
EEAD	Non-Routine Use of School Buses
EEAE	Student Transportation in Private Vehicles EEBA	Use of School-Owned Vehicles

EF	Food Services Management
EFB	Free and Reduced-Price Food Services EFF	Food Sale Standards
EFG	Student Wellness Program EFH	Food Allergies

EGAAA	Copyright EGAC                                   Telephone Services

EHA	Data and Records Retention

EI	Insurance Management

McDonald Local School District, McDonald, Ohio

File: EA

SUPPORT SERVICES GOALS

Support services are essential to the educational program. The Board serves as trustee of District facilities and overseer of school operations for the purpose of providing the facilities and services that support a thorough and efficient educational program.

In order to provide support services for the overall educational program, the Board develops goals that include a:

1.	safe and pleasant physical environment for teaching and learning for the school community through the continual evaluation of the facilities;

2.	transportation program for the safe transporting of students to and from school;

3.	food services program that supports nutrition through participation in the National Child Nutrition Programs and

4.	safety program, which evaluates personnel, buildings, vehicles, equipment and supplies to maintain a safe environment and to minimize the effects of a disaster.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REFS.: EB, Safety Program
EBC, Emergency Management and Safety Plans EEA, Student Transportation Services
EF, Food Services Management
EFB, Free and Reduced-Price Food Services

McDonald Local School District, McDonald, Ohio

File: EB

SAFETY PROGRAM

The Board is concerned with the safety of all students, employees and members of the school community present on District property and at all District-sponsored events at other sites. The Board directs the administration to develop a safety program, which is reviewed on an annual basis.

The Superintendent/designee is the administrator responsible for the safety program of the District and develops written procedures to comply with all applicable Federal and State laws and regulations.

The practice of safety is also a part of the instructional plan of the District through educational programs. The educational program includes instruction in traffic and pedestrian safety, fire prevention, in-service training and emergency procedures appropriately geared to students at different grade levels.

All staff are encouraged to participate in the safety practices of the District by providing recommendations that ensure a safe environment for all.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Public Employment Risk Reduction Program; ORC 4167.01 et seq. ORC 2744
3313.536 3313.60; 3313.643 3707.26
3737.73 OAC 3301-35-06

EA, Support Services Goals EEAC, School Bus Safety Program GBE, Staff Health and Safety IGAE, Health Education
JHF, Student Safety

McDonald Local School District, McDonald, Ohio

File: EBAA

REPORTING OF HAZARDS

The Board is concerned with the safety of students and staff and, therefore, complies with all Federal and State laws and regulations to protect students and staff from known hazards that pose an immediate risk to health and safety.

Toxic Hazards

Toxic hazards exist in chemicals and other substances used in the school setting such as in laboratories, science classrooms, kitchens and in the cleaning of rooms and equipment.

The Superintendent appoints an employee to serve as the District’s Toxic Hazard Preparedness (THP) officer. The THP officer:

1.	identifies potential sources of toxic hazards in cooperation with material suppliers who supply the THP officer with safety data sheets (SDS);

2.	ensures that all incoming materials, including portable containers, are properly labeled with the identity of the chemical, the hazard warning and the name and address of the manufacturer or responsible party;

3.	maintains a current file of SDS for every hazardous material present on District property;

4.	designs and implements a written communication program that:

A.	lists hazardous materials present on District property;

B.	details the methods used to inform staff and students of the hazards and

C.	describes the methods used to inform contractors and their employees of any hazardous substances to which they may be exposed and of any corrective measures to be employed;

5.	conducts a training program in compliance with State and Federal law for all District employees to include such topics as detection of hazards, explanation of the health hazards to which they could be exposed in their work environment and the District’s plan for communication, labeling, etc., and

6.	establishes and maintains accurate records for each employee at risk for occupational exposure including name, social security number, hepatitis B vaccine status, results of exams, medical testing and follow-up procedures for exposure incidents and other information provided by and to health care professionals.
1 of 4

File: EBAA

In fulfilling these responsibilities, the THP officer may enlist the aid of county and municipal authorities and others knowledgeable about potential toxic hazards.

Asbestos Hazards

In its efforts to comply with the Asbestos Hazard Emergency Response Act, the Public Employment Risk Reduction Program (PERRP) and the Asbestos Abatement Contractors Licensing Act, the Board recognizes its responsibility to:

1.	inspect all District buildings for the existence of asbestos or asbestos-containing materials;

2.	take appropriate action based on the inspections;

3.	establish a program for dealing with friable asbestos, if found;

4.	maintain a program of periodic surveillance and inspection of facilities or equipment containing asbestos and

5.	comply with EPA regulations governing the transportation and disposal of asbestos and asbestos-containing materials.

The Superintendent appoints a person to develop and implement the District’s Asbestos-Management Program, which ensures proper compliance with Federal and State law and the appropriate instruction of staff and students.

The Superintendent also ensures that, when conducting asbestos abatement projects, each contractor employed by the District is licensed pursuant to the Asbestos Abatement Contractors Licensing Act.

Occupational Exposure Training

All employees with occupational exposure are required to participate in a training program at the time of their initial assignment to tasks where occupational exposure may occur.

Follow-up training for employees is provided one year after their initial training. Additional training is provided when changes such as modifications of tasks and procedures or institution of new tasks and procedures affect employees’ occupational exposure.

A record of attendance at occupational exposure training is completed and maintained by the THP officer following each training session. These records are maintained for three years from the date of the training.

2 of 4

File: EBAA

Records Availability

All records required to be maintained are made available upon request for examination and copying by the employee, employee representatives and under the provisions of PERRP. Medical records, however, are not made available to employee representatives or other persons without written consent of the employee.

Other Conditions Injurious to the Safety or Health of Building Occupants

In addition to the reporting of toxic hazards, the Board directs the Superintendent/designee to comply with all board of health inspections to ensure that conditions injurious to the safety or health of persons on District property are minimized.

During a board of health inspection, each building principal/designee provides:

1.	access to the building and grounds during regular school hours;

2.	a record of inspections of the school grounds and buildings for dangerous and recalled products;

3.	any records or other information the board of health considers necessary to evaluate the health and safety of the school and

4.	a representative who accompanies the sanitarian during the course of the inspection, with advance notice from the board of health.

Liability Disclaimer

Nothing in this policy should be construed in any way as an assumption of liability by the Board for any death, injury or illness that is the consequence of an accident or equipment failure or negligent or deliberate act beyond the control of the Board or its officers and employees.

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: October 10, 2016]

3 of 4

File: EBAA

LEGAL REFS.:

CROSS REFS.:

29 CFR 1910.1030
Asbestos School Hazard Abatement Act; 20 USC 4011 et seq. Asbestos Hazard Emergency Response Act; 15 USC 2641 et seq.
Comprehensive Environmental Response, Compensation and Liability Act; 42 USC 9601 et seq.
ORC 3313.643; 3313.71; 3313.711 3707.26
4113.23 4123.01 et seq.
Public Employment Risk Reduction Program; ORC 4167.01 et seq.

EB, Safety Program
EBBC, Bloodborne Pathogens
EBC, Emergency Management and Safety Plans ECG, Integrated Pest Management
GBE, Staff Health and Safety

4 of 4

McDonald Local School District, McDonald, Ohio

File: EBBA

FIRST AID

The school nurse develops guidelines for the emergency care of any student or staff member who is injured or becomes ill at school or while engaged in a school-sponsored activity.
The guidelines are reviewed by the Board prior to implementation.

The guidelines provide for at least one person in each building to have special training in first aid.

The District provides employee automated external defibrillator (AED) training in accordance with State law.

In the case of an emergency involving a student, the emergency medical authorization form is followed and efforts are made to contact the parent/guardian.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: November 20, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 2305.23 3301.56 3313.6021 3313.6023 3313.712 3313.717
OAC 3301-27-01 3301-35-06

EB, Safety Program
EBBC, Bloodborne Pathogens
EBC, Emergency Management and Safety Plans IGD, Cocurricular and Extracurricular Activities JHCD, Administering Medicines to Students Emergency Medical Authorization Form
Staff Handbooks

McDonald Local School District, McDonald, Ohio

File: EBBA-P

FIRST AID

The following requirements shall be adhered to by all personnel.

1.	A school nurse or other trained persons are responsible for administering first aid and emergency care in each building. Although each nurse is assigned a school or group of schools for providing regular nursing services, a nurse is subject to call from any school if needed. An emergency medical service will be called in case of serious illness or injury.

2.	The parents of all students are asked to sign and submit an emergency medical authorization form that indicates the procedure they wish to be followed in the event of a medical emergency involving their child. The forms are kept readily accessible in the health center of each school.

3.	Only emergency care and first aid are provided. A physician or nurse provides training for first-aid treatment and emergency care for various types of illness and injury. Use of medications is limited to topical applications as directed by a physician for certain types of injuries or to such medication as might have been officially authorized for an individual student.

4.	In cases in which the nature of an illness or an injury appears serious, the parent(s) are contacted and the instructions on the student’s emergency card are followed. In extreme emergencies, arrangements may be made for a student’s immediate hospitalization whether or not the parent(s) can be reached.

5.	No elementary student who is ill or injured is sent home alone. Junior and senior high students may be sent home if the illness is minor and the parents, who have authorized such dismissal on the emergency medical forms, have been informed in advance.

6.	Board-approved procedures are followed to guard against athletic injuries and to provide care and emergency treatment for injured athletes. Coaches meet all requirements of the State Board of Education.

(Approval date: October 10, 2016)
(Re-approval date: November 20, 2017)

McDonald Local School District, McDonald, Ohio

File: EBBC

BLOODBORNE PATHOGENS

Staff and students incur some risk of infection and illness each time they are exposed to bodily fluids or other potentially infectious materials. While the risk to staff and students of exposure to body fluids due to casual contact with individuals in the school environment is very low, the Board regards any such risk as serious.

Consequently, the Board directs adherence to universally recognized precautions. Universally recognized precautions require that staff and students approach infection control as if all direct contact with human blood and body fluids is known to be infectious for HIV, HBV, HCV and/or other bloodborne pathogens.*

To reduce the risk to staff and students by minimizing or eliminating staff exposure incidents to bloodborne pathogens, the Board directs the Superintendent to develop and implement an exposure control plan. This plan must be reviewed and updated at least annually in accordance with Federal law.

The plan includes annual in-service training for staff and students; first-aid kits in each school building and each student transportation vehicle; correct procedures for cleaning up body fluid spills and for personal cleanup.

Training is followed by an offer of immunization with hepatitis B vaccine for all staff who are required to provide first aid to students and/or staff. The vaccine is also offered to all staff who have occupational exposure as determined by the administrator.

[Adoption date: November 16, 2009] [Re-adoption date: April 11, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

29 CFR 1910.1030 ORC 3707.26
Public Employment Risk Reduction Program; ORC 4167.01 et seq.

EBBA, First Aid
EBC, Emergency Management and Safety Plans JHCC, Communicable Diseases

*Bloodborne pathogens are pathogenic microorganisms that are present in human blood and can cause disease in humans. These include, but are not limited to, hepatitis B virus (HBV), hepatitis C virus (HCV) and human immunodeficiency virus (HIV).

McDonald Local School District, McDonald, Ohio

File: EBC

EMERGENCY MANAGEMENT AND SAFETY PLANS

The Board acknowledges that the safety and well-being of students and staff are high priorities. Although emergencies cannot be predicted, effective prevention and management strategies are used to minimize the effects of emergency situations arising in the District.

An emergency is defined as an event that threatens the actual safety and security of students, employees or visitors of the District or whose impact threatens the feeling of safety and security, both of which are detrimental to a positive learning environment. Emergencies include, but are not limited to, fire, natural disasters, medical emergencies, industrial accidents, suicide, death of a student or employee, acts of violence, trauma and terrorism.

Comprehensive Emergency Management and School Safety Plans and Drills

The Board directs the Superintendent/designee to prepare emergency/safety plans for use by staff and students. The plans are posted in each classroom and other areas accessible to staff and students.

The comprehensive emergency management plan sets a protocol for addressing and responding to serious threats to the safety of the school property, students, staff, volunteers and visitors. Each protocol includes procedures deemed appropriate by the Board or governing authority for responding to threats and emergency events including, but not limited to, notification of appropriate law enforcement personnel, calling upon specified emergency response personnel for assistance and informing parents of affected students.

State law determines the type and number of drills the District must conduct in order to adequately prepare staff and students for emergency situations. Drills provide both students and staff with practice in responding to emergency conditions should such conditions occur.

A copy of each school building’s current comprehensive emergency management plan and blueprint is filed with the Ohio Department of Education, the law enforcement agency that has jurisdiction over the school building and, upon request, the fire department and emergency medical service organization that serves the political subdivision in which the school building is located. The floor plan is used solely by first responders responding to an emergency in the building and is not a public record.

The administration reviews the plan annually, considering the most current information dealing with the subjects, as well as making relevant information about the plan known to the community. When the comprehensive emergency management plan is used, assessment of the way the emergency was handled is completed by the Board and the administration. Suggestions for improvement, if necessary, are solicited from all stakeholders.

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File: EBC

Although the plan is reviewed annually, State law requires the District’s comprehensive emergency management plan to be updated every three years and whenever a major modification to an individual school building requires changes in that building’s procedures or whenever information on the emergency contact information sheet changes.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: November 8, 2010] [Re-adoption date: April 11, 2011] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 149.433 2305.235 2923.11 3301.56
3313.20; 3313.536; 3313.717; 3313.719 3314.03; 3314.16
3701.85
3737.73; 3737.99 OAC 3301-35-06

EBAA, Reporting of Hazards EBBA, First Aid
EBBC, Bloodborne Pathogens
ECA, Buildings and Grounds Security ECG, Integrated Pest Management EEAC, School Bus Safety Program EF, Food Services Management
EFB, Free and Reduced-Price Food Services EFH, Food Allergies
GBE, Staff Health and Safety
JHCD, Administering Medicines to Students JHF, Student Safety
KBCA, News Releases KK, Visitors to the Schools
Emergency Management and Safety Plans Handbook

2 of 2

McDonald Local School District, McDonald, Ohio

File: EBC-P

EMERGENCY MANAGEMENT AND SAFETY PLANS (Administrative Rules/Protocols)

The Board directs the Superintendent/designee to prepare and maintain comprehensive emergency management and safety plans and administrative rules/protocols regarding the topics listed below. The rules/protocols are kept in the central office in a secure location.

Administrative Rules/Protocols

1.	A list of dangerous or recalled products.

2.	Radon rules or protocols including evidence that each school has been built radon resistant or has been tested for radon within the past five years.

3.	An asbestos management plan including evidence of inspection for asbestos within three years, evidence of periodic surveillance within the past six months and a copy of the yearly written notice to the public referencing asbestos inspection and the availability of the asbestos management plan for review.

4.	A schoolwide safety or crisis management plan, which provides a protocol for responding to any emergency events and a protocol providing for immediate notification to the appropriate fire department and board of health in the event of any spill or release of a hazardous substance on school grounds.

5.	Guidance regarding bloodborne pathogen risk reduction.

6.	Procedures for administering medications to students.

7.	A written comprehensive safety plan addressing:

A.	safety management accountabilities and strategies;

B.	safe work practices;

C.	accident analysis procedures;

D.	job safety analysis procedures;

E.	safety committees and employee involvement strategies;

F.	employee safety and health training;

G.	treatment of sick or injured workers;
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File: EBC-P

H.	safety and health hazard audits;

I.	ergonomics;

J.	transportation safety;

K.	identification and control of physical hazards;

L.	substance abuse;

M.	school violence prevention and

N.	personal	protective	equipment.

8.	A written chemical hygiene plan, which sets forth procedures, equipment, personal protective equipment and work practices that are capable of protecting employees and students from the health hazards of chemicals in the school.

9.	Safety data sheets for every hazardous chemical used in each school building or on the school grounds for cleaning, maintenance or instruction. (These must be kept where the chemicals are stored in addition to the main office of each building.)

10.	Protocols on staff and student hand washing.

11.	No-smoking signs.

12.	The District’s integrated pest management policy.

13.	Protocols for using automated external defibrillators (AEDs).

14.	Protocols for responding to in-school crises, including student crime, suicide, death of a student or employee, acts of violence (including bomb threats and school intruders), trauma, accidents and/or terrorism.

15.	Protocols for the management of students with life-threatening allergies.

(Approval date: November 8, 2010) (Re-approval date: October 10, 2016) (Re-approval date: May 30, 2017)
(Re-approval date: December 27, 2017)

2 of 2

McDonald Local School District, McDonald, Ohio

File: EBCD

EMERGENCY CLOSINGS

The Superintendent may close the schools, dismiss students early or delay the opening of schools in the event of hazardous weather, other emergencies that threaten the safety or health of students or staff members, law enforcement emergencies or other circumstances where the Superintendent determines a closure, dismissal or delay is necessary. It is understood that the Superintendent takes such action only after consultation with transportation and other necessary authorities.

Parents, students and staff members are informed early in each school year of the method of notification in the event of emergency closings or early dismissals.

The District may choose to make up a maximum of three days via online lessons and/or blizzard bags.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: ORC 3313.48; 3313.482

CROSS REFS.: EBC, Emergency Management and Safety Plans IC/ICA, School Year/School Calendar
ID, School Day

CONTRACT REFS.: Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: EBCD-P

EMERGENCY CLOSINGS

In accordance with State law, the District may choose to make up missed days via online lessons. A plan for online lessons must be submitted to the Ohio Department of Education (ODE). The plan must include:

1.	the number of days the District plans to make up via online lessons (maximum of three);

2.	a statement requiring each classroom teacher to develop enough lesson plans to cover the number of makeup days specified in the plan;

3.	a statement requiring the District to make the lessons available to students on the District’s website as soon as practicable after school closure;

4.	a statement granting students a two-week period from the date of posting to complete the lesson;

5.	a statement specifying that teachers will grade the online lessons in the same manner as other lessons and that students may receive an incomplete or failing grade if the lesson is not completed on time;

6.	a statement allowing students to work on posted lessons at school after it reopens if the student does not have access to a computer at his/her residence. The District may provide the student access to a computer before, during or after the regularly scheduled school day, or may provide a substantially similar paper lesson. Students without access to a computer at home are granted two weeks from the date of reopening, rather than the date of posting, to complete the lesson and

7.	a statement indicating whether the District will utilize blizzard bags in addition to posting classroom lessons online. Blizzard bags are paper copies of the online lessons. If the District uses blizzard bags, teachers must also prepare paper copies of the online lessons, and the Board’s plan to ODE must specify the method of distributing the blizzard bags, which may include distribution by a set deadline or distribution prior to an anticipated school closure.

The District must also secure written consent of the teachers’ union. The Board then submits the plan along with a copy of the teachers’ union consent to ODE by the deadline specified under State law.

(Approval date: October 10, 2016)

McDonald Local School District, McDonald, Ohio

File: EBCE

PROTECTION FOR REPORTING SAFETY AND FRAUD VIOLATIONS (Whistleblowers)

The Board is concerned with the safety of everyone present on District property and has directed the Superintendent/designee to develop and maintain a comprehensive safety plan, in accordance with State law, that addresses potential safety issues that may arise within the District.

In addition to the comprehensive safety plan, staff members are encouraged to participate in the safety practices of the District by providing recommendations that ensure a safe environment for all.

The Board also is concerned with the prevention of fraud, including the misuse and misappropriation of public money, and, in accordance with State law, shall provide information to all staff members about the fraud-reporting system established through the Auditor of State.

The Board shall put forth its best efforts in prevention and correction of safety and fraud issues; however, there may be times when such violations may occur. Staff members who report these violations in good faith have the right to do so without any retaliation by the Board, District administrators or other staff members.

The Board does not condone, nor does it tolerate, any act of discrimination, harassment or other acts of retaliation at any time for the reporting of safety and fraud violations. Staff members in violation of this policy will be disciplined in accordance with the negotiated agreement, Board policy and/or State law.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 117.103 124.341 4113.52

CROSS REFS.: EB, Safety Program
EBC, Emergency Management and Safety Plans Emergency/Safety Plans Handbook

McDonald Local School District, McDonald, Ohio

File: EBCE-P

PROTECTION FOR REPORTING SAFETY AND FRAUD VIOLATIONS (Whistleblowers)

State law contains a number of provisions concerning the reporting of safety and fraud violations. The following procedure gives a brief overview of these provisions.

1.	Safety Violations

A.	Awareness and reporting of a violation

If an employee becomes aware of a violation of any State or Federal law, or any Board policy or regulation that the District has authority to correct, and the employee reasonably believes that the violation is a criminal offense that is likely to cause an imminent risk of physical harm, a public health or safety hazard, a felony or an improper solicitation for a contribution, the employee shall orally notify his/her supervisor or other responsible administrator of the violation and subsequently file with the supervisor or administrator a written report that provides sufficient detail to identify and describe the violation.

B.	Not correcting the violation

If the District does not correct the violation or make a reasonable and good faith effort to correct the violation within 24 hours after the oral notification or the receipt of the report, whichever is earlier, the employee may file a written report that provides sufficient detail to identify and describe the violation with the city or county prosecutor where the violation occurred, with a peace officer, with the inspector general if the violation is within the inspector general’s jurisdiction, or with any other appropriate public official or agency that has regulatory authority over the District.

C.	Notifying the employee

If an employee makes a report, the employer, within 24 hours after the oral notification was made or the report was received or by the close of business on the next regular business day following the day on which the oral notification was made or the report was received, whichever is later, shall notify the employee, in writing, of any effort of the employer to correct the alleged violation or hazard, or of the absence of the alleged violation or hazard.

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File: EBCE-P

D.	Reporting fellow employees’ violations

If an employee becomes aware of a violation by a fellow employee of any State or Federal law, any Board policy or regulation or any work rule or procedure, and the employee reasonably believes that the violation is a criminal offense that is likely to cause an imminent risk of physical harm, a public health or safety hazard, a felony or an improper solicitation for a contribution, the employee shall orally notify his/her supervisor or other responsible administrator of the violation and subsequently shall file with that supervisor or administrator a written report that provides sufficient detail to identify and describe the violation.

E.	Retaliation

The District shall not take any disciplinary or retaliatory action against an employee for making any authorized report or having made any inquiry or taken any other action to ensure the accuracy of any information reported.

The District shall not take any disciplinary or retaliatory action against an employee for making any authorized report if the employee made a reasonable and good faith effort to determine the accuracy of any information so reported, or as a result of the employee’s having made any inquiry or taken any other action to ensure the accuracy of any information reported.

Disciplinary or retaliatory action by the District includes, but is not limited to:

1)	removing or suspending the employee from employment;

2)	withholding from the employee salary increases or employee benefits to which the employee is otherwise entitled;

3)	transferring or reassigning the employee;

4)	denying the employee a promotion that otherwise would have been received or

5)	reducing the employee in pay or position.

F.	Accuracy of reports

The employee shall make a reasonable and good faith effort to determine the accuracy of any information reported. If the employee fails to make such an effort, the employee may be subject to disciplinary action, including suspension or removal, for reporting information without a reasonable basis to do so.

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McDonald Local School District, McDonald, Ohio

File: EBCE-P

G.	Legal remedies for retaliation

If the District takes any disciplinary or retaliatory action against the employee as a result of the employee’s having filed a report, the employee may bring a civil action in the Court of Common Pleas for appropriate injunctive relief or for the remedies set forth in the next paragraph, or both, within 180 days after the date the disciplinary or retaliatory action was taken.

The court, in rendering a judgment for the employee, may order, as it determines appropriate, reinstatement of the employee to the same position that the employee held at the time of the disciplinary or retaliatory action and at the same site of employment or to a comparable position at that site, the payment of back wages, full reinstatement of fringe benefits and seniority rights or any combination of these remedies.

The court also may award the prevailing party all or a portion of the costs of litigation and, if the employee who brought the action prevails in the action, may award the prevailing employee reasonable attorney’s fees, witness fees and fees for experts who testify at trial, in an amount the court determines appropriate. If the court determines that the District has deliberately retaliated, the court, in making an award of back pay, may include interest.

2.	Fraud Violations

A.	Reporting of a fraud violation

If an employee becomes aware of fraud, including the misuse of public resources by a public office or public official, the employee may file a written report identifying the fraud or misuse with his/her supervisor or responsible administrator or file a complaint with the Auditor of State’s fraud-reporting system.

If an employee reasonably believes that the fraud or misuse of public resources is a criminal offense, the employee may, besides filing a report with his/her supervisor or responsible administrator or with the Auditor of State’s fraud-reporting system, report it to a prosecuting attorney, director of law or chief legal officer with the appropriate jurisdiction.

B.	Retaliation

The District shall not take any disciplinary action against an employee for filing a report if the employee made a reasonable effort to determine the accuracy of any information in the report.

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McDonald Local School District, McDonald, Ohio

File: EBCE-P

Disciplinary or retaliatory action by the District includes, but is not limited to:

1)	removing or suspending the employee from employment;

2)	withholding from the employee salary increases or employee benefits to which the employee is otherwise entitled;

3)	transferring or reassigning the employee;

4)	denying the employee a promotion that otherwise would have been received or

5)	reducing the employee in pay or position.

C. Legal remedies for retaliation

If the District takes any disciplinary or retaliatory action against the employee as a result of the employee’s having filed a complaint or report, the employee may file an appeal with the State Personnel Board of Review within 30 days after receiving actual notice of the District’s action.

The Board shall immediately notify the District and shall hear the appeal. The Board may affirm or disaffirm the action of the District or may issue any other order as is appropriate. The order is appealable to the Court of Common Pleas.

(Approval date: October 10, 2016)

4 of 4

McDonald Local School District, McDonald, Ohio

File: EBCE-E-1

PROTECTION FOR REPORTING SAFETY AND FRAUD VIOLATIONS (Whistleblowers)

Example language regarding the Auditor of State’s fraud-reporting system

The Auditor of State’s office maintains a system for the reporting of fraud, including misuse of public money by any official or office. The system allows all Ohio citizens, including public employees, the opportunity to make anonymous complaints through a toll-free number, the Auditor of State’s website, or through the United States mail.

Auditor of State’s fraud contact information:

Telephone:

US Mail:

Web:

1-866-FRAUD OH (1-866-372-8364)

Ohio Auditor of State’s Office Special Investigations Unit
88 East Broad Street P.O. Box 1140 Columbus, OH 43215

www.ohioauditor.gov

McDonald Local School District, McDonald, Ohio

File: EBCE-E-2

PROTECTION FOR REPORTING SAFETY AND FRAUD VIOLATIONS (Whistleblowers)

Acknowledgement of receipt of Auditor of State fraud-reporting system information

Pursuant to Ohio Revised Code Section 117.103(B)(1), a public office shall provide information about the Ohio fraud-reporting system and the means of reporting fraud to each new employee upon employment with the public office.

Each new employee has 30 days after beginning employment to confirm receipt of this information.

By signing below you are acknowledging McDonald Local School District provided you information about the fraud-reporting system as described by Section 117.103(A) of the Revised Code, and that you read and understand the information provided. You are also acknowledging you have received and read the information regarding Section 124.341 of the Revised Code and the protections you are provided as a classified or unclassified employee if you use the before-mentioned fraud-reporting system.

I, 	, have read the information provided by my employer regarding the fraud-reporting system operated by the Ohio Auditor of State’s office. I further state that the undersigned signature acknowledges receipt of this information.

Print Name, Title, and Department

Please Sign Name	Date

McDonald Local School District, McDonald, Ohio

File: ECA

BUILDINGS AND GROUNDS SECURITY

Buildings and grounds constitute one of the greatest investments of the Board. It is in the best interest of the District to protect such investments.

Security includes maintenance of a secure building and protection from fire hazards, faulty equipment and unsafe practices in the use of electrical, plumbing and heating equipment. The Board shall cooperate with local law enforcement agencies and fire departments and with insurance company inspectors.

Access to buildings and grounds outside of regular school hours is limited to personnel whose work requires such access. A security control system is established, which limits access to buildings to authorized personnel and guards against entrance to buildings by unauthorized persons.

Surveillance Equipment

The Board recognizes the District’s responsibility to maintain order and discipline on school property and in school vehicles. Recognizing the value of electronic surveillance systems in monitoring activity, the Board directs the administration to develop regulations to implement the surveillance program. The regulations must be in compliance with law to protect the privacy rights of students and staff.

1.	Cameras

Surveillance cameras may be used both inside and outside of buildings and on school vehicles to assist in the security of students, staff and property.

2.	Metal Detectors

The administration is authorized to use stationary or mobile metal detectors at its discretion. The Board directs the administration to develop regulations for the use of detectors.

Any search of a student’s person as a result of activation of the detector is conducted in private.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

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File: ECA

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Family Educational Rights and Privacy Act; 20 USC Section 1232g U.S. Const. Amend. IV
ORC 3313.20

EBC, Emergency Management and Safety Plans EEACCA, Recording Devices on Transportation Vehicles JFC, Student Conduct (Zero Tolerance)
JFCJ, Weapons in the Schools JFG, Interrogations and Searches JO, Student Records
KK, Visitors to the Schools

2 of 2

McDonald Local School District, McDonald, Ohio

File: ECA-P

BUILDINGS AND GROUNDS SECURITY

The Board recognizes the value of electronic surveillance systems in monitoring activity on school property and in school vehicles in protecting the health, welfare and safety of its students and staff. Carefully weighing the rights of privacy of students and staff against the District’s duty to maintain order and discipline, the Board authorizes the use of electronic surveillance systems.

Cameras

1.	Cameras are not positioned in areas where individuals have a reasonable expectation of privacy.

2.	The administration provides prior written notice to staff, students and parents/guardians that electronic surveillance may occur on school property or in school vehicles. In addition, appropriate signs are posted in building entrances and at other locations deemed appropriate by the administration to inform visitors that electronic surveillance may occur on District property.

3.	The use of cameras in transportation vehicles is supervised by the building principals and the transportation supervisor.

4.	The use of cameras is subject to District policies concerning the confidentiality of student and staff records.

5.	Surveillance cameras are used only to promote the order, safety and security of students, staff and property.

Portable Metal Detectors

Notices are posted at each main doorway and in student handbooks explaining that weapons are not permitted at school and that students may be required to submit to a metal detector check.

1.	Prior to beginning metal detector checks, an administrator or law enforcement officer explains the process to the student body, emphasizing that checks are intended to maintain a safe school environment.

2.	The administrator or officer checks each student by visually searching his/her locker and having them bring contents to a checkpoint.

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McDonald Local School District, McDonald, Ohio

File: ECA-P

3.	The administrator or officer will ask the student to remove all metal-containing objects from his/her clothing and personal effects. The administrator/officer scans the student without touching him/her, as well as the student’s personal effects. If the student refuses to cooperate, the administrator/officer may proceed with the check in the presence of another adult.

4.	If the metal detector is activated during scanning of the student’s effects, the administrator/officer opens the student’s bag, purse, etc., and looks for weapons. If the detector is activated during scanning of the student’s person, the student is given a second opportunity to remove any metal-containing object from his/her person.

5.	If the metal detector is again activated, a same-sex administrator/officer conducts a pat-down search of the student’s outer clothing in the area where the metal detector was activated. If the administrator/officer feels an object on the student’s person, the student is given an opportunity to remove the object. If the student refuses, the administrator/officer escorts the student into a private room and removes the object from the student in the presence of an adult witness of the same sex.

6.	If a properly conducted search yields a weapon or any other illegal material, it is turned over to the proper legal authorities for ultimate dispositions.

(Approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: ECAB

VANDALISM

Parents and students are made aware of the legal consequences of vandalism. Students, employees and citizens of the District are urged to report any incidents of vandalism to property belonging to the District together with the name(s) of the person(s) believed to be responsible. The Board may offer a reward for information leading to the arrest and conviction of any person who steals or damages Board property.

The Superintendent is authorized to sign a criminal complaint and to press charges against perpetrators of vandalism against school property. The Superintendent is further authorized to delegate, as he/she sees fit, authority to sign such complaints and to press charges.

Any student found guilty of any form of vandalism or defacement of school property may be subject to suspension or expulsion.

Parents are liable up to the amount provided by law for the willful destruction of property by a minor in their custody or control. If parents are found liable for monetary damages and are unable to make restitution, the Board may allow the parents and/or students to perform community service for the District instead of repayment of the damages.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 2909.05 3109.09 3313.173
3737.73; 3737.99

CROSS REFS.: JG, Student Discipline JGA, Corporal Punishment JGD, Student Suspension
JGDA, Emergency Removal of Student JGE, Student Expulsion

McDonald Local School District, McDonald, Ohio

File: ECF

ENERGY CONSERVATION

Measures should be taken to conserve energy in order to protect natural resources and to minimize the District’s expenditures for costs of energy consumption. The Superintendent, supported by the school staff, develops and implements operating procedures to reduce energy consumption in the schools. The Board also directs the Superintendent and the staff to continually assess the consumption of energy and make recommendations for improved use of energy resources.

One major component of the District’s energy management plan is periodic building energy audits, which may take into consideration the:

1.	type of construction of the building;

2.	mechanical systems (heating, cooling, ventilation);

3.	lighting and use of glass;

4.	use of the building (during the day, after school, evenings or weekends);

5.	utility bills or measurement of fuel consumed;

6.	local weather;

7.	age of the building;

8.	floor space and

9.	condition of insulation.

The Board may approve the purchase and installation of energy conservation measures via shared savings and/or installment contracts. The Board may dispense with competitive bidding in awarding such contracts in accordance with law.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 133.06(G)
3313.372; 3313.373; 3313.46(B)(3)

CROSS REFS.: DJC, Bidding Requirements FL, Retirement of Facilities

McDonald Local School District, McDonald, Ohio

File: ECG

INTEGRATED PEST MANAGEMENT

The Board is committed to providing students with a safe learning environment free of pests, pesticides and other harmful chemicals through adoption of an integrated pest management (IPM) policy. The goals of the District’s IPM program are to:

1.	provide the healthiest learning environment possible by preventing unnecessary exposure of students and staff to toxic pesticides;

2.	promote safer alternatives to chemical pesticides while preventing economic and health damage caused by pests;

3.	ensure that clear and accurate notification concerning the use of pesticides is given so that measures may be taken to prevent and address pest problems effectively without endangering the health of those within the school building and

4.	reduce the need for reliance on chemical pesticides.

The Board directs the administration to develop regulations that detail cost-effective strategies that reduce the use of pesticides that pose health risks to students and staff. The regulations must include procedures for the identification of pests and conditions that attract pests, prevention and monitoring techniques, education and training, approved least toxic chemical use and pre-notification of chemical use.

Parents of minor students, adult students and staff enrolled or employed at the school may request to receive prior notification of scheduled service visits by pesticide businesses in which pesticides may be applied, or of scheduled pesticide applications by licensed school employees.

In order to keep the facilities and grounds safe, the administration may investigate a variety of chemical and nonchemical methods that are designed to control pests effectively while minimizing potential exposure to students and staff.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: Public Employment Risk Reduction Program; ORC 4167.01 et seq. ORC 921.01; 921.06; 921.16; 921.18
OAC 901:5-11-14 and 5-11-15

1 of 2

File: ECG

CROSS REFS.: EB, Safety Program
EBAA, Reporting of Hazards
EBC, Emergency Management and Safety Plans GBE, Staff Health and Safety

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: ECG-P-1

INTEGRATED PEST MANAGEMENT (Site Plan)

The District’s Integrated Pest Management (IPM) program applies to school personnel involved in developing and implementing IPM activities for non-agricultural uses. Persons responsible for developing and implementing IPM activities shall:

Comprehensive Site Assessment

Conduct a comprehensive site assessment that identifies the:

1.	conditions producing or that could produce the pest problem, including pest entry spots;

2.	type and extent of pest activity, which may be determined through the use of monitoring devices and

3.	potential impacts of pests on humans, domestic animals and the environment.

Service Plan Determination

Determine, in conjunction with the entity contracted with for pest management services:

1.	measures that aid in long-term prevention, elimination or control of pests;

2.	priorities for pest control and elimination;

3.	whether chemical control is necessary to prevent, eliminate or control pests and

4.	the most effective measures, application products and methods to control pests while minimizing exposure to humans, domestic animals and the environment.

Ongoing Monitoring and Assessment

Establish with the entity contracted with for pest management services a strategy, schedule and specific recommendations for ongoing site monitoring and assessment to resolve short- and long-term control or elimination of pest problems.

1 of 2

File: ECG-P-1

Evaluation and Reassessment

Evaluate the results of implementing the IPM activity in accordance with the time frame agreed upon with the contracted entity for pest management services. The evaluation includes reassessment of the site and considers whether:

1.	correction of conditions was completed and effective;

2.	methods used to prevent, control or eliminate pests at the site were effective;

3.	risks of exposure to humans, domestic animals and the environment were sufficiently minimized and

4.	other measures, products or methods should be chosen for future pest management and control.

(Approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: ECG-P-2

INTEGRATED PEST MANAGEMENT (Use of Pesticides)

The following guidelines are used by District staff and contractors when pesticides or alternative pest-control products are used.

Pesticide Use When School Is Not in Session

Pesticides will be applied on or in classroom buildings only if they are applied for the longer of four hours or the minimum time specified on the pesticide’s label:

1.	prior to the beginning of the school day;

2.	after the school day has concluded or

3.	when school is not in session under the school calendar established by the Board.

Pesticide Use When School Is in Session

Pesticides will only be applied on or in classroom buildings when school is in session, provided that:

1.	persons other than the applicator and necessary school staff are not scheduled to be in the treatment area during treatment, and for the longer of four hours or the minimum time specified on the pesticide’s label, as measured from the time the pesticide application is complete and

2.	the entrance to the area where the pesticide is applied is posted with a sign including the following:

A.	the sign shall measure at least 8 1/2 inches by 11 inches and

B.	the sign is printed with letters at least 1 inch in height stating: “Pesticide Treatment Area. Do not enter before (date and time when re-entry is permitted).”

Exempted Pesticides

The pesticide being used is one of the following and is applied in strict accordance with the label instructions:

1.	manufactured paste or gel balls;

1 of 3

McDonald Local School District, McDonald, Ohio

File: ECG-P-2

2.	paraffin-based rodent control product placed in industry-identified, tamper-resistant bait stations;

3.	termite baiting stations;

4.	rodenticides placed in wall voids or other areas that are inaccessible to humans and domestic animals;

5.	disinfectants, sanitizers, germicides and anti-microbial agents or

6.	dusts used in unoccupied areas of the structure.

Pesticide Documentation

Except for the exempt pesticides, if one of the above conditions is met, the following information is provided to the school’s contact person for pesticide applications as soon as practicable following the application:

1.	date and time pesticide was applied;

2.	treatment area;

3.	target pests;

4.	brand name and EPA registration number of pesticide applied and

5.	if applied under the rules for application when school is in session, the time or conditions for re-entering the treatment area as specified by the label, if specified.

Prior Notification

The District will develop a plan where parents or guardians of minor students, adult students, faculty and staff who are enrolled or employed may request and receive prior notifications of scheduled service visits by businesses in which pesticides may be applied or scheduled pesticide applications by licensed school employees.

The District’s plan for prior notification includes:

1.	the method of notification as determined by the school, which may include but not be limited to email and listserv methods and

2.     if special circumstances prevent prior notification, notification will be made as soon as possible and the notice shall explain the reasons why advance notice was not provided.

2 of 3

File: ECG-P-2

Exempt pesticides need not comply with the notice requirements.

District Contact, Records and Documentation

The District designates an employee as contact person for pesticide application. The District maintains records and documentation of pesticide applications for inspection during normal school hours.

1.	Records provided to the designated contact person are maintained for one year after application.

2.	Documentation that the requested notifications were made in compliance with the IPM plan is also maintained.

(Approval date: October 10, 2016)

3 of 3

McDonald Local School District, McDonald, Ohio

File: EDE

COMPUTER/ONLINE SERVICES (Acceptable Use and Internet Safety)

Technology can greatly enhance the instructional program, as well as the efficiency of the District. The Board recognizes that careful planning is essential to ensure the successful, equitable and cost-effective implementation of technology-based materials, equipment, systems and networks.

Computers and use of the District network or online services support learning and enhance instruction, as well as assist in administration. For purposes of this policy computers include District-owned desktop computers, laptops, tablets and other mobile computing devices.

All computers are to be used in a responsible, efficient, ethical and legal manner. Failure to adhere to this policy and the guidelines below will result in the revocation of the user’s access privilege. Unacceptable uses of the computer/network include but are not limited to:

1.	violating the conditions of State and Federal law dealing with students’ and employees’ rights to privacy, including unauthorized disclosure, use and dissemination of personal information;

2.	using profanity, obscenity or other language that may be offensive to another user or intended to harass, intimidate or bully other users;

3.	accessing personal social networking websites for noneducational purposes;

4.	reposting (forwarding) personal communication without the author’s prior consent;

5.	copying commercial software and/or other material in violation of copyright law;

6.	using the network for financial gain, for commercial activity or for any illegal activity;

7.	“hacking” or gaining unauthorized access to other computers or computer systems, or attempting to gain such unauthorized access;

8.	accessing and/or viewing inappropriate material and

9.	downloading of freeware or shareware programs.

The Superintendent/designee shall develop a plan to address the short- and long-term technology needs and provide for compatibility of resources among school sites, offices and other operations. As a basis for this plan, he/she shall examine and compare the costs and benefits of various resources and shall identify the blend of technologies and level of service necessary to support the instructional program.

1 of 3

McDonald Local School District, McDonald, Ohio

File: EDE

Because access to online services provides connections to other computer systems located all over the world, users (and parents of users who are under 18 years old) must understand that neither the school nor the District can control the content of the information available on these systems. Some of the information available is controversial and sometimes offensive.

The Board does not condone the use of such materials. Employees, students and parents of students must be aware that the privileges to access online services are withdrawn from users who do not respect the rights of others or who do not follow the rules and regulations established. A user’s agreement is signed to indicate the user’s acknowledgment of the risks and regulations for computer/online services use. The District has implemented technology-blocking measures that protect against access by both adults and minors to visual depictions that are obscene, child pornography, or, with respect to the use of computers by minors, harmful to minors. The District has also purchased monitoring devices that maintain a running log of Internet activity, recording which sites a particular user has visited.

“Harmful to minors” is defined as any picture, image, graphic image file or other visual depiction that:

1.	taken as a whole and with respect to minors appeals to a prurient interest in nudity, sex or excretion;

2.	depicts, describes or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts or a lewd exhibition of genitals and

3.	taken as a whole, lacks serious literary, artistic, political or scientific value as to minors.

The District will educate minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response. The Superintendent/designee will develop a program to educate students on these issues.

Annually, a student who wishes to have computer network and Internet access during the school year must read the acceptable use and Internet safety policy and submit a properly signed agreement form. Students and staff are asked to sign a new agreement each year after reviewing the policies and regulations of the District. These policies and regulations also apply to use of District-owned devices, or accessing of District intranet off District property.

[Adoption date: April 11, 2011]
[Re-adoption date: October 10, 2016]

2 of 3

File: EDE

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Art. I, Section 8
Family Educational Rights and Privacy Act; 20 USC 1232g et seq. Children’s Internet Protection Act; 47 USC 254 (h)(5)(b)(iii); (P.L. 106-554,
HR 4577, 2000, 114 Stat 2763) ORC 3313.20
3319.321

AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACAA, Sexual Harassment
GBCB, Staff Conduct
GBH, Staff-Student Relations (Also JM) IB, Academic Freedom
IIA, Instructional Materials IIBH, District Websites
JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) Staff Handbooks
Student Handbooks

3 of 3

McDonald Local School District, McDonald, Ohio

File: EDE-P

COMPUTER/ONLINE SERVICES (Acceptable Use and Internet Safety)

The following guidelines and procedures shall be complied with by staff, students or community members who are specifically authorized to use the District’s computers or online services.

1.	Use appropriate language. Do not use profanity, obscenity or other language that may be offensive to other users. Illegal activities are strictly forbidden.

2.	Do not reveal your personal home address or phone number or those of other students or colleagues.

3.	Note that electronic mail (email) is not guaranteed to be private. Technology coordinators have access to all messages relating to or in support of illegal activities and such activities may be reported to the authorities.

4.	Use of the computer and/or network is not for financial gain or for any commercial or illegal activity.

5.	The network should not be used in such a way that it disrupts the use of the network by others.

6.	All communications and information accessible via the network should be assumed to be property of the District.

7.	Rules and regulations of online etiquette are subject to change by the administration.

8.	The user in whose name an online service account is issued is responsible for its proper use at all times. Users shall keep personal account numbers and passwords private. They shall use this system only under the account numbers issued by the District.

9.	The system shall be used only for purposes related to education or administration. Commercial, political and/or personal use of the system is strictly prohibited. The administration reserves the right to monitor any computer activity and online communications for improper use.

10.	Users shall not use the system to encourage the use of drugs, alcohol or tobacco nor shall they promote unethical practices or any activity prohibited by law or Board policy.

1 of 2

File: EDE-P

11.	Users shall not view, download or transmit material that is threatening, obscene, disruptive or sexually explicit or that could be construed as harassment, intimidation, bullying or disparagement of others based on their race, color, national origin, ancestry, citizenship status, sex, sexual orientation, age, disability, religion, economic status, military status, political beliefs or any other personal or physical characteristics.

12.	Copyrighted material may not be placed on the system without the author’s permission.

13.	Vandalism results in the cancellation of user privileges. Vandalism includes uploading/downloading any inappropriate material, creating computer viruses and/or any malicious attempt to harm or destroy equipment or materials or the data of any other user.

14.	Users shall not read other users’ mail or files; they shall not attempt to interfere with other users’ ability to send or receive electronic mail, nor shall they attempt to read, delete, copy, modify or forge other users’ mail.

15.	Users are expected to keep messages brief and use appropriate language.

16.	Users shall report any security problem or misuse of the network to the teacher, his/her immediate supervisor or building administrator.

(Approval date: April 11, 2011)
(Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: EDE-E-1

Student’s Agreement (every student, regardless of age, must read and sign below):

I have read, understand and agree to abide by the terms of the foregoing Acceptable Use Policy and Agreement. Should I commit any violation or in any way misuse my access to the District’s computer network and the Internet, I understand and agree that my access privilege may be revoked and School disciplinary action may be taken against me.

_________________________________________ Home phone: ________________________ Name (Print clearly)

User signature: _________________________________________Date: ___________________

Address: ______________________________________________________________________

User (place an “X” in the correct blank): I am 18 or older _________. I am under 18 ________.

If I am signing this Policy and Agreement when I am under 18, I understand that when I turn 18, this Policy and Agreement will continue to be in full force and effect and agree to abide by this Policy and Agreement.

Parent or Guardian Network Usage Agreement (to be read and signed by parents or guardians of all students);
As the parent or legal guardian of this student, I have read, understand and agree that my child or ward shall comply with the terms of the District’s Acceptable Use Policy and Agreement for the students’ access to the District’s computer network and the Internet. I understand that it is impossible for the school to restrict access to all offensive and controversial materials and understand my child’s or ward’s responsibility for abiding by the Policy and Agreement. I am therefore signing this Policy and Agreement and agree to indemnify and hold harmless the School, the District and NEOMIN (the Data Acquisition Site that provides the opportunity to the District for computer network and Internet access) against all claims, damages, losses and costs, of whatever kind, that may result from my child’s or ward’s use of his/her access to such networks or his/her violation of the foregoing Policy and Agreement. Further, I accept full responsibility for supervision of my child’s/ward’s use of his/her access account if and when such access is not in the School setting. I hereby give permission for my child/ward to use the building-approved account to access the District’s computer network and the Internet.

_______________________________________________ Phone: ________________________ Parent/Guardian Name (Please print clearly)

Signature: ______________________________________ Date: _________________________

Address: ______________________________________________________________________

McDonald Local School District, McDonald, Ohio

File: EDE-E-2

Staff Agreement

I have read, understand and agree to abide by the terms of the foregoing Acceptable Use Policy and Agreement. Should I commit any violation or in any way misuse my access to the District’s computer network and the Internet, I understand and agree that my access privilege may be revoked and disciplinary action may be taken against me.

_________________________________________ Name (Print clearly)

User signature: _________________________________________Date: ___________________

McDonald Local School District, McDonald, Ohio

File: EEA

STUDENT TRANSPORTATION SERVICES

The transportation policies of the Board are aimed at providing a safe, efficient and economical method of getting students to and from school. It is the desire of the Board that the transportation schedule serves the best interests of all students and the District. The Board provides transportation as required by State law.

In addition to that required by law, the Board may provide transportation to all elementary and secondary school students to the extent determined by the administration and approved by the Board. All regulations governing student transportation are in accordance with the Ohio School Bus Operation Regulations issued by the Ohio Department of Education, the Ohio State Highway Patrol and the Ohio Department of Public Safety and as required by State law.

The District will transport as many students as practical on school buses that meet all the state requirements for pupil transportation. In some cases, students may be transported by other means as defined by State law.

Fees may not be charged to students for routine transportation or for non-routine transportation for educational field trips provided during the school day.

The Board annually approves designated bus stops and time schedules as presented by the Superintendent/designee, and grants authority to the transportation supervisor/designee to adjust stops during the school year.

The transportation program is under the direction of the transportation supervisor who is responsible to the Superintendent. The Board directs the Superintendent/designee to develop District-level policies and procedures for the safe and efficient operation of student transportation services.

Transportation to Community, STEM and Private Schools

The District will provide transportation for eligible students who attend community, STEM and private schools in compliance with State law when practical.

When transportation for any student is not practical by any means approved by State law, the Board may resolve to declare transportation impractical and offer the student payment in lieu of transportation.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]
1 of 2

File: EEA

LEGAL REFS.:

CROSS REFS.:

ORC 3327.01 through 3327.10 4511.76 through 4511.78
OAC 3301-83

EEAA, Eligibility Zones for Pupil Transportation EEAC, School Bus Safety Program

2 of 2

McDonald Local School District, McDonald, Ohio

File: EEAA

ELIGIBILITY ZONES FOR PUPIL TRANSPORTATION

The Board provides transportation for resident elementary students in grades kindergarten through eight, who live more than two miles from school, and for all students with physical or mental disabilities that make walking impossible or unsafe.

The administration designates and the Board approves areas of residence from which students are provided transportation to schools. The Board may create exceptions to the established eligibility zones.

Resident students attending a joint vocational school are provided with transportation to the program from the high school they are assigned to.

The Board authorizes the staff responsible for administering the student transportation program to require student identification as a prerequisite to riding a school bus when this is deemed necessary.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

ORC 3327.01; 3327.011 OAC 3301-51-10

EEA, Student Transportation Services

McDonald Local School District, McDonald, Ohio

File: EEAC

SCHOOL BUS SAFETY PROGRAM

The primary consideration in all matters pertaining to transportation is the safety and welfare of student riders. Safety precautions shall include the following.

1.	The transportation program meets all state requirements regarding the testing and approval of bus drivers, standards for buses and safe speeds.

2.	Drivers of Board-owned, leased, contracted or operated vehicles other than school buses have met state training qualifications and the vehicles have been equipped for safety and signage according to State law.

3.	Bus stops are limited, where feasible, so that students from several homes can meet safely at a central point for group pickup. Pupils in grades kindergarten through eight may be required to walk up to one-half mile to a designated bus stop. Students in grade nine through 12, if offered transportation, may have to walk farther to a designated pickup point.

4.	Emergency evacuation drills, supervised by someone other than the bus driver, are conducted annually to thoroughly acquaint student riders with procedures in emergency conditions.

5.	All vehicles used to transport students are maintained in such condition as to provide safe and efficient transportation service with a minimum delay and disruption of service due to mechanical or equipment failure.

6.	Students in kindergarten through third grade are given instruction on school bus safety and behavior within the first two weeks of the school year. Regularly transported students in grade four through 12 are instructed in safety procedures in accordance with State law.

7.	Passengers participating in non-routine use of school buses will receive safety instructions at the beginning of the bus trip.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

1 of 2

File: EEAC

LEGAL REFS.:

CROSS REFS.:

ORC 3327.09; 3327.10
4511.75; 4511.76; 4511.761; 4511.762 through 4511.78 OAC 3301-51-10
3301-83

EB, Safety Program
EEA, Student Transportation Services EEAD, Non-Routine Use of School Buses GBQ, Criminal Records Check
IICA, Field Trips

2 of 2

McDonald Local School District, McDonald, Ohio

File: EEACC (Also JFCC)

STUDENT CONDUCT ON DISTRICT MANAGED TRANSPORTATION

The Board furnishes transportation in compliance with State law. This fact does not relieve parents of students from the responsibility of supervision until such time as the student boards the vehicle and after the student leaves the vehicle at the end of the school day.

Students on District managed transportation are under the authority of, and directly responsible to, the driver. The driver has the authority to enforce the established regulations for rider conduct. Disorderly conduct or refusal to submit to the authority of the driver is sufficient reason for refusing transportation services or suspending transportation services to any student once proper procedures are followed.

The Board authorizes the Superintendent or other administrators to suspend a student from District managed transportation privileges for a period not to exceed one school year. The only due process required is the student must receive notice of an intended suspension from District managed transportation and an opportunity to appear before the Superintendent or other administrator before the suspension is imposed.

The Board’s policy regarding suspension from District managed transportation privileges must be posted in a central location in each school building and made available to students upon request.

Regulations regarding conduct on District managed transportation, as well as general information about the school transportation program, are available to all parents and students.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3327.01; 3327.014 OAC 3301-83-08

JFC, Student Conduct (Zero Tolerance) JG, Student Discipline
Staff Handbooks Student Handbooks

McDonald Local School District, McDonald, Ohio

File: EEACC-P (Also JFCC-P)

STUDENT CONDUCT ON DISTRICT MANAGED TRANSPORTATION

The following regulations pertain to student conduct on District managed transportation and are intended to ensure the safety and welfare of the students, the driver and other drivers on the road and to ensure safety and proper maintenance of school vehicles.

Students will:

1.	be careful in approaching bus stops, walk on the left facing oncoming traffic, be sure that the road is clear both ways before crossing the highway and wait in a location clear of traffic;

2.	arrive at the bus stop before the bus is scheduled to arrive in order to permit the bus to follow the time schedule;

3.	not exhibit behavior at the bus stop that threatens life, limb or property of any individual;

4.	sit in assigned seats (drivers have the right to assign a student to a seat and to expect reasonable conduct similar to conduct expected in a classroom);

5.	reach assigned seat without disturbing or crowding other students and remain seated while the vehicle is moving;

6.	obey the driver promptly and respectfully and recognize that he/she has an important responsibility and that it is everyone’s duty to help ensure safety;

7.	keep the vehicle clean and sanitary, refrain from chewing gum or consuming candy, food or drinks on the vehicle at any time (accept as required for medical reasons);

8.	refrain from using profane language and from loud talking or laughing (unnecessary confusion diverts the driver’s attention and might result in a serious accident);

9.     remain seated keeping aisles and exits clear, keep head, arms and hands inside the vehicle at all times and not throw or pass objects on, from or into the vehicle;

10.	be courteous to fellow students and to the driver;

11.	treat equipment as one would treat valuable furniture in his/her home (damage to the school vehicle is strictly forbidden);

1 of 2

McDonald Local School District, McDonald, Ohio

File: EEACC-P (Also JFCC-P)

12.	not use tobacco on the vehicle or possess alcohol or drugs on the vehicle except as prescription medications may be required for a student and

13.	carry on the vehicle only items that can be held in their laps.

Students must remain seated until the vehicle stops, then promptly unload and wait in their designated place of safety until the vehicle leaves. Students who must cross the street to reach the residence side of the street must wait for the signal from the driver and cross in front of the vehicle after also checking for traffic themselves.

Failure of a student to follow these regulations may result in his/her forfeiting the right of transportation on District managed transportation.

Discipline

The Board authorizes the Superintendent or other administrators to suspend a student from transportation privileges only for a period of up to one school year. The only due process required is notice to the student of an intended bus riding suspension and an opportunity to appear before the administrator considering the suspension before it happens.
The administrator’s decision is final.

When discipline problems with individual students arise, use the following guidelines.

1.	If possible, the driver should resolve the problem.

2.	When the driver is unable to resolve the problem, he/she should report it to the transportation supervisor. The transportation supervisor and driver, if necessary, confer with the principal. Any discipline is imposed by the principal of the school.

3.	Problems that cannot be resolved by measures specified above are referred to the Superintendent.

(Approval date: March 8, 2016)
(Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: EEACCA

RECORDING DEVICES ON TRANSPORTATION VEHICLES

As part of the District’s ongoing program to improve student discipline and ensure the health, welfare and safety of all those riding school transportation vehicles, the Board may utilize video and audio recording devices on all school vehicles transporting students to and from curricular, cocurricular and extracurricular activities.

The recording devices monitor student behavior and the recordings are hereby stipulated as admissible evidence in student disciplinary proceedings. The recordings may be student records subject to confidentiality and are subject to Board policy and administrative regulations.

The Superintendent is directed to develop administrative regulations governing the use of recording devices in accordance with the provisions of law and this policy.

[Adoption date: November 16, 2009] [Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family Educational Rights and Privacy Act; 20 USC 1232g et seq. ORC 149.43
3313.20; 3313.47; 3313.66 3319.321
3327.014

EEAC, School Bus Safety Program
EEACC, Student Conduct on District Managed Transportation (Also JFCC) JO, Student Records

McDonald Local School District, McDonald, Ohio

File: EEACD

DRUG TESTING FOR DISTRICT PERSONNEL REQUIRED TO HOLD A COMMERCIAL DRIVER’S LICENSE

School bus drivers and others required to hold a commercial driver’s license are subject to a drug and alcohol testing program that fulfills the requirements of federal and state regulations. The Board directs the Superintendent/designee to develop a school bus driver drug testing program in compliance with State and Federal laws and regulations.

[Adoption date: November 16, 1995] [Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

49 USC 31136; 31301 et seq. 49 CFR, Subtitle A, Part 40 ORC 4506.15; 4506.16 OAC 3301-83-07

EB, Safety Program GBCB, Staff Conduct
GBE, Staff Health and Safety GBP, Drug-Free Workplace GBQ, Criminal Records Check Staff Handbooks

McDonald Local School District, McDonald, Ohio

File: EEACD-P

DRUG TESTING FOR DISTRICT PERSONNEL REQUIRED TO HOLD A COMMERCIAL DRIVER’S LICENSE

School bus drivers and others required to hold a commercial driver’s license (CDL) are subject to a drug and alcohol testing program that fulfills the requirements of Federal regulations.

These regulations reflect several requirements of the Federal drug testing regulations but are not intended in any way to modify or limit the procedures for drug and alcohol testing. District personnel must adhere to the detailed provisions of Federal regulations in administering the District’s drug and alcohol program. Districts must also adhere to State laws pertaining to drug and alcohol testing for drivers required to hold a CDL.

References to tests in these regulations include both drug and alcohol tests unless the context specifies otherwise. The terms drugs and controlled substances are interchangeable and have the same meaning. Testing includes the standard seven-panel Department of Transportation drug screen, which includes: cannabinoid (THC), amphetamines (and methamphetamines), cocaine, MDMA (ecstasy), opiates, heroin (6-Monoacetyl morphine) and phencyclidine (PCP).

Pre-Employment Tests

Prior to the first time a driver performs safety-sensitive functions for the District, a controlled substances test is administered.

The test is required of an applicant only after he/she has been offered employment. Employment is conditional upon the applicant receiving a negative drug test result.

An employee may be exempt from the pre-employment drug test if he/she has participated in a drug testing program within 30 days prior to the application for employment. While participating in that program the employee must either have been tested for drugs within the last six months (from the date of application) or participated in a random drug testing program in the previous 12 months. The responsible administrator must be able to make all verifications required by law.

Post-Accident Tests

Prior to a driver operating a school bus, the District will provide the driver with necessary post-accident information, procedures and instructions, so that the driver will be able to comply with these requirements.

1 of 6

File: EEACD-P

Alcohol and controlled substance tests are conducted in the time limits imposed by the Federal regulations after an accident on any driver who:

1.	was performing safety-sensitive functions with respect to the vehicle if the accident involved loss of human life and/or

2.	received a citation under State or local law for a moving-traffic violation arising from the accident.

No driver involved in an accident may use alcohol for eight hours after the accident or until he/she undergoes a post-accident alcohol test, whichever occurs first.

If an alcohol test is not administered within two hours or if a drug test is not administered within 32 hours after the accident, the responsible administrator prepares and maintains records explaining why the test was not conducted.

Tests conducted by authorized federal, state or local officials fulfill post-accident testing requirements, provided they conform to applicable legal requirements and are obtained by the responsible administrator. Breath tests validate only the alcohol test and cannot be used to fulfill controlled-substance testing obligations.

The Board reserves the right to require any driver involved in an accident while on duty to undergo alcohol and controlled substance testing.

Random Tests

Alcohol and controlled substance tests are conducted on a random basis at unannounced times throughout the year. Random tests are conducted just before, during or just after the performance of safety-sensitive functions. Once notified of selection for drug testing, a driver must proceed immediately to a collection site to provide a urine specimen.

Drivers are selected by a scientifically valid random process, and each driver has an equal chance of being tested each time selections are made. All drivers, whether full-time or substitute, and other individuals who are certified to operate school buses and may be called upon to do so, will be included in the random pool. Individuals who are selected for a random test but who are not operating a school bus at the time of the selection will be passed over, and an alternate driver will be tested under the random draw. The number of bus drivers selected for random testing is in accordance with federal regulations.

2 of 6

McDonald Local School District, McDonald, Ohio

File: EEACD-P

Reasonable Suspicion Tests

Tests must be conducted when a properly trained supervisor or District official has reasonable suspicion that the driver has violated the District’s alcohol or drug prohibitions. This reasonable suspicion must be based on specific, contemporaneous, articulable observations concerning the driver’s appearance, behavior, speech or body odors. The observations may include indications of chronic and withdrawal effects of controlled substances.

Alcohol tests are authorized for reasonable suspicion only if the required observations are made during, just before or just after the period of the workday when the driver must comply with alcohol prohibitions. If an alcohol test is not administered within two hours of a determination of reasonable suspicion, the appropriate administrator prepares and maintains a record explaining why this was not done. Attempts to conduct alcohol tests terminate after eight hours.

An alcohol test may not be conducted by the person who determines that reasonable suspicion exists to conduct such a test.

A supervisor or District official who makes a finding of reasonable suspicion must also make a written record of his/her observations leading to a reasonable-suspicion drug test within 24 hours of the observed behavior or before the results of the drug test are released, whichever is earlier.

In accordance with federal regulations, third party information may not be the only determining factor used to conduct reasonable suspicion testing.

Return-to-Duty Tests

A drug or alcohol test is conducted when a driver who has violated the drug or alcohol prohibition returns to performing safety-sensitive duties.

Employees whose conduct involved misuse of drugs may not return to duty in a safety-sensitive function until the return-to-duty drug test produces a verified negative result.

Employees whose conduct involved alcohol may not return to duty in a safety-sensitive function until the return-to-duty alcohol test produces a verified result that meets Federal and District standards.

Follow-Up Tests

A driver who violates the drug or alcohol prohibition and is subsequently identified by a substance-abuse professional as needing assistance in resolving a drug or alcohol problem is subject to unannounced follow-up testing as directed by the substance-abuse professional in accordance with law. Follow-up alcohol testing is conducted just before, during or just after the time when the driver is performing safety-sensitive functions.

3 of 6

McDonald Local School District, McDonald, Ohio

File: EEACD-P

Records

Employee drug and alcohol test results and records are maintained under strict confidentiality and released only in accordance with law. Upon written request, a driver receives copies of any records pertaining to his/her use of drugs or alcohol, including any records pertaining to his/her drug or alcohol tests. Records are made available to a subsequent employer or other identified persons only as expressly requested in writing by the driver.

Notifications

Each driver receives educational materials that explain the requirements of the Code of Federal Regulations, Title 49, Part 382, together with a copy of the policy and regulations for meeting these requirements. Representatives of employee organizations are notified of the availability of this information. The information identifies:

1.	the person designated by the Board to answer driver questions about the materials;

2.	categories of drivers who are subject to the drug and alcohol testing requirements;

3.	sufficient information about the safety-sensitive functions performed by drivers to make clear for what period of the workday driver compliance is required;

4.	specific information concerning driver conduct that is prohibited;

5.	circumstances under which a driver is tested for drugs and/or alcohol;

6.	procedures that are used to test for the presence of drugs and alcohol, protect the driver and the integrity of the testing processes, safeguard the validity of test results and ensure that test results are attributed to the correct driver;

7.	the requirement that a driver submit to drug and alcohol tests administered in accordance with federal regulations;

8.	an explanation of what constitutes a refusal to submit to a drug or alcohol test and the attendant consequences;

9.	consequences for drivers found to have violated the drug and alcohol prohibitions, including the requirement that the driver be removed immediately from safety-sensitive functions and the procedures for referral, evaluation and treatment;

10.	consequences for drivers found to have an alcohol concentration of 0.02 or greater but less than 0.04 and

4 of 6

McDonald Local School District, McDonald, Ohio

File: EEACD-P

11.	information concerning the effects of drugs and alcohol on an individual’s health, work and personal life; external and internal signs and symptoms of a drug or alcohol problem; and available methods of intervening when a drug or alcohol problem is suspected including confrontation, referral to an employee assistance program and/or referral to administrative officials.

Each driver must sign a statement certifying that he/she has received a copy of the above materials.

The Board-designated administrator notifies a driver of the results of a pre-employment drug test if the driver requests such results within 60 calendar days of being notified of the disposition of his/her employment application.

The Board-designee notifies a driver of the results of random, reasonable suspicion and post-accident drug tests if the test results are verified positive. The designee also tells the driver which controlled substances were verified as positive.

Drivers inform their supervisors if at any time they are using a controlled substance that their physician has prescribed for therapeutic purposes. Such a substance may be used only if the physician is familiar with the driver’s medical history and has advised the driver that it will not adversely affect his/her ability to safely operate a commercial motor vehicle. The District may require additional written notification from the prescribing physician.

Enforcement

Any driver who refuses to submit to post-accident, random, reasonable-suspicion or follow-up tests is not allowed to perform or continue to perform safety-sensitive functions, and is ineligible to operate a school bus in the state. The Ohio Department of Education will be notified of the refusal to test.

A driver who in any other way violates District prohibitions related to drugs and alcohol receives from the Board-designee the names, addresses and telephone numbers of substance-abuse professionals and counseling and treatment programs available to evaluate and resolve drug- and alcohol-related problems. The employee is evaluated by a substance -abuse professional who determines what help, if any, the driver needs in resolving such a problem.

Any substance-abuse professional who determines that a driver needs assistance will not refer the driver to a private practice, person or organization in which he/she has a financial interest, except under circumstances allowed by law.

5 of 6

McDonald Local School District, McDonald, Ohio

File: EEACD-P

Before the driver is returned to safety-sensitive duties, if at all, the Board-designee must ensure that the employee:

1.	has been evaluated by a substance-abuse professional;

2.	has complied with any recommended treatment;

3.	has taken a return-to-duty drug and alcohol test with a result indicating an alcohol concentration level of less than 0.02 and

4.	is subject to unannounced follow-up drug and alcohol tests. (The number and frequency of such follow-up testing is as directed by the substance-abuse professional and consists of at least six tests in the first 12 months following the driver’s return to duty.)

In accordance with State law, a driver may not operate a school bus when a drug or alcohol test indicates any measurable or detectable amount of a controlled substance.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

6 of 6

McDonald Local School District, McDonald, Ohio

File: EEACE

SCHOOL BUS IDLING

The Board is committed to transporting students on school buses in a manner that is safe and consistent with the Board’s goal of resource conservation. The Board recognizes that accumulated emissions from diesel engines can be harmful to students and bus drivers. Also, unnecessary engine idling wastes diesel fuel and financial resources. Therefore, the Board prohibits all unnecessary diesel engine idling in excess of 30 minutes.

Diesel engine idling in excess of five minutes in school loading zones is not permitted unless the operation of a wheelchair lift is required. This policy applies to all buses used to transport students to and from school, cocurricular/extracurricular activities, field trips and other school-related activities.

The Board directs the Superintendent/designee to develop and maintain regulations to implement this policy.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3327.01 4511.76
OAC 3301-83-20(O)

ECF, Energy Conservation
EEAC, School Bus Safety Program Staff Handbooks

McDonald Local School District, McDonald, Ohio

File: EEAD

NON-ROUTINE USE OF SCHOOL BUSES

Buses owned by the Board are used primarily for the purpose of transporting students to and from school and for school-approved activities.

“Non-routine student transportation” is defined as transportation of passengers for purposes other than regularly scheduled routes to and from school. School buses may be used for non-routine trips only when approved by the Board and the trips do not interfere with routine transportation services.

All non-routine transportation will be conducted in compliance with State law. The Superintendent/designee will issue a trip permit that meets the requirements of the Ohio Administrative Code for any non-routine student transportation.

Buses are available to all classes, groups or organizations within the schools in accordance with the following.

1.	The use of District-owned buses is scheduled through the transportation office.

2.	Fees charged to groups for the use of the buses are established and made part of District regulations.

3.	The drivers of the buses must meet all federal, state and District requirements for school bus drivers, and be registered with the Ohio Department of Education as a qualified bus driver.

4.	The drivers of the buses ensure that the buses are not overloaded, emergency exits are not blocked, and that students conduct themselves in a safe and orderly manner while in the buses and that the buses are operated in a safe and lawful manner.

5.	The drivers of the buses are responsible for reporting in writing to the transportation office the condition of buses, particularly any need for repair or servicing.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3327.01; 3327.05; 3327.10; 3327.13; 3327.14; 3327.15 OAC 3301-83-16

1 of 2

File: EEAD

CROSS REFS.: EEACD, Drug Testing for District Personnel Required to Hold a Commercial Driver’s License
GBQ, Criminal Records Check IICA, Field Trips

2 of 2

McDonald Local School District, McDonald, Ohio

File: EEAE

STUDENT TRANSPORTATION IN PRIVATE VEHICLES

School bus transportation is provided for all officially approved transportation requests to and from student activities. The use of private vehicles for transportation of students, volunteers, teachers and other employees to and from student activities is discouraged. If an emergency arises, transportation by private vehicles is permitted only in extenuating circumstances and if previously approved by the appropriate administrator. The driver must present evidence that the vehicle and the driver are covered for liability, medical payments, physical damage and uninsured motorist liability.

If it is necessary to use private vehicles on a routine basis, evidence must be presented to the appropriate administrator that the vehicle, driver and purpose meet the requirements in Ohio Administrative Code for transportation in vehicles other than school buses, and that the driver is listed as a certified van driver by the Ohio Department of Education. The Board may procure accident insurance covering all pupils and other authorized passengers transported under the authority of the Board. This excess insurance provides compensation for injury or death to any student or authorized passenger caused by any accident arising out of or in connection with the operation of a private vehicle transporting students and other authorized passengers. The amounts and terms must be agreed upon by the Board and the insurance company.

[Adoption date: November 16, 2009] [Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3327.01; 3327.02; 3327.09 OAC 3301-83-19

McDonald Local School District, McDonald, Ohio

File: EEBA

USE OF SCHOOL-OWNED VEHICLES

The Board does not permit the use of school-owned vehicles for personal use. Employees in violation of this policy and the established regulations are subject to disciplinary action, up to and including termination.

[Adoption date: October 10, 2016]

LEGAL REFS:

CROSS REFS:

ORC 121.07 125.832
4513.263; 4513.264 OAC 3301-83-20(M)

GBCB, Staff Conduct
GBE, Staff Health and Safety GBP, Drug-Free Workplace Staff Handbooks

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: EF/EFB

FOOD SERVICES MANAGEMENT/
FREE AND REDUCED-PRICE FOOD SERVICES

The Board operates a food services program in its schools. Food preparation is centralized for elementary, intermediate and secondary schools when appropriate.

Food services include breakfasts and lunches in all schools through participation in the National Child Nutrition Programs. The food services supervisor reviews and recommends to the Board the types of foods to be sold.

The food services staff cooperates with the principals of the schools in matters essential to the proper functioning of the food services program. The responsibility for control of students using the cafeteria rests with the building principal.

All prices set for school breakfasts, lunches and milk are subject to Board approval, except for a la carte food prices. The food services supervisor sets these prices without Board approval.

As required for participation in the National Child Nutrition Programs, the Board agrees that:

1.	breakfast and a “Type A” lunch are made available to students, provided at least one-fifth of the students are eligible under Federal law for free meals;

2.	breakfast is made available in every school in which the parents of at least one-half of the children enrolled have requested that the breakfast program be established;

3.	students who qualify receive free or reduced-price meals;

4.	all meals must meet USDA nutritional standards;

5.	the management of food services complies with all federal, state and local regulations and

6.	a summer meal program is provided to students attending a state-mandated summer remedial program.

All students are expected to eat lunch at school and may not leave school grounds during the lunch hour, except when permission has been granted by the principal. Students are permitted to bring their lunches from home and to purchase milk and incidental items.

School lunch funds and other food service funds are kept in a special account.

1 of 3

File: EF/EFB

The District provides for at least one employee, who has received instruction in methods to prevent choking and has demonstrated an ability to perform the Heimlich maneuver, to be present while students are being served.

Meal Charges

The Board directs the administration to develop procedures for the management of meal charges and unpaid meal charges. The procedures allow for students to receive the daily nutrition they need, minimize the identification of students with insufficient funds to pay, maintain the integrity of the school food service account, and includes guidelines for the collection of delinquent meal charges. The procedures are provided to all parents and all District and school staff responsible for enforcement at the start of each school year.

Students with Special Dietary Needs

At the beginning of each school year, or at the time of enrollment, parents are responsible for communicating any special dietary needs of their child, including food allergies, to the District. Students with dietary needs that qualify as disabilities under law are provided reasonable accommodation.

Substitutions to regular school meals provided by the District are made for students who are unable to eat regular school meals due to a qualifying dietary need when that need is certified in writing by the student’s physician. Substitute meals are provided in the most integrated setting appropriate to the special needs of the student.

The nature of the student’s qualifying dietary need, the reason this need prevents the student from eating regular school meals (including foods to be omitted from the student’s diet), the specific diet prescription along with the needed substitution must be specifically stated in the physician’s statement. The District, in compliance with the USDA Child Nutrition Division guidelines, provides substitute meals to food-allergic students based upon the physician’s signed statement.

The District develops and implements administrative regulations for the management of food-allergic students. Such regulations include, but are not limited to, schoolwide training programs regarding food allergy education, staff development regarding food allergy identification and management, allergy emergency drills, strategies for the identification of students with life-threatening food allergies and management skills including avoidance measures, designation of typical symptoms and dosing instructions for medications.

2 of 3

File: EF/EFB

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.:

CROSS REFS.:

Child Nutrition and WIC Reauthorization Act; Pub. L. No. 108-265 (Title I, Section 204), 118 Stat. 729
National School Lunch Act; 42 USC 1751 et seq. Child Nutrition Act; 42 USC 1771 et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq.
Rehabilitation Act of 1973; 29 USC 794
ORC 3313.719; 3313.81; 3313.812; 3313.813; 3313.815 3314.18
OAC 3301-91-01 through 3301-91-09

ACB, Nondiscrimination on the Basis of Disability EFF, Food Sale Standards
EFG, Student Wellness Program EFH, Food Allergies
JHCD, Administering Medicines to Students JN, Student Fees, Fines and Charges

3 of 3

McDonald Local School District, McDonald, Ohio

File: EFF

FOOD SALE STANDARDS

Through its food service program, the Board encourages students to form healthy eating habits by governing the types of food and beverages sold in the schools and the time and place at which each type of food and beverage is sold. These standards are based on the following guidelines.

1.	The types of food and beverages sold in the schools are determined by their potential to contribute significantly to the:

A.	daily nutritional needs of students, consistent with the guidelines established by the U.S. Department of Agriculture (USDA);

B.	provisions of the District’s student wellness program and

C.	nutritional guidelines established by State law.

2.	A licensed dietician, a registered dietetic technician or a certified/credentialed school nutrition specialist must be initially consulted to assist the food services supervisor in drafting for Board adoption a plan:

A.	for complying with and enforcing the nutritional standards governing the types of food and beverages that may be sold on school premises in compliance with State law and

B.	specifying the time and place each type of food or beverage may be sold.

3.	The time of day and place for the sale of food and beverages to students must be consistent with the nutrient intake needs and eating patterns of students and compatible with class schedules. The following restrictions are enforced for non-breakfast/lunch food and beverage sales:

A.	foods or beverages that do not meet the nutritional standards established by the District in accordance with USDA regulations may not be sold during the school day. The Board reserves the right to totally restrict the sale of non-nutritional foods and beverages in vending machines.

B.	Bake sales and other school fundraising activities involving food and beverage items may not be held during the school day.

4.	Annually, the food services supervisor reviews and recommends to the Board the types of foods and beverages to be sold as part of the school breakfast and lunch programs.

1 of 2

File: EFF

Separate standards may be established for the types of food and beverages to be sold to staff members and for events and activities held outside the school day.

[Adoption date: November 15, 1990] [Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.814; 3313.816; 3313.817 OAC 3301-91-09

EF, Food Services Management EFG, Student Wellness Program IGDF, Student Fundraising Activities

2 of 2

McDonald Local School District, McDonald, Ohio

File: EFG

STUDENT WELLNESS PROGRAM

The Board directs the Superintendent/designee to develop and maintain a student wellness plan in compliance with Federal law.

The student wellness plan:

1.	includes goals for nutrition promotion and education, physical activity and other school-based activities designed to promote student wellness that are developed with consideration of evidence-based strategies and techniques;

2.	includes nutrition guidelines for all foods provided, but not sold to students in the District during the school day in order to promote student health and reduce childhood obesity;

3.	provides assurance that District guidelines for all food and beverages sold during the school day are, at a minimum, equal to the guidelines issued by the U.S. Department of Agriculture (USDA) and that marketing of foods and beverages on the school campus during the school day is prohibited for foods or beverages that do not meet the nutritional standards established by the District in accordance with USDA regulations and

4.	establishes a plan of implementation and evaluation, including designating one or more persons within the District with the responsibility for ensuring that the District is compliant with Federal law.

Development of the student wellness plan must be a collaborative effort between parents, students, food service workers, physical education teachers, school health professionals, administrators, the Board and the public.

The District notifies the public of the wellness plan at least annually. The wellness plan is assessed at least once every three years and the results of the assessment are made available to the public.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

1 of 2

File: EFG

LEGAL REFS.:

CROSS REFS.:

Child Nutrition and WIC Reauthorization Act; Pub. L. No. 108-265 (Title I, Section 204), 118 Stat. 729
National School Lunch Act; 42 USC 1751 et seq. Child Nutrition Act; 42 USC 1771 et seq.
7 CFR, Subtitle B, Chapter 11, Part 210 7 CFR 220
7 CFR 225 7 CFR 245
ORC 3313.814 OAC 3301-91-09

EF, Food Services Management
EFB, Free and Reduced-Price Food Services EFF, Food Sale Standards
IGAE, Health Education IGAF, Physical Education
KJ, Advertising in the Schools

2 of 2

McDonald Local School District, McDonald, Ohio

File: EFH

FOOD ALLERGIES

The purpose of this policy is to establish a safe environment for students with food allergies and to support parents regarding food allergy management. In accordance with State law, it is the policy of the Board to provide all students, through necessary accommodations where required, the opportunity to participate fully in all school programs and activities.

The Board takes food allergies seriously and understands that food allergies can be life threatening. Recognizing that the risk of accidental exposure to foods can be reduced in the school setting, the District administration is committed to minimizing risks and providing a safe educational environment for food-allergic students. Students with dietary needs that qualify as disabilities under State and Federal law are provided reasonable accommodation.

Substitutions to regular school meals provided by the District are made for students who are unable to eat regular school meals due to a qualifying dietary need when that need is certified in writing by the student’s physician. Substitute meals are provided in the most integrated setting appropriate to the special needs of the student.

The nature of the student’s qualifying dietary need, the reason this need prevents the student from eating regular school meals (including foods to be omitted from the student’s diet), the specific diet prescription along with the needed substitution must be specifically stated in the physician’s statement. The District, in compliance with the USDA Child Nutrition Division guidelines, provides substitute meals to food-allergic students based upon the physician’s signed statement.

The administration consults with parents, school nurses and other school employees, school volunteers, students and community members to gather information for the development and implementation of a food allergy plan. The plan includes, but is not limited to, schoolwide training programs regarding food allergy education, staff development regarding food allergy identification and management, allergy emergency drills, strategies for the identification of students with life-threatening food allergies and management skills including avoidance measures, designation of typical symptoms and dosing instructions for medications.

[Adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

1 of 2

File: EFH

LEGAL REFS.:

CROSS REFS.:

Child Nutrition and WIC Reauthorization Act; Pub. L. No. 108-265 (Title I, Section 204), 118 Stat. 729 National School Lunch Act; 42 USC 1751 et seq.
Child Nutrition Act of 1966; 42 USC 1771 et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq.
Rehabilitation Act of 1973, 29 USC 794
ORC 3313.719; 3313.81; 3313.812; 3313.813 3314.03
3326.11
OAC 3301-91-01 through 3301-91-08

ACB, Nondiscrimination on the Basis of Disability EF, Food Services Management
EFB, Free and Reduced-Price Food Services EFF, Food Sale Standards
EFG, Student Wellness Program
IGBA, Programs for Students with Disabilities JHCD, Administering Medicines to Students

2 of 2

McDonald Local School District, McDonald, Ohio

File: EGAAA

COPYRIGHT

The Board conforms to existing Federal copyright laws and maintains the highest ethical standards in the use of copyrighted materials for instructional purposes.

The Board encourages its staff to enrich the learning programs by making proper use of supplementary materials. It is the responsibility of the staff to abide by the copying procedures and obey the requirements of Federal law. Under no circumstances may employees of the District violate copyright requirements in order to perform their duties properly. The Board is not responsible for any violations of the Copyright Act by its employees.

The Copyright Act affects all employees because it sets guidelines regarding the duplication and use of all copyrighted materials – print, nonprint, music, computer software and others. The Superintendent is responsible for disseminating the guidelines for duplication and use of copyrighted materials to all employees.

Any employee who is uncertain as to whether the use or reproducing of copyrighted materials complies with federal guidelines or is permissible under Federal law shall contact the Superintendent/designee.

[Adoption date: November 16, 2009] [Re-adoption date: April 11, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Art. I, Section 8
Copyright Act; Pub. L. No. 94-533; 17 USC101 et seq.

IIA, Instructional Materials
IIAC, Library Materials Selection and Adoption

McDonald Local School District, McDonald, Ohio

File: EGAAA-E

COPYRIGHT

Educational Use of Copyrighted Print Materials

1.	Fair use

The fair use of copyrighted work for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship or research is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use, the factors to be considered include the:

A.	purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;

B.	nature of the copyrighted work;

C.	amount and substantiality of the portion used in relation to the copyrighted work as a whole and

D.	effect of the use upon the potential market for or value of the copyrighted work.

2.	Single copying for teachers

A single copy may be made of any of the following by or for a teacher at his/her individual request for his/her scholarly research or use in teaching or preparation to teach a class:

A.	a chapter from a book;

B.	an article from a periodical or newspaper;

C.	a short story, short essay or short poem, whether or not from a collective work or

D.	a chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.

1 of 8

File: EGAAA-E

3.	Multiple copies for classroom use

Multiple copies (not to exceed more than one copy per student in a course) may be made by or for the teacher giving the course for classroom use or discussion, provided that:

A.	the copying meets the tests of brevity, spontaneity and cumulative effect as defined below and

B.	each copy includes a notice of copyright.

1) Brevity

Poetry: (a) a complete poem if fewer than 250 words and if printed on not more than two pages or (b) from a longer poem, an excerpt of not more than 250 words.

Prose: (a) a complete article, story or essay of fewer than 2,500 words or (b) an excerpt of not more than 1,000 words or 10% of the work, whichever is less, but in any event a minimum of 500 words.

Each of the numerical limits stated in “poetry” and “prose” above may be expanded to permit the completion of an unfinished line of a poem or of an unfinished prose paragraph.

Illustration: one chart, graph, diagram, drawing, cartoon or picture per book or periodical issue.

Special work: certain work in poetry, prose or “poetic prose,” which often combines language with illustrations, of fewer than 2,500 words.

A “special work” may not be reproduced in its entirety. However, an excerpt comprising not more than two of the published pages of a special work, and containing not more than 10% of the words found in the text thereof, may be reproduced.

2) Spontaneity

The copying is at the instance and inspiration of the individual teacher. The inspiration and decision to use the work, and the moment of its use for maximum teaching effectiveness, are so close in time that it would be unreasonable to expect a timely reply to a request for permission.

2 of 8

File: EGAAA-E

3) Cumulative effect

The copying of the material is for only one course in the school in which copies are made.

Not more than one short poem, article, story or essay, or two excerpts, may be copied from the same author, nor more than three from the same collective work or periodical volume, during one class term.

The limitations stated in the preceding two paragraphs shall not apply to current news periodicals and newspapers and current news sections of other periodicals.

The limitations as to single copying for teachers and multiple copies for classroom use are applicable.

4.	Prohibitions

A.	Copying shall not be used to create, replace or substitute for anthologies, compilations or collective works. Such replacements or substitutions may occur whether copies of various works or excerpts therefrom are accumulated or reproduced and used separately.

B.	There shall be no copying of or from works intended to be “consumable” in the course of study or teaching. These include workbooks, exercises, standardized tests, test booklets, answer sheets and similar consumable material.

C.	Copying shall not:

1) substitute for the purchase of books, publishers’ reprints or periodicals; 2) be directed by higher authority or
3) be repeated with respect to the same item by the same teacher from term to term.

D.	No charge shall be made to the student beyond the actual cost of the photocopying.

Educational Use of Copyrighted Music

1.	Permissible uses

A.	Emergency copying may be done to replace purchased copies that for any reason are not available for an imminent performance, provided purchased replacement copies shall be substituted in due course.
3 of 8

File: EGAAA-E

B.	For academic purposes other than performance, single or multiple copies of excerpts of works may be made, provided that the excerpts do not comprise a part of the whole which would constitute a performable unit such as a section, movement or aria, but in no case more than 10% of the whole work. The number of copies shall not exceed one copy per student.

C.	Printed copies that have been purchased may be edited or simplified, provided that the fundamental character of the work is not distorted or that lyrics, if any, are not altered or added.

D.	A single copy of recordings of performances by students may be retained by the educational institution or individual teacher.

E.	A single copy of a sound recording (such as a tape, disc or cassette) of copyrighted music may be made from sound recordings owned by an educational institution or an individual teacher for the purpose of constructing aural exercises or examinations and may be retained by the educational institution or individual teacher. (This pertains only to the copyright of the music itself and not to any copyright that may exist in the sound recording.)

2.	Prohibitions

A.	Copying shall not be used to create, replace or substitute for anthologies, compilations or collective works.

B.	Copying of or from works intended to be “consumable” in the course of study or of teaching such as workbooks, exercises, standardized tests, answer sheets and similar material is prohibited.

C.	Copying shall not be used for the purpose of performance except as previously stated.

D.	Copying shall not be used for the purpose of substituting for the purchase of music except as previously stated.

E.	Copying without inclusion of the copyright notice, which appears on the printed copy, is prohibited.

Educational Use of Copyrighted Audiovisual Material

1.	Before reproducing small portions of sound recordings, filmstrips, slide sets, transparencies or motion pictures, or videotaping commercial television broadcasts, employees shall consult with the principal to determine whether the proposed action complies with the “fair use” principles of the Copyright Act.
4 of 8

File: EGAAA-E

2.	School recordings may be made of certain instructional television programs telecast by the local Public Broadcasting System’s educational television station. Before recording the telecast, the following conditions shall be satisfied.

A.	The monthly list of programs not licensed for recording shall be consulted. Any program listed shall not be recorded.

B.	Recordings may be used in classroom or instructional settings as an educational activity or at a PTA meeting, Board meeting or similar activity.

C.	Recordings shall be used only in the facilities of the District and shall not be loaned or made available outside of those facilities.

D.	Recordings made from evening programs, which may be copied, shall be retained for no more than seven days following the telecast unless an extension is received in writing in advance. Daytime telecasts may be recorded and retained permanently unless otherwise notified.

Educational Use of Copyrighted Library Material

1.	A library may make a single copy of unpublished work to replace a damaged, deteriorated, lost or stolen copy, provided that an unused replacement cannot be obtained at a fair price.

2.	A library may provide a single copy of copyrighted material at cost to a student or staff member.

A.	The copy must be limited to one article of a periodical issue or a small part of other material, unless the library finds that the copyrighted work cannot be obtained elsewhere at a fair price. Under the latter circumstances, the entire work may be copied.

B.	The copy shall contain the notice of copyright, and the student or staff member shall be notified that the copy is to be used only for private study, scholarship or research. Any other use subjects the person to liability for copyright infringement.

3.	At the request of the teacher, copies may be made for reserve use. The same limits apply as for single or multiple copies as previously stated.

5 of 8

File: EGAAA-E

Copying Limitations

1.	Circumstances arise when employees are uncertain whether or not copying is prohibited. In those circumstances, the Superintendent shall be contacted. If the Superintendent is uncertain, he/she shall consult with the District’s legal counsel.

2.	The following prohibitions have been expressly stated in federal guidelines.

A.	Reproduction of copyrighted material shall not be used to create or substitute for anthologies, compilations or collective works.

B.	Unless expressly permitted by agreement with the publisher and authorized by District action, there shall be no copying from copyrighted consumable materials such as workbooks, exercises, test booklets, answer sheets or similar materials.

C.	Employees shall not:

1) use copies to substitute for the purchase of books, periodicals, music recordings or other copyrighted material, except as permitted by District procedure;
2) copy or use the same items from term to term without the copyright owner’s permission;
3) copy or use more than nine instances of multiple copying of protected material in any one term;
4) copy or use more than one short work or two excerpts from works of the same author in any one term or
5) copy or use protected materials without including a notice of copyright. The following shall constitute a satisfactory notice:

NOTICE:	THIS MATERIAL MAY BE PROTECTED BY COPYRIGHT LAW.

3.	Employees shall not reproduce or use copyrighted material at the direction of a District administrator without permission of the copyright owner.

Computer Software Copyright

The Board recognizes that computer software piracy is a major problem for the industry, and that violations of copyright laws contribute to higher costs and lessen incentives for publishers to develop effective educational software. Therefore, in an effort to discourage software piracy and to prevent such illegal activity, the District takes the following steps.

1.	The ethical and practical implications of software copyright violations are provided to all employees and students using District computer facilities and software.
6 of 8

File: EGAAA-E

2.	Employees and students are informed that they are expected to adhere to the Copyright Act and all subsequent amendments thereto governing the use of software.

3.	Wherever possible, efforts will be made to prevent software from being duplicated from compact disks, hard drives or networked systems.

4.	Illegal copies of copyrighted software shall not be made or used on District equipment.

5.	District administrators are designated as the only individuals who may sign license agreements for educational software used on District computers.

6.	Documentation of licenses for software used on District computers is located at the site where the software is being used.

Unsupervised Copy Equipment

The following notice, in large type, shall be affixed to all District copying equipment (Xerox, Thermofax, audio recorder, video recorder and copy camera):

NOTICE: THE COPYRIGHT LAW OF THE UNITED STATES GOVERNS THE MAKING OF COPIES OF COPYRIGHTED MATERIAL. THE PERSON USING THIS EQUIPMENT IS LIABLE FOR ANY INFRINGEMENT.

Library Copying for Students or Staff

1.	The following notice, in large type, shall be posted prominently where copies are made available to students or staff:

NOTICE: THE COPYRIGHT LAW OF THE UNITED STATES GOVERNS THE MAKING OF COPIES OF COPYRIGHTED MATERIAL.

2.	The following notice, in large type, shall be posted prominently where print copies are made available to students and/or staff:

WARNING CONCERNING COPYRIGHT RESTRICTIONS

THE COPYRIGHT LAW OF THE UNITED STATES GOVERNS THE MAKING OF COPIES OR OTHER REPRODUCTION OF COPYRIGHTED MATERIAL.

7 of 8

File: EGAAA-E

UNDER CERTAIN CONDITIONS SPECIFIED IN THE LAW, LIBRARIES AND ARCHIVES ARE AUTHORIZED TO FURNISH A PHOTOCOPY OR OTHER REPRODUCTION. ONE OF THESE SPECIFIED CONDITIONS IS THAT THE PHOTOCOPY OR REPRODUCTION IS NOT TO BE “USED FOR ANY PURPOSE OTHER THAN PRIVATE STUDY, SCHOLARSHIP OR RESEARCH.” IF A USER MAKES A REQUEST FOR, OR LATER USES, A PHOTOCOPY OR REPRODUCTION FOR PURPOSES IN EXCESS OF “FAIR USE,” THAT USER MAY BE LIABLE FOR COPYRIGHT INFRINGEMENT.

THIS INSTITUTION RESERVES THE RIGHT TO REFUSE TO ACCEPT A COPYING ORDER IF, IN ITS JUDGMENT, FULFILLMENT OF THE ORDER WOULD INVOLVEVIOLATION OF COPYRIGHT LAW.

8 of 8

McDonald Local School District, McDonald, Ohio

File: EGAC

TELEPHONE SERVICES

District telephones are provided for official school use. In order to permit staff members to make necessary personal calls with minimum loss of time, certain telephones may be used for personal calls. Staff members making personal calls are responsible for and shall pay any long distance and/or toll charges.

Students are not to use the school office telephones, except in cases of emergency. Use of telephones by students while classes are in session is subject to the approval of authorized school personnel.

Cellular telephones may be provided or reimbursement for use of personal cell phones to certain staff members who have:

1.	administrative authority;

2.	supervision of students during field trips or

3.	supervision of students during athletic and other extracurricular activities, practices or events that meet away from District buildings.

The Board authorizes the Superintendent or his/her designee to develop administrative guidelines for the proper handling of use and charges.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20 OAC 3301-35-06
3301-83-20(M)

JFCK, Use of Electronic Communications Equipment by Students Staff Handbooks
Student Handbooks

McDonald Local School District, McDonald, Ohio

File: EGAC-P

TELEPHONE SERVICES

The administration has established the following guidelines for the appropriate use of District-owned cellular telephones and other communication devices. It also defines guidelines for reimbursement of personal cellular calls and services by the employees of the District.

Cellular telephone services may be provided to employees who, because of job-related activities, must have easy access to a telephone. Annually, the Superintendent/designee develops a list of the positions that need cellular telephones. Employees may apply for telephones through the Treasurer’s office. Once processed, the employee receives the telephone and guidelines for use.

Plans

The Treasurer/designee contracts with a company that best meets the needs of the District.
An employee wishing to have features other than those offered in the District’s plan must have approval of the Treasurer/designee.

Damage, Loss or Theft

Cellular equipment that is damaged in the course of business should be brought to the Treasurer’s office to be sent to the cellular plan administrator for repairs. Lost or stolen cellular equipment must be immediately reported to the employee’s supervisor and to the Treasurer’s office so that service can be cancelled. All costs incurred for replacement or repair are the responsibility of the District and/or the employee.

Usage Monitoring

The Treasurer/designee is responsible for:

1.	educating employees regarding appropriate cellular telephone procedures and providing monitoring for their usage. (In emergency situations, supervisors may grant exceptions to usage. In such circumstances the employee must reimburse any charges incurred for personal use.);

2.	instructing employees not to use District-owned cellular telephones while operating any vehicles;

3.	explaining to employees their responsibility for lost, stolen or damaged telephones;

4.	explaining to employees that telephones are to be used for District-related business and that the telephones may not be used to operate a personal business and

5.	monitoring of monthly bills and employee reimbursements for personal use.

1 of 2

McDonald Local School District, McDonald, Ohio

File: EGAC-P

Personal Calls

The District provides cellular telephones to employees for the purpose of conducting District business. The use of District-owned cellular equipment to make or receive personal calls is discouraged, although it is understood that usage for personal reasons may be necessary in emergency situations. All minutes and long distance, roaming or other charges incurred by the employee for personal calls are the responsibility of the employee. It is the employee’s responsibility to review his/her monthly bill, document personal calls and charges and reimburse the District.

Bill Payment Procedure

The Treasurer/designee receives and reviews the cellular bills on a monthly basis. It is the Treasurer’s/designee’s responsibility to review the bill for the employee’s personal usage and to enforce reimbursement to the District at the established rate.

Wireless Telephone Expense Reimbursement

Authorized members whose primary assignment regularly requires travel or the need to communicate to other buildings for emergency purposes are eligible for a wireless telephone or other communication device allowance or reimbursement.

The amount of allowance or reimbursement is established by the administration and approved by the Board.

Eligible staff members obtain their own wireless telephone, carry it with them while working, use it to conduct necessary business while working and submit a complete copy of their wireless telephone bill monthly with an expense report.

Amount of Allowance or Reimbursement Rate

The amount of wireless telephone allowance paid to participating staff members is at the Board-approved rate per monthly billing cycle. Based on market research and history of usage, this amount is deemed sufficient to pay for monthly access fees, business-related calls and taxes related to those charges. The District shall not reimburse any additional expenses for wireless telephone services, equipment or telephone calls.

(Approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: EHA

DATA AND RECORDS RETENTION

All recordsl are the property of the District and are not removed, destroyed, mutilated, transferred or otherwise damaged or disposed of, in whole or in part, except as provided by law or under the rules adopted by the District Records Commission. Such records shall be delivered by outgoing officials and employees to their successors and shall not be otherwise removed, transferred or destroyed unlawfully.

The District Records Commission is composed of the Board President, the Treasurer and the Superintendent and meets at least once every 12 months.

The function of the commission is to review applications for one-time disposal of obsolete records and schedules of records retention and disposition submitted by any employee of the District. Records may be disposed of by the District pursuant to the procedure outlined below. The commission may at any time review any schedule it has previously approved and may revise that schedule, in accordance with State law.

The Superintendent designates a Records Officer in each department/building who is responsible for all aspects of records retention, including electronic mail, within that department/building. When the District Records Commission has approved an application for one-time disposal of obsolete records, or any schedule of records retention and disposition, the applications and/or schedules are sent to the Ohio History Connection (OHC) for review. The OHC will review the application or schedule within a period of 60 days. During this time, the OHC may select for its custody any records it considers to be of continuing historical value. The OHC will denote upon any schedule of records retention, and disposal, the records for which they will require a certificate of records disposal prior to their disposal. After the OHC has completed their review, OHC will forward the applications and/or schedules to the Auditor of State for their approval or disapproval. The Auditor of State must approve or disapprove the application and/or schedule within 60 days.

Before public records are disposed of pursuant to an approved schedule, the District must inform OHC of the disposal of only the records that OHC has requested to see. OHC is given the opportunity for a period of 15 days to select for its custody such public records as it considers to be of continuing historical value.2

Electronic Mail and Social Media Content

Electronic mail sent or received by the Board and/or District employees and social media content may be considered a public record subject to public disclosure or inspection the Open Meetings Act (Sunshine Law). If the electronic mail or social media content is the District’s official record and meets the definition of a record as defined by State law, then the information must be retained in accordance with the District records retention schedule.

1 of 2

McDonald Local School District, McDonald, Ohio

File: EHA

All Board and District electronic mail communications and social media content are monitored in accordance with the attached regulation to ensure that all electronic mail and social media public records are retained, archived and destroyed in compliance with State law.

District employees are subject to disciplinary action for violation of this policy and regulation.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family Educational Rights and Privacy Act; 20 USC 1232g et seq. ORC 9.01
149.011; 149.35; 149.381; 149.41; 149.43 3313.29
3319.321 3701.028
Ohio History Connection Form RC-1 Ohio History Connection Form RC-2 Ohio History Connection Form RC-3

DI, Fiscal Accounting and Reporting GBL, Personnel Records
JO, Student Records
KBA, Public’s Right to Know

1Records include any document, device or item, regardless of physical form or characteristic, including an electronic record (as defined in Ohio Revised Code Section (RC) 1306.01), created or received by or coming under the jurisdiction of the District that serves to document the organization, functions, policies, decisions, procedures, operations or other activities of the District, RC 149.011.

2The Ohio History Connection may not review or select for its custody the records set forth in RC 149.381(E).

2 of 2

McDonald Local School District, McDonald, Ohio

File: EHA-P

DATA AND RECORDS RETENTION (Electronic Mail and Social Media Content)

The Ohio Electronic Records Committee has established the following guidelines for managing electronic mail (email) and social media content.

Retention or disposition of email messages and social media content must be related to the information they contain or the purpose they serve. The content, transactional information and any attachments associated with the message are considered a record (if they meet State law criteria). Because the content of email messages and social media content may vary considerably, the content must be evaluated to determine the length of time messages and content must be retained.

Electronic Mail

There are two categories of email retention: non-record messages and official record messages.

Non-Record Messages

Email messages that do not meet the criteria of the Ohio Revised Code definition of a record may be deleted at any time, unless they become part of some official record as a result of special circumstances. These items may be immediately deleted, or maintained in a “Non-Record” mail box and deleted later, just as you might trash the unwanted publications or promotional flyers. Types of messages may include:

1.	Personal Correspondence: Any email not received or created in the course of state business may be deleted immediately since it is not an official record. Examples include, but are not limited to, the “Let’s do lunch” (not a business lunch) or “Can I catch a ride home” type of note.

2.	Non-State Publications: Publications, promotional material from vendors and similar materials that are “publicly available” to anyone are not official records. In the electronic world, this includes listserv messages (other than those you post in your official capacity), unsolicited promotional material (“spam”), files copied or downloaded from Internet sites, etc.

1 of 4

File: EHA-P

Official Record Messages

Email messages that meet the definition of a record in the Ohio Revised Code are official records and must be scheduled, retained and disposed of as such. These official records fall into the following categories:

1.	Transient Messages: This type of email has a very limited administrative value. Transient messages do not set policy, establish guidelines or procedures, certify a transaction or become a receipt. The informal tone of transient messages might be compared to a communication that might take place during a telephone conversation or in an office hallway.

Transient Documents: Include telephone messages, drafts and other limited documents that serve to convey information of temporary importance in lieu of oral communication.

Retention: Until no longer of administrative value, then destroy

2.	Intermediate Messages: Email messages that have more significant administrative, legal and/or fiscal value but are not scheduled as transient or permanent should be categorized under other appropriate record series. These may include (but are not limited to):

A.	General Correspondence: Includes internal correspondence (e.g., letters, memos); also, correspondence from various individuals, companies and organizations requesting information pertaining to agency and legal interpretations and other miscellaneous inquiries. This correspondence is informative. (It does not attempt to influence District policy.)

Retention: One year, then destroy

B.	Routine Correspondence: Referral letters, requests for routine information or publications provided to the public by the District that are answered by standard form letters.

Retention: Six months, then destroy

C.	Monthly and Weekly Reports: Document status of ongoing projects and issues; advise supervisors of various events and issues.

Retention: One year, then destroy

2 of 4

File: EHA-P

D.	Minutes of Agency Staff Meetings: Minutes and supporting records documenting internal policy decisions.

Retention: Two years, then transfer to State Archives for their possible retention or destruction

3.	Permanent Messages: Email messages that have significant administrative, legal and/or fiscal value and are scheduled as permanent also should be categorized under the appropriate record series. These may include, but are not limited to:

A.	Executive Correspondence: Correspondence dealing with significant aspects of the administration of executive offices. Correspondence includes information concerning policies, program, fiscal and personnel matters.

Retention: Two years, then transfer to State Archives

B.	Departmental Policies and Procedures: Includes published reports, unpublished substantive reports and policy studies.

Retention: Retain until superseded, obsolete or replaced, then transfer to State Archives for their possible retention and destruction

Social Media Content

Social media content that meets the definition of a record as defined by State law is an official record of the District and must be scheduled, retained and disposed of as such. The District will work with stakeholders to determine the appropriate method for preserving content created through the use of social media. When determining whether social media content must be retained, the District will:

1.	Look beyond the electronic social medium and analyze the content to determine if the information meets the definition of a record as defined by State law that must be managed and kept in accordance with retention schedules.

2.	Determine whether the information or social media content is duplicated elsewhere:

A.	If the content or information is duplicated elsewhere, then the social media version will be considered a secondary copy and will not need to be maintained in accordance with the records retention schedule.

B.	When the official record becomes eligible for disposal, duplicate content maintained on social media will also be purged.

3 of 4

File: EHA-P

3.	Whenever possible, the District will make an effort to map the information value of the social media content to existing records retention schedules. If content is determined to have record value and cannot be mapped to an existing schedule, a new retention schedule will be created and approved.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

4 of 4

McDonald Local School District, McDonald, Ohio

File: EI

INSURANCE MANAGEMENT

The Board has the responsibility to maintain an adequate and comprehensive insurance program covering its buildings and grounds, fleet of school buses and individuals discharging responsibilities for the District.

The Superintendent administers the total insurance program.

The District makes efforts to obtain insurance at the most economical cost, consistent with required coverage and service, through obtaining quotations or bids.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.83 9.90
3313.201; 3313.202; 3313.203 3327.09
3917.01; 3917.04

CROSS REFS.: DH, Bonded Employees and Officers GCBC, Professional Staff Fringe Benefits

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

SECTION F: FACILITIES DEVELOPMENT

_____________________________________________________________________________

FA	Facilities Development Goals

FB	Facilities Planning

FD	Tax Issues (Also KBE)

FEE	Site Acquisition Procedure
FEF	Construction Contracts Bidding and Awards

McDonald Local School District, McDonald, Ohio

FF	Naming New Facilities

FL	Retirement of Facilities

McDonald Local School District, McDonald, Ohio

File: FA

FACILITIES DEVELOPMENT GOALS

The educational program is influenced significantly by the environment within which it functions. The development of a quality educational program and District facilities that help to implement it should be complementary.

It is this Board’s goal to provide the facilities needed for the number of students in the District, to provide the kind of facilities that best support and accommodate the educational program and to develop a long-range planning and evaluation program.

The Board recognizes that capital outlay funds are limited and that it must establish priorities in order to make the best use of the school building funds. Whenever possible, the cultural as well as educational needs of the community are considered in planning facilities expansions.

Architects employed by the Board are expected to plan for simplicity of design, sound economics (including low, long-range maintenance costs), efficiency in energy consumption, low insurance rates and high educational utility and flexibility.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 153.65 through 153.71 3313.76; 3313.77 3318.01 et seq.
OAC 3301-35-03

McDonald Local School District, McDonald, Ohio

File: FB

FACILITIES PLANNING

The Board is responsible for the regular operation and orderly development of its physical plant. For this reason, the Board concerns itself with both short- and long-range planning as it relates to the properties of the District.

The Board follows a long-term building program to serve as a guide for capital improvements. This program is subject to systematic study, revision and extension. The respective construction projects are acted upon individually when proposed for implementation.

The Board building program is designed to provide adequate facilities to conduct educational programs for all students residing in the District. The building program is based upon specific Board policies that have been, and continue to be, modified to conform to changes in the curriculum, availability of construction funds, technological needs, changes in enrollments and the results of annual evaluation of facilities. The Board establishes priorities using these and other relevant factors.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.37
3315.10; 3315.18; 3315.181 Chapter 3318
OAC 3301-35-03; 3301-35-06

FA, Facilities Development Goals FL, Retirement of Facilities

McDonald Local School District, McDonald, Ohio

File: FD (Also KBE)

TAX ISSUES

The Board examines financial needs in advance of any levy or bond elections. The Board provides the public with information on school building needs and on levy and bond elections. It does not use District funds to promote approval of school-related tax issues.

Tax reduction factors are considered in coordination with the Sexennial Reappraisal and/or the Triennial Update in affected District counties. In considering a potential tax issue, the Board examines all legal options to obtain additional revenue.

[Adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Ohio Const. Art XII, Sections 2, 5 ORC Chapter 133
319.301 3311.21
3313.37; 3313.375 3315.07
3501.01 Chapter 5705 Chapter 5713 5715.33 5748.01 et seq.
OAC 5703-25-45 through 5703-25-49

BCF, Advisory Committees to the Board FL, Retirement of Facilities

McDonald Local School District, McDonald, Ohio

File: FEE

SITE ACQUISITION PROCEDURE

When the Board determines that a particular piece of land should be acquired for school purposes, it authorizes the Superintendent to discuss the purchase of the property. He/She may acquire information about the property from a qualified appraiser and advice about the purchase from an attorney. If an agreement is reached, the Board authorizes the Superintendent to acquire the property at the agreed-upon price.

If the Board is unable to reach an agreement with the property owners, appropriation proceedings may begin. The amount of compensation to be awarded to the owners of the land is deposited in escrow with the Clerk of the Court of Common Pleas when the action is filed.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 163.01 through 163.22
3313.16; 3313.17; 3313.37; 3313.39; 3313.41

CROSS REF.:	KH, Public Gifts to the District

McDonald Local School District, McDonald, Ohio

File: FEF

CONSTRUCTION CONTRACTS BIDDING AND AWARDS

Upon the approval of working drawings and specifications by the Board and state agencies, the Board solicits bids to be submitted at the office of the Board on or before a specified time. Each bid is accompanied by either a bond for the full amount of the bid or a cashier’s check or letter of credit equal to 10% of the total bid. The advertisement states that the Board reserves the right to reject any or all bids and to re-advertise the project, if necessary.

The architect or authorized individual takes the responsibility for preparing the advertisements, bid forms, bid bond forms, performance and payment bonds and forms of agreement between the Board and the successful bidder(s). Bids are opened publicly and entered into the minutes of the Board. The architect or other authorized individual assists the Board and District personnel in analyzing the bids. The Board attorney or other authorized individual’s advice on awarding the contract is of particular value with respect to legal aspects of the contract provisions regulating alterations, extras, nonperformance, damages and security bonds.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 9.33 through 9.333 Chapter 153 Chapter 1305 3313.37; 3313.46 3318.01 et seq. Chapter 4703
OAC generally 4101 (Ohio Building Code)

DJ, Purchasing
DJC, Bidding Requirements DJF, Purchasing Procedures

McDonald Local School District, McDonald, Ohio

File: FF

NAMING NEW FACILITIES

The Board is responsible for the naming/renaming of all Board-owned facilities.

The Board considers facilities to include, but not be limited to, buildings, athletic fields, stadiums, gymnasiums, libraries and multipurpose rooms. In selecting a name, the Board may consider individuals, geographical locations, general features of the area in which the school or facility is located and other names that are deemed appropriate by the Board. If the facility is named for an individual, that individual must have made an outstanding contribution to the community, county, state or nation.

The Board will not be influenced in its decision by personal prejudice or favoritism, political pressure or temporary popularity in choosing a name. Although the Board considers all recommendations, final authority rests with the Board.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20

McDonald Local School District, McDonald, Ohio

File: FL

RETIREMENT OF FACILITIES

When a school building becomes inadequate due to age, condition, size of site, lack of need or other overriding limitations and cannot reasonably and economically be brought up to current educational standards, the building is considered for a comprehensive closing study. The Superintendent recommends to the Board which facilities appear to justify further analysis.

The Board may seek both professional advice and advice from the community prior to taking action to retire any school facility. The Board may consider the following factors:

1.	age and current physical condition of the facility, its operating systems and program;

2.	adequacy of site, location, access, surrounding development, traffic patterns and other environmental conditions;

3.	reassignment of students, including alternative plans, according to Board policy;

4.	transportation factors, including number of students bused, time, distance and safety;

5.	alternative uses of buildings;

6.	cost/savings (e.g., personnel, plant operations, transportation, capital investment and alternative use) and

7.	continuity of instructional and community programs.

If the Board determines to close a school, it first considers other uses of the building before considering its sale. The Board also considers the building’s historical value. In such cases, the Board may take special action to provide for its preservation.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.41; 3313.411; 3313.49 3318.02; 3318.03

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC) BCF, Advisory Committees to the Board
BCH, Consultants to the Board DN, School Properties Disposal

SECTION G: PERSONNEL

McDonald Local School District, McDonald, Ohio

____________________________________________________________________________

GA	Personnel Policies Goals

GBA	Equal Opportunity Employment
GBB	Staff Involvement in Decision Making (Also ABB) GBCA                              Staff Conflict of Interest
GBCB	Staff Conduct
GBCC	Staff Dress and Grooming
GBD	Board-Staff Communications (Also BG) GBE	Staff Health and Safety
GBG	Staff Participation in Political Activities GBH	Staff-Student Relations (Also JM)
GBI	Staff Gifts and Solicitations
GBK	No Tobacco Use on District Property by Staff Members GBL	Personnel Records
GBM	Staff Complaints and Grievances GBP	Drug-Free Workplace
GBQ	Criminal Records Check GBR	Family and Medical Leave

GCA	Professional Staff Positions
GCB	Professional Staff Contracts and Compensation Plans GCBB                              Professional Staff Supplemental Contracts GCBC                              Professional Staff Fringe Benefits
GCBD	Professional Staff Leaves and Absences GCC                         Professional Staff Recruiting
GCD	Professional Staff Hiring
GCJ	Professional Staff Time Schedules
GCL	Professional Staff Development Opportunities GCN	Evaluation of Professional Staff (Also AFC) GCNA                             Evaluation of School Counselors (Also AFCA) GCPA                              Reduction in Professional Staff Workforce GCPB                              Resignation of Professional Staff Members GCPCA                                   Severance Pay
GCPD	Suspension and Termination of Professional Staff Members GCQAB                                   Tutoring for Pay

McDonald Local School District, McDonald, Ohio

SECTION G: PERSONNEL (Continued)

GDA	Classified Staff Positions
GDB	Classified Staff Contracts and Compensation Plans GDBB                              Classified Staff Pupil Activity Contracts GDBC                              Classified Staff Fringe Benefits
GDBD	Classified Staff Leaves and Absences GDC                         Classified Staff Recruiting
GDCA	Posting of Classified Staff Vacancies GDD                         Classified Staff Hiring
GDE	Part-Time, Temporary and Substitute Classified Staff Employment GDF	Classified Staff Orientation
GDL	Classified Staff Development Opportunities GDN	Evaluation of Classified Staff (Also AFD) GDPA                              Reduction in Classified Staff Workforce
GDPD	Suspension, Demotion and Termination of Classified Staff Members

File: GA

PERSONNEL POLICIES GOALS

The personnel employed by the Board are a very important resource for effectively conducting a quality educational program. The District’s program functions best when it employs highly qualified personnel, conducts appropriate staff development activities and establishes policies and working conditions that are conducive to high morale and enable each staff member to make the fullest contribution to District programs and services.

The goals of the personnel program include:

1.	developing and implementing those strategies and procedures for personnel recruitment, screening and selection, which result in employing the best available candidates: those with the highest capabilities, strongest commitment to quality education and greatest probability of effectively implementing the educational program;

2.	developing a general assignment strategy, which makes the greatest contribution to the educational program, and using it as the primary basis for determining staff assignments;

3.	providing positive programs of staff development designed to contribute both to improvement of the educational program and to each staff member’s career development aspirations;

4.	providing for a genuine team approach to education, including staff involvement in planning, decision making and evaluation;

5.     developing and using for personnel evaluation positive processes that contribute to the improvement of staff capabilities and assist in making employment decisions and

6.	encouraging all employees to be cognizant of their roles in instilling ethical principles and democratic ideals in all students.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 124.11 3313.602
3319.01; 3319.02; 3319.081; 3319.11; 3319.111 Chapter 4117

CROSS REF.:	GBB, Staff Involvement in Decision Making (Also ABB)

McDonald Local School District, McDonald, Ohio

File: GBA

EQUAL OPPORTUNITY EMPLOYMENT

The District provides equal opportunities for employment, retention and advancement of all personnel.

This Board encourages all personnel to assist in the accomplishment of this goal through their personal commitment to the concept of equal opportunity for all personnel regardless of race, color, national origin, ancestry, citizenship status, religion, sex, economic status, age, military status or disability.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Civil Rights Act, Title VI; 42 USC 2000d
Executive Order 11246, as amended by Executive Order 11375 Equal Employment Opportunity Act, Title VII; 42 USC 2000e et seq. Education Amendments of 1972, Title IX; 20 USC 1681
Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq. Rehabilitation Act; 29 USC 794
Age Discrimination in Employment Act; 29 USC 623 Immigration Reform and Control Act; 8 USC 1324a et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. ORC Chapter 4112.02

AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACAA, Sexual Harassment
ACB, Nondiscrimination on the Basis of Disability

McDonald Local School District, McDonald, Ohio

File: GBB (Also ABB)

STAFF INVOLVEMENT IN DECISION MAKING

The District maintains an environment that supports personal and organizational performance excellence by allowing all employees the opportunity to develop and use their full potential to achieve District goals and objectives.

There should be an exchange of ideas and pertinent information among all elements of a school district. Morale is enhanced when employees are assured that their voices are heard by those in positions of administrative authority.

All employees have the opportunity to bring their ideas and/or concerns to the Board through the recognized administrative channels. Final authority for all decisions rests with the Board.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: OAC 3301-35-05

CROSS REFS.: AD, Development of Philosophy of Education BCE, Board Committees
BCF, Advisory Committees to the Board
BF, Board Policy Development and Adoption CCB, Staff Relations and Lines of Authority CD, Management Team
CE, Administrative Councils, Cabinets and Committees DBD, Budget Planning (Five-Year Forecast)
GCD, Professional Staff Hiring GDD, Classified Staff Hiring IF, Curriculum Development

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GBCA

STAFF CONFLICT OF INTEREST

Employees shall not engage in, nor have a financial interest in, any activity that conflicts with their duties and responsibilities in the District.

Employees shall not engage in work of any type in which information concerning a customer, client or employer originates from any information available to them through District sources.

Employees shall not sell textbooks, instructional supplies, equipment, reference books or any other products to the District. They shall not furnish the names of students or parents to anyone selling these materials.

In order that there is no conflict of interest in the supervision and evaluation of employees, at no time shall any administrator responsible for the supervision and/or evaluation of an employee be directly related to that employee.

Employees must not use their influence or authority to secure authorization of a public contract, including an employment contract, for a family member.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 2921.42 3313.811 3319.21 3329.10 4117.20

CROSS REFS.: GBCB, Staff Conduct GBL, Personnel Records JO, Student Records
KBA, Public’s Right to Know

McDonald Local School District, McDonald, Ohio

File: GBCB

STAFF CONDUCT

All staff members have a responsibility to make themselves familiar with, and to abide by, the laws of the state of Ohio and the negotiated agreement, the policies of the Board and the administrative regulations designed to implement them.

The Board expects staff members to conduct themselves in a manner that not only reflects credit to the District, but also presents a model worthy of emulation by students. Unless otherwise permitted by law, staff members are not permitted to bring a deadly weapon or dangerous ordnance into a school safety zone.

All staff members are expected to carry out their assigned responsibilities. Essential to the success of ongoing operations and the instructional program are the following specific responsibilities, which are required of all personnel:

1.	faithfulness and promptness in attendance at work;

2.	support and enforcement of policies of the Board and regulations of the administration;

3.	diligence in submitting required reports promptly at the times specified;

4.	care and protection of District property and

5.	concern and attention toward their own and the District’s legal responsibility for the safety and welfare of students, including the need to ensure that students are under supervision at all times.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: April 11, 2011]
[Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: Gun-Free Schools Act; 20 USC 7151 Gun-Free School Zones Act; 18 USC 922 ORC 124.34
2923.1210; 2923.1212; 2923.122 3319.081; 3319.16; 3319.31; 3319.36

1 o 2

File: GBCB

CROSS REFS.: GBCA, Staff Conflict of Interest GBCC, Staff Dress and Grooming
GBH, Staff-Student Relations (Also JM) JFC, Student Conduct (Zero Tolerance) JHF, Student Safety
KGB, Public Conduct on District Property

2 of 2

McDonald Local School District, McDonald, Ohio

File: GBCC

STAFF DRESS AND GROOMING

Staff dress and grooming should enhance a positive image of the District and not disrupt the educational process, interfere with the maintenance of a positive teaching/learning climate or compromise reasonable standards of health, safety and decency.

The Board retains the authority to specify the following dress and grooming guidelines for staff. All staff members will, when assigned to District duty, including extracurricular activities:

1.	be physically clean, neat and well groomed;

2.	dress in a manner reflecting their professional assignment and

3.	dress in a fashion that is commonly accepted in this community.

[Adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20

CROSS REFS.: GBCB, Staff Conduct Professional Staff Handbook Classified Staff Handbook

McDonald Local School District, McDonald, Ohio

File: GBD (Also BG)

BOARD-STAFF COMMUNICATIONS

The Board wishes to maintain open channels of communication with the staff. The basic line of communication between the Board and the staff is through the Superintendent. Staff members should utilize the Superintendent to communicate to the Board or its subcommittees. All official communications, policies and directives of staff interest and concern are communicated to staff members through the Superintendent. The Superintendent develops appropriate methods to keep staff members informed of the Board’s issues, concerns and actions.

Board members must recognize that their presence in school buildings could be subject to a variety of interpretations by school employees. If a visit to a school or classroom is being made for other than general interest, Board members shall inform the Superintendent and make arrangements for visitation through the principal of the particular school. General interest visits are defined as informal expressions of interest in school affairs and not as inspections or visits for supervisory or administrative purposes. Board members will indicate to the principal the reason(s) for the visit. Official visits by Board members are carried out only under Board authorization.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: ORC 3313.20(A)

CROSS REFS.: AFA, Evaluation of School Board Operational Procedures (Also BK) BDDH, Public Participation at Board Meetings (Also KD)
GBM, Staff Complaints and Grievances KK, Visitors to the Schools

McDonald Local School District, McDonald, Ohio

File: GBE

STAFF HEALTH AND SAFETY

Through its overall safety program and various policies pertaining to school personnel, the Board attempts to ensure the safety of employees during their working hours and assist them in the maintenance of good health.

All employees are expected to observe commonly recognized practices that promote the health and safety of school personnel.

Bus drivers will have an annual physical examination in compliance with State law. The results of all such examinations are filed with the Superintendent.

Employees who are required by State or Federal law to have respiratory protection are required to have two physical examinations. The first examination must take place prior to the individual’s wearing a respirator. The second examination must take place after the individual’s exposure to any hazardous material (within 30 days if it is a one-time exposure, and at least annually if it is ongoing exposure).

The Board may require an individual examination of an employee whenever, in its judgment, it is necessary to protect the health and safety of students or other employees. Whenever the Board requires an employee to submit to a physical examination other than those required by law, the Board assumes the cost of the examination. All health examinations required of employees are made by one of the physicians approved for this purpose by the Board.

Any genetic information acquired as a result of individual examinations will be handled in accordance with Federal law.

Workers’ Compensation

In case of injury while pursuing duties in keeping with the employee’s contract, the employee may be eligible for payment of medical expenses under the Workers’ Compensation Act of Ohio.

Any employee who is injured while at work should immediately report such injury to the central office and request the necessary forms to make application for payment under this act.

The injured employee may be requested to undergo chemical testing, as established by law and administrative regulation. The employee must prove that the injury was not proximately caused by the employee being intoxicated, under the influence of a controlled substance not prescribed by the employee’s physician or under the influence of marihuana (marijuana). The results of, or the employee’s refusal to submit to, any of the requested chemical tests may affect the employee’s eligibility to receive worker’s compensation benefits.

1 of 2

File: GBE

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Asbestos School Hazard Abatement Act; 20 USC 4011 et seq. Asbestos Hazard Emergency Response Act; 15 USC 2641 et seq.
Comprehensive Environmental Response, Compensation and Liability Act; 42 USC 9601 et seq.
Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq. ORC 3313.643; 3313.71; 3313.711
3327.10 4113.23 4123.01 et seq. 4123.35 4123.54

EB, Safety Program
EBBC, Bloodborne Pathogens
EEACD, Drug Testing for District Personnel Required to Hold a Commercial Driver’s License
GBCB, Staff Conduct
GBP, Drug-Free Workplace GBQ, Criminal Records Check
GCBC, Professional Staff Fringe Benefits GDBC, Classified Staff Fringe Benefits Staff Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: GBE-P

STAFF HEALTH AND SAFETY

Workers’ Compensation Benefits Eligibility – Chemical Testing

Under Ohio’s Workers’ Compensation Law, every employee who is injured in the course of employment is entitled to benefits, if necessary, to compensate him/her for lost work time, payment for medical, nursing and hospital services, medicines and funeral expenses, unless the injury was proximately caused by the employee being intoxicated, under the influence of a controlled substance not prescribed by the employee’s physician or under the influence of marihuana (marijuana).

Testing Procedures

An injury is deemed to have been proximately caused by the employee being intoxicated or under the influence of a controlled substance not prescribed by the employee’s physician or under the influence of marihuana (marijuana) if any of the following apply.

1.	Within eight hours of the injury, the employee’s blood alcohol level tests equal to or greater than .08%*.

2.	Within eight hours of the injury, the employee’s breath alcohol level tests equal to or greater than .08g/210L*.

3.	Within eight hours of the injury, the employee’s urine alcohol level tests equal to or greater than .11g/100 ml*.

4.	Within 32 hours of the injury, the employee tests above both the following levels established for an enzyme multiplied immunoassay technique (EMIT) screening test and above the following levels established for a gas chromatography/mass spectrometry test, or in the alternative, above the levels established for a gas chromatography/mass spectrometry (GC/MS) test alone as follows, for substances not prescribed by a physician or marihuana (marijuana):

A.	for amphetamines, 1000 ng/ml of urine for the EMIT test and 500 ng/ml of urine for the GC/MS test;

B.	for cannabinoids, 50 ng/ml of urine for the EMIT test and 15 ng/ml of urine for the GC/MS test;

C.	for cocaine, including crack cocaine, 300 ng/ml of urine for the EMIT test and 150 ng/ml of urine for the GC/MS test;

1 of 2

File: GBE-P

D.	for opiates, 2000 ng/ml of urine for the EMIT test and 2000 ng/ml of urine for the GC/MS test and

E.	for phencyclidine, 25 ng/ml of urine for the EMIT test and 25 ng/ml of urine for the GC/MS test.

5.	The employee, through a chemical test administered within 32 hours of the injury, is determined to have barbiturates, benzodiazepines, methadone or propoxyphene in the employee’s system that tests above levels established by laboratories certified by the U.S. Department of Health and Human Services (HHS).

6.	The employee refuses to submit to a requested chemical test.

Legal Protections

All testing will be conducted by a qualified, federally certified testing laboratory or a laboratory that meets or exceeds HHS standards for laboratory certification selected by the Board, and any positive test result will be confirmed by a medical review officer.

Confidentiality

All test results will remain confidential as between the employee, the Board and the Bureau of Workers’ Compensation.

*This represents the minimum testing level used to establish intoxication under current State law prohibiting the operation of a motor vehicle while intoxicated, otherwise known as the State “OMVI” law.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: GBG

STAFF PARTICIPATION IN POLITICAL ACTIVITIES

Employees have the same fundamental civic responsibilities and privileges as other citizens. Among these are campaigning for an elective public office and holding an elective or appointive public office.

The terms and conditions under which the employee may continue employment as he/she seeks or holds such office are determined by the Board and law.

Employees are not permitted to use District time, moneys, facilities, equipment or supplies to campaign nor are the employees to actively campaign while on duty.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: Intergovernmental Personnel Act; 42 USC 4701 et seq. ORC 124.57
3315.07

McDonald Local School District, McDonald, Ohio

File: GBH (Also JM)

STAFF-STUDENT RELATIONS

The relationship between the District’s staff and students must be one of cooperation, understanding and mutual respect. Staff members have a responsibility to provide an atmosphere conducive to learning and to motivate each student to perform to his/her capacity.

Staff members should strive to secure individual and group discipline, and should be treated with respect by students at all times. By the same token, staff members should extend to students the same respect and courtesy that they, as staff members, have a right to demand.

Although it is desired that staff members have a sincere interest in students as individuals, partiality and the appearance of impropriety must be avoided. Excessive informal and/or social involvement with students is prohibited. Such conduct is not compatible with professional ethics and, as such, will not be tolerated.

Staff members are expected to use good judgment in their relationships with students both inside and outside of the school context including, but not limited to, the following guidelines.

1.	Staff members shall not make derogatory comments to students regarding the school, its staff and/or other students.

2.	The exchange of purchased gifts between staff members and students is discouraged.

3.	Staff-sponsored parties at which students are in attendance, unless they are a part of the school’s extracurricular program and are properly supervised, are prohibited.

4.	Staff members shall not fraternize, written or verbally, with students except on matters that pertain to school-related issues.

5.	Staff members shall not associate with students at any time in any situation or activity that could be considered sexually suggestive or involve the presence or use of tobacco, alcohol or drugs.

6.	Dating between staff members and students is prohibited.

7.	Staff members shall not use insults or sarcasm against students as a method of forcing compliance with requirements or expectations.

8.	Staff members shall maintain a reasonable standard of care for the supervision, control and protection of students commensurate with their assigned duties and responsibilities.

9.	Staff members shall not send students on personal errands.

1 of 3

File: GBH (Also JM)

10.	Staff members shall, pursuant to law and Board policy, immediately report any suspected signs of child abuse or neglect.

11.	Staff members shall not attempt to diagnose or treat a student’s personal problem relating to sexual behavior, substance abuse, mental or physical health and/or family relationships but, instead, should refer the student to the appropriate individual or agency for assistance.

12.	Staff members shall not disclose information concerning a student, other than directory information, to any person not authorized to receive such information. This includes, but is not limited to, information concerning assessments, ability scores, grades, behavior, mental or physical health and/or family background.

Social Networking Websites

1.	District staff who have a presence on social networking websites are prohibited from posting data, documents, photographs or inappropriate information on any website that might result in a disruption of classroom activity. The Superintendent/designee has full discretion in determining when a disruption of classroom activity has occurred.

2.	District staff is prohibited from providing personal social networking website passwords to students.

3.	Fraternization between District staff and students via the Internet, personal email accounts, personal social networking websites and other modes of virtual technology is also prohibited.

4.	Access of personal social networking websites during school hours is prohibited.

Violation of the prohibitions listed above will result in staff and/or student discipline in accordance with State law, Board policies and regulations, the staff and student codes of conduct and handbooks and/or staff negotiated agreements. Nothing in this policy prohibits District staff and students from the use of education websites and/or use of social networking websites created for curricular, cocurricular or extracurricular purposes.

[Adoption date: April 30, 2000] [Re-adoption date: July 18, 2000]
[Re-adoption date: November 16, 2009] [Re-adoption date: April 11, 2011]
[Re-adoption date: October 10, 2016]

2 of 3

McDonald Local School District, McDonald, Ohio

File: GBH (Also JM)

LEGAL REF.:	ORC 3313.20

CROSS REFS.: GBCA, Staff Conflict of Interest GBCB, Staff Conduct
GBI, Staff Gifts and Solicitations IIBH, District Websites
JFC, Student Conduct (Zero Tolerance) JG, Student Discipline
JHF, Student Safety
JHG, Reporting Child Abuse JO, Student Records
KBA, Public’s Right to Know Staff Handbooks
Student Handbooks

CONTRACT REFS.: Teachers’ Negotiated Agreement
Classified Staff Negotiated Agreement

3 of 3

McDonald Local School District, McDonald, Ohio

File: GBI

STAFF GIFTS AND SOLICITATIONS

Gifts

The Board authorizes the expenditure of public funds to purchase meals, refreshments and tokens of appreciation for employees and Board members in the completion of their responsibilities. The Board believes that such expenditures are necessary, on occasion, to further a public purpose in the general operation of the District. Such public purpose includes, but may not be limited to, employee development activities, employee recognition activities and certain routine meetings that may be enhanced by such amenities.

Such expenditures shall be consistent with the Board’s purchasing policy and within the appropriation limits established by the Board.

Presentation of gifts to, and the arrangement of social affairs for, employees leaving the District are governed by the following.

1.	Each building principal appoints, or employees may volunteer for, a small social committee to plan social affairs.

2.	Any gifts to be presented to departing employees by their respective groups are at the discretion of the group involved.

Vendor Compensation

Any compensation paid by a vendor to a District official or employee, after the official or employee has participated in selecting the vendor, is considered “public money” and must be returned to the District.

Solicitations

The Superintendent annually approves all solicitations that are to be permitted in the schools. No organization may solicit funds of staff members in the schools, nor may anyone distribute fliers or other materials related to fund drives through the schools, without the prior approval of the Superintendent.

Employees may not engage in the sale of products to the schools, even if the proceeds of such sales are intended for charitable or civic purposes. No staff member is to collect any money or distribute any fundraising literature without the expressed approval of the Superintendent.

[Adoption date: October 10, 2016]

1 of 2

File: GBI

LEGAL REFS.: ORC 102.03 117.01 2921.43
3313.81; 3313.811 3315.15
3329.10

CROSS REFS.: IGDG, Student Activities Funds Management IICA, Field Trips
JL, Student Gifts and Solicitations

2 of 2

McDonald Local School District, McDonald, Ohio

File: GBK

NO TOBACCO USE ON DISTRICT PROPERTY BY STAFF MEMBERS

The Board has a duty to protect and promote the health and well-being of all students and staff. The Board is acutely aware of the serious health risks associated with the use of tobacco products, both to users and nonusers, and that most tobacco use begins by the age of 18. The Board recognizes that staff and school visitors serve as role models to students and, therefore, adopts this 100% tobacco-free District policy to endorse a healthy lifestyle and prevent tobacco use.

For the purpose of this policy, “tobacco” is defined to include any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette, and any other smoking product, and spit tobacco, also known as smokeless, dip, chew and snuff, in any form.

For the purpose of this policy, electronic cigarettes are considered “tobacco.”

Tobacco Use Prohibited

No staff member or volunteer is permitted to smoke, inhale, dip or chew tobacco at any time, including non-school hours:

1.	in any building, facility or vehicle owned, leased, rented or chartered by the District or

2.	on school grounds, athletic facilities or parking lots.

No staff member or volunteer is permitted to smoke, inhale, dip or chew tobacco at any time, including non-school hours, at any school-sponsored event off campus.

Tobacco Advertisements and Promotions

Tobacco advertising is prohibited on school grounds, in all school-sponsored publications and at all school-sponsored events. Tobacco promotional items that promote the use of tobacco products, including clothing, bags, lighters and other personal articles, are not permitted on school grounds, in school vehicles or at school-sponsored events.

Providing Notice to Staff

“No Tobacco” signs will be posted throughout the District at entrances and other appropriate locations in all academic buildings, administrative spaces and athletic fields. District staff will be provided notice of this policy through staff handbooks. District vehicles will display the international “No Smoking” insignia.

1 of 2

McDonald Local School District, McDonald, Ohio

File: GBK

Enforcement

Disciplinary measures taken against staff for violations of this policy comply with the requirements of State law, related District policies and regulations and/or the staff negotiated agreements.

Educational Reinforcement

Tobacco use prevention education is closely coordinated with the other components of the school health program. Staff responsible for teaching tobacco use prevention education have adequate pre-service training and participate in ongoing professional development activities to effectively deliver the education program.

[Adoption date: December 12, 1994] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Goals 2000: Educate America Act; 20 USC 6081 through 6084 ORC 3313.20
3794.01; 3794.02; 3794.04; 3794.06 OAC 3301-35-02; 3301-35-05

JFCG, Tobacco Use by Students
KGC, No Tobacco Use on District Property

2 of 2

McDonald Local School District, McDonald, Ohio

File: GBL

PERSONNEL RECORDS

The Superintendent develops and implements a comprehensive and efficient system of personnel records. The Treasurer is hereby designated as the employee directly responsible for the personnel records system. The following guidelines govern such records.

1.	Personnel files contain records and information relative to compensation, payroll deductions, evaluations and such information as may be required by State or Federal law or considered pertinent by the Superintendent. Anonymous material or material from an unidentified source are not placed in a staff member’s file.

2.	A personnel file for each employee is accurately maintained in the District office in accordance with administrative regulations incorporating the requirements set forth under the Ohio Privacy Act for the protection of employees. Employees will be notified whenever personal information concerning them is placed in their file.

3.	State law requires that all public records be promptly prepared and made available for inspection to any member of the general public at all reasonable times during regular business hours. Upon request, the person directly responsible for personnel records is required to make copies available at cost, within a reasonable period of time.

4.	The public has access to all records in the personnel file with the following exceptions:

A.	medical records;

B.	records pertaining to adoption, probation or parole proceedings;

C.	trial preparation records;

D.	confidential law enforcement investigatory records;

E.	Social Security number and

F.	records of which the release is prohibited by State or Federal law.

Additional exceptions are listed in Ohio Revised Code Section 149.43.

5.	The District is required to keep reports of investigations of employee misconduct in the employee’s personnel file, unless the State Superintendent of Public Instruction or his/her designee determines that the report does not warrant taking action against the employee.

1 of 2

File: GBL

If the State Superintendent of Public Instruction or his/her designee determines no action is warranted, the investigation report must be moved from the employee’s personnel file to a separate public file.

6.	Each employee has the right, upon written request, to review the contents of his/her own personnel file. If a document is not disclosed to the employee because it is determined by a physician, psychiatrist or psychologist to be likely to have an adverse effect upon the employee, the document will be released to the designated medical authority. Requests are made to the Superintendent and scheduled for a time convenient for the parties involved.

7.	Employees may make written objections to any information contained in the file. Any written objection must be signed by the staff member and becomes part of the
employee’s personnel file after the appeal procedure outlined in State law. The appeal procedure permits any employee who disputes the accuracy, relevance, timeliness or completeness of information maintained in his/her file to compel the District to investigate the current status of the information.

8.	Personnel records should be reviewed only within the confines of the Superintendent’s office or the Board’s office.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq. ORC 9.01; 9.35
111.41; 111.42; 111.43; 111.46; 111.47; 111.99 149.011; 149.41; 149.43
1347.01 et seq. 3317.061
3319.311; 3319.314 4113.23

EHA, Data and Records Retention KBA, Public’s Right to Know

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement
2 of 2

McDonald Local School District, McDonald, Ohio

File: GBM

STAFF COMPLAINTS AND GRIEVANCES

The Board encourages the administration to develop effective means for resolving differences that may arise among employees, reducing potential areas of grievances and establishing and maintaining recognized channels of communication.

Grievance procedures should provide for prompt and equitable adjustment of differences at the lowest possible administrative level. Each employee should be assured the opportunity for an orderly presentation and review of complaints and concerns.

The procedures established for the resolution of grievances in contracts negotiated with recognized employee bargaining units apply only to “grievances” as defined in the particular contract(s).

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 4117.09; 4117.10

CROSS REF.:	GBB, Staff Involvement in Decision Making (Also ABB)

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GBP

DRUG-FREE WORKPLACE

The Board endeavors to provide a safe workplace for all employees, realizing that the use/abuse of drugs and alcohol can endanger the health, safety and well-being of the nonuser, as well as the user.

Because of the Board’s commitment to provide a safe workplace, no employee shall unlawfully manufacture, distribute, dispense, possess or use any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcohol or any other controlled substance, as defined in State and/or Federal law, in the workplace. The Board also prohibits the use and possession of legally acquired medical marijuana in the workplace.

“Workplace” is the site for the performance of any work done in connection with the District. The workplace includes any District building, property, vehicles or Board-approved vehicle used to transport students to and from school or school activities (at other sites off District property) or any school-sponsored or District activity, event or function, such as a field trip or athletic event in which students are under the jurisdiction of District authorities.

As a condition of employment, each employee shall notify his/her supervisor, in writing, of his/her conviction of any criminal drug statute for a violation occurring in the workplace as defined above, not later than five days after such conviction.

Employees are given a copy of the standards of conduct and the statement of disciplinary sanctions and are notified that compliance with the standards of conduct is mandatory. When the District has reasonable suspicion an employee is under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcohol or any other controlled substance, as defined in State and/or Federal law, the employee may be subject to testing in accordance with prescribed administrative regulations, local, State and Federal law and/or the negotiated agreement and may be considered in violation of this policy. Employees who violate the policy shall be subject to disciplinary proceedings in accordance with prescribed administrative regulations, local, State and Federal law and/or the negotiated agreement, up to and including termination. Any employee in violation of this policy may be required to participate in a drug-abuse assistance or rehabilitation program approved by the Board.

All employees are provided the opportunity to participate in a drug-free awareness program to inform them of requirements, services and penalties.

A list of local drug and alcohol counseling, rehabilitation and re-entry programs and services offered in the community is made available to employees.

1 of 2

File: GBP

[Adoption date: November 19, 1991] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Drug-Free Workplace Act of 1988; 41 USC 701 et seq.; 20 USC 3474, 1221e-3(a)(1)
Drug-Free Campus and Schools Act; 20 USC 3224(a) ORC 3796.28
4123.01 et seq.; 4123.35; 4123.54

EB, Safety Program
EEACD, Drug Testing for District Personnel Required to Hold a Commercial Driver’s License
GBCB, Staff Conduct
GBE, Staff Health and Safety GBQ, Criminal Records Check Staff Handbooks

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

2 of 2

McDonald Local School District, McDonald, Ohio

File: GBQ

CRIMINAL RECORDS CHECK

The Board shall request from the Superintendent of the Bureau of Criminal Investigation (BCI) criminal records checks of all candidates under final consideration for employment or appointment in the District. The BCI criminal records checks include information from the Federal Bureau of Investigation (FBI), unless the individual can demonstrate that he/she has been a resident of the state for the preceding five years and has previously been subject to a BCI check, in which case only a FBI check is required.

The Board may employ persons on the condition that the candidate submit to and pass a BCI criminal records check in accordance with State law. Any person conditionally hired who fails to pass a BCI criminal records check is released from employment. Applicants are given a separate written statement informing them that the Board uses a criminal records check as part of the initial hiring process and at various times during the employment career. This notice must be on a separate document that only contains this notice. The applicant’s written authorization to obtain the criminal records check will be obtained prior to obtaining the criminal records check.

Prior to taking an adverse action against an applicant or employee (such as declining to employ, reassigning an employee, denying a promotion, suspension, nonrenewal or termination) based in whole or in part on a criminal records check, the applicant or employee is given a written pre-adverse action disclosure statement that includes a copy of the criminal records check and the Federal Trade Commission’s notice titled “A Summary of Your Rights Under the Fair Credit Reporting Act.”

After taking an adverse action, the applicant or employee is given a written adverse action notice that includes the name, address and telephone number of the BCI, a statement that the BCI did not make the decision to take the adverse action and cannot give specific reasons for it, the individual’s right to dispute the accuracy or completeness of any information furnished by the BCI and the individual’s right to an additional free criminal records check from the BCI upon request within 60 days.

An applicant for employment may provide a certified copy of a BCI criminal records check to the District in compliance with State law. The District may accept this criminal records check in place of its own records check if the date of acceptance by the District is within one year after the date of issuance by the BCI.

State law requires subsequent criminal records checks every five years for all school employees except bus drivers. For currently employed bus drivers, a new report is required every six years.

Any and all information obtained by the Board or persons under this policy is confidential and shall not be released or disseminated. Criminal records checks are not public records for purposes of the Public Records Law. Any applicant not hired because of information received from the records check shall be assured that all records pertaining to such information are destroyed.

1 of 2

McDonald Local School District, McDonald, Ohio

File: GBQ

Volunteers

The District notifies current and prospective volunteers who have or will have unsupervised access to students on a regular basis that a criminal records check may be conducted at any time.

Contractors

Criminal records checks are required for contractors who meet the following four criteria: (1) the contractor is an employee of a private company under contract with the District to provide “essential school services”; (2) the contractor works in a position involving routine interaction with a child or regular responsibility for the care, custody or control of a child; (3) the contractor is not licensed by the Ohio Department of Education and (4) the contractor is not a bus driver.

[Adoption date: January 13, 1992]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: November 20, 2017]

LEGAL REFS.:

CROSS REFS.:

Fair Credit Reporting Act; 15 USC 1681 et seq. ORC 109.57; 109.572; 109.575: 109.576
2953.32 3301.074 3314.19; 3314.41
3319.088; 3319.089; 3319.22; 3319.222; 3319.29; 3319.291 3319.303; 3319.311; 3319.313; 3319.315; 3319.39; 3319.391; 3319.392
3327.10 OAC 3301-83-06

EEAC, School Bus Safety Program GBL, Personnel Records
GCBB, Professional Staff Supplemental Contracts GCD, Professional Staff Hiring
GCPD, Suspension and Termination of Professional Staff Members GDBB, Classified Staff Pupil Activity Contracts
GDD, Classified Staff Hiring
GDPD, Suspension, Demotion and Termination of Classified Staff Members IIC, Community Instructional Resources (Also KF)
IICC, School Volunteers KBA, Public’s Right to Know
LEA, Student Teaching and Internships

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: GBR

FAMILY AND MEDICAL LEAVE

The Board provides leave to eligible employees consistent with the Family Medical Leave Act (FMLA). Eligible employees are entitled to up to 12 workweeks (or 26 workweeks to care for a covered servicemember) of unpaid family and medical leave in a 12-month period. The Board continues to pay the District’s share of the employee’s health benefits during the leave. In addition, the District reinstates the employee to the same or an equivalent position after the employee’s return from leave.

In complying with the FMLA, the District adheres to the requirements of applicable State and Federal law.

Additional information is contained in the procedures which follow this policy.

[Adoption date: November 16, 2009] [Re-adoption date: July 18, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family and Medical Leave Act of 1993; 29 USC 2601 et seq.; 29 CFR Part 825 Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq. ORC 3319.13; 3319.141

GCBD, Professional Staff Leaves and Absences GDBD, Classified Staff Leaves and Absences

CONTRACT REFS.: Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GBR-P

FAMILY AND MEDICAL LEAVE

Eligibility

An employee who has worked for the District for at least 12 months and who has worked at least 1,250 hours in the 12 months preceding the beginning of the leave is eligible for leave under the Family and Medical Leave Act (FMLA). The 12 months an employee must have been employed by the District do not need to be consecutive months. The 1,250 hours of service do not include vacation leave, sick leave, holidays or other paid leaves of absences. However, an employee returning from fulfilling his/her Uniformed Services Employment and Reemployment Rights Act (USERRA) covered service obligation shall be credited with the hours of service that would have been performed but for the period of military service in determining whether the employee worked the 1,250 hours of service.

Leave Entitlement

An eligible employee is allowed to take up to 12 workweeks of leave during a 12-month period. The District has chosen the following method to determine the 12-month period in which the 12 workweeks of leave entitlement occurs: a “rolling” 12-month period measured backward from the date any employee uses any FMLA leave.

An employee may be eligible for 26 workweeks of FMLA leave during a single 12-month period to care for a covered servicemember with a serious injury or illness. The District will determine the “single 12-month period” using the 12-month period measured forward from the date an employee’s first FMLA leave to care for the covered servicemember begins.

Types of Leave

An eligible employee may take FMLA leave for the following purposes:

1.	birth and care of a newborn child;

2.	placement with an employee of a son or daughter for adoption or foster care;

3.	care for a spouse, child or parent with a serious health condition. An employee may not take FMLA leave to care for a parent-in-law;

4.	recovery from a serious health condition that keeps the employee from performing the essential functions of his/her job;

5.	to respond to a “qualifying exigency” that arises because a spouse, child or parent is a military member on covered active duty or

1 of 5

McDonald Local School District, McDonald, Ohio

File: GBR-P

6.	to care for a covered servicemember with a serious injury or illness if the employee is the spouse, son, daughter, parent or next of kin of the covered servicemember.

The District requires eligible employees to use any accrued and unused paid vacation, personal or sick leave concurrently with unpaid FMLA leave.

An employer cannot compel an employee to use, nor may an employee elect to use, accrued medical/sick leave in any situation for which the leave could not normally be used.

Spouses Employed by the District

If spouses eligible for leave are both employed by the District, their combined amount of leave for birth, adoption, foster care placement and parental illness may be limited to 12 weeks. If spouses eligible for leave are employed by the District, their combined amount of leave to care for a covered servicemember is limited to 26 weeks.

Intermittent and Reduced Leave

FMLA leave may be taken intermittently or on a reduced leave schedule under certain circumstances. Intermittent leave is leave taken in separate blocks of time due to a single qualifying reason.

Reduced leave is a leave schedule that reduces the employee’s usual number of hours per workweek or hours per workday.

Intermittent or reduced leave is available for the employee’s own serious health condition; to care for a parent, spouse, son or daughter with a serious health condition; to care for a covered servicemember’s serious injury or illness or for leave taken due to a qualifying exigency. Such leave may be used for the birth or adoption/placement of a child only if the Board agrees.

If an employee needs leave intermittently or on a reduced leave schedule for planned medical treatment, the employee must make a reasonable effort to schedule the treatment so as not to unduly disrupt the employer’s operations.

If the employee needs intermittent leave or leave on a reduced schedule that is foreseeable, the Superintendent may require the employee to temporarily transfer during the period that the intermittent or reduced leave schedule is required to an available position for which the employee is qualified and which better accommodates recurring periods of leave than does the employee’s regular position.

2 of 5

File: GBR-P

If an eligible instructional employee (i.e., those whose principal function is to teach and instruct students in a class, a small group or an individual setting) needs intermittent leave or leave on a reduced leave schedule due to foreseeable medical treatments, and the employee would be on leave for more than 20% of the total number of working days over the period the leave would extend, the District may require the employee either to:

1.	take leave for a period or periods of a particular duration, not greater than the duration of the planned treatment or

2.	transfer temporarily to an available alternative position for which the employee is qualified, which has equivalent pay and benefits and which better accommodates recurring periods of leave than does the employee’s regular position.

Benefits

The Board maintains the employee’s health coverage under the group health insurance plan during the period of FMLA leave on the same conditions as coverage would have been provided if the employee had been continuously employed during the entire leave period. Prior to the beginning of the FMLA leave, the employee should make arrangements with the Treasurer to pay the employee’s share of health insurance.

An employee may, but is not entitled to, accrue any additional benefits or seniority during unpaid FMLA leave. Benefits accrued at the time leave began (e.g., paid vacation, sick or personal leave to the extent not substituted for unpaid FMLA leave), however, must be available to an employee upon return from leave.

The Board is entitled to recover health care premiums paid during the leave if the employee fails to return from leave. Recovery cannot occur if the employee fails to return because of the continuation, recurrence or onset of a serious health condition or due to circumstances beyond the control of the employee.

Notice

When the FMLA leave is foreseeable, the employee must notify the Superintendent at least 30 days prior to the date when the leave is to begin. If the leave is not foreseeable, the employee must give notice as early as is practical. An employee shall provide at least verbal notice sufficient to make the District aware that the employee needs FMLA-qualifying leave, and the anticipated timing and duration of the leave.

The Board may deny the leave if the employee does not meet the notice requirements.

3 of 5

File: GBR-P

Certification

The Board may require the employee to provide a complete and sufficient certification from a health care provider containing specific information if he/she requests a medical leave. If there is a question concerning the validity of such certification, a second and, if necessary, a third opinion can be required, both at the expense of the District.

Upon the employee’s return to work from FMLA leave occasioned by the employee’s own serious health condition, the Board requires that the employee present a fitness statement from the employee’s health care provider certifying that the employee is able to return to work.

Reinstatement

When the employee returns from the leave, the Board reinstates the employee to the same or an equivalent position with equivalent benefits, pay, terms and conditions of employment. An employee has no greater right to reinstatement or to other benefits and conditions of employment than if the employee had been continuously employed during the FMLA leave period.

Instructional Employees

Special leave rules apply to instructional employees. Instructional employees are those employees whose principal function is to teach and instruct students in a small group, or in an individual setting. This term includes teachers, athletic coaches, driving instructors and special education assistants such as signers for the hearing impaired. It does not include teacher assistants or aides who do not have as their principal job actual teaching or instructing, nor does it include auxiliary personnel such as counselors, psychologists or curriculum specialists. It also does not include cafeteria workers, maintenance workers or bus drivers.

The following limitations also apply to instructional employees who take leave near the end of a semester for purposes other than the employee’s own serious health condition.

1.	When an instructional employee begins leave more than five weeks before the end of a semester, the Board may require the employee to continue taking leave until the end of the semester if the leave will last at least three weeks and the employee would return to work during the three-week period before the end of the semester.

2.	When an instructional employee begins leave less than five weeks before the end of a semester, the Board may require the employee to continue taking leave until the end of the semester if the leave will last more than two weeks and the employee would return to work during the two-week period before the end of the semester.

3.	When an instructional employee begins leave less than three weeks before the end of a semester and the leave lasts more than five working days, the Board may require the employee to continue taking leave until the end of the semester.
4 of 5

File: GBR-P

In all cases, only the period of leave until the employee is ready and able to return to work shall be charged against the employee’s FMLA leave entitlement. Any additional leave required by the Board is not counted as FMLA leave. However, the Board is required to maintain the employee’s group health insurance and restore the employee to the same or equivalent job upon the conclusion of the leave.

(Approval date: November 16, 2009) (Re-approval date: July 12, 2010) (Re-approval date: June 29, 2015) (Re-approval date: March 8, 2016) (Re-approval date: October 10, 2016)

5 of 5

McDonald Local School District, McDonald, Ohio

File: GCA

PROFESSIONAL STAFF POSITIONS

All professional staff positions are created only with the approval of the Board. It is the Board’s intent to maintain a sufficient number of positions to accomplish its goals and objectives.

Before any new position is established, the Superintendent presents for the Board’s approval a job description for the position.

Although a position may remain temporarily vacant or the number of persons holding the same type of position may be reduced in the event of staff reductions, only the Board may abolish a position that it has created.

The Superintendent keeps all job descriptions current and presents recommended changes to the Board for approval.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3319.02; 3319.03; 3319.09; 3319.10; 3319.22 4117.01
OAC 3301-35-01; 3301-35-03

McDonald Local School District, McDonald, Ohio

File: GCB-1

PROFESSIONAL STAFF CONTRACTS AND COMPENSATION PLANS (Teachers)

The Board believes that a fair teacher compensation plan, which includes an adequate base salary, increments and employee benefits, is necessary to attract and hold highly qualified men and women to provide a quality educational program.

As required by law, notice of annual salary is given to each certificated/licensed employee by July 1.

Teacher Contracts

Written contracts of employment are issued to all certified/licensed teaching personnel. Contracts are by and between the staff member and the Board.

The basic types of contracts are as follows:

1.	Limited Contract

A limited contract is one to five years in length. It may be entered into by a teacher who has not been an employee of the Board for at least three years and must be entered into, regardless of length of previous employment, by a teacher who holds a provisional or alternative license or who holds a professional license and is not eligible to be considered for a continuing contract.

Any teacher employed under a limited contract and not eligible to be considered for a continuing contract is, at the expiration of the contract, considered re-employed at the same salary plus any increment provided by the salary schedule, unless acted upon by the Board.

The Board may, acting on the Superintendent’s written recommendation that the teacher not be re-employed, not renew a limited contract so long as evaluation procedures have been completed in compliance with law. The Board must give the teacher written notice of its intent not to re-employ on or before June 1.

2.	Extended Limited Contract

An extended limited contract of one or two years in length is given to a teacher who is eligible for consideration for, but not awarded, a continuing contract.

1 of 4

File: GCB-1

3.	Continuing Contract

Teachers who have taught in the District for at least three years within the last five years and teachers who have attained continuing contract status elsewhere and have served two years in the District are eligible for continuing contracts.

A continuing contract may be issued to eligible teachers who:

A.	hold a professional, permanent or life teaching certificate or

B.	any teacher who was issued a teacher’s certificate or educator’s license prior to January 1, 2011 who meets the following conditions:

1) holds a professional educator license or a senior professional educator license or lead professional educator license;

2) has completed the applicable one of the following:

a. If the teacher did not hold a master’s degree at the time of initially receiving the license, 30 semester hours of course work are required in the area of licensure or in an area related to teaching since the initial issuance of the license.

b. If the teacher held a master’s degree at the time of initially receiving his/her license, six semester hours of graduate course work are required in the area of licensure or in an area related to teaching since the initial issuance of the license.

C.	Any teacher who never held a teacher’s certificate and was initially issued an educator license on or after January 1, 2011 who meets the following conditions:

1) holds a professional educator license or a senior professional educator license or lead professional educator license;

2) has held an educator license for at least seven years;

3) has completed the applicable one of the following:

a. If the teacher did not hold a master’s degree at the time of initially receiving an educator license, 30 semester hours of course work in the area of licensure or an area related to the teaching field since the issuance of the license.

2 of 4

File: GCB-1

b. If the teacher held a master’s degree at the time of initially receiving his/her license, six semester hours of graduate course work are required in the area of licensure or in an area related to teaching since the initial issuance of the license.

Upon the recommendation of the Superintendent that a teacher eligible for continuing contract service status be re-employed, a continuing contract is granted unless the Board rejects the recommendation by three-fourths vote. A continuing contract remains in effect until the teacher resigns, elects to retire, is retired for reasons consistent with law or until he/she is terminated or suspended.

If the Board rejects the recommendation for re-employment of the teacher, the Superintendent may recommend re-employment of the teacher under an extended limited contract for a term not to exceed two years, if continuing service status has not previously been attained elsewhere. Written notice of the Superintendent’s intention to make such a recommendation must be given to the teacher with reasons directed at the professional improvement of the teacher on or before June 1. Upon subsequent re-employment of the teacher, only a continuing contract may be entered into.

The Board may reject the Superintendent’s recommendation for re-employment of the teacher under an extended limited contract by three-fourths vote of its full membership.

The Board declares its intention not to re-employ the teacher by giving the teacher written notice on or before June 1. If evaluation procedures have not been completed in compliance with law or if the Board fails to give the teacher written notice of its intent not to re-employ by the aforementioned date, the teacher is re-employed under an extended limited contract for a term not to exceed one year at the same salary plus any increment provided by the salary schedule.

The Superintendent’s recommendation is considered in all contracts pertaining to certificated/ licensed individuals.

[Adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.53
3317.13; 3317.14
3319.07; 3319.08; 3319.09; 3319.10; 3319.11; 3319.111; 3319.12; 3319.22; 3319.227; 3319.24; 3319.26

3 of 4

File: GCB-1

CROSS REFS.: GCBB, Professional Staff Supplemental Contracts GCBC, Professional Staff Fringe Benefits
GCBD, Professional Staff Leaves and Absences

CONTRACT REF.:	Teachers’ Negotiated Agreement

4 of 4

McDonald Local School District, McDonald, Ohio

File: GCB-2

PROFESSIONAL STAFF CONTRACTS AND COMPENSATION PLANS (Administrators)

Fair compensation plans are necessary in order to attract and hold highly qualified administrators to provide and manage a quality educational program.

The Board may establish a salary schedule for its administrators, with the exception that the salary of the Superintendent is usually determined by the employee contract. Notice of annual salary is given to each administrator by July 1.

All administrators shall be issued written limited contracts. The contract specifies the administrative position and duties, the salary and other compensation to be paid for performance of such duties, the number of days to be worked, the number of days of vacation leave and any paid holidays in the contractual year.

The term of the administrator’s contract will not exceed three years, except that an individual who has been employed as an administrator for three years or more shall be entitled to receive a contract of not fewer than two nor more than five years. The Superintendent may recommend employment of an individual who has served as an administrator in the District for three years or more under a one-year administrative contract once during such individual’s administrative career in the District.

An administrator who has earned teacher tenure in the District retains such status while serving as an administrator. Any administrator who previously obtained teacher tenure in another district achieves teacher tenure in the District after re-employment with two or more years’ experience as an administrator in the District.

The Superintendent’s recommendation is considered in all contract renewals. All administrators are evaluated annually. In the year an administrator’s contract does not expire, the evaluation is completed and a written copy is given to the administrator no later than the end of the administrator’s contract year as defined by his/her salary notice.

In the year an administrator’s contract does expire, two evaluations are completed: one preliminary and one final. The preliminary evaluation is conducted at least 60 days prior to any Board action on the employee’s contract, and a written copy of the preliminary evaluation is given to the administrator at this time.

1 of 2

File: GCB-2

The final evaluation includes the Superintendent’s intended recommendation for the employee’s contract. A written copy of the final evaluation must be provided to the employee at least five days prior to the Board’s action to renew or nonrenew the employee’s contract. If the Board fails to take action on the expiring contract, then the administrator is renewed. If the administrator has been in the District for two years or less, he/she will receive a one-year contract. If the administrator has been in the District three years or more, he/she will receive a two-year contract.

Before June 1, any administrator whose contract expires at the end of the school year is notified by the Board of the date on which the contract expires and of the individual’s right to request a meeting with the Board in executive session to discuss the reasons for considering renewal or nonrenewal of his/her contract. Also prior to June 1 of the year in which the employment contract expires, any administrator whom the Board intends to nonrenew receives written notification of the Board’s intent not to re-employ.

The Board may request an alternative administrative license valid for employing a superintendent or any other administrator, consistent with State law.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3319.01; 3319.02; 3319.111; 3319.12; 3319.225; 3319.27 4117.01
OAC 3301-24-11; 3301-24-12

GCBB, Professional Staff Supplemental Contracts GCBC, Professional Staff Fringe Benefits
GCBD, Professional Staff Leaves and Absences

2 of 2

McDonald Local School District, McDonald, Ohio

File: GCBB

PROFESSIONAL STAFF SUPPLEMENTAL CONTRACTS

Certain positions assigned to professional staff members may require extra responsibility or extra time beyond that required of all professional staff members. When the Board and administration determine the need, qualified staff selected for such positions are provided supplemental contracts and additional compensation.

The Board approves the positions and the compensation for these assignments. Supplemental contracts for such assignments are awarded by the Board upon the recommendation of the Superintendent.

Supplemental contracts are limited contracts given for terms not to exceed five years. Supplemental contracts expire automatically at the end of their terms, with or without Board action.

The Board directs the Superintendent/designee to identify those supplemental contract positions that supervise, direct or coach student activity programs that involve athletic, routine/regular physical activity or have health and safety considerations. Individuals accepting these contract positions must complete the requirements established by the Ohio Department of Education and State law.

[Adoption date: November 16, 2009] [Re-adoption date: July 18, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.53; 3313.539
3319.08; 3319.11; 3319.111; 3319.303; 3319.39 3707.52
OAC 3301-20-01 3301-27-01

GBQ, Criminal Records Check
GCB, Professional Staff Contracts and Compensation Plans GDBB, Classified Staff Pupil Activity Contracts
IGD, Cocurricular and Extracurricular Activities IGDJ, Interscholastic Athletics

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GCBC

PROFESSIONAL STAFF FRINGE BENEFITS

In addition to basic salary, benefits are recognized by the Board as an integral part of the total compensation plan for staff members. The benefits extended to staff members are designed to promote their present and future economic security.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.83; 9.90
3313.20 through 3313.203; 3313.38 3319.141
3917.04 Chapter 4117 4123.01 Chapter 4141

CROSS REFS.: EI, Insurance Management
GCB, Professional Staff Contracts and Compensation Plans

CONTRACT REF.: Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GCBD

PROFESSIONAL STAFF LEAVES AND ABSENCES

A leave of absence is a period of extended absence from duty by a staff member for which written request has been made and formal approval has been granted by the Board. The Board provides a plan for considering leaves and absences for its staff members in accordance with State and Federal law and Board policies.

Compensation, if any, during leaves of absence depends upon the type of leave. Deductions are made in salaries for absence in accordance with regulations developed by the administration and approved by the Board.

Depending on the type of leave and when the group insurance policy permits, an employee may continue to participate in Board-approved insurance programs, provided that the employee pays the entire premium for these benefits.

A staff member terminates his/her affiliation with the Board if, at the expiration of the specified period of leave, he/she declines the position that is offered to him/her. Assuming his/her contract has not expired during a leave of absence, an employee holds the same contract status upon returning to duty as was held on the date on which the leave began.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family and Medical Leave Act; 29 USC 2601 et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq.
ORC 124.38 3313.211
3319.08; 3319.09; 3319.13; 3319.131; 3319.14; 3319.141; 3319.143

GBR, Family and Medical Leave
GCB, Professional Staff Contracts and Compensation Plans

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GCC

PROFESSIONAL STAFF RECRUITING

Because the quality of the staff hired by the Board is the major component of an effective, productive educational program, the Board and the administration of the District make efforts to attract and retain qualified personnel.

The Board expects the Superintendent, with the assistance of the administrative staff, to determine the personnel needs of the District and the individual schools and to recruit the best qualified candidates to recommend for employment.

Recruitment procedures include posting all openings so that the talents and potential of individuals already employed by the school system are not overlooked. Any current employee may apply for any position for which he/she has certification and meets other stated requirements. All candidates shall be considered on the basis of their merits, qualifications and the needs of the District.

The appropriate building administrator is expected to be involved in recruiting and interviewing. The Superintendent’s recommendation reflects, although not necessarily concurs with, that administrator’s appraisal of the candidate’s qualifications.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:

CROSS REFS.:

OAC 3301-35-03

AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACB, Nondiscrimination on the Basis of Disability GBA, Equal Opportunity Employment

McDonald Local School District, McDonald, Ohio

File: GCD

PROFESSIONAL STAFF HIRING

The Superintendent determines the District’s personnel needs and recommends to the Board highly qualified candidates for employment. Through recruiting and evaluation procedures, the Superintendent recruits and recommends to the Board the employment and retention of personnel.

It is the duty of the Superintendent to see that persons nominated for employment in the schools meet all certification/licensure requirements and the requirements of the Board for the type of position for which the nomination is made.

The following guidelines are used in the selection of personnel.

1.	There is no unlawful discrimination in the hiring process.

2.	The quality of instruction is enhanced by a staff with widely varied backgrounds, educational preparation and previous experience. Concerted efforts are made to maintain a variation in the staff.

3.	Interviewing and selection procedures ensure that the administrator who is directly responsible for the work of a staff member has an opportunity to aid in the selection process. The final recommendation to the Board is made by the Superintendent or by another individual designated by the Board in the event that the Superintendent’s nomination would create an unlawful interest in a public contract.

4.	No candidate is hired without an interview and a criminal records check.

5.	All candidates are considered on the basis of their merits, qualifications and the needs of the District. In each instance, the Superintendent and others having a role in the selection process seek to recommend the best qualified applicant for the job.

6.	All candidates for teaching positions must meet the Ohio Department of Education’s standards of highly qualified teacher (HQT).

While the Board may accept or reject a nomination, an appointment is valid only if made with the recommendation of the Superintendent or by another individual designated by the Board in the event that the Superintendent’s nomination would create an unlawful interest in a public contract. In the case of a rejection, it is the duty of the Superintendent to make another nomination.

1 of 2

File: GCD

Employment of Retired Administrators

The Board recognizes that recruiting and retaining highly qualified administrative personnel has become increasingly difficult in Ohio’s competitive marketplace. Therefore the Board will, under appropriate circumstances, offer to enter into administrative employment agreements with qualified retired administrators whenever practical and when such action appears to be in the best interests of the District. Retired administrators may be employed as administrators on a part-time or full-time basis.

For purposes of this policy, a “retired administrator” is an individual who has retired pursuant to STRS or SERS rules and regulations.

The Board authorizes and directs the Superintendent to develop administrative regulations to implement this policy at the soonest practicable time.

Rehiring of Retirees

If an employee is retiring and seeks re-employment in the same position, then public notice must be given 60 days prior to the date re-employment is to begin. The notice must state that the person is or will be retired and is seeking re-employment in the District. The notice must include the time, date and location of a public meeting, which must take place 15 to 30 days prior to employment.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Fair Credit Reporting Act; 15 USC 1681 et seq.
ORC 2921.42
3307.01; 3307.353 3313.53
3319.02; 3319.07; 3319.08; 3319.11; 3319.22 through 3319.31; 3319.39
3323.06
OAC 3301-35-05; 3301-35-06 3307.1-13-03

AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACB, Nondiscrimination on the Basis of Disability GBA, Equal Opportunity Employment
GBQ, Criminal Records Check GDD, Classified Staff Hiring
2 of 2

McDonald Local School District, McDonald, Ohio

File: GCJ

PROFESSIONAL STAFF TIME SCHEDULES

Administrators

The nature of the duties and responsibilities of administrators and supervisors requires their hours of work to vary and extend as necessary to fulfill the requirements of their positions. The work year for administrators is established individually through their contracts.

Teachers

Efforts are made by the administration to provide a uniform workday for teachers. The workday for teachers shall be established by the Board.

The work year for teachers is established by the Board’s adoption of the school calendar.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.48; 3313.481; 3313.483 3319.111
OAC 3301-35-02(B)(11)–(13); 3301-35-03(A)(12)

CROSS REF.: ICA, School Calendar

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GCL

PROFESSIONAL STAFF DEVELOPMENT OPPORTUNITIES

Professional staff members are encouraged to pursue and are provided with opportunities for the development of increased competencies beyond those that they may attain through the performance of their assigned duties and assistance from supervisors.

Opportunities for professional growth are provided through such means as:

1.	planned in-service programs and workshops offered within the District from time to time;

2.	released time for visits to other classrooms and schools and for attendance at conferences, workshops and other professional meetings and

3.	leaves of absence for advanced educational training.

The Superintendent has the authority to approve released time for conferences and visitations and reimbursements for expenses, provided that such activities are within budget allocations for that purpose.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20 3315.07 3319.131
OAC 3301-35-03

DLC, Expense Reimbursements
GCBC, Professional Staff Fringe Benefits GCBD, Professional Staff Leaves and Absences

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GCN-1 (Also AFC-1)

EVALUATION OF PROFESSIONAL STAFF (Ohio Teacher Evaluation System)

A determination of the efficiency and effectiveness of the teaching staff is a critical factor in the overall operation of the District. The Board evaluates teachers in accordance with State law and the standards-based statewide teacher evaluation framework adopted by the State Board of Education (SBOE).

The Board directs the Superintendent/designee to implement this policy in accordance with State law. The requirements of this policy prevail over any conflicting provisions of collective bargaining agreements entered into on or after September 24, 2012.

Notwithstanding Ohio Revised Code Section (RC) 3319.09, this policy applies to any person employed under a teacher license issued under RC 3319, or under a professional or permanent teacher’s certificate issued under former RC 3319.222, and who spends at least 50% of the time employed providing content-related student instruction. This teacher evaluation policy does not apply to substitute teachers or instructors of adult education.

Credentialed Evaluators

Evaluations carried out under this policy are conducted by persons holding evaluator credentials established by the Ohio Department of Education (ODE). Evaluators must complete state-sponsored evaluation training and pass the online credentialing assessment. The Board adopts a list of approved credentialed evaluators chosen from ODE’s list.

Effectiveness Rating

Teachers are assigned an effectiveness rating of Accomplished, Skilled, Developing or Ineffective. This rating will be determined based on 50% teacher performance and 50% student growth measures. Student growth will be determined through multiple measures.

Annually, the Board submits to ODE the number of teachers assigned an effectiveness rating, aggregated by the teacher preparation programs from which, and the years in which, the teachers graduated. The name of, or any personally identifiable information about, any teacher reported in compliance with this provision cannot be required.

Teacher Performance Calculation

Teachers are evaluated via two formal observations and periodic classroom walk-throughs. The teacher performance measure is based on the Ohio Standards for the Teaching Profession.

The Superintendent/designee selects/develops evaluation tools to calculate teacher performance. The Board directs the Superintendent/designee to develop procedures for these evaluation tools.
1 of 4

File: GCN-1 (Also AFC-1)

Student Growth Calculation

For the purpose of this policy, student growth means the change in student achievement for an individual student between two or more points in time. Student growth is evaluated by a combination of: (1) Value-added data or an alternative student academic progress measure if adopted under RC 3302.03(C)(1)(e); (2) ODE-approved assessments and/or (3) Board-determined measures. When available, value-added data or an alternative student academic progress measure if adopted under RC 3302.03(C)(1)(e) shall be included in the multiple measures used to evaluate student growth in proportion to the part of the teacher’s schedule of courses or subjects for which the value-added progress dimension is applicable.

If a teacher’s schedule is comprised only of courses or subjects for which value-added data is applicable, the entire student academic growth factor of the evaluation for such teachers shall be based on the value-added progress dimension.

Value-added data based on the results of state assessments administered in the 2014-2015 and 2015-2016 school years will not be used to assess student academic growth. Such data also will not be used when making dismissal, retention, tenure or compensation decisions. The Board may administer ODE-approved assessments and/or local measures of student growth using state-designed criteria and guidance for teachers of subjects where value-added scores from state assessments are not available. Evaluations for teachers of grade levels and subject areas for which the value-added progress dimension is applicable, and where no other measure is available to determine student academic growth, shall be based solely on teacher performance.

Students with 45 or more excused or unexcused absences during the full academic year will not be included in the calculation of student academic growth. Data from Board-determined multiple measures will be converted to a score of: (1) Least Effective, (2) Approaching Average, (3) Average, (4) Above Average or (5) Most Effective student growth levels.

Professional Growth and Improvement Plans

Teachers with a final summative rating of Accomplished must develop professional growth plans and choose their credentialed evaluators from the Board-approved evaluator list.

Teachers with a final summative rating of Skilled must develop professional growth plans collaboratively with their credentialed evaluators from the Board-approved evaluator list and will have input on their credentialed evaluator.

Teachers with a final summative rating of Developing must develop professional growth plans with their credentialed evaluators. The Superintendent/designee approves the professional growth plan and assigns the credentialed evaluator

2 of 4

File: GCN-1 (Also AFC-1)

Teachers with a final summative rating of Ineffective must develop an improvement plan with their credentialed evaluators. The Superintendent/designee approves the improvement plan and assigns the credentialed evaluator.

Evaluation Time Line

District administrators evaluate teachers annually. Annual evaluations include two formal observations at least 30 minutes each and periodic classroom walk-throughs. Teachers, who are on limited or extended limited contracts pursuant to State law and under consideration for nonrenewal, receive at least three formal observations during the evaluation cycle.

All teacher evaluations are completed by May 1. Teachers evaluated under this policy are provided with a written copy of their evaluation results by May 10.

The Board evaluates teachers receiving effectiveness ratings of Accomplished on those teachers’ most recent evaluations carried out under this policy, and whose student growth measures are at least average or higher every three years. Such evaluations are completed by May 1 of the evaluation year. Teachers evaluated on this basis are provided a written copy of their evaluation results by May 10 of the evaluation year. In years when an evaluation will not take place, one observation is carried out and at least one conference with the teacher is held.

The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’ most recent evaluations carried out under this policy, and whose student growth measures are at least average or higher every two years. Biennial evaluations conducted under this policy are completed by May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided a written copy of their evaluation results by May 10 of the evaluation year. In years when an evaluation will not take place, one observation is carried out and at least one conference with the teacher is held.

Testing for Ineffective Teachers in Core Subjects

Beginning with the 2015-2016 school year, teachers of core subject areas, as defined by State law, who have received a rating of Ineffective for two of the three most recent school years must register for and take all written examinations of content knowledge selected by ODE.

Retention and Promotion

The Board uses evaluation results for retention and promotion decisions. The Board adopts procedures for use by District administrators in making retention and promotion decisions based on evaluation results.

Seniority shall not be the basis for making retention decisions, except when choosing between teachers who have comparable evaluations.

3 of 4

File: GCN-1 (Also AFC-1)

Poorly Performing Teachers

The Board uses evaluation results for removing poorly performing teachers. The Board adopts procedures for removing poorly performing teachers based on evaluation results.

Professional Development

The Board allocates financial resources to support professional development in compliance with State law and the SBOE’s evaluation framework.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: June 17, 2013]
[Re-adoption date: June 15, 2015] [Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3319.11; 3319.111; 3319.112; 3319.114; 3319.16; 3319.58 Chapter 4117
OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans

CONTRACT REF.:	Teachers’ Negotiated Agreement

4 of 4

McDonald Local School District, McDonald, Ohio

File: GCN-2 (Also AFC-2)

EVALUATION OF PROFESSIONAL STAFF (Administrators Both Professional and Classified)

The Superintendent institutes and maintains a comprehensive program for the evaluation of administrative personnel. Administrative personnel are all persons issued contracts in accordance with the Ohio Revised Code. Evaluations should assist administrators in developing their professional abilities in order to increase the effectiveness of District management.

The purpose of administrator evaluations is to assess the performance of administrators, to provide information upon which to base employment and personnel decisions and to comply with State law. All administrators are evaluated annually. In the year an administrator’s contract does not expire, the evaluation is completed by the end of the contract year, and a copy is given to the administrator.

In the year an administrator’s contract does expire, two evaluations are completed, one preliminary and one final. The preliminary evaluation is conducted at least 60 days prior to June 1 and prior to any Board action on the employee’s contract. A written copy of the preliminary evaluation is given to the administrator at this time. Evaluations are considered by the Board in determining whether to re-employ administrators.

The final evaluation includes the Superintendent’s intended recommendation for the contract of the employee. A written copy of the final evaluation must be provided to the employee at least five days prior to the Board’s action to renew or nonrenew the employee’s contract. The employee may request a meeting with the Board prior to any Board action on his/her contract. The employee may have a representative of his/her choice at the meeting.

The evaluation measures the administrator’s effectiveness in performing the duties included in his/her written job description and the specific objectives and plans developed in consultation with the Superintendent.

Evaluation criteria for each position are in written form and are made available to the administrator. The results of the evaluations are kept in personnel records maintained in the central office. The evaluated administrator has the right to attach a memorandum to the written evaluation. Evaluation documents, as well as information relating thereto, are accessible to each evaluatee and/or his/her representative.

This evaluation procedure does not create an expectancy of continued employment. Nothing contained herein prevents the Board from making any final determination regarding the renewal or nonrenewal of an administrator’s contract.

1 of 3

File: GCN-2 (Also AFC-2)

Ohio Principal Evaluation System (OPES)

Procedures for evaluating principals and assistant principals are based on principles comparable to the Ohio Teacher Evaluation System, but are tailored to the duties and responsibilities of principals and assistant principals and the environment in which they work. Principals and assistant principals are evaluated under the above system, with the inclusion of the following components.

Principals and assistant principals are assigned an effectiveness rating of Accomplished, Skilled, Developing or Ineffective. This rating will be determined based on 50% measures of principal or assistant principal performance and 50% student growth measures. Student academic growth is determined through multiple measures.

Principals and assistant principals are evaluated via two formal observations and periodic building walk-throughs. The 50% principal and assistant principal performance measure is based on the Ohio Standards for Principals. Proficiency on the standards includes consideration of professional goal setting, communication and professionalism, and skills and knowledge.

Student academic growth is evaluated by a combination of: (1) Value-added data; (2) Ohio Department of Education (ODE)-approved assessments and/or (3) Board-determined measures. When available, value-added data shall be included in the multiple measures used to evaluate student growth.

Value-added data based on the results of state assessments administered in the 2014-2015 and 2015-2016 school years will not be used to assess student academic growth. Such data also will not be used when making dismissal, retention, tenure or compensation decisions.

The principal’s performance rating is combined with the results of student growth measures to produce a summative evaluation rating according to ODE requirements.

The Superintendent/designee evaluates all principals and assistant principals annually. Annual evaluations include two formal observations at least 30 minutes each and periodic building walk-throughs.

The Board allocates financial resources to support professional development in compliance with State law and the State Board of Education’s evaluation framework.

2 of 3

File: GCN-2 (Also AFC-2)

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3319.02; 3319.03; 3319.04; 3319.111; 3319.16; 3319.17; 3319.171; 3319.22
OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records

3 of 3

McDonald Local School District, McDonald, Ohio

File: GCN-2-P (Also AFC-2-P)

EVALUATION OF PROFESSIONAL STAFF (Administrators Both Professional and Classified)

To assist administrators in the development of their professional abilities, to provide information for employment decisions and to comply with mandates of State law, the following procedures are employed by the Superintendent/designee in evaluating administrative personnel.

1. An initial meeting is held by the Superintendent prior to the school year with the assistant superintendents and administrators to discuss specific measurable objectives and plans for their achievement. A statement of these objectives and plans is submitted by each administrator to the Superintendent/designee at a time specified. These objectives and plans are written and maintained in each administrator’s personnel file.

2. The evaluator employs the evaluation criteria, which are designed to measure the administrator’s effectiveness in performing the duties set forth in his/her written job description. All administrators will be evaluated prior to the end of their contract year. The evaluator will also assess the administrator’s progress in meeting plans and objectives set for that school year. Areas of outstanding, satisfactory and poor performance will be noted. The Superintendent/designee will meet with each administrator to discuss the written evaluation. The evaluatee is given a copy of the evaluation and has an opportunity to discuss it with the evaluator at this second meeting.

3. An ongoing dialogue concerning the administrator’s objectives will continue and the evaluator and evaluatee will meet as needed or requested.

4. For those employees whose contracts are expiring at the end of the current school year, two evaluations must be completed. A written copy of the preliminary evaluation must be received by the employee at least 60 days prior to any Board action on the employee’s contract. A final evaluation must include the Superintendent’s intended recommendation for the contract of the employee. A written copy of the final evaluation must be provided to the employee at least five days prior to the Board’s action to renew or nonrenew the employee’s contract.

5. The employee may request a meeting with the Board prior to any Board action on his/her contract. The employee may have a representative of his/her choice at the meeting.

6. Assistant superintendents, business managers, principals, assistant principals and other administrators are automatically re-employed for a period of one year, or for two years if such person has been employed by the District for three or more years, if they are not evaluated according to State law or provided a meeting, if requested, to discuss their renewal or nonrenewal.
1 of 2

File: GCN-2-P (Also AFC-2-P)

7. All evaluation criteria, procedures and written job descriptions are reviewed annually by the Superintendent/designee and revised as necessary.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: GCNA (Also AFCA)

EVALUATION OF SCHOOL COUNSELORS

Professional school counselors offer students access to high-quality services that support students’ academic, career and social/emotional development. The Board evaluates school counselors in accordance with State law and the standards-based statewide counselor evaluation framework adopted by the State Board of Education (SBOE). The framework is aligned with the Ohio Standards for School Counselors.

The Board directs the Superintendent/designee to implement this policy in accordance with State law. The policy becomes operative at the expiration of any collective bargaining agreement covering school counselors that is in effect on September 29, 2015. The requirements of this policy prevail over any conflicting provisions of collective bargaining agreements entered into on or after September 29, 2015.

Annually, the Board submits to the Ohio Department of Education (ODE) a report regarding implementation of this policy. The name of, or any personally identifiable information about, any counselor reported in compliance with this provision cannot be required.

Effectiveness Rating

School counselors are assigned an effectiveness rating of Accomplished, Skilled, Developing or Ineffective. Each school counselor is evaluated based on multiple factors including performance on all areas identified by the standards for school counselors and the ability to produce positive student outcomes using metrics in order to determine the holistic final summative rating of effectiveness according to ODE requirements. The choice of metrics for student outcomes will be determined locally and will include information from the school or school district’s report card when appropriate.

Evaluation Time Line

District administrators evaluate school counselors annually except as otherwise appropriate for high performing school counselors. Annual evaluations include two formal observations of at least 30 minutes each and informal observations. Counselors will be provided with a written report of the evaluation.

The Board evaluates school counselors receiving effectiveness ratings of Accomplished on the counselors’ most recent evaluations carried out under this policy, and whose metric of student outcomes for the most recent school year for which data is available is skilled or higher on the evaluation rubric every three years. In years when an evaluation will not take place, one observation is carried out and at least one conference with the counselor is held.

1 of 3

File: GCNA (Also AFCA)

The Board evaluates school counselors receiving effectiveness ratings of Skilled on the counselors’ most recent evaluations carried out under this policy, and whose metric of student outcomes for the most recent school year for which data is available is skilled or higher on the evaluation rubric every two years. In years when an evaluation will not take place, one observation is carried out and at least one conference with the counselor is held.

Professional Growth and Improvement Plans

School counselors with a final summative rating of Accomplished must develop a professional growth plan.

School counselors with a final summative rating of Skilled must develop a professional growth plan collaboratively with their evaluator.

School counselors with a final summative rating of Developing must develop a professional growth plan with their evaluator. The Superintendent/designee approves the professional growth plan.

School counselors with a final summative rating of Ineffective must develop an improvement plan with their evaluator. The Superintendent/designee approves the improvement plan.

The District has discretion to place a school counselor on an improvement plan at any time based on deficiencies in any individual component of the evaluation system.

Retention and Promotion

The Board uses evaluation results for retention and promotion decisions for school counselors beginning with the 2017-2018 school year. The Board adopts procedures for use by District administrators in making retention and promotion decisions based on evaluation results.

Poorly Performing Counselors

The Board uses evaluation results for removing poorly performing counselors beginning with the 2017-2018 school year. The Board adopts procedures for removing poorly performing school counselors based on evaluation results.

Professional Development

The Board allocates financial resources to support professional development in compliance with State law and the SBOE’s evaluation framework.

2 of 3

File: GCNA (Also AFCA)

[Adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3319.113; 3319.61 3302.03
Chapter 4117 OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans

CONTRACT REF.:	Teachers’ Negotiated Agreement

3 of 3

McDonald Local School District, McDonald, Ohio

File: GCPA

REDUCTION IN PROFESSIONAL STAFF WORKFORCE

The Board may reduce the number of teachers upon the return to duty of regular teachers after leaves of absence, suspension of schools, territorial changes affecting the District, decreased enrollment of students in the District or for financial reasons.

The Board may reduce the number of administrators upon the return to duty of administrators after leaves of absence, suspension of schools, territorial changes affecting the District, decreased enrollment of students in the District, for financial reasons or for other reasons unrelated to the performance of the individual administrator.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3319.02; 3319.081; 3319.09(A); 3319.17; 3319.171; 3319.172; 3319.18

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GCPB

RESIGNATION OF PROFESSIONAL STAFF MEMBERS

Any professional staff member who has a contract effective for the next school year is permitted to resign prior to July 10, preceding that year. After that time, the consent of the Board must be given before a staff member may resign his/her position. A teacher who resigns after July 10 is subject to certification sanctions imposed by the State Board of Education. Resignations are submitted to the Superintendent for presentation to the Board.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3319.02; 3319.15

McDonald Local School District, McDonald, Ohio

File: GCPCA

SEVERANCE PAY

At the time of retirement from the District, a severance amount calculated by a prescribed formula applied to the employee’s unused sick leave and daily rate of pay at the time of retirement from the District is granted to professional staff employees in compliance with State law. Upon payment of severance pay, the retiring employee’s sick leave accumulation is reduced to zero.

Administrators who have retired under the rules of the State Teachers Retirement System are not eligible for severance pay based upon a subsequent retirement.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 124.39

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GCPD

SUSPENSION AND TERMINATION OF PROFESSIONAL STAFF MEMBERS

Suspension

The Board may suspend a professional staff member pending final action to terminate his/her contract if, in its judgment, the character of the charges warrants such action.

Termination

The contract of a professional staff member may be terminated for good and just cause. Before terminating any contract, the Board furnishes the professional staff member a written notice signed by the Treasurer of its intention to consider termination of his/her contract and specification of the grounds for such consideration. The Board informs the professional staff member of his/her right to request a hearing by the Board or by an independent referee. At such a hearing, both parties may be represented by counsel and present and cross-examine witnesses.
A stenographic record of the proceedings is made. After the hearing, the Board makes its determination by majority vote. Any order of termination of a contract states the grounds for termination.

If the suspension or termination is based in whole or in part on the results of a consumer report (as that term is used in the Fair Credit Reporting Act), the Board furnishes the professional staff member with pre-adverse action and adverse action notices required by the Fair Credit Reporting Act.

Teachers may only be suspended or terminated under the terms of the collective bargaining agreement and/or State law.

[Adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

Fair Credit Reporting Act: 15 USC 1681 et seq. ORC 124.36
3319.02; 3319.11; 3319.16; 3319.161; 3319.17

GBQ, Criminal Records Check

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

McDonald Local School District, McDonald, Ohio

File: GCQAB

TUTORING FOR PAY

No teacher may tutor for pay a student who is a member of his/her class. Tutorial assistance to students is considered a normal responsibility of the teacher, except in extenuating circumstances.

A teacher may tutor other students on school premises for pay only in accordance with the following conditions.

1.	Tutoring is done after the regular school day, unless special exceptions are approved by the Superintendent.

2.	Tutoring in the school must have the approval of the principal and must be in accordance with District requirements and guidelines for community use of school facilities.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CROSS REF.:	KG, Community Use of School Premises (Equal Access)

McDonald Local School District, McDonald, Ohio

File: GDA

CLASSIFIED STAFF POSITIONS

All classified staff positions are created only with the approval of the Board. It is the Board’s intent to maintain a sufficient number of positions to accomplish its goals and objectives.

Before any new position is established, the Superintendent presents for the Board’s approval a job description for the position.

Although positions may remain temporarily vacant, or the number of persons holding the same type of position may be reduced in the event of required staff reduction, only the Board abolishes a position that it has created.

The Superintendent keeps all job descriptions current and presents recommended changes to the Board for approval.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 124.11; 124.18; 124.34 3319.081
OAC 3301-35-03

McDonald Local School District, McDonald, Ohio

File: GDB

CLASSIFIED STAFF CONTRACTS AND COMPENSATION PLANS

Contracts

All newly hired, regular classified staff employees, including regular hourly rate and per diem employees, enter into written contracts for their employment, which are for a period of not more than one year. If such employees are rehired at the end of their first contracts, their subsequent contracts are for periods of two years.

After the expiration of the two-year contract, if the contract of an employee is renewed, the employee receives a continuing contract. The salary provided in the contract may be increased but not reduced unless such reduction is a part of a uniform plan affecting the classified staff employees of the entire District.

Compensation Plans

In determining and developing salary schedules for classified staff other than administrators, the Board considers the responsibilities of the position, the qualifications needed, past experience of the individual and years of service credit.

Salaries for classified staff are reviewed and established annually by the Board upon the recommendation of the Superintendent.

In compliance with State law, employees are notified in writing by July 1 of their salary for the following school year.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC Chapter 124 3317.12
3319.081 through 3319.083; 3319.088

CROSS REFS.: GDBC, Classified Staff Fringe Benefits GDBD, Classified Staff Leaves and Absences

McDonald Local School District, McDonald, Ohio

File: GDBB

CLASSIFIED STAFF PUPIL ACTIVITY CONTRACTS

The Board believes that a varied cocurricular program adds depth and richness to the academic program, teaching skills and life lessons not easily learned in the classroom. The Board also recognizes the importance of positive adult leadership in pupil activity programs.

Nonlicensed/non-certificated staff members may be awarded pupil activity contracts. Compensation for the position is at the same Board-approved rate as that paid to licensed individuals.

Any nonlicensed/non-certificated staff member desiring to accept a pupil activity contract must hold a valid pupil activity permit issued under rules adopted by the State Board of Education (SBOE). The Board may terminate or suspend the pupil activity contract if this permit is suspended, revoked or limited by the SBOE.

Pupil activity contracts are limited nonteaching contracts in effect for a term not to exceed one year. The Board provides written notice of nonrenewal on or before June 1 of each year.

The Board approves the positions and the compensation for these assignments. Contracts are awarded by the Board upon the recommendation of the Superintendent. The Board meets all requirements of the Fair Labor Standards Act.

The Board directs the Superintendent/designee to identify those pupil activity contract positions that direct, supervise or coach programs that involve athletic, routine or regular physical activity or involve health and safety considerations. Individuals accepting these contract positions must meet the requirements established by the Ohio Department of Education and State law.

[Adoption date: November 16, 2009] [Re-adoption date: July 18, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.18; 3313.53; 3313.539
3319.081; 3319.083; 3319.303, 3319.39 3707.52
OAC 3301-20-01 3301-27-01

1 of 2

File: GDBB

CROSS REFS.: GBQ, Criminal Records Check
GCBB, Professional Staff Supplemental Contracts
GDB, Classified Staff Contracts and Compensation Plans IGD, Cocurricular and Extracurricular Activities
IGDJ, Interscholastic Athletics IICC, School Volunteers

CONTRACT REF.:	Classified Staff Negotiated Agreement

2 of 2

McDonald Local School District, McDonald, Ohio

File: GDBC

CLASSIFIED STAFF FRINGE BENEFITS

In addition to basic salary, benefits are recognized by the Board as an integral part of the total compensation plan for staff members.

The benefits extended to eligible classified staff employees are designed to promote their present and future economic security and to provide the financial incentives for skill development that benefit the District.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.83; 9.90
3313.20 through 3313.211
3319.084 through 3319.087; 3319.141; 3319.142 3917.04
4123.01
4141.29; 4141.291

CROSS REFS.: EI, Insurance Management
GDB, Classified Staff Contracts and Compensation Plans

CONTRACT REF.:	Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GDBD

CLASSIFIED STAFF LEAVES AND ABSENCES

Leaves and absences granted to the classified staff are for the purposes of helping them maintain their physical health, taking care of family and other personal emergencies and discharging important and necessary obligations.

All requests for long-term leaves of absence are submitted by the Superintendent, together with his/her recommendations, to the Board for its action.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family and Medical Leave Act; 29 USC 2601 et seq.
Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq. ORC 124.38 through 124.39
3313.211
3319.13; 3319.141; 3319.142; 3319.143

GBR, Family and Medical Leave
GDB, Classified Staff Contracts and Compensation Plans

CONTRACT REF.:	Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GDC/GDCA/GDD

CLASSIFIED STAFF RECRUITING/POSTING OF VACANCIES/HIRING

The recruitment and selection of suitable candidates for positions is the responsibility of the Superintendent, who confers with principals and other supervisors before making a selection. An employee may apply for any vacancy for which he/she is qualified.

All appointments to the classified staff are made by the Superintendent, subject to confirmation by the Board. In making these appointments, the Superintendent carefully observes all pertinent laws and negotiated agreements, as well as any regulations that may be approved from time to time by the Board.

The Board fixes conditions of employment as well as wages, hours and other benefits for classified staff members upon the recommendation of the Superintendent or as determined by the negotiated agreement.

Rehiring of Retirees

If an employee is retiring and seeks re-employment in the same position, then public notice must be given 60 days prior to the date re-employment is to begin. The notice must state that the person is or will be retired and is seeking re-employment in the District. The notice must include the time, date and location of a public meeting, which must take place 15 to 30 days prior to employment.

[Adoption date: May 9, 1985]
[Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq. Fair Credit Reporting Act; 15 USC 1681 et seq.
ORC Chapter 124 3309.345
3319.031; 3319.04; 3319.081 et seq.; 3319.39 3327.10
4141.29
OAC 3301-35-05; 3301-35-06 3309-1-61

1 of 2

File: GDC/GDCA/GDD

CROSS REFS.: AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACB, Nondiscrimination on the Basis of Disability GBA, Equal Opportunity Employment
GBQ, Criminal Records Check GCD, Professional Staff Hiring

CONTRACT REF.:	Classified Staff Negotiated Agreement

2 of 2

McDonald Local School District, McDonald, Ohio

File: GDE

PART-TIME, TEMPORARY AND SUBSTITUTE CLASSIFIED STAFF EMPLOYMENT

Part-time, temporary and substitute classified staff are employed as necessary for the efficient operation of the District.

The District maintains lists of persons qualified to serve in various classified positions so that substitutes and temporary help may be obtained as needed. The Board approves such persons for substitute and temporary employment on the recommendation of the Superintendent.

Part-time, temporary and substitute classified staff employees are paid in accordance with hourly rates established by the Board. Substitute and temporary employees are entitled to sick leave at the rate established by law. Regularly employed, part-time employees are entitled to sick leave on a prorated basis, based on a full-time schedule. Other privileges and benefits may be provided to regularly employed part-time employees.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Fair Credit Reporting Act; 15 USC 1681 et seq.
ORC 124.27
3319.081; 3319.141; 3319.39 OAC 3301-35-05; 3301-35-06

AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACB, Nondiscrimination on the Basis of Disability GBA, Equal Opportunity Employment
GBQ, Criminal Records Check

CONTRACT REF.:	Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GDF

CLASSIFIED STAFF ORIENTATION

Administrators of the District are responsible for the orientation of new classified staff personnel so that they may clearly understand:

1.	the responsibilities of the position to which they have been assigned;

2.	the person or persons to whom they are directly responsible;

3.	the objectives of the department to which they are assigned and

4.	how to acquire professional and technical assistance when needed.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

CONTRACT REF.:	Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GDL

CLASSIFIED STAFF DEVELOPMENT OPPORTUNITIES

Classified staff training and development is essential to the efficient and economical operation of the schools.

All classified staff employees are encouraged to grow in job skills and to take additional training that improves their skills on the job. Building principals assist in the training of classified staff assigned to their respective buildings.

The Superintendent may grant absences to attend meetings, conventions, conferences or workshops of local, state or national associations that serve to advance the welfare of the District through the upgrading and strengthening of the support service.

[Adoption date: May 9, 1985]
[Re-adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

ORC 3313.20 (D) OAC 3301-35-03

DLC, Expense Reimbursements

McDonald Local School District, McDonald, Ohio

File: GDN (Also AFD)

EVALUATION OF CLASSIFIED STAFF

Regular evaluation of all classified staff is intended to bring about improved services and to provide a continuing record of the service of each employee and evidence on which to base decisions relative to assignment and re-employment.

The Superintendent establishes a continuing program of performance evaluation for the classified staff. The program includes written evaluations and a means of making the results known to the evaluated employee.

The services of all classified staff employees are evaluated. Procedures used in the evaluation process are subject to Board approval or in accordance with the negotiated agreement and/or State law.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC Chapter 124 Chapter 4117 3319.081
OAC 3301-35-05

AF, Commitment to Accomplishment GBL, Personnel Records

CONTRACT REF.: Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GDPA

REDUCTION IN CLASSIFIED STAFF WORKFORCE

Whenever it becomes necessary to reduce the classified staff because of financial reasons, job abolishment, management reorganization, lack of work or in the interest of economy, the procedures set forth in State law and in the negotiated agreement govern the rights of employees affected by the reduction.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 124.32; 124.321 3319.172 4141.29

CONTRACT REF.:	Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: GDPD

SUSPENSION, DEMOTION AND TERMINATION OF CLASSIFIED STAFF MEMBERS

The employment of classified staff members may be terminated for violation of written policies and regulations as set forth by the Board or for incompetency, inefficiency, dishonesty, drunkenness, immoral conduct, insubordination, discourteous treatment of the public, neglect of duty, sexual battery, certain ethics violations, conflict of interest or any other acts of misfeasance, malfeasance or nonfeasance.

The Board may also suspend an employee for a definite period of time or demote, with or without pay, an employee for these same reasons.

The action of the Board to terminate the contract of any employee or to suspend or demote him/her is done in compliance with all statutory and constitutionally mandated procedures, including the opportunity for a hearing prior to the termination and if a hearing is required, prior to the suspension or demotion.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

Fair Credit Reporting Act; 15 USC 1681 et seq. ORC 124.32; 124.33; 124.34; 124.36
3319.04; 3319.081; 3319.083

GBQ, Criminal Records Check

CONTRACT REF.:	Classified Staff Negotiated Agreement

SECTION H: NEGOTIATIONS

_____________________________________________________________________________

HA	Negotiations

HD	School Board Negotiating Powers and Duties

HE	Board Negotiating Agents

HF	Superintendent’s Role in Negotiations

HI	Payment of Negotiations Costs

McDonald Local School District, McDonald, Ohio

HK	Release of Negotiations Information

HM	Procedures Following Ratification

HO	Work Stoppage

McDonald Local School District, McDonald, Ohio

File: HA

NEGOTIATIONS

The Board negotiates in good faith with the District’s bargaining units that are certified by the State Employment Relations Board (SERB) and endeavors to reach agreement on items properly within the scope of bargaining.

The Board is governed by State law regarding collective bargaining with its certified employee bargaining units for the purpose of entering into binding contracts. The scope of bargaining includes matters pertaining to wages, hours, terms, other conditions of employment and the continuation, modification or deletion of an existing provision of a collective bargaining agreement.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC Chapter 4117

CROSS REF.:	HD, School Board Negotiating Powers and Duties

CONTRACT REFS.: Teachers’ Negotiated Agreement
Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: HD

SCHOOL BOARD NEGOTIATING POWERS AND DUTIES

The Board is recognized as the sole employer of the District and specifically retains unto itself all management rights as defined by law, except as specifically provided in the negotiated agreement(s). The Board is a party to the labor contract(s) or agreement(s) entered into with State Employment Relations Board (SERB) certified employee organization(s).

The Board has a duty to choose a negotiating team to meet with the representatives of the certified employee unit(s) to fulfill its responsibilities to bargain collectively in compliance with law.

The Board has the responsibility of reviewing any tentative agreement reached in bargaining with the employee organization and approving or disapproving such agreements.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC Chapter 4117

CROSS REFS.: HA, Negotiations
HE, Board Negotiating Agents

McDonald Local School District, McDonald, Ohio

File: HE

BOARD NEGOTIATING AGENTS

The Board decides whether to appoint a professional negotiator or to appoint representatives from within the District to serve as the Board’s negotiating team(s). The fee or salary for a professional negotiator is established by the Board at the time of appointment. The Board appoints members to the bargaining team who best serve the District’s interest and who meet the qualifications mandated by law.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 4117.04; 4117.10; 4117.20

CROSS REFS.: HA, Negotiations
HD, School Board Negotiating Powers and Duties

McDonald Local School District, McDonald, Ohio

File: HE-P

BOARD NEGOTIATING AGENTS

Appointment of a Professional Negotiator

The negotiator’s fees or salary are established at the time of appointment.

The duties of the negotiator are to:

1.	negotiate in good faith with the recognized bargaining units to attempt to arrive at a mutually satisfactory agreement on issues that are properly within the scope of bargaining by:

A.	assisting and directing the Board’s bargaining team in accumulating necessary data and information that may be needed for negotiations;

B.	following guidelines set forth by the Board as to acceptable agreements and report on the progress of negotiations and

C.	making recommendations to the Board as to acceptable agreements;

2.	interpret the signed negotiated agreements to Board members and administrators and

3.	plan, organize, direct and represent the District in mediation, fact-finding, arbitration and any other hearings involving negotiated agreements or grievances.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

McDonald Local School District, McDonald, Ohio

File: HF

SUPERINTENDENT’S ROLE IN NEGOTIATIONS

To the extent determined by the Board and permissible by law, the Superintendent is closely involved in planning, preparing and participating in the bargaining process.

The degree of involvement by the Superintendent in negotiations is specifically determined by the Board upon consultation with the Superintendent.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3319.01 4117.20

McDonald Local School District, McDonald, Ohio

File: HI

PAYMENT OF NEGOTIATIONS COSTS

The Board appropriates funds to provide representation for the District in the collective bargaining process. The costs of negotiations vary depending upon the Board’s use of professional negotiators and the involvement of school administrators and experienced staff.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: ORC 4117.14

McDonald Local School District, McDonald, Ohio

File: HK

RELEASE OF NEGOTIATIONS INFORMATION

Negotiations between the Board and an employee organization are private and are not conducted in public session. Communication relative to the bargaining process with the news media and the public is by a person or persons designated by the Board; such communications are carried out in accordance with Board policy and the obligation or prerogative of the Board under the collective bargaining contract(s) or agreement(s).

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 102.03(B) 121.22(G) 4117.21

CONTRACT REFS.: Teachers’ Negotiated Agreement
Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: HM

PROCEDURES FOLLOWING RATIFICATION

The Board ensures that the negotiated agreement is distributed to all administrative staff. The Board directs the Superintendent to provide an in-service on the implications of the provisions included in the contract or agreement for all its administrative staff.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: ORC 4117.14

McDonald Local School District, McDonald, Ohio

File: HO

WORK STOPPAGE

State law defines a strike to be a continuous concerted action in failing to report to duty; willful absence from one’s position; and stoppage of work in whole or in part from the full, faithful and proper performance of the duties of employment for the purpose of inducing, influencing or coercing a change in wages, hours, terms or other conditions of employment.

In the event of a strike, the Board makes efforts to keep the schools open and operating. Precautions are taken for the safety and health of the working staff and students.

The Board directs the administration to develop a strike plan as a precautionary measure well in advance of any anticipated work stoppage.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 4117.01; 4117.15; 4117.16; 4117.18; 4117.23

CONTRACT REFS.: Teachers’ Negotiated Agreement
Classified Staff Negotiated Agreement

SECTION I: INSTRUCTION

____________________________________________________________________________

IA	Instructional Goals
IAA	Instructional Objectives

IB	Academic Freedom

IC	School Year
ICA	School Calendar

ID	School Day

IE	Organization of Facilities for Instruction

McDonald Local School District, McDonald, Ohio

IF	Curriculum Development IFD                           Curriculum Adoption

IGA	Basic Curricular Program
IGAB	Human Relations Education IGAC	Teaching About Religion IGAD	Career-Technical Education IGAE	Health Education
IGAF	Physical Education
IGAG	Drugs, Alcohol and Tobacco Education IGAH	Family Life Education
IGAI	Sex Education
IGBA	Programs for Students with Disabilities IGBB	Programs for Students Who are Gifted IGBE	Remedial Instruction (Intervention Services)
IGBEA	Reading Skills Assessments and Interventions (Third Grade Reading Guarantee)
IGBG	Homebound Instruction IGBH	Alternative School Programs IGBI	English Learners
IGBJ	Title I Programs
IGBL	Parent and Family Involvement in Education IGBM	Credit Flexibility
IGCB	Experimental Programs
IGCD	Educational Options (Also LEB) IGCF	Home Schooling
IGCG	Preschool Program
IGCH	College Credit Plus (Also LEC) IGCI	Community Service

McDonald Local School District, McDonald, Ohio

SECTION I: INSTRUCTION (Continued)

IGD	Cocurricular and Extracurricular Activities IGDB                               Student Publications
IGDC	Student Social Events
IGDF	Student Fundraising Activities
IGDG	Student Activities Funds Management IGDJ	Interscholastic Athletics
IGDK	Interscholastic Extracurricular Eligibility
IGEE	Awarding of High School Diplomas to Veterans of War

IHA	Grouping for Instruction IHB	Class Size

IIA	Instructional Materials
IIAA	Textbook Selection and Adoption
IIAB	Supplementary Materials Selection and Adoption IIAC	Library Materials Selection and Adoption
IIBH	District Websites
IIC	Community Instructional Resources (Also KF) IICA                                 Field Trips
IICC	School Volunteers

IJ	Guidance Program IJA                            Career Advising

IK	Academic Achievement IKA                          Grading Systems
IKAB	Student Progress Reports to Parents IKB                           Homework
IKE	Promotion and Retention of Students IKEB                                Acceleration
IKF	Graduation Requirements IKFA                                Early Graduation

IL	Testing Programs

IM	Evaluation of Instructional Programs (Also AFE)

INB	Teaching About Controversial Issues IND	School Ceremonies and Observances INDA                               Patriotic Exercises
INDB	Flag and Motto Displays ING                          Animals in the Schools

File: IA

INSTRUCTIONAL GOALS

The goals of the instructional program are considered guides, rather than limits, which are flexible enough to meet the changing needs of both students and society for all grade levels and subject areas.

The District’s instructional goals include:

1.	helping meet the physical, intellectual and emotional needs of students, particularly the need to inquire, learn, think and create;

2.	helping students establish aesthetic, moral and ethical values;

3.	helping students relate satisfactorily to others in circumstances involving their families, work, government and recreation;

4.	giving students a mastery of the basic skills of learning, thinking, problem-solving, reading, writing and computation;

5.	teaching students to use the various media of self-expression;

6.	instilling in students a knowledge of the social and natural sciences;

7.	acquainting students with the richness of the national heritage;

8.	stimulating students to work productively in the various areas of human endeavor and

9.	acknowledging the importance of, and relating appropriately to, the home and other social agencies in developing the habits and attitudes that make for effective personal living and the maintenance of optimum physical and mental health.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Ohio Const. Art. VI, Section 2 OAC 3301-35-06

ADA, Educational Philosophy
AE, School District Goals and Objectives
AFE, Evaluation of Instructional Programs (Also IM) AFI, Evaluation of Educational Resources

McDonald Local School District, McDonald, Ohio

File: IAA

INSTRUCTIONAL OBJECTIVES

Instructors shall identify skills, knowledge and attitudes crucial to the student’s successful movement to the next level of learning within each subject area and at each grade level.

A standards-based curriculum is developed and implemented according to state academic content standards and the requirements established by the Ohio Administrative Code.

Courses of study are reviewed and updated as needed under the supervision of the Superintendent/designee. This evaluation considers the achievement of learning objectives and learning outcomes. This evaluation promotes and guides appropriate revision and updating. The evaluated course of study is presented to the Board for adoption or re-adoption.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-04; 3301-35-06

ADA, Educational Philosophy
AE, School District Goals and Objectives
AFE, Evaluation of Instructional Programs (Also IM) IA, Instructional Goals

McDonald Local School District, McDonald, Ohio

File: IB

ACADEMIC FREEDOM

Public education in a pluralistic society must strive to present, as objectively as possible, varied events, activities and perceptions reflected in history, literature and other sources of humanity’s thought and expression. A major goal of education in a free society is to develop persons who can think critically, understand their culture, live compassionately with others, make sound decisions and live with the consequences of their judgment. Because points of view differ and biases exist, students must have access to materials that express this diversity of perspective.

It is the responsibility of the teacher to make certain that such access to materials presenting various sides of an issue is available. Teachers must take into account the age and relative maturity of their students and the need for guidance and help in studying issues and arriving at balanced views.

The right of teachers to teach certain subjects or to employ certain teaching methods may be restricted by the Board where such subjects or methods are deemed by the Board and/or District administrators to be educationally unsound, inappropriate for the age or maturity level of the students, or irrelevant to any valid educational objective. All instruction must conform to state academic content standards and the District’s adopted courses of study. The right to free speech protected by the First Amendment does not extend to the in-class curricular speech of teachers made pursuant to their official duties. Accordingly, teacher speech in the classroom may be subject to reasonable controls as to appropriateness.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

CROSS REFS.: AC, Nondiscrimination
EDE, Computer/Online Services (Acceptable Use and Internet Safety) INB, Teaching About Controversial Issues
JB, Equal Educational Opportunities

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: IC/ICA

SCHOOL YEAR/SCHOOL CALENDAR

The school calendar for the following school year is prepared by the Superintendent and presented to the Board for approval. The number of hours scheduled for students meets or exceeds the requirements of State law.

The calendar sets forth the days and hours schools are in session, holidays, vacation periods, in-service training days, teacher orientation days and days of reports to parents.

In preparing the calendar, the Superintendent may provide opportunities for members of the staff to offer suggestions before recommending a calendar to the Board for final consideration and adoption.

In accordance with State law, prior to making any changes to scheduled days or hours, the Board works with career-technical schools in which any of the District’s high school students are enrolled, and community schools and chartered nonpublic schools to which the District is required to transport students.

The number of hours in each school year that school is scheduled to be open for instruction will not be reduced from the number of hours per year school was open for instruction during the previous school year, unless the reduction is approved by a Board-adopted resolution.

At least 30 days before adoption, the Board holds a public hearing on the school calendar, addressing topics including the total number of hours in the school year, length of the school day, and beginning and end dates of instruction.

Activities listed on the official activities calendar are the only officially approved activities sanctioned by principals, the Superintendent and the Board. Activities that are not on this calendar and are omitted through oversight, lack of advanced planning by staff, athletic leagues or other outside groups, or for some other acceptable reason, may be added. Such requests must be approved by the Superintendent.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.48; 3313.62; 3313.63

CROSS REF.:	EBCD, Emergency Closings

McDonald Local School District, McDonald, Ohio

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: ID

SCHOOL DAY

“School day” is defined as the time during a calendar day that a school is open for instruction pursuant to the Board-adopted schedule. It is the responsibility of the Board to establish the beginning and dismissal times at the various grade levels.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.48; 3313.481

CROSS REF.:	EBCD, Emergency Closings

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: IE

ORGANIZATION OF FACILITIES FOR INSTRUCTION

The Board recognizes that the grouping of grades and services within the facilities of the District can promote the efficient operation of the District and help achieve a more effective instructional program.

The housing of grade levels in school facilities and the administration of the instructional program is according to plans developed by the Superintendent and administrative staff, and approved by the Board.

Modifications in the organizational plan of each school may be made by the Board upon the recommendation of the Superintendent. The Superintendent continually monitors the effectiveness of the organizational plan and recommends to the Board modifications in the plan that are in the best interest of students; provides for the equivalency of instructional materials, equipment and personnel and makes the wisest use of resources and personnel to serve the educational goals of the Board.

The organization of facilities may be reorganized to comply with the provisions of No Child Left Behind.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. ORC 3311.29
3313.53; 3313.531; 3313.641
OAC 3301-35-02; 3301-35-03; 3301-35-04; 3301-35-06; 3301-35-07; 3301-35-09

IGBI, English Learners IGBJ, Title I Programs
IHA, Grouping for Instruction JECBD, Intradistrict Open Enrollment

McDonald Local School District, McDonald, Ohio

File: IF

CURRICULUM DEVELOPMENT

Continuing curriculum study and development are necessary in order to ensure that the District meets the needs of the students in its schools.

Curriculum planning is based on the educational philosophy and goals approved by the Board. Specific objectives are developed by the staff and input from parents, community members and other stakeholders is considered by the Board. Such planning must also take into consideration the legal requirements for students in basic subjects.

To ensure improved instruction as a result of curriculum changes, there must be close coordination between new curriculum development and current instruction – program and process – and their evaluation. There must be coordination across subject areas and articulation of programs between grade levels. Implementation of new or revised curriculum must be closely coordinated with staff development programs.

The Superintendent/designee is responsible for authorizing curriculum studies and for establishing curriculum councils and advisory committees as needed.

The Board expects all professional staff to work together in evaluating the educational program and recommending additions and changes in courses, programs and instructional approaches. All staff members have a professional obligation to the educational program, including responsibility for working on curriculum committees. The professional staff is expected to play an active role in curriculum development.

The Superintendent/designee provides the Board with reports on the curriculum and on the work of curriculum committees and recommends courses and programs for adoption by the Board.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.21; 3313.212
OAC 3301-35-02; 3301-35-03; 3301-35-04; 3301-35-06

ABA, Community Involvement in Decision Making (Also KC) ABB, Staff Involvement in Decision Making (Also GBB)
AFI, Evaluation of Educational Resources BCF, Advisory Committees to the Board

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: IFD

CURRICULUM ADOPTION

An effective curriculum requires continuous development, implementation, evaluation and improvement. The Board expects the professional staff to implement courses of study that promote the educational goals of the District and comply with legal requirements.

Legal responsibility for adoption of curriculum resides with the Board. The Board assigns responsibility for curriculum development to the Superintendent. The Board considers and acts on new courses and programs as recommended by the Superintendent. It officially approves courses of study for all subjects as required by State and Federal law.

The Superintendent supervises the evaluation of the curriculum. Courses of study are reviewed and updated as needed. After evaluation, courses of study are presented to the Board for adoption or re-adoption. The Board may initiate studies of prospective new courses and curriculum revisions.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3301.07
3313.21; 3313.212
3313.60; 3313.602; 3313.90
OAC 3301-35-02; 3301-35-03; 3301-35-04; 3301-35-06

McDonald Local School District, McDonald, Ohio

File: IGA

BASIC CURRICULAR PROGRAM

Because education is a lifelong process, the educational program provides a curriculum that serves the general academic needs of all students and presents opportunities for individual students to develop specific talents and interests in career-technical and other specialized fields and to grow toward independent learning.

The curriculum provides a balanced, integrated and sequentially articulated foundation of understandings, attitudes and knowledge needed for living in a democracy and pursuing a career and life goals. Standards are established according to State law.

The basic curricular program is viewed as important to the development of intellectual curiosity, critical thinking, problem-solving abilities and aesthetic appreciation, which serves the student during his/her school experiences and throughout life.

The curriculum responds to the wide range of developmental needs, learning styles, abilities and English proficiency by providing a variety of materials, curricular adjustments and courses adapted to the special needs of individual students.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: November 20, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3301.07
3313.53; 3313.60; 3313.604; 3313.6021
OAC 3301-35-02; 3301-35-03; 3301-35-04; 3301-35-06

EBBA, First Aid
IB, Academic Freedom
INB, Teaching About Controversial Issues

McDonald Local School District, McDonald, Ohio

File: IGAB

HUMAN RELATIONS EDUCATION

This Board fosters good human relations dealing with race, color, national origin, citizenship status, ancestry, religion, sex, economic status, age, disability or military status through its instructional programs, its student activities and the classroom environment.

The Board encourages and supports the following approaches to human relations education.

1.	The curriculum for all students in grades kindergarten through 12 presents in context the accomplishments and contributions of the races and cultures of our world.

2.	Methods and techniques of classroom teaching emphasize the similarities and likenesses of people of various backgrounds and cultures.

3.	The staff refreshes its awareness of the fact that the public schools are among the primary instruments for improving human relations through in-service training.

4.	The schools work for an integration of ideas, people and material resources to provide the best education to meet the demands of our society.

5.	The schools strive to develop a positive self-image in each student’s thinking. They:

A.	recognize the dignity and worth of the individual;

B.	provide students with the opportunity to acquire as broad an education as the student’s capacity permits and

C.	stimulate the development of respect for the laws of this country.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC Chapter 4112 5903.01(G)
OAC 3301-35-04(B)(1)(b)

AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACB, Nondiscrimination on the Basis of Disability JB, Equal Educational Opportunities

McDonald Local School District, McDonald, Ohio

File: IGAC

TEACHING ABOUT RELIGION

Schools must be neutral in matters of religion. The District must show no preference for one religion over another and must refrain from the promotion of any religion.

It is the responsibility of the public schools to foster mutual understanding and respect for all individuals and beliefs. In pursuing this goal, teaching in the public schools should recognize that holidays are observed differently by different religious groups. Teachers should also respect the fact that some individuals’ beliefs do not include religious observances.

Teaching about religious holidays or about religion in general should:

1.	be objective;

2.	avoid any doctrinal impact and

3.	avoid any implication that religious doctrines have the support of school authority.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. U.S. Const. Amend. I
ORC 3313.601

INB, Teaching About Controversial Issues IND, School Ceremonies and Observances JB, Equal Educational Opportunities

McDonald Local School District, McDonald, Ohio

File: IGAD

CAREER-TECHNICAL EDUCATION

The schools should provide education that is pertinent to the practical aspects of life and prepares students to make the transition from the school setting to the world of work. Therefore, the Board supports the inclusion of career-technical education in the basic curriculum.

Career-technical education is a program that enables each student to gain career awareness and to explore career opportunities in all fields so that he/she can make informed decisions about his/her future occupations.

The Board charges the administration with the responsibility for implementation of the career-technical education program in the schools.

Career-technical education is a concept that can be taught in the classroom at all grade levels. In grades seven through 12, it specifically incorporates career exploration, career guidance and career-technical education opportunities. The latter are designed to equip students to enter postsecondary occupational education programs and/or specific occupations directly from high school.

Career-technical education is available as an integral part of the curriculum at the secondary level. It is geared to technological and economic conditions and changes, and, as a core component of comprehensive education, shares with other aspects of the high school curriculum the purpose of development of character, attitudes and skills. Guidance and counseling services are provided to each student throughout his/her program.

In an effort to meet the changing needs of the global, high-tech workforce, the Ohio Administrative Code provides a list of educational programs that may be offered to secondary high school students, adults, postgraduates and others desiring to obtain necessary workforce skills.

The educational program is administered by the career-technical programs director.

Fees may be charged to students, as established by the Board, to pay for materials they use in these courses and programs.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

1 of 2

File: IGAD

LEGAL REFS.:

CROSS REFS:

ORC Chapter 3303
3311.16; 3311.17; 3311.18; 3311.19
3313.53; 3313.56; 3313.90; 3313.901; 3313.91; 3313.911 3317.024; 3317.16; 3317.17
OAC Chapter 3301-35-04 3301-61

JN, Student Fees, Fines and Charges
LB, Relations with Other Schools and Educational Institutions

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGAE

HEALTH EDUCATION

The Board is committed to a sound, comprehensive health education program as an integral part of each student’s general education. At a minimum, the health education program meets the requirements established by State law and includes instruction in nutrition; drugs, alcohol and tobacco; venereal disease; personal safety and assault prevention (grades K-6); dating violence prevention (grades 7-12); prescription opioid abuse prevention and anatomical gifts.

The Board believes that the greatest opportunity for effective health education lies with the public schools because of the opportunity to reach almost all students at an age when positive, lifelong health, wellness and safety habits may be instilled.

The health education program emphasizes a contemporary approach to the presentation of health, wellness and safety information, skills and knowledge necessary for students to understand the functioning and proper care of the human body and tools for recognizing the characteristics of healthy relationships and the warning signs of dating violence.

In an effort to promote a relevant approach to the instruction of health education, the Board continues to stress the need for curricular, personnel and financial commitments to ensure a health education program of high quality in the public schools.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.60; 3313.666 3319.073
OAC 3301-35-04; 3301-35-06

EB, Safety Program
EBC, Emergency Management and Safety Plans EFG, Student Wellness Program
IGAF, Physical Education
IGAG, Drugs, Alcohol and Tobacco Education IGAH, Family Life Education
IGAI, Sex Education
JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JHF, Student Safety
JHG, Reporting Child Abuse

McDonald Local School District, McDonald, Ohio

File: IGAF

PHYSICAL EDUCATION

The Board believes the District should provide education that is pertinent to the practical aspects of life, including instruction in student wellness practices. The Board promotes healthy schools by supporting wellness, which includes nutrition and physical activity instruction, as a part of the total learning environment.

A program of physical activity has substantial health benefits for students, including favorable effects on body weight, blood pressure, endurance capacity and physical strength. In addition, physical activity promotes good academic outcomes, fosters student attendance and helps increase a student’s capacity for learning. The District promotes physical activity through structured classes in physical education and by encouraging students to develop healthy lifelong skills and interests in walking, biking or other leisure time activities.

The Board directs the administration to provide opportunities for physical activity through physical education classes, recess periods and cocurricular and extracurricular activities.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Child Nutrition and WIC Reauthorization Act; Pub. L. No. 108-265 (Title I, Section 204), 118 Stat. 729
National School Lunch Act; 42 USC 1751 et seq. Child Nutrition Act; 42 USC 1771 et seq.
7 CFR, Subtitle B, Chapter 11, Part 210 7CFR 220
7 CFR 225 7 CFR 245
ORC 3313.6016 3313.814
OAC 3301-91-09

EB, Safety Program EBBA, First Aid
EBBC, Bloodborne Pathogens EFG, Student Wellness Program IGAE, Health Education
JHF, Student Safety

McDonald Local School District, McDonald, Ohio

File: IGAG

DRUGS, ALCOHOL AND TOBACCO EDUCATION

The Board views with concern the serious implications of drug, alcohol and tobacco use by students. In keeping with its primary responsibility, the education of youth, the Board charges the staff to continue to investigate the causes of student involvement with drugs and alcohol and to develop suitable preventive measures whenever feasible.

The Board and the staff continue to seek ways to educate students about the dangers of the misuse and abuse of drugs, alcohol and tobacco. Instructional units include sessions about the causes and effects of drug, alcohol and tobacco abuse, especially in young people.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC Chapter 2925 3313.60; 3313.95
OAC 3301-35-04; 3301-35-06

JFCG, Tobacco Use by Students JFCH, Alcohol Use by Students JFCI, Student Drug Abuse

McDonald Local School District, McDonald, Ohio

File: IGAH/IGAI

FAMILY LIFE EDUCATION/SEX EDUCATION

The Board believes that the purpose of family life and sex education is to help students acquire factual knowledge, attitudes and values, which result in behavior that contributes to the well-being of the individual, the family and society.

Helping students attain a mature and responsible attitude toward human sexuality is a continuous task of every generation. Parents have the primary responsibility to assist their children in developing moral values. The schools should support and supplement parents’ efforts in these areas by offering students factual information and opportunities to discuss concerns, issues and attitudes.

In addition to the requirements listed below, the policies and procedures concerning the approval of new curriculum content, units and materials apply to any course(s) dealing with family life and sex education.

1.	Instructional materials to be used in family life/sex education are available for review by parents during school hours.

2.	If, after review of materials used and a conference with the instructor and principal, a parent requests that his/her child not participate in a given aspect of the course, an alternate educational assignment is arranged for that student with the approval of the principal.

3.	Teachers who provide age-appropriate instruction in family life/sex education have professional preparation in the subject area.

4.	Instruction in sex education emphasizes the health benefits of abstinence.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. ORC 3313.60
OAC 3301-35-04

IGAE, Health Education

McDonald Local School District, McDonald, Ohio

File: IGBA

PROGRAMS FOR STUDENTS WITH DISABILITIES

All students with disabilities living within the District are identified, evaluated and placed in appropriate educational programs. This includes children for whom the District is the district of residence who are being held or have been court ordered to juvenile detention centers or children who have been committed to community correctional facilities. Additionally, all parentally-placed private school children with disabilities who reside in a state other than Ohio and attend a private school within the District are located, identified and evaluated. Due process requirements, procedural safeguards and confidential treatment of information are adhered to as required by State and Federal law.

The Superintendent is expected to supervise all special education programs and to assign a member of the staff to coordinate efforts. The person designated is responsible for the identification of students with disabilities, the evaluation of disabilities and evaluation procedures, the design of Individualized Education Programs (IEP), plans and placement. All procedures are in accordance with State and Federal law.

The IEP determined for each identified student is developed in accordance with the student’s individual needs. The plan provides for reevaluation of the student’s needs, progress and effectiveness of the program being offered.

Although the District requires all students with disabilities to be tested, each student with a disability is considered individually relative to his/her participation in the District’s educational and testing programs. Alternative assessments may be required. students must make yearly gains toward closing the achievement gap as defined by the State Board of Education performance targets.

The Board, by resolution, directs the administration to comply with and follow the Ohio Department of Education, Office of Exceptional Children’s model special education policies and procedures.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

1 of 2

File: IGBA

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Individuals with Disabilities Education Improvement Act; 20 USC 1400 et seq. Rehabilitation Act; 29 USC 706(8), 794, 794a
504 Regulations 34 C.F.R. Part 104 504 Regulations 34 C.F.R.300.131
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. State Department of Education, Special Education Policies and Procedures,
Free Appropriate Public Education-101 ORC 3313.50
3323.01 et seq. 3325.01 et seq.
OAC Chapter 3301-51 3301-55-01

ACB, Nondiscrimination on the Basis of Disability IGBJ, Title I Programs
IL, Testing Programs
JB, Equal Educational Opportunities
JGF, Discipline of Students with Disabilities KBA, Public’s Right to Know

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGBA-P

PROGRAMS FOR STUDENTS WITH DISABILITIES

As an expression of its commitment to provide a free appropriate public education (FAPE) for students with disabilities in accordance with Federal and State laws, rules and regulations, the Board does hereby resolve to implement the following.

1.	Child Identification

Ongoing efforts are made to identify, locate and evaluate children below 22 years of age who reside within the District and have a confirmed or suspected disability in accordance with all federal regulations and state standards. This includes children for whom the District is the district of residence who are being held or have been court ordered to juvenile detention centers or children who have been committed to community correctional facilities. Additional efforts are made to identify, locate and evaluate all parentally-placed school children who reside outside of the state, attend a private school within the District and have a confirmed or suspected disability.

2.	Procedural Safeguards

The child with a disability and his/her parent(s) are provided with safeguards, as required by law, throughout the identification, evaluation and placement process and the provision of a FAPE to the child.

3.	Multi-Factored Evaluation

The District provides a multi-factored evaluation for children with disabilities by ensuring that children are assessed in their native language or other mode of communication. Tests are used for their validated purposes. Children are evaluated in all areas related to their suspected disability. Testing is conducted by a multidisciplinary team. Testing materials and procedures are not racially or culturally biased. Tests are administered by trained personnel qualified in accordance with all federal regulations and state standards and in conformance with the instructions provided by the producer. Medical evaluation, when required as part of the multi-factored evaluation, is provided at no cost to the parent(s) by a licensed physician designated by the Superintendent/designee when other no-cost resources are not available.

4.	Individualized Education Program

An Individualized Education Program (IEP) is developed for each child with a disability who needs special education. The IEP is designed to meet the unique educational needs of the child and developed in a planning conference. The parent(s) of the child are strongly encouraged to participate in the planning conference. The IEP is reviewed and revised as often as necessary, but at least annually.
1 of 3

File: IGBA-P

5.	Least Restrictive Environment

The education of children with disabilities occurs in the least restrictive environment. Special education programs and services are appropriate and designed to meet the unique needs of each child with a disability. To the maximum extent appropriate, children with disabilities, including children in public or private institutions or other care facilities, are educated with children who do not have disabilities. Special classes, separate schooling or other removal of children with disabilities from the regular educational environment occur only when the nature or severity of the disability is such that education in regular classes with the use of supplementary aids and services cannot be achieved satisfactorily.

6.	Confidentiality of Data

The confidentiality of personally identifiable data relating to children with disabilities and their parents and families is protected at collection, storage, disclosure and destruction. One official of the District is assigned the responsibility for protecting the confidentiality of personally identifiable data. The District follows all federal regulations and state standards related to the confidentiality of data.

7.	Due Process

The District utilizes procedures that allow differences of opinion to be aired and resolved between parent(s) or agencies and the District. The procedures provide for utilization of case conferences, administrative reviews, impartial due process hearings, state-level appeals and appeals to the courts that involve the District’s proposal or refusal to initiate or change the identification, evaluation or educational placement of the child or the provision of a FAPE to the child. Furthermore, the rights of children with disabilities are protected when the parents cannot be identified or located, when the child is a ward of the state or when the child is without a formally declared legal representative.

8.	Surrogate Parent

Whenever the parent(s) of a child with a disability are not known or cannot be located, when the child is a ward of the state or when parents have otherwise lost legal decision-making abilities, the child’s rights are protected through the assignment of an individual (who is not an employee of the state education agency, local education agency or other organization involved in the education or care of the child) who serves as the child’s surrogate parent.

2 of 3

File: IGBA-P

9.	Testing Programs

Students with disabilities must participate in local and statewide testing programs. Individual exemptions, accommodations and participation in an alternate assessment are determined only during an IEP conference.

(Approval date: May 9, 1985)
(Re-approval date: March 25, 1996) (Re-approval date: November 16, 2009) (Re-approval date: October 10, 2016)

3 of 3

McDonald Local School District, McDonald, Ohio

File: IGBB

PROGRAMS FOR STUDENTS WHO ARE GIFTED

In accordance with the belief that all students are entitled to education commensurate with their particular needs, students in the District who are gifted are provided opportunities to progress as their abilities permit. The Board believes that these students require services beyond those offered in regular school programs in order to realize their potential contribution to themselves and society.

Students who are gifted are identified annually by qualified professionals using a variety of assessment procedures. The Board encourages efforts to provide services for students who are gifted as an integral part of the total kindergarten through grade 12 program.

Identification

The District follows the identification eligibility criteria as specified in State law.

1.	The District identifies students of the District, in grades kindergarten through 12, as students who are gifted who perform at remarkably high levels of accomplishment when compared to other students of the same age, experience and environment, as identified under State law. Accordingly, a student can be identified as exhibiting:

A.	superior cognitive ability;

B.	specific academic ability in one or more of the following content areas:

1) mathematics; 2) science;
3) reading, writing or a combination of these skills and/or 4) social studies;

C.	creative thinking ability and/or

D.	visual or performing arts ability such as drawing, painting, sculpting, music, dance or drama.

2.	The District uses only those instruments approved by the Ohio Department of Education (ODE) for screening, assessment and identification of students who are gifted.

3.	A student identified as gifted in accordance with State law remains identified as gifted regardless of subsequent testing or classroom performance.

1 of 6

File: IGBB

District Plan for Identifying Students Who are Gifted

The Board adopts and submits to ODE a plan for identifying students who are gifted. Any revisions to the District plan are submitted to ODE for approval. A copy of this policy is provided at time of submission. The identification plan includes the following:

1.	the criteria and methods the District uses to screen and select students for further assessment who perform or show potential for performing at remarkably high levels of accomplishment in one of the gifted areas;

2.	a description of assessment instruments selected from the ODE-approved list to be used for the screening and identification of students who are gifted;

3.	procedures for the provision of at least two whole grade screening opportunities to be administered for all students once prior to the end of second grade, and once for all students between grades three and six;

4.	the sources of assessment data the District uses to select students for further testing and an explanation to parents/guardians of the multiple assessment instruments required to identify students who are gifted;

5.	an explanation for parents/guardians of the methods the District uses to ensure equal access to screening and further assessment for all District students, including minority and disadvantaged students, students with disabilities and English learner students;

6.	the process of notifying parents/guardians regarding all policies and procedures concerning the screening, assessment and identification of students, who are gifted, including the requirement to notify parents within 30 days of the District’s receipt of a student’s result on any screening procedure or assessment instrument;

7.	an opportunity for parents/guardians to appeal any decision about the results of any screening procedure or assessment, the scheduling of students for assessment or the placement of a student in any program or for receipt of services;

8.	procedures for the assessment of students who transfer into the District no later than 90 days after the transfer at request of the parent;

9.	at least two opportunities a year for assessment in the case of students requesting assessment or recommended for assessment by teachers, parents or other students with the initial assessment to be completed no later than 90 days of referral regardless of the grade levels where gifted services are offered and

10.	an explanation that the District accepts scores on assessment instruments approved for use by ODE that are provided by other school districts and trained personnel outside the District.
2 of 6

File: IGBB

The District’s plan may provide for the District to contract with any qualified public or private service provider to provide screening or assessment services under the plan. Gifted education coordinators provide the District with assistance in placing students, designing services, consulting on strategic planning, evaluating services on an ongoing basis and eliciting input from parents and staff.

District Plan for Services

The District adopts and submits to ODE a plan for a continuum of services that may be offered to students who are gifted.

1.	The District ensures equal opportunity for all students identified as gifted to receive any or all services offered by the District.

2.	The District implements a procedure for withdrawal of students from District gifted programs or services, for reassessment of students and assessment of students transferring into the District.

3.	The District implements a procedure for resolving disputes with regard to identification and placement decisions.

4.	Any District gifted education services are delivered in accordance with State law.

5.	The District informs parents of the contents of this policy as required by State law.

The services likely to be provided to a student based on the nature of their identification are:

Gifted Identification Area
	Services likely to be provided:
	
Superior Cognitive
	Cluster group or advanced courses in reading, math, science and/or social studies
	
Math
	Cluster group or advanced courses in math
	
Science
	Cluster group or advanced courses in science
	
Reading/Writing
	Cluster group or advanced courses in reading/writing
	
Social Studies
	Cluster group or advanced courses in social studies
	
Creative Thinking
	Cluster group or advanced courses in reading, math, science and/or social studies
	
Visual Performing Arts (Art, Music, Drama)
	Cluster group or advance courses in art and/or music

3 of 6

File: IGBB

The gifted services currently available within the District and the criteria for receiving these services are:

District Name For Service
	Service Setting
	Grade Level
	Criteria for Service
	Service Provider
	
Cluster grouping for academics
	Regular Classroom with Cluster Group
	1-12
	Gifted identification in superior cognitive, reading/writing, math, science, social studies, and/or creative thinking
	District staff
	
Cluster grouping for visual/ performing arts
	Regular Specialist Classroom with Cluster Group
	1-12
	Gifted identification in visual/performing arts
	Trained District arts instructors
	
STEAM Excel
	Educational Options
	5-8
	Audition
	TCESC trained arts instructors
	
Physical Science and Algebra I
	Regular classroom with subject acceleration
	8
	Gifted identification in superior cognitive, math and/or science
	District staff
	
Advanced Classes
	Advanced Classes
	9-12
	Gifted identification in superior cognitive, math, science and/or reading/writing
	District staff
	
College Credit Plus
	College Credit Plus Course
	11 & 12
	Self-selection, university prerequisites, gifted identification in any corresponding area
	College professor or District staff

Written Education Plan

The District provides gifted services based on the student’s areas(s) of identification and individual needs and is guided by a written education plan (WEP) developed in collaboration with an educator who holds a licensure or endorsement in gifted education. The District provides parents with periodic reports regarding the student’s progress toward meeting goals and the effectiveness of the services provided in accordance with the WEP.

The WEP is provided to parents of gifted students and educators responsible for providing gifted education services and includes:

1.	a description of the services provided, including goals for the student in each service specified, including but not limited to measurable academic goals;

2.	methods and performance measurements for evaluating progress toward achieving the goals specified;

4 of 6

File: IGBB

3.	methods and schedule for reporting progress to students and parents;

4.	staff members responsible for ensuring that specified services are delivered;

5.	policies regarding the waiver of assignments and the scheduling of tests missed while a student is participating in any gifted services provided outside the general education classroom and

6.	a date by which the WEP will be reviewed for possible revision.

At the commencement of services, and each year in which a student receives services, the District makes a reasonable attempt, in writing to obtain a parent/guardian signature on the WEP. A student will not be denied services due to lack of a parent/guardian signature.

The District will develop and disseminate a “no services” letter to parents/guardians of students identified as gifted but not receiving gifted services clearly communicating the student is not receiving gifted services. The letter may include a list of enrichment opportunities provided to the student by the District.

Gifted Education Personnel

Gifted education instruction is provided by gifted education intervention specialists by grade level in accordance with the Ohio Administrative Code (OAC). Gifted education instruction is offered during the regular school day and may be provided in large or small groups and/or individually in a variety of settings. The depth, breadth and pace of instruction based on the appropriate content areas may be differentiated. Where a general education teacher is designated as the provider of gifted services, the teacher meets the requirements of OAC including the requirements to receive professional development and ongoing assistance from a gifted education intervention specialist or gifted education coordinator.

Annual Report and Accountability

The District submits, as required, a gifted education annual report to ODE.

The District submits, as required, a gifted education data audit to ODE.

The Superintendent/designee implements all policies and procedures in accordance with laws, rules and regulations and follows the OAC rules regarding gifted education.

5 of 6

File: IGBB

[Adoption date: May 9, 1985]
[Re-adoption date: December 8, 1999] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3324.01 et seq. OAC 3301-51-15

IKEB, Acceleration
JB, Equal Educational Opportunities

6 of 6

McDonald Local School District, McDonald, Ohio

File: IGBE

REMEDIAL INSTRUCTION (Intervention Services)

The educational program is designed and operated to be developmentally appropriate and avoid the necessity for intervention services. In those cases in which students have clearly not demonstrated satisfactory progress toward attaining the academic standards for their grade level, efforts are made to remedy the condition and attain the learning results sought.

The Board directs the Superintendent/designee to ensure that classroom teachers of students in kindergarten through third grades annually assess and identify the reading skills of each student who is reading below grade level. The reading skills assessment is completed by September 30 for students in grades one through three, and by November 1 for students in kindergarten. The parent or guardian is notified of each student whose reading skills are below grade level and intervention services are provided to the student.

Students who are reading below grade level are provided intensive reading instruction immediately following the identification of a reading deficiency.

The District involves the student’s parent(s) and classroom teacher in developing the intervention strategy and offers to the parent(s) the opportunity to be involved in the intervention.

Intervention services are also offered to students who:

1.	score below the proficient level on a fourth, fifth, sixth, seventh or eighth grade achievement test and

2.	are not demonstrating academic performance at their grade level based on the results of a diagnostic assessment.

Any student who scores at or below the proficient level on an Ohio Graduation Test must receive intervention services.

Certain specified students who are offered intervention services either after-hours or in summer classes are truant if they do not attend the intervention programs.

The Superintendent/designee is directed to maintain remedial instructional programs or intervention services that assist all students in meeting and maintaining minimum levels of student proficiency in communication and computation skills. These programs include procedures to evaluate student achievement related to the remedial program objectives and standards. Ongoing communication between teaching staff members and parents of students participating in remedial educational programs is coordinated by the Superintendent and the administrative staff.

1 of 2

File: IGBE

The Superintendent is directed to evaluate the remedial education programs and report to the Board each school year as to their effectiveness in maintaining minimum levels of student proficiency.

[Adoption date: April 13, 1992]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3301.07; 3301.0710; 3301.0711(D); 3301.0712; 3301.0715 3313.608; 3313.609; 3313.6010; 3313.6012, 3314.03
OAC 3301-35-04; 3301-35-06

CROSS REFS.: IGBEA, Reading Skills Assessments and Intervention (Third Grade Reading Guarantee)
IKE, Promotion and Retention of Students

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGBEA

READING SKILLS ASSESSMENTS AND INTERVENTION (Third Grade Reading Guarantee)

The Board believes in the importance of the development of English language skills. As a result the Board promotes the importance of reading skills through English diagnostic assessments and reading intervention services in order to provide a meaningful tool to identify and assist students in achieving proficiency in English language arts.

The District annually evaluates the English reading skills of each K-3 student, and identifies students who are reading below their grade level. The reading skills assessment is completed by September 30 for students in grades one through three, and by November 1 for students in kindergarten. The District uses the reading diagnostic assessment that is appropriate for the grade level and is adopted under State law or is a comparable tool approved by the Ohio Department of Education. The student’s classroom teachers are involved in the assessment and identification of students reading below grade level. The assessment may be administered electronically using live, two-way video and audio connections whereby the teacher administering the assessment may be in a separate location from students.

The District provides written notification to the parents or guardian of students who are reading below their grade level. Intensive reading instruction is provided to students immediately after they are identified as having a reading deficiency. The District develops a reading improvement and monitoring plan within 60 days of receiving the student’s diagnostic results.

For students who have been retained at the end of third grade, the District provides intense remediation services that include intensive interventions that address the student’s specific areas of deficiency. Further, the District provides each retained student with a teacher who meets set criteria and offers the option for such students to receive applicable services from one or more providers other than the District.

Students who have been retained and who have demonstrated proficiency in a specific academic field as defined by State law are provided with instruction that is commensurate to their achievement level.

The Board designates the Superintendent/designee to establish a District policy for the midyear promotion of students who were retained but who now are reading at or above their grade level.

[Adoption date: March 18, 2013]
[Re-adoption date: October 10, 2016]

1 of 2

File: IGBEA

LEGAL REFS.: ORC 3301.07; 3301.0710; 3301.0711(D); 3301.0715; 3301.079; 3301.163 3313.608; 3313.609; 3313.6010; 3313.6012; 3324.01
OAC 3301-35-04; 3301-35-06

CROSS REFS.: IGBE, Remedial Instruction (Intervention Services) IGBI, English Learners
IKE, Promotion and Retention of Students

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGBEA-P

READING SKILLS ASSESSMENTS AND INTERVENTION (Third Grade Reading Guarantee)

The District is required annually to assess the reading skills of each K-3 student, except those students with significant cognitive disabilities or other disabilities as authorized by the Ohio Department of Education (ODE) on a case-by-case basis. The reading skills assessment is completed by September 30 for students in grades one through three, and by November 1 for students in kindergarten. The District uses the diagnostic assessment to measure reading ability either approved under State law or a comparable tool that has been approved by ODE.

If the diagnostic assessment shows that a student is not reading at grade level, the District provides written notification to the parents or guardian that includes:

1.	notice that the school has identified a substantial reading deficiency in their child;

2.	a description of current services provided to the student;

3.	a description of proposed supplemental instruction services and supports;

4.	notice that the diagnostic assessment for third grade reading is not the sole determinant of promotion and that additional evaluations and assessments are available and

5.	notice that the student will be retained unless the student falls under an exemption or attains the appropriate level of reading competency by the end of third grade.

For a student not reading at grade level, the District provides intensive reading instruction services and regular diagnostic assessments immediately following the identification of a reading deficiency until the development of the reading improvement and monitoring plan referenced below. These intervention services must:

1.	include research-based reading strategies that have been shown to be successful in improving the reading skills of low-performing readers and

2.	be targeted at the student’s identified reading deficiencies.

For each student receiving required reading intervention, the District develops a reading improvement and monitoring plan. This plan is developed within 60 days of receiving the student’s results on the diagnostic assessment. The plan includes all of the following:

1.	identification of the student’s specific reading deficiencies;

2.	a description of additional instructional services that target the student’s identified reading deficiencies;

1 of 4

McDonald Local School District, McDonald, Ohio

File: IGBEA-P

3.	opportunities for the student’s parents or guardians to be involved in the instructional services;

4.	a process to monitor the implementation of the student’s instructional services;

5.	a reading curriculum during regular school hours that assists students to read at grade level, provides for scientifically based and reliable assessments, and provides ongoing analysis of each student’s reading progress and

6.	a statement that if the student does not attain at least the equivalent level of achievement under Ohio Revised Code Section 3301.0710 by the end of third grade, the student will be retained.

For a student with a reading improvement and monitoring plan entering the third grade, the District provides a teacher who has at least one year of teaching experience and who satisfies one or more of the following criteria:

1.	holds a reading endorsement on the teacher’s license and has attained a passing score on the corresponding assessment for that endorsement, as applicable;

2.	has completed a master’s degree program with a major in reading;

3.	was rated “most effective” for reading instruction consecutively for the most recent two years based on assessments of student growth measures developed by a vendor and that is on the list of student assessments approved by the State Board of Education (SBOE);

4.	was rated “above expected value-added,” in reading instruction, as determined by ODE for the most recent consecutive two years;

5.	has earned a passing score on a rigorous test of principles of scientifically research-based reading instruction as approved by the SBOE or

6.	holds an educator license for teaching grades pre-kindergarten through third or grades four through nine issued on or after July 1, 2017.

For a student with a reading improvement and monitoring plan entering the third grade, the District may provide a teacher who:

1.	has less than one year of teaching experience, provided that the teacher meets one or more of the criteria listed above and is assigned to a mentor teacher who has at least one year of teaching experience and meets one or more of the criteria above or

2 of 4

McDonald Local School District, McDonald, Ohio

File: IGBEA-P

2.	holds an alternative credential approved by ODE or who has successfully completed training that is based on principles of scientifically research-based reading instruction that has been approved by the department. The alternate credentials shall be aligned with the reading competencies adopted by the SBOE.

For a student with a reading improvement and monitoring plan entering the third grade, the District may provide:

1.	reading intervention or remediation services under this section from an individual employed as a speech-language pathologist who holds a license issued by the Board of speech-language pathology and audiology and a professional pupil services license as a school speech-language pathologist issued by the SBOE and/or

2.	a teacher, other than the student’s teacher of record, to provide any services required under this section, so long as that other teacher meets the assigned teacher criteria above and the teacher of record and the school principal agree to the assignment. This assignment is documented in the student’s reading improvement and monitoring plan.

For any student who is an English language learner and who has been in the U.S. for three years or less or for a student who has an individualized educational plan, a teacher may teach reading if the teacher holds an alternative credential approved by ODE or who has successfully completed training that is based on principles of scientifically research-based reading instruction that has been approved by ODE. The alternate credentials shall be aligned with the reading competencies adopted by the SBOE.

The District has specific responsibilities for a student who has been retained at the end of third grade. The District must:

1.	Establish a District policy for the midyear promotion of a student who is reading at or above grade level that provides that a student who participates in remediation services and who demonstrates the required reading proficiency prior to the start of fourth grade will be promoted to that grade.

2.	Provide intensive remediation that addresses the student’s areas of deficiencies. This must include, but not be limited to, not less than 90 minutes of daily reading. In addition, the remediation may include any of the following:

A.	small group instruction

B.	reduced teacher-student ratios

C.	more frequent progress monitoring

D.	tutoring or mentoring

3 of 4

McDonald Local School District, McDonald, Ohio

File: IGBEA-P

E.	transition classes containing third and fourth grade students

F.	extended school day, week or year

G.	summer reading camps

3.	Provide a teacher who satisfies one or more of the criteria set forth above.

4.	Offer the student the option to receive applicable services from one or more providers other than the District. These providers will be screened and approved by the District or by ODE.

5.	Provide instruction that is commensurate to the achievement level for a retained student who has a demonstrated proficiency in a specific academic field as defined by State law.

Districts required to submit staffing plans do so in accordance with State law.

(Approval date: March 18, 2013) (Re-approval date: March 8, 2016)
(Re-approval date: October 10, 2016)

4 of 4

McDonald Local School District, McDonald, Ohio

File: IGBG

HOMEBOUND INSTRUCTION

The Board provides instruction, as appropriate, for students confined to home in compliance with the law.

1.	Home instruction teachers are provided for students at the request of parents only after such instruction is approved by the Superintendent and verified as needed by a licensed physician or psychologist. Home instruction teachers, who are provided by the school, are paid at the designated hourly rate.

2.	Home instruction teachers may be the student’s regular classroom teachers only if the Superintendent has given permission.

3.	Home instruction teachers must be certificated/licensed teachers.

4.	All work must meet the standards of the Ohio Department of Education and be done under the supervision of the Superintendent/designee. If the home instruction teacher is not the student’s regular classroom teacher, the building principal arranges cooperative communications between the regular classroom teacher and the home instructor to ensure a proper program of instruction for the student.

5.	The duration and time of a home instruction program is determined by the Superintendent/designee, on the basis of information received from teachers, parents, medical personnel and the building principal. Exceptions are those children with disabilities who have an IEP.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. ORC 3313.64
3321.04
3323.05; 3323.12 OAC Chapter 3301-51

IGBA Programs for Students with Disabilities JEA, Compulsory Attendance Ages
JECBC, Admission of Students from Non-Chartered or Home Schooling

McDonald Local School District, McDonald, Ohio

File: IGBH

ALTERNATIVE SCHOOL PROGRAMS

The Board may approve alternative school programs for students who cannot benefit from the regular school program.

Alternative school programs:

1.	provide a setting in which individual guidance and challenge can be provided for each student;

2.	provide an instructional program that assists each student in overcoming academic deficiencies, truancy and behavioral problems;

3.	strive to improve each student’s self-concept so that he/she recognizes his/her ability to succeed and play a contributing role in society;

4.	provide an accepting environment in which respect and confidence are given to each student and

5.	develop a realistic instructional program that assists each student in acquiring the skills necessary to become a self-supporting citizen.

The alternative school program is staffed by personnel who are committed to the importance of the program and who recognize that education encompasses more than formal classroom instruction. Staff members must also be able to design a cooperative staff/student individualized educational plan that includes long-range goals and measurable objectives for reaching these goals.

Selection of students to participate in the alternative school program is made according to criteria established by the program staff in accordance with State law and approved by the Superintendent. Students in the alternative school program may return to their regular schools when they and the program staff agree that they are ready to do so.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 3301.07
3313.53 through 3313.534
OAC 3301-35-04; 3301-35-06; 3301-35-09

McDonald Local School District, McDonald, Ohio

File: IGBI

ENGLISH LEARNERS

The Board recognizes the need to provide equal educational opportunities for all students in the District. Therefore, if the inability to speak and understand the English language excludes a student from effective participation in the educational programs offered by the District, the District shall take appropriate action to rectify the English language deficiency in order to provide the student equal access to its programs. Students in a language minority or who are English learners are identified, assessed and provided appropriate services.

The Board directs the administration to develop and implement instruction programs that:

1.	appropriately identify language minority students;

2.	provide the appropriate instruction to English learner students to assist them in gaining English language proficiency, as well as content knowledge, in reading/language arts and mathematics and

3.	annually assess the English proficiency of students and monitor their progress in order to determine their readiness for the mainstream classroom environment.

The District requires all English learner students to be tested. Alternative assessments may be required. Students must make yearly gains toward closing the achievement gap as defined by the State Board of Education performance targets.

English learner students who have been enrolled in U.S. schools for less than one full year may be exempt from one administration of the reading/language arts assessment administered to their grade levels. However, students who choose to take these tests are permitted to do so. (Assessments in math, science and social studies are not exempt.)

The District provides parents with notice of and information regarding the instructional program as required by law. Parent and family involvement is encouraged and parents are regularly apprised of their child’s progress.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

1 of 2

File: IGBI

LEGAL REFS.:

CROSS REFS.:

42 USC 2000d
The Elementary and Secondary Education Act; 20 USC 1221 et seq. 34 CFR 200
ORC 3301.0711 3302.01; 3302.03
3313.61; 3313.611; 3313.612 3317.03
3331.04
OAC 3301-35-04; 3301-35-06; 3301-35-07

AC, Nondiscrimination
IE, Organization of Facilities for Instruction IGBJ, Title I Programs
IGBL, Parent and Family Involvement in Education JB, Equal Educational Opportunities
JK, Employment of Students

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGBJ

TITLE I PROGRAMS

The Title I program is based on an annual assessment of educational needs. This assessment includes identification of educationally deprived children in the public and private schools in this District. Title I services are provided to all eligible, educationally deprived students.

The Board believes parent and family involvement is a vital part of the Title I program. The Superintendent/designee jointly develops with and distributes to parents of children participating in Title I programs within the District a written parent and family involvement policy and guidelines. The written parent and family involvement policy includes a School-Parent Compact jointly developed by the school and the parents. The requirements of the policy, compact and guidelines are consistent with Federal and State law.

Parent and family involvement includes, but is not limited to, parent and family contribution to the design and implementation of programs under this title, development of support and improvement plans, participation by parents and family members in school activities and programs, and training and materials that build parents’ and family members’ capacity to improve their children’s learning in both the home and the school. To build a partnership between home and school, the District:

1.	informs the parents and family members of the program, the reasons for their children’s participation and the specific instructional objectives;

2.	trains parents and family members to work with their children to attain instructional objectives;

3.	trains teachers and other staff involved in programs under this title to work effectively with the parents and family members of participating students;

4.	develops partnerships by consulting with parents and family members regularly;

5.	provides opportunities for parents and family members to be involved in the design, operation and evaluation of the program and

6.	provides opportunities for the full participation of parents and family members who lack literacy skills or whose native language is not English.

Title I funds are used only to augment, not to replace, state and local funds. The Board uses these funds to provide equivalent or comparable educational services in all schools receiving Title I assistance.

1 of 2

File: IGBJ

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. OAC 3301-35-04; 3301-35-05; 3301-35-06; 3301-35-07

AC, Nondiscrimination
IE, Organization of Facilities for Instruction IGBA, Programs for Students with Disabilities IGBI, English Learners
IGBL, Parent and Family Involvement in Education JB, Equal Educational Opportunities

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGBL

PARENT AND FAMILY INVOLVEMENT IN EDUCATION

The Board recognizes that a student’s education is a shared responsibility by the school, the student and the family. Research indicates that involvement of parents and families in support of their children’s education increases student achievement. Schools and parents and families must work as partners if the District is to meet its goal of effectively educating students.

The Board directs the administration and teaching staff to promote parent and family involvement by:

1.	supporting meaningful two-way communication between school and home;

2.	promoting responsible parenting;

3.	encouraging parents and family members to play an integral role in assisting student learning;

4.	assisting parents and family members in their efforts to support, reinforce and extend their children’s learning;

5.	providing opportunities for parent and family input in school programs and curriculum;

6.	respecting parents and family members as partners in decisions affecting children and families;

7.	welcoming parents and families as visitors to the schools;

8.	engaging in meaningful parent-teacher conferences to discuss student progress toward meeting academic content standards and other learning goals, individual instructional needs and student welfare issues;

9.	communicating with parents and family members about Board policies and regulations;

10.	encouraging parents and family members to volunteer in the schools and school-related activities;

11.	encouraging parent and family involvement through parent groups and Board and school advisory committees;

12.	supporting appropriate professional development opportunities that enable staff members to increase the effectiveness of parent and family involvement strategies;

1 of 2

File: IGBL

13.	encouraging school administrators to set expectations and create a climate conducive to parent and family participation;

14.	developing methods to accommodate and support parent and family involvement for parents with special needs, such as those who lack literacy skills or whose native language is not English and

15.	assessing the effectiveness of parent and family involvement efforts.

[Adoption date: June 8, 1992]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. ORC 3313.472; 3313.48
OAC 3301-35-02; 3301-35-04; 3301-35-06

IGBI, English Learners IGBJ, Title I Programs Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGBM

CREDIT FLEXIBILITY

The Board recognizes that an effective educational program is one that provides opportunities for students to customize aspects of their learning around their respective needs and interests. Credit flexibility is one method to motivate and increase student learning by allowing access to more resources, customization around individual student needs and the use of multiple measures of learning.

Credit flexibility shifts the focus from “seat time” to performance. The intent of credit flexibility is to meet increased expectations for high school graduation in response to globalization, technology and demographics, and to meet the demand for 21st century skills.

In accordance with State law, the District must develop and implement a credit flexibility plan. Seventh or eighth grade students may meet curriculum requirements or students ready for high school courses may earn high school graduation credit by:

1.	demonstrating subject area competency through the completion of traditional course work;

2.	testing out of or showing mastery of course content through the pursuit of an approved educational option and/or

3.	any combination of the above.

The Superintendent/designee develops the District’s credit flexibility plan consistent with the provisions of the following procedure.

[Adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

1 of 2

File: IGBM

LEGAL REFS.:

CROSS REFS.:

Carnegie Design Team Report to the State Board of Education, New Emphasis on Learning: Ohio’s plan for credit flexibility shifts the focus from “seat time” to performance (March 2009)
ORC 3313.60; 3313.603; 3313.609; 3313.6013; 3313.611; 3313.613; 3313.614; 3313.90
3321.04 Chapter 3324 Chapter 3365
OAC Chapter 3301-34 3301-35-01 3301-35-06 Chapter 3301-46 Chapter 3301-51 Chapter 3301-61

IGAD, Career-Technical Education IGBH, Alternative School Programs IGCB, Experimental Programs
IGCD, Educational Options (Also LEB) IGCF, Home Schooling
IGCH, College Credit Plus (Also LEC) IKA, Grading Systems
IKE, Promotion and Retention of Students IKEB, Acceleration
IKF, Graduation Requirements

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGBM-P

CREDIT FLEXIBILITY

In accordance with State law, the District’s plan for credit flexibility must:

1.	identify the multiple methods of communication and frequency of each method the District will use to communicate the aspects of the credit flexibility policy and plan to students and parents on an ongoing basis;

2.	allow for demonstrated proficiency options on an ongoing basis;

3.	allow for graded options for demonstrated proficiency;

4.	allow demonstration of proficiency to count towards course requirements for graduation;

5.	determine credit equivalency for a Carnegie unit;

6.	prohibit capping or limiting the number of courses or credits earned through credit flexibility;

7.	allow for both simultaneous credit and/or partial credit to be earned;

8.	not prohibit access to online education, postsecondary options or services from another district, as approved by the Board;

9.	allow, if so desired, for the acceptance of credit from other districts and educational providers;

10.	establish provisions for instances when students do not or cannot complete requirements and

11.	establish a review process and submit data to the Ohio Department of Education (ODE) about the methods and frequency of communication with students and parents.

In addition, the Superintendent/designee collects performance data including, but not limited to, the number of participating students, total credits earned and extent to which student participation reflects diversity of the student body.

1 of 2

File: IGBM-P

ODE recommends that the Superintendent maintain a “library” of courses that were previously accepted to assist students, parents and teachers with understanding available options (or those unique to local contexts and regional economic development interests).

(Approval date: July 12, 2010)
(Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGCB

EXPERIMENTAL PROGRAMS

There are times when nontraditional approaches to instructional objectives are appropriate. To this end the Board has initiated experimental programs that must meet the following requirements:

1.	The program or course is developed by a committee consisting of administrators, grade level and subject area specialists and consultants as needed.

2.	The Board makes formal application to the Ohio Department of Education (ODE) for permission to implement the program on an experimental basis.

3.	The program or course must be approved by the Board and ODE prior to implementation.

4.	All instructional materials used in connection with this program are available for inspection by parents of participating students.

5.	Students must be recommended for participation. The parent(s) must provide approval for students under 18 years of age to participate. A copy of the written approval must be retained in the school files. Students who are 18 years of age or older must submit a written request to participate. This request is kept on file.

6.	The program is evaluated based on learning outcomes, student achievement and accomplishment of stated objectives.

7.	At the end of an established period of time, the Superintendent recommends either inclusion or exclusion of the experimental program in the District’s educational offerings.

8.	Fees are estimated for experimental programs as needed. Participating students are expected to pay allowable fees at the beginning of the program.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3302.07
OAC 3301-35-04; 3301-35-06 3301-46-01

IGCD, Educational Options (Also LEB) JN, Student Fees, Fines and Charges

McDonald Local School District, McDonald, Ohio

File: IGCD (Also LEB)

EDUCATIONAL OPTIONS

The Board recognizes that an effective educational program is one that provides opportunities for students to learn both within the classroom and, for specific reasons, beyond the traditional classroom and school day. These expanded opportunities are viewed as educational options to supplement the regular school program.

The intent of educational options is to allow educators, other professionals, parents and others to work together to provide opportunities for students to learn in an independent or individual setting and to study or work with recognized experts in specific fields. Educational options are seen as additional curricular opportunities to improve, expand and enrich student learning experiences and perspectives.

Independent study, distance learning, tutoring, educational travel, mentoring and study abroad programs are representative of experiences that the Board views as educational options supplementing the regular school program.

Fees are established for educational options as needed. Participating students are expected to pay fees upon beginning educational options.

The Superintendent develops procedures when the educational options are initiated. Each program option developed is presented to the Board for adoption; its procedures are presented for approval.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-01(B)(6); 3301-35-06

IGBM, Credit Flexibility IGCB, Experimental Programs
IGCH, College Credit Plus (Also LEC) IKE, Promotion and Retention of Students IKF, Graduation Requirements
JN, Student Fees, Fines and Charges

McDonald Local School District, McDonald, Ohio

File: IGCD-P (Also LEB-P)

EDUCATIONAL OPTIONS

When initiated, educational options must adhere to the following criteria.

1.	The parent(s) must provide written approval for students under 18 years of age to participate. A copy of the written approval must be retained in the school files. Students 18 years of age or older must submit a written request to participate. This request is kept on file.

2.	An instructional plan that contains written measurable objectives must be submitted to, and approved by, the Superintendent. Instructional objectives must align with the District’s curriculum requirements.

3.	The instructional plan includes an outline specifying major instructional activities and identifying materials, resources, facilities and equipment needed to achieve instructional objectives.

4.	Promotion and retention decisions for students, kindergarten through eighth grade, participating in an optional instructional plan are based on student performance relative to the objectives of the option.

5.	The instructional plan includes a written plan for the evaluation of student performance.

6.	In tutorial and independent study programs, a certificated/licensed teacher provides both the instruction and evaluation of students. In all other cases, a certificated/licensed teacher provides only the evaluation of student progress.

7.     The written instructional plan includes a time for the evaluation of the educational option. Continuance of the option is determined by the results of evaluation.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

McDonald Local School District, McDonald, Ohio

File: IGCF

HOME SCHOOLING

The Superintendent may excuse from compulsory school attendance, for not more than one school year at a time, any school-age child who is being instructed at home in accordance with the State Board of Education rules in the Ohio Administrative Code (OAC).

The child being instructed at home must be instructed by an individual with one of the following qualifications:

1.	a high school diploma;

2.	a certificate of high school equivalence;

3.	standardized test scores that demonstrate high school equivalence or

4.	other credentials found appropriate by the Superintendent.

Lacking the above, the home teacher must work under the direction of a person holding a baccalaureate degree.

Any request to be excused must be made in writing by the parent(s) and must contain the information required by the OAC.

The Superintendent approves the home schooling request unless he/she determines that the information required by OAC has not been provided or unless he/she has substantial evidence that the minimum educational OAC requirements have not been met, despite the fact that the required information has been provided by the parent(s).

If the Superintendent intends to deny the request for home schooling, he/she notifies the parent(s) within 14 calendar days and informs the parent(s) of the reasons for the intent to deny the request and of the parent(s)’ right to a due process hearing before the Superintendent.

Upon substantial evidence of cessation of home schooling in accordance with OAC, the Superintendent notifies the parent(s) of the intent to revoke the excuse and of the parent(s)’ right to a due process hearing before the Superintendent.

[Adoption date: June 18, 2001]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

1 of 2

File: IGCF

LEGAL REFS.:

CROSS REFS.:

ORC 3321.04
OAC Chapter 3301-34

JECBC, Admission of Students from Non-Chartered or Home Schooling JEG, Exclusions and Exemptions from School Attendance

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGCF-P

HOME SCHOOLING

1.	The Superintendent requires the parent(s) to provide all information listed in the Ohio Administrative Code (OAC).

2.	If the Superintendent approves the home schooling request, he/she shall do so in writing and maintain a file in his/her office containing a copy of the information supplied by the parent(s), a copy of the excuse for home schooling granted by the Superintendent, papers showing how the qualification of the person instructing the child was determined and all other documents relating to the child’s home schooling program.

3.	If the Superintendent refuses a parental request for home schooling, he/she notifies the parent(s) of the right to a due process hearing before the Superintendent, and of the right to appeal the Superintendent’s decision at the due process hearing to the juvenile court of the county in which the District is located.

4.	Academic assessment and remediation of home-schooled children should be performed in accordance with the OAC.

(Approval date: June 18, 2001)
(Re-approval date: November 16, 2009) (Re-approval date: October 10, 2016)

McDonald Local School District, McDonald, Ohio

File: IGCG

PRESCHOOL PROGRAM

In the event the District provides a preschool program, the preschool program will be guided by curriculum, written policies and procedures of the District that are consistent with applicable statutory requirements contained in State law. Resources of the preschool program include, but are not limited to:

1.	staff;

2.	cumulative records;

3.	health and safety;

4.	admission;

5.	attendance and discipline;

6.	selection and use of developmentally appropriate materials, equipment and resources that meet the intellectual, physical, social and emotional needs of the preschool student;

7.	management of communicable diseases and

8.	transportation and field trips.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3301.53 3313.646 3323.02
OAC Chapter 3301-373301-69-09

1 of 2

File: IGCG

CROSS REFS.: EB, Safety Program
EBC, Emergency Management and Safety Plans EEA, Student Transportation Services
IIA, Instructional Materials IICA, Field Trips
JEC, Student Admission JG, Student Discipline
JHC, Student Health Services and Requirements JHCC, Communicable Diseases
JHF, Student Safety JO, Student Records

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGCH (Also LEC)

COLLEGE CREDIT PLUS

State law provides for student participation in the College Credit Plus (CCP) program for the purposes of promoting rigorous academic pursuits and exposing students to options beyond the high school classroom. Therefore, eligible 7th through 12th grade students may enroll at any public college/university and any participating nonpublic college/university on a full- or part-time basis and complete nonsectarian, nonremedial courses for transcripted high school and/or college credit.

The Board directs the Superintendent/designee to develop and establish the necessary administrative guidelines to ensure that the CCP program is operating in accordance with state requirements.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]
[Re-adoption date: November 20, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.5314 Chapter 3365
OAC 3333-1-65 through 3333-1-65-11 3301-83-01(C)

IGBM, Credit Flexibility
IGCD, Educational Options (Also LEB)

McDonald Local School District, McDonald, Ohio

File: IGCH-P (Also LEC-P)

COLLEGE CREDIT PLUS

District Obligations

The District is required to notify all 6th through 11th grade students and their parents about the College Credit Plus (CCP) program through multiple, easily accessible resources by February 1 of each school year. The notice includes all information required by State law. The District promotes the CCP program on the District website, including details of current agreements with partnering colleges.

Students and/or parent(s) are required to submit written notice of intent to participate to the principal by April 1 of the year in which the student wishes to enroll and may submit written notice as early as February 15. Failure to inform the principal of intent to participate by the April 1 deadline shall result in the student having to secure written permission from the principal in order to participate in the program. If the principal denies a student’s request for written permission, the student may appeal to the Superintendent. The Superintendent’s decision is final.

The District holds an annual informational session between October 1 and February 15 to which partnering colleges located within 30 miles of the school (or the closest college if none are located within 30 miles) are invited. The informational session includes information on benefits and consequences of participation in CCP, and outlines any changes or additions to program requirements.

The District is required to provide counseling services to students prior to their participation in the program. Counseling services include but are not limited to:

1.	program eligibility;

2.	any necessary financial arrangements for tuition, textbooks and fees;

3.	process of granting academic credits;

4.	criteria for any transportation aid;

5.	available support services;

6.	scheduling;

7.	the effect of the grade attained in the course being included in the student’s grade-point average, if applicable;

8.	consequences of failing or not completing a course under the program, including the effect on the student’s ability to complete District graduation requirements;

1 of 5

McDonald Local School District, McDonald, Ohio

File: IGCH-P (Also LEC-P)

9.	benefits to the student of successfully completing a course under the program, including the ability to reduce the overall cost of, and the amount of time required for, a college education;

10.	academic and social responsibilities of students and parents relative to this program;

11.	information about and encouraging the use of college counseling services and

12.	the standard program information packet developed by the Ohio Board of Regents.

The District develops both a 15-credit hour and a 30-credit hour model course pathway for courses offered under CCP in consultation with a partnering college. Each pathway must include courses, which once completed, apply to at least one degree or professional certification offered at the college. The pathways may be organized by desired major or career path, or may include various core courses required for a degree or professional certification by the college. The pathways are published among the school’s official list of course offerings for participant selection. No participant is required to enroll only in courses included in a model pathway.

The District implements a policy for awarding grades and calculating class standing for CCP courses that is equivalent to the school’s policy for other advanced standing programs or District-designated honors courses. Any grade weighting or class standing enhancements applicable to advanced standing programs or District-designated honors courses are similarly applied to CCP courses.

Student Enrollment

To participate in CCP, a student must apply to, and be accepted by, a participating college in accordance with the college’s established procedures for admission. The student also must meet the college’s and relevant academic program’s established standards for admission, enrollment and course placement, including any course specific capacity limits. The student and his/her parent also must sign a form acknowledging receipt of the required counseling and understanding of their responsibilities under the program.

The student may opt to receive college credit only or both college and high school credit. The student must designate his/her choice at the time of enrollment.

If a student completes a college course, the Board shall award him/her appropriate credit toward high school graduation if, at the time of enrollment, he/she elects to receive credit for courses toward fulfilling the graduation requirements.

High school credit awarded for courses successfully completed counts toward graduation requirements and subject area requirements.

1.	The Board awards comparable credit for the course/courses completed at the college.

2 of 5

McDonald Local School District, McDonald, Ohio

File: IGCH-P (Also LEC-P)

2.	If no comparable course is offered, the Board grants an appropriate number of elective credits.

3.	Any disputes between the student and the Board regarding high school credits granted for a course may be appealed by the student to the Ohio Department of Education (ODE). ODE’s decision on these matters is final.

4.	The student’s records must show evidence of successful completion of each course and the high school credits awarded. The record must indicate that the credits were earned as a participant in CCP, and include the name of the college at which the credits were earned. The grades and credits for courses completed during summer term must be included on the student’s high school transcript in the fall for that school year.

5.	Credits earned through CCP are included in the student’s grade-point average. College credits count as the equivalent District grade. If the District has a weighted grading system CCP courses are treated in the same way as other advanced standing program or honors course.

High School/College Enrollment

1.	A student who enrolls in CCP for the first time in:

A.	grades 7, 8 or 9 may receive credit toward high school graduation for up to the equivalent of four academic school years.

B.	10th grade may receive credit toward high school graduation for up to the equivalent of three academic school years.

C.	11th grade may receive credit toward high school graduation for up to the equivalent of two academic school years.

D.	12th grade may receive credit for up to the equivalent of one academic school year.

2.	Proportionate reductions are made for any student who enrolls in the program during the course of a school year.

3.	For the purpose of this program, an academic year begins with the summer term. The maximum number of credits that may be earned during the academic year is the total of the high school courses and college courses. The total may not exceed 30 college credit hours per academic year.

4.	College courses for which three semester hours are earned are awarded one credit toward high school graduation credit. Fractional credits are awarded proportionally.

3 of 5

McDonald Local School District, McDonald, Ohio

File: IGCH-P (Also LEC-P)

Student Eligibility

Students wishing to participate in CCP must meet all statutory eligibility requirements. To be eligible, students must be considered remediation-free on one of the Ohio Revised Code 3345.061(F) assessments. A student scoring within one standard error of measurement below the remediation-free threshold on one of the assessments is considered to have met this eligibility requirement if he/she either has a cumulative high school grade point average of at least 3.0 or receives a recommendation from a school counselor, principal or career-technical program advisor.

Summer Term Eligibility

A student who is scheduled or anticipated to graduate from high school may not participate in CCP for any term beginning after the student’s scheduled or anticipated graduation date or in any course offered at a college during a summer term that begins during the student’s last quarter of high school.

Financial Responsibilities

1.	If a student elects to enroll for college credit only (Option A), the student is responsible for all costs associated with the course.

2.	If a student elects to enroll for the combination high school/college credit (Option B), the District is responsible for all costs associated with the course at a public college/ university. Students participating in CCP under Option B at a private college may be charged tuition and/or fees unless they are economically disadvantaged.

3.	If a student fails a CCP course, the student or parent(s) may be responsible for all costs associated with the course. The District may not seek reimbursement from a student who fails a course if he/she is economically disadvantaged, unless the student has been expelled.

4.	Students enrolled for the combination of high school/college credit are not eligible for financial aid from the college.

5.	Upon parental application and determination of need an eligible student, as defined by State law, enrolling for the combination of high school and college credit in the program may receive full or partial reimbursement for the necessary costs of transportation between the secondary school that he/she attends and the college/ university in which he/she is enrolled.

4 of 5

McDonald Local School District, McDonald, Ohio

File: IGCH-P (Also LEC-P)

Other Considerations

1.	A student enrolled in the program follows the District attendance policy, as well as the District code of conduct, for curricular and extracurricular activities. These policies and codes are applicable during the time the student is attending high school and is on school property for any class or activity.

2.	If a student is expelled from the District, the Board will deny high school credit for college courses taken during the period of the student’s expulsion.

The Superintendent must send written notice of a student’s expulsion to the college where the student is taking courses to receive high school credit. The notice must state the date the expulsion is scheduled to expire and whether the Board has denied high school credit for postsecondary education courses taken during the expulsion. If the expulsion period is extended, the Superintendent must notify the college of the extension. The college may withdraw its acceptance of a student who has been expelled. Unless otherwise authorized by State law, the expelled student is ineligible to enroll in a college under CCP for subsequent college terms during the expulsion period.

3.	The student enrolled in this program must recognize that the master schedule is not altered or adjusted in order to permit enrollment. Adjustments to individual schedules may be made by the school administration.

4.	The District will not deny students the opportunity to participate in extracurricular activities because of their participation in CCP. The District adheres to the Ohio High School Athletic Association for eligibility to participate in athletics. In order to be eligible, the student must have passed five courses that count toward graduation during the prior grading period. The five courses may be a combination of high school and college courses. Students also must meet any additional District eligibility requirements.

(Approval date: May 9, 1985)
(Re-approval date: November 16, 2009) (Re-approval date: July 18, 2011)
(Re-approval date: March 8, 2016) (Re-approval date: October 10, 2016) (Re-approval date: April 26, 2017)
(Re-approval date: November 20, 2017)

McDonald Local School District, McDonald, Ohio

5 of 5

McDonald Local School District, McDonald, Ohio

File: IGCI

COMMUNITY SERVICE

The District is committed to preparing its students for active participation in community affairs in keeping with the tradition of volunteerism and civic responsibility. The implementation of a community service education program provides students with opportunities to receive training and support to assist them in becoming valuable community members.

Community service is an unpaid activity that provides service to an individual or group to address a school or community need. The activity must be developmentally appropriate, meaningful to the student and effectively use their skills.

The District offers community service education that acquaints students with the history and importance of volunteer service and with a wide range of existing community needs. Community service opportunities that meet the requirements of State law may be considered an elective towards graduation and/or granted special recognition in the student’s record or on the student’s high school diploma.

Through participation in community service, students have the opportunity to:

1.	develop knowledge and respect for community and citizenship;

2.	learn that problems can be solved by working together;

3.	understand the responsibilities involved in citizenship;

4.	explore career opportunities;

5.	increase self-esteem and appreciation for others;

6.	become sensitive to others and appreciate cultural diversity and

7.	overcome interpersonal barriers.

Once the program for community service education has been established, students are ready to begin earning credit hours that may be used to meet graduation requirements. A community service advisory committee develops and implements the community service plan. Upon adoption by the Board, a copy of the plan is sent to the Ohio Department of Education. The community service plan is reviewed periodically by the advisory committee and, if necessary, revised by the Board at least once every five years.

1 of 2

File: IGCI

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.60; 3313.605 OAC 3301-35-04

IKF, Graduation Requirements JGD, Student Suspension JGE, Student Expulsion

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGD

COCURRICULAR AND EXTRACURRICULAR ACTIVITIES

The purpose of education is to develop the whole person of the student. For this reason an educational program must embody, as an essential element, activities that involve students beyond the classroom and foster the values that result from interaction and united effort. Such activities form a logical extension of the required and general curriculum and the elective or special curriculum.

The Board has established the criteria for cocurricular and extracurricular activities consistent with its philosophy of, and goals for, education. All student activity programs must:

1.	have educational value for students;

2.	be in balance with other curricular offerings in the schools and be supportive of, and never in competition with, the academic program and

3.	be managed in a professional manner.

The Board may require that students pay reasonable fees to participate in cocurricular and extracurricular activities.

The following guidelines govern the student activity programs.

1.	Student activities are those school-sponsored activities that are voluntarily engaged in by students, have the approval of the school administration and do not carry credit toward promotion or graduation.

2.	Each school, under the direction of the principal and professional staff, has a student activity program designed to stimulate student growth and development by supplementing and enriching the curricular activities. All receipts and expenditures are accounted for through the activity account.

3.	Each activity should be designed to contribute directly to the educational, civic, social and ethical development of the students involved.

4.	The student activity program receives the same attention in terms of philosophy, objectives, social setting, organization and evaluation as that given the regular school curriculum.

5.	Each school develops written guidelines and procedures regulating the creation, organization, administration and dissolution of student activity programs. The Superintendent reports annually to the Board the general purposes, plans and financial status of the cocurricular and extracurricular programs of the District.
1 of 4

File: IGD

6.	The expenses involved in participating in any school activity and in the total program for a school year should be set so that a majority of the students may participate without financial strain. Special consideration may be given in cases in which the expense of participating would result in exclusion.

7.	Activities must be open to all students, regardless of race, color, national origin, ancestry, citizenship status, religion, sex, economic status, age, disability or military status.

8.	Activities must not place undue burdens upon students, teachers or schools.

9.	Activities should not interfere with regularly scheduled classes. This limitation often requires conducting such activities beyond the regular school day, if possible.

10.	Activities at any level should be unique, not duplications of others already in operation.

11.	Students participating in cocurricular and extracurricular activities are expected to demonstrate responsible behavior and good conduct. The Board encourages the development and promotion of sportsmanship in all phases of the educational process, including athletics and all other cocurricular and extracurricular activities.

12.	Students suspended and expelled from school are banned from extracurricular activities. Students may also be suspended from extracurricular activities for violations of the student code of conduct or the code of conduct of the particular activity in which they participate. Students absent from school are not permitted to participate in extracurricular activities on that date.

13.	Annually, the Board directs the Superintendent/designee to identify supplemental contract positions that supervise, direct or coach a student activity program that involves athletic, routine/regular physical activity or health and safety considerations. Upon the identification of the position, the individual must complete the requirements established by the Ohio Department of Education and State law.

14.	Students may be expelled for up to one year for firearm-related or knife-related incidents occurring off school property while at an interscholastic competition, extracurricular event or other school-sponsored activity.

15.	Students may be removed from extracurricular activities when their presence poses a continuing danger to persons or property or an ongoing threat of disruption. If a student is removed from extracurricular activities, such removal may include all extracurricular activities in which the student is involved.

2 of 4

File: IGD

16.	Resident students enrolled in community schools are permitted to participate in the District’s extracurricular activities, including interscholastic athletics, at the school to which the student would be assigned. Students must be of the appropriate age and grade level as determined by the Superintendent, and must fulfill the same academic, nonacademic and financial requirements as any other participant.

17.	Resident students attending STEM schools are permitted to participate in the District’s extracurricular activities, including interscholastic athletics, at the school to which the student would be assigned. Students must be of the appropriate age and grade level as determined by the Superintendent, and must fulfill the same academic, nonacademic and financial requirements as any other participant.

18.	Resident students attending a nonpublic school are permitted to participate in the District’s extracurricular activities, including interscholastic athletics, at the school to which the student would be assigned if the nonpublic school the student is enrolled in does not offer the extracurricular activity. Students must be of the appropriate age and grade level as determined by the Superintendent, and must fulfill the same academic, nonacademic and financial requirements as any other participant.

19.	Resident students receiving home schooling in accordance with State law are permitted to participate in the District’s extracurricular activities, including interscholastic athletics, at the school to which the student would be assigned. Students must be of the appropriate age and grade level as determined by the Superintendent, and must fulfill the same academic, nonacademic and financial requirements as any other participant.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: August 18, 2014] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: ORC 3313.537; 3313.5311; 3313.5312; 3313.5314; 3313.58; 3313.59; 3313.664
3315.062 3319.16 3321.04 Chapter 4112
OAC 3301-27-01 3301-35-06

3 of 4

File: IGD

CROSS REFS.: AFI, Evaluation of Educational Resources DJ, Purchasing
IGCH, College Credit Plus (Also LEC) IGDB, Student Publications
IGDC, Student Social Events
IGDF, Student Fundraising Activities
IGDG, Student Activities Funds Management IGDJ, Interscholastic Athletics
IGDK, Interscholastic Extracurricular Eligibility
JECBC, Admission of Students from Non-Chartered or Home Schooling JED, Student Absences and Excuses
JGD, Student Suspension
JGDA, Emergency Removal of Student JGE, Student Expulsion
JL, Student Gifts and Solicitations JN, Student Fees, Fines and Charges
KGB, Public Conduct on District Property KK, Visitors to the Schools
Student Handbooks

4 of 4

McDonald Local School District, McDonald, Ohio

File: IGDB

STUDENT PUBLICATIONS

The Board encourages student publications as classroom-related learning experiences in such courses as English and journalism and as extracurricular activities. These allow for coverage of student activities and the writing and printing of original literary and artistic productions; however, certain necessary guidelines are established to regulate the publication and dissemination of student publications.

School-Sponsored Publications

School publications afford an educational experience for students interested in this activity and should provide an opportunity for the sincere expression of all facets of student opinion. These guidelines are as follows.

1.	Faculty advisers advise on matters of style, grammar, format and suitability of materials.

2.	The school publication reflects the policy and judgment of the student editors. Material of a controversial nature should not be prohibited unless it:

A.	threatens to disrupt the educational process of the school, damage other individuals or advocate conduct that otherwise is inconsistent with the shared values of a civilized social order (e.g., advocating drug or alcohol use);

B.	threatens any person or group within the school or advocates unlawful discrimination;

C.	advocates violation of the law or official school procedures;

D.	is considered false or libelous, based upon available facts and

E.	is potentially harmful to juveniles or offensive according to community standards as to what is suitable for juveniles.

3.	The final decision as to the suitability of material rests with the principal after consultation with the student editor and faculty adviser. Parties have the right of appeal to the Superintendent.

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File: IGDB

Non-School-Sponsored Publications

Students who edit, publish and/or wish to distribute non-school-sponsored handwritten, printed or duplicated matter among their fellow students in the schools must assume responsibility for the content of the publication. Students may be restricted as to the time, place and manner of distribution or may be prohibited from distributing such publications.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:

CROSS REFS.:

U.S. Const. Amend. I

EDE, Computer/Online Services (Acceptable Use and Internet Safety) IIBH, District Websites
JF, Student Rights and Responsibilities

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGDC

STUDENT SOCIAL EVENTS

All student functions held in the name of the District must be approved by the principal and supervised by one or more faculty members or approved volunteers.

All school functions such as parties, dances, etc. are held in the school building unless otherwise approved by the principal and/or the Superintendent.

Outsiders may be permitted to attend such functions with the permission of the building principal. Students present, together with chaperones, are held accountable for proper care of facilities used.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.53; 3313.58; 3313.59 3315.062
OAC 3301-35-02; 3301-35-03

IGD, Cocurricular and Extracurricular Activities IICC, School Volunteers

McDonald Local School District, McDonald, Ohio

File: IGDF

STUDENT FUNDRAISING ACTIVITIES

The Board believes in providing opportunities for students to participate through cocurricular activities in fundraising projects that contribute to their educational growth and that do not conflict with the instructional program. Since the Ohio Revised Code and the Auditor of State’s office mandate careful accounting of the receipt and expenditure of such funds, all fiscal operations of student groups must be in compliance with the following guidelines. All such related activities must be:

1.	conducted by a recognized student group for the purpose of contributing to educational objectives;

2.	appropriate to the age or grade level;

3.	activities in which schools may appropriately engage;

4.	conducted under the supervision of teachers, advisers or administrators;

5.	conducted in such a manner and at such times as not to encroach upon instructional time or interfere with regularly scheduled school classes and activities;

6.	scheduled so as not to be unduly demanding on secretarial, teacher and principal time or work;

7.	evaluated annually by teachers, advisers, administrators and students;

8.	limited in number so as not to become a burden or nuisance to the community and

9.	sensitive to direct competition with fundraising efforts sponsored by recognized groups and organizations within the community.

The application of the above criteria for student sales and activities is supervised by the building principal with the approval of the Superintendent. Each principal submits to the Superintendent a list of the proposed sales or fund drives that the school plans to conduct during the school year and the purpose for which the funds are going to be used. The Superintendent then indicates his/her approval or disapproval within the limitations of the above criteria.

Funds derived from approved student fundraising activities are handled by the Treasurer’s office in accordance with the Auditor of State’s requirements.

1 of 2

File: IGDF

Reporting and Evaluation of Activities and Fundraising

Principals shall meet annually with the Superintendent to evaluate the school year program, giving consideration to the objectives and achievement thereof of the various activity organizations.

Activities that involve fundraising shall be evaluated in terms of educational experience involved, purpose of the funds as well as implications brought upon the community, pupil involvement or professional staff. Fundraising activities not in the best interest of the schools or community shall be excluded from further participation.

Planned activities for the subsequent school year shall be presented to the Superintendent prior to approval for contract purposes or use of facilities.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: August 18, 2014] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.51; 3313.53; 3313.811 3315.062

CROSS REFS.: IGD, Cocurricular and Extracurricular Activities IGDG, Student Activities Funds Management IICA, Field Trips

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGDF-P

STUDENT FUNDRAISING ACTIVITIES

The following guidelines must be followed for any activity that involves fundraising by or from students.

Any fundraising activities involving students must meet the following conditions:

1.	All student fundraising activities must be in compliance with State law and the requirements of the Auditor of State’s office.

2.	Use of instructional time is to be limited in planning, conducting, assessing or managing a fundraising activity, unless such an activity is part of an approved course of study.

3.	Fundraising activities conducted in a school or on other District premises are not to interfere with the conduct of any cocurricular or extracurricular activity. Students involved in the fundraiser are not to interfere with students participating in other activities in order to solicit funds.

4.	In accordance with Board policy, each fundraising activity occurring on or off District premises must be approved by the Superintendent or his/her designee. In order to be approved, the group leader or adviser must submit a proposal that is in compliance with the Auditor of State’s requirements.

5.	Each recognized school-sponsored student group must submit in writing to the Treasurer a statement that identifies the purpose of the fundraising activity and the reason for raising the money as well as all other items required by the Auditor of State.

6.	Student groups can have only one fundraiser per year unless approved by the Superintendent.

7.	All fundraising activities must stop when the total projected budget has been met or within two weeks from the start of the project, whichever comes first. Exceptions may be granted with the approval of the Superintendent or building principal.

8.	Notice of fundraising activities is posted in school newsletters for parental information.

9.	All participants soliciting from and/or selling to service organizations, businesses or the general public must carry and understand a cover letter explaining the specific purpose of their project.

1 of 3

File: IGDF-P

10.	Requests for purchases from student activities funds can be made only by faculty advisers, coaches or teachers assigned to an activity.

11.	Elementary students (K-6) do not sell items or solicit donations by going door to door.

12.	Pep rallies or assemblies promoting aggressive student selling, prizes, awards or incentives are discouraged.

13.	All prizes, awards and incentives must be approved by the principal.

14.	Contracts with outside suppliers for merchandise to be sold in a fundraising activity are to be reviewed by the principal and signed by the staff member in charge, who shall be personally responsible for the merchandise sold and monies collected. The contract must specify that any merchandise that is unsold and is resalable by the supplier can be returned for full credit. The District is not responsible for any unsold merchandise that cannot be returned to a supplier for credit for any reason.

15.	Fundraising activities off District premises shall be voluntary and with written permission from parents. If an activity involves the students providing a service in return for money, such as a car wash, a member of the professional staff shall supervise the activity at all times. His/Her responsibility is to ensure that the service is provided in a proper manner, and also to ensure the safety and well-being of the students and the property of both the purchaser and the owner of the site.

16.	Any fundraisers that require students to exert themselves physically beyond their normal pattern of activity, such as runs for charity, must be monitored by a staff member who has the necessary knowledge and training to recognize and deal appropriately with a situation in which one or more students may be overexerting themselves to the point of potential injury.

17.	The staff member in charge should establish procedures to ensure that all merchandise is properly stored, distributed and accounted for, and a report should be made within five days after the end of the fundraiser. The report should indicate:

A.	cost of items or merchandise;

B.	amount of money projected and amount of money raised;

C.	any differences between the actual activity and the planned activity;

D.	any problems that occurred and how resolved;

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File: IGDF-P

E.	when and where funds are deposited and

F.	if merchandise was involved, how many items were offered for sale, how many sold, the amount of money collected and the disposition of any unsold items.

18.	Donations to the District to be used for fundraising activities must be approved by the Board or its designee.

19.	Failure to follow these procedures could result in the suspension or loss of fundraising approval.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

3 of 3

McDonald Local School District, McDonald, Ohio

File: IGDF-E

FUNDRAISER REQUEST FORM

(Fundraising Activities, School Service Projects and Community Service Projects)

Activity or Project 	

Sponsoring Group 	

Description of Fundraiser 	

Purpose of Fundraiser (How will these funds be used?) 	

Will there be open solicitation for donations, products or services? Yes ____ No ____
If yes:	What type? 	

By whom? 	

How obtained? 	

Origin of sale items:

Vendor ___________________________________ Contact 	

Address __________________________________ City 	

State _______________	Telephone 	

To whom will product or service be sold? 	

Will students be going door to door? Yes _____	No _____

Are awards, prizes or incentives being offered? Yes _____	No _____

If yes, what types? ____________________________________ Approximate values $ 	

Fundraiser starting date _______________Fundraiser projected ending date 	

Anticipated net revenue $ ___________

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File: IGDF-E

Additional comments: 	

Form completed by ________________________________ Title 	

Date submitted to principal and Superintendent 	

Principal’s signature _________________________________________ Date 	

Superintendent’s signature ____________________________________ Date 	

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGDG

STUDENT ACTIVITIES FUNDS MANAGEMENT

To safeguard and provide for the efficient financial operation of student activities, the funds of these activities are managed as follows.

1.	The Superintendent designates an individual to serve as the activity account clerk under the jurisdiction of the Treasurer. The Treasurer is authorized to receive and disburse student funds in support of the entire school activity program. The Treasurer is directly responsible for the proper accounting of student activities funds.

2.	Requests for purchases from student activities funds can be made only by faculty advisers, coaches or teachers assigned to an activity. These requests must be approved in writing by the school principal or other person designated by the Superintendent. Funds must be available before such purchases may be authorized. Expenses are subject to Board approval.

3.	An accounting of all student funds is made monthly and a report of all accounts is made by the Treasurer to the Superintendent and the Board. The account system complies with the regulations of the Auditor of State. The system separates and verifies each transaction and shows the sources from which the revenue is received, the amount collected, source and the amount expended for each purpose.

4.	When an unexpended balance remains in the account of a graduating class (Fund 200), the class should specifically indicate its intent to the Board for the disposal of such funds. The Board exercises its prerogative in disposing of such funds when the graduating class is negligent in giving instructions.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.51; 3313.53; 3313.811 3315.062
5705.41; 5705.412

CROSS REFS.: DH, Bonded Employees and Officers DI, Fiscal Accounting and Reporting DJ, Purchasing
DJF, Purchasing Procedures
IGD, Cocurricular and Extracurricular Activities IGDF, Student Fundraising Activities

McDonald Local School District, McDonald, Ohio

File: IGDJ

INTERSCHOLASTIC ATHLETICS

Participation by students in athletic competition is a privilege subject to Board policies and regulations. While the Board takes great pride in winning, it emphasizes and requires good sportsmanship and a positive mental attitude as prerequisites to participation.

The Superintendent and administrative staff schedule frequent conferences with all physical education instructors, coaches and athletic directors to develop a constructive approach to physical education and athletics throughout the District and to maintain a program that is an educational activity.

Interscholastic athletic programs are subject to approval by the Board. The building principal is responsible for the administration of the interscholastic athletic program within his/her school. In discharging this responsibility, the principal consults with the athletic directors, coaches and physical education instructors on various aspects of the interscholastic athletic program. It is the responsibility of the principal and his/her staff to ensure the proper management of all athletic and physical education programs and the safety of students and the public.

The Board may require that students pay reasonable fees to participate in interscholastic athletics.

Coaches are required to complete all approved course work as specified by State law, the Ohio High School Athletic Association (OHSAA) and the Ohio Department of Education in order to qualify to serve as coaches.

In the conduct of interscholastic athletic programs, the rules, regulations and limitations outlined by the OHSAA and State law must be followed. It is the responsibility of the District’s voting delegate to OHSAA to advise the management team of all pending changes in OHSAA’s regulations.

Eligibility requirements for participating in athletic programs must conform to regulations of the OHSAA. They include the requirements that a student have the written permission of his/her parent(s) and shall have been determined as physically fit for the chosen sport by a licensed physician.

All students participating in interscholastic athletics must be covered by insurance. This insurance may be available for purchase through the District. If parents choose not to purchase insurance provided by the District, the parent(s) must sign a waiver ensuring that private coverage is provided.

As character building is one of the major objectives of interscholastic athletics, the athlete assumes responsibility for regulating his/her personal life in such ways as to make him/her a worthy representative of his/her school.

1 of 3

McDonald Local School District, McDonald, Ohio

File: IGDJ

Any student may be suspended from an athletic team practice and competition for a period of time, designated by the principal, for infractions of school rules and regulations or for any other unacceptable conduct in or out of school.

Students in grades 9-12 are ineligible for athletics for the first 50% of the maximum allowable regular season contests in the sports the student participated in during the 12 months immediately preceding the transfer, until the one-year anniversary date of enrollment in the school the student transferred to. If the transfer takes place during the sport season in which a student has participated in a regular season interscholastic contest, the student is ineligible for the remainder of that sport’s season. Exceptions to the ineligibility provisions are outlined in the OHSAA Bylaws.

Resident students enrolled in community schools are permitted to participate in the District’s interscholastic athletics program at the school to which the student would be assigned. Students must be of the appropriate age and grade level as determined by the Superintendent, and must fulfill the same academic, nonacademic and financial requirements as any other participant.

Resident students attending STEM schools are permitted to participate in the District’s interscholastic athletics program at the school to which the student would be assigned. Students must be of the appropriate age and grade level as determined by the Superintendent, and must fulfill the same academic, nonacademic and financial requirements as any other participant.

Resident students attending a nonpublic school are permitted to participate in the District’s interscholastic athletic programs at the school to which the student would be assigned if the nonpublic school the student is enrolled in does not offer the activity. Students must be of the appropriate age and grade level as determined by the Superintendent and must fulfill the same academic, nonacademic and financial requirements as any other participant.

Resident students receiving home instruction in accordance with State law are permitted to participate in the District’s interscholastic athletic programs at the school to which the student would be assigned. Students must be of the appropriate age and grade level as determined by the Superintendent and must fulfill the same academic, nonacademic and financial requirements as any other participant.

Foreign exchange students enrolled in a recognized visitor exchange program may be eligible to participate in interscholastic athletics in accordance with OHSAA Bylaws.

A student receiving home instruction in accordance with State law who is not entitled to attend school in the District may be authorized by the Superintendent to participate in interscholastic athletic programs offered by a school of the District. The activity must be one the district the student is entitled to attend does not offer.

2 of 3

File: IGDJ

A student attending a nonpublic school located in the District who is not entitled to attend school in the District may be authorized by the Superintendent to participate in an extracurricular activity offered by a school of the District that is interscholastic athletics or interscholastic contests or competitions in music, drama or forensics when:

1.	the activity is one the school the student is enrolled does not offer;

2.	the student is not participating in the activity in the student’s district of residence;

3.	the superintendent of the student’s district of residence certifies the student has not participated in any extracurricular activity that is interscholastic athletics or interscholastic contests or competitions in music, drama or forensics in the district for that school year and

4.	the Superintendent and the superintendent of the student’s district of residence mutually agree in writing to allow the student to participate in the activity.

[Adoption date: May 9, 1985]
[Re-adoption date: November 15, 1990] [Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]
[Re-adoption date: November 20, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 2305.23; 2305.231
3313.537; 3313.5310; 3313.5311; 3313.5312; 3313.5314; 3313.539; 3313.66; 3313.661; 3313.664
3315.062 3319.303 3321.04 3707.52
OAC Chapter 3301-27

IGCH, College Credit Plus (Also LEC)
IGD, Cocurricular and Extracurricular Activities IGDK, Interscholastic Extracurricular Eligibility IKF, Graduation Requirements
JECBA, Admission of Exchange Students
JECBC, Admission of Students from Non-Chartered or Home Schooling JGD, Student Suspension
JGE, Student Expulsion
JN, Student Fees, Fines and Charges Student Handbooks

3 of 3

McDonald Local School District, McDonald, Ohio

File: IGDK

INTERSCHOLASTIC EXTRACURRICULAR ELIGIBILITY

The Board recognizes the value of interscholastic extracurricular activities for students in grades 7-12 as an integral part of the total school experience. Since participation in interscholastic extracurricular activities is a privilege and not a right, students are expected to demonstrate competence in the classroom as a condition of participation.

Interscholastic extracurricular activities are defined as school-sponsored student activities involving more than one school or school district.

The Board permits students in grades 9 through 12 to participate in interscholastic extracurricular activities if they receive a failing grade in the previous grading period as long as they have received passing grades in a minimum of five credits in that grading period.

As a condition for the privilege of participating in interscholastic extracurricular activities, a student must have attained a minimum grade-point average of 1.2 on a 4.0 grading scale.

In addition, students participating in any program regulated by the Ohio High School Athletic Association must also comply with all eligibility requirements established by the Association. In order to be eligible, a high school student must have passed a minimum of five one -credit courses or the equivalent, that count toward graduation, in the immediately preceding grading period. The five courses may be a combination of high school and college courses.

A student enrolled in the first grading period of the ninth grade after advancement from the eighth grade must have passed a minimum of five of all subjects carried the immediately preceding grading period in which the student was enrolled in the eighth grade.

A student enrolling in the seventh grade for the first time will be e eligible for the first grading period regardless of the previous academic achievement. Thereafter, in order to be eligible, the student in grade seven or eight must be currently enrolled in school the immediately preceding grading period, and received passing grades during that grading period in a minimum of five of those subjects in which the student received grades.

Failure to comply with the grading period eligibility requirements results in extracurricular interscholastic ineligibility for the succeeding grading period.

If a student received home schooling in the grading period preceding participation, the student must meet any academic requirements established by the State Board of Education for the continuation of home schooling to be eligible to participate in the program.

If a student did not receive home schooling in the grading period preceding participation, the student’s academic performance during the preceding grading period must have met any academic standards established by the District for eligibility to participate in the program.
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File: IGDK

Any student who commences home schooling after the beginning of the school year and at that time was considered ineligible to participate in extracurricular activities for failure to meet academic requirements or any other requirements will be ineligible to participate in the same semester the student was deemed ineligible.

[Adoption date: June 8, 1988] [Re-adoption date: June 30, 1998]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 2305.23; 2305.231
3313.535; 3313.537; 3313.5311; 3313.5312; 3313.66; 3313.661 3315.062
OAC Chapter 3301-27

IGD, Cocurricular and Extracurricular Activities IGDJ, Interscholastic Athletics
JECBA, Admission of Exchange Students
JECBC, Admission of Students from Non-Chartered or Home Schooling JFC, Student Conduct (Zero Tolerance)
Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: IGEE

AWARDING OF HIGH SCHOOL DIPLOMAS TO VETERANS OF WAR

In order to recognize the contributions and sacrifices made by veterans who left high school prior to graduation to serve in the armed forces during World War II, the Korean Conflict or the Vietnam Conflict, the Board may award a high school diploma to any veteran of this state, or posthumously to a living relative of a deceased veteran of this state, who meets the requirements established by State law.

The Board may grant a diploma to a World War II, Korean Conflict or Vietnam Conflict veteran if all of the following apply.

1.	The veteran either left a public or nonpublic high school located in any state prior to graduation:

A.	in order to serve in the armed forces of the United States or

B.	due to family circumstances and subsequently entered the armed forces of the United States.

2.	The veteran received an honorable discharge from the armed forces of the United States.

3.	The veteran has not been granted a diploma, honors diploma, a diploma of adult education or a diploma from another school.

The veteran is not required to take the high school equivalency tests approved by the Ohio Department of Education or any graduation test in order to qualify for a diploma.

The Governor’s Office of Veterans’ Affairs has developed and adopted an application form for use by all county veterans service offices. Upon verification that all requirements have been met, the application is forwarded to the Board and the diploma may be awarded.

The Board may grant a high school diploma to any woman who left high school in any state during World War II, the Korean Conflict or the Vietnam Conflict if the woman either:

1.	left school to join the workforce to support her family or to join the war effort or

2.	left school due to family circumstances and subsequently joined the workforce or war effort.

The woman must either be a current resident of the state of Ohio or have been previously enrolled in an Ohio high school.

1 of 2

File: IGEE

Veterans’ diplomas are presented in conjunction with appropriate events, programs or other occasions, as determined by the Superintendent.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.61; 3313.611; 3313.612; 3313.614; 3313.616 5902.02

2 of 2

McDonald Local School District, McDonald, Ohio

File: IHA

GROUPING FOR INSTRUCTION

The District may group students in order to increase the effectiveness of each teacher and to make it possible for the teacher to individualize instruction by narrowing the range of student needs within a particular class. Assignment of students to classes should be done on the basis of what is best for the individual students.

Good administration takes into account the importance of parental understanding and acceptance of the grouping procedure used in the school. The school principal should cooperate with parents and teachers and other staff members in striving for the most effective placement of students into classes. The assignment of classes to teachers is the responsibility of the Superintendent, working in cooperation with the principals and the teachers concerned.

Grouping within the classroom is desirable. Teachers should be encouraged to carry out this procedure. Grouping should be flexible. Some students may be grouped together for one activity but regrouped for another activity. Students should not, as a rule, remain in the same groups throughout the school year.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:

CROSS REFS.:

OAC 3301-35-04

IE, Organization of Facilities for Instruction IHB, Class Size

McDonald Local School District, McDonald, Ohio

File: IHB

CLASS SIZE

While the Board strives to provide the appropriate class size for each learning experience, there are times when temporary enrollment increases, differences in the organization of various schools and the number and size of available classrooms affect the number of students that must be assigned to a room.

The Superintendent’s recommendations for upper and lower limits on class size consist of the best professional knowledge relative to desirable class size, together with:

1.	student load, which helps teachers to be most effective;

2.	the financial condition of the District and the willingness of the residents to provide for optimal class sizes;

3.	the particular requirements of the subject being taught and

4.	the presence of students with special needs in the class.

Circumstances may prohibit the achievement of optimal class sizes in all cases, but the Board believes firmly that high standards must be developed and maintained as constant guides.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

ORC 3317.023; 3317.024; 3317.03 OAC 3301-35-04: 3301-35-05

IHA, Grouping for Instruction

CONTRACT REF.:	Teachers’ Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: IIA

INSTRUCTIONAL MATERIALS

As the governing body of the District, the Board is legally responsible for the selection of instructional materials. Since the Board is a policymaking body, it delegates to the administrative and teaching staff of the District authority to recommend instructional and supplemental materials.

Materials for school classrooms are recommended by appropriate professional staff in consultation with the Superintendent and other sources as needed. Final decision relative to purchase rests with the Superintendent, subject to official adoption by the Board in the case of textbooks.

The Board believes that it is the responsibility of the District to provide:

1.	materials that enrich and support the curriculum, taking into consideration the varied interests, abilities and maturity levels of the students served;

2.	materials that stimulate growth in factual knowledge, literary appreciation, aesthetic values and ethical standards;

3.	a background of information that enables students to make intelligent judgments in their daily lives;

4.	diverse viewpoints so that young citizens may develop, under guidance, the practice of analytical reading and thinking and

5.	materials representative of the many religions and ethnic and cultural groups, showing their contributions to our American heritage.

The above principles serve as guides in the selection of all instructional materials including, but not limited to, textbooks, supplementary books, library books, computer software, Internet access sites, filmstrips, films, video and audio recordings.

Parents are provided the opportunity to review the selection of textbooks and reading lists, instructional materials and academic curriculum used by the District. In addition, parents have the right to inspect any instructional materials used as part of the educational curriculum for their student. Instructional materials means instructional content, regardless of format, that is provided to the student, including printed or representational materials, audiovisual materials and materials available in electronic or digital formats (such as materials accessible through the Internet). Instructional material does not include academic tests or academic assessments.

1 of 2

File: IIA

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family Educational Rights and Privacy Act; 20 USC Section 1232h ORC 3313.21; 3313.212
3313.642
3329.06; 3329.07; 3329.08 OAC 3301-35-04; 3301-35-06

EDE, Computer/Online Services (Acceptable Use and Internet Safety) EGAAA, Copyright
IIAA, Textbook Selection and Adoption
IIAC, Library Materials Selection and Adoption INB, Teaching About Controversial Issues
KLB, Public Complaints About the Curriculum or Instructional Materials

2 of 2

McDonald Local School District, McDonald, Ohio

File: IIAA

TEXTBOOK SELECTION AND ADOPTION

In selecting textbooks for use in the District, the Board carefully considers the rights, freedoms and responsibilities of students, parents and teachers. Efforts are made to:

1.	preserve each student’s right to learn in an atmosphere of academic freedom;

2.	support each teacher’s responsibility to exercise professional judgments in his/her work and at the same time supply teachers with an awareness of their responsibility to meet the District’s educational goals and objectives and

3.	recognize the right of parents to influence the education of their children. (The Board does not, however, allow the wishes of an individual parent to infringe upon the rights of other students in any class.)

The Superintendent establishes textbook and/or curriculum committees that include representation of teachers who use the texts, administrators and other staff members. Students and parents may also be asked to serve on these committees. Parents are provided the opportunity to review the selection of textbooks and reading lists, instructional materials and academic curriculum used by the District.

The final decision on the recommendation of textbooks rests with the Superintendent, subject to official adoption by the Board.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.21; 3313.212 3313.642
3329.01; 3329.06; 3329.07; 3329.08 OAC 3301-35-04; 3301-35-06

IIA, Instructional Materials
KLB, Public Complaints About the Curriculum or Instructional Materials

McDonald Local School District, McDonald, Ohio

File: IIAB

SUPPLEMENTARY MATERIALS SELECTION AND ADOPTION

The right to a free choice among alternatives is basic to a democratic society. It is through the exercise of the freedoms set forth in the Bill of Rights that an informed choice can take place. Our educational system must, therefore, allow free access to a full range of instructional materials to ensure the realization of this freedom.

Needs of the individual school, based on knowledge of the curriculum and the existing collection, are given first consideration. Supplementary materials and other resources are selected by the professional staff to increase the effectiveness of the instructional program. Supplementary instructional materials means instructional content, regardless of format, that is provided to the student, including printed or representational materials, audiovisual materials and materials available in electronic or digital formats (such as materials accessible through the Internet).

Materials are considered on the basis of overall purpose; timeliness or permanence; importance of the subject matter; quality of the writing or production; readability and popular appeal; authoritativeness; reputation of the publisher or producer; reputation and significance of the author, artist, composer, producer, etc.; format and price.

Supplementary materials support and are consistent with the general educational goals of the District and the written objectives of specific courses.

The materials should make a contribution to the balance of the individual school collection of materials for which they are selected. Materials should be appropriate for the subject area, age level, ability level, emotional development and social development of the students for whom they are selected.

Each item should be approached from a broad perspective, looking at the work as a whole and judging controversial elements in context rather than as isolated parts. Periodicals, for example, should be selected and purchased for their overall reputation, and should not be rejected because of an occasional article that may be offensive.

Films and other rented instructional materials are used in the classroom for education purposes only. No rented film that includes a notice that the film is intended for “home use only” will be shown to a class for entertainment purposes.

When using film, instructional television or any other technology (coupled with graded courses of study and general curriculum materials), teachers should keep in mind that the software delivered to the student must be suitable to both the skill and maturity level of the learner. Federal copyright rules must be followed at all times.

1 of 2

File: IIAB

In addition, parents have the right to inspect any materials used as part of the educational curriculum to which their child will be exposed.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Art. I, Section 8 Copyright Act, 17 USC 101 et seq.
Family Educational Rights and Privacy Act; 20 USC Section 1232h ORC 3313.642
3329.06; 3329.07; 3329.08 OAC 3301-35-04; 3301-35-06

EDE, Computer/Online Services (Acceptable Use and Internet Safety) EGAAA, Copyright
IIAA, Textbook Selection and Adoption
IIAC, Library Materials Selection and Adoption INB, Teaching About Controversial Issues
KLB, Public Complaints About the Curriculum or Instructional Materials

2 of 2

McDonald Local School District, McDonald, Ohio

File: IIAC

LIBRARY MATERIALS SELECTION AND ADOPTION

The Board believes the responsibility of the school library resources is to:

1.	provide materials that enrich and support the curriculum, taking into consideration the varied interests, abilities and maturity levels of the students served;

2.	provide materials that stimulate growth in factual knowledge, literary appreciation, aesthetic values and ethical standards;

3.	provide a background of information which enables students to make intelligent judgments in their daily lives;

4.	provide materials on opposing sides of controversial issues so that young citizens may develop, under guidance, the practice of critical reading and thinking;

5.	provide materials representative of the many religious, ethnic and cultural groups and their contributions to our American heritage and

6.	place principle above personal opinion and reason above prejudice in the selection of materials of the highest quality in order to ensure a comprehensive collection appropriate for the users of the library.

Initial purchase suggestions for library materials may come from personnel. Students may also be encouraged to make suggestions. The librarian is responsible for evaluating and recommending all materials to be included in the school library. Authority for distribution of funds rests with the building principal, subject to the approval of the Superintendent.

Gifts of library books are accepted in keeping with the above policy on selection as well as the Board’s policy on accepting gifts. Complaints about library books are handled in compliance with Board policy on complaints about the curriculum or instructional materials.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 3329.05; 3329.07
OAC 3301-35-04; 3301-35-06

1 of 2

File: IIAC

CROSS REFS.: IIA, Instructional Materials
INB, Teaching About Controversial Issues KH, Public Gifts to the District
KLB, Public Complaints About the Curriculum or Instructional Materials

2 of 2

McDonald Local School District, McDonald, Ohio

File: IIBH

DISTRICT WEBSITES

District websites and school Web pages provide opportunities to engage students, impact student learning and interact with the community. District websites:

1.	give the Board opportunities to communicate its mission, goals, policies and plans with the community;

2.	allow individual schools to provide current and complete information to its community at large;

3.	give the community a means to communicate effectively with the Board and staff;

4.	create expanded means for student expression;

5.	provide avenues for teachers to help students meet high standards of performance and

6.	provide opportunities for staff to communicate with students.

The technology coordinator is responsible for maintaining the District’s websites in accordance with the directives provided by the Superintendent. The principal/designee of each school shall ensure that the school’s Web page is maintained in such a way that the community receives current and accurate information.

The District may elect to have its websites serve additional purposes related to its educational mission. These include, but are not limited to:

1.	publishing a student newspaper;

2.	posting teacher—created class information or

3.	publishing appropriate student class work.

When a school allows student publications on its Web page, the purpose of including such publications shall be clearly identified in that section of the page. These publications shall be consistent with the District’s mission, goals, policies, programs and activities. All publications shall meet established District requirements related to student print publications and be in accordance with State and Federal law related to student expression.

1 of 2

File: IIBH

Accessibility of Website

The District is committed to ensuring the accessibility of its website for students, parents, and members of the community, including individuals with disabilities, except where doing so would impose an undue burden or create a fundamental alteration.

Advertising or Sponsorships

Any use of advertising or sponsorships that appear on the District’s website must be approved by the Superintendent/designee. Use must be consistent with District policies and guidelines for other District publications.

The Board directs the Superintendent to develop procedures to implement all the provisions of this policy. These procedures shall address staff and student privacy and content standards for website publications.

[Adoption date: November 16, 2009] [Re-adoption date: April 11, 2011] [Re-adoption date: October 10, 2016]
[Re-adoption date: December 19, 2016]

LEGAL REFS.:

CROSS REFS.:

Family Educational Rights and Privacy Act; 20 USC 1232g et seq. Children’s Internet Protection Act; 47 USC 254(h)(5)(b)(iii); (P.L. 106-554,
HR 4577, 2000, 114 Stat 2763)
Individuals with Disabilities Education Act; 20 USC 1400 et seq. Rehabilitation Act of 1973; 29 USC 794
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq.
ORC 149.43 3313.20
OAC 3301-35-04; 3301-35-06

AC, Nondiscrimination
ACB, Nondiscrimination on the Basis of Disability
EDE, Computer/Online Services (Acceptable Use and Internet Safety) IGDB, Student Publications
JO, Student Records
KBA, Public’s Right to Know KJ, Advertising in the Schools

2 of 2

McDonald Local School District, McDonald, Ohio

File: IIC (Also KF)

COMMUNITY INSTRUCTIONAL RESOURCES

Helping each student develop to his/her full potential and to become a citizen contributing to the welfare of the community are important objectives of the District’s educational program. The Board encourages administrative and instructional personnel to rely on the community as one of its educational resources. The administration directs community instructional resources designed to involve the citizens, institutions and environment of our community in the education of its children.

The Superintendent has supervisory control over community relations, which includes school volunteer service. Members of the staff and of the community are encouraged to offer their ideas and services through the channels that the administration develops.

The Superintendent reports to the Board on the involvement and effectiveness of community relations.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3315.07
OAC 3301-35-02; 3301-35-04; 3301-35-06

GBQ, Criminal Records Check IICC, School Volunteers

McDonald Local School District, McDonald, Ohio

File: IICA

FIELD TRIPS

The Board recognizes that there is a vast quantity and variety of learning resources outside school walls and is aware of the potential our community has for improving the quality and depth of educational experiences. Whatever students can experience firsthand is often more meaningful to them than that which is only discussed or read about.

Field trips – properly planned, supervised and integrated into the instructional program – are not to be considered “outings” or days off from school, but rather extensions of the curriculum.

All field trips sponsored by the schools are educational in nature and are directly related to the subject matter and the course objectives of instruction at the particular grade level. Field trips are lessons and are to be planned as such, with objectives determined in advance. Appropriate instruction should precede and follow each field trip. All field trips must be approved by the Board or its designee.

To the extent feasible, community resource persons and organizations are involved in planning and conducting field trips so that students derive the greatest educational benefit from the trip.

Non-School-Sponsored Field Trips

Non-school-sponsored field trips organized by employees acting as independent contractors/agents involving students on a volunteer, self-supporting basis are not approved by the Board and are not considered a part of the curriculum. Responsibility for privately planned field trips or tours rests with the individuals and agency sponsoring them. The Board assumes no legal or financial responsibilities for non-school-sponsored field trips.

If recruitment of students for a field trip is sought through the schools, the recruitment request shall be made with approval of the Superintendent. Recruitment efforts shall not occur during class time or the employee’s workday.

Travel Vendor Compensation

Any compensation paid by a private travel vendor to a District official or employee, after the official or employee has participated in selecting the vendor to provide a field trip, is considered “public money” and must be returned to the District.

All travel arrangements must be in compliance with District field trip procedures and approved by the Superintendent or his/her designee.

1 of 2

File: IICA

[Adoption date: May 9, 1985] [Re-adoption date: July 18, 2000]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3327.15
OAC 3301-35-01; 3301-35-06

EEAD, Non-Routine Use of School Buses IF, Curriculum Development
IGDF, Student Fundraising Activities JN, Student Fees, Fines and Charges

2 of 2

McDonald Local School District, McDonald, Ohio

File: IICA-P

FIELD TRIPS

The Board recognizes that the firsthand learning experiences provided by field trips may be the most effective and worthwhile means of learning when properly planned and implemented. It is the desire of the Board to encourage field trips as an integral part of the instructional program of the District.

The following guidelines are set to implement the planning of field trips and excursions as part of, and directly related to, classroom and other learning activities.

1.	Transportation must be approved by the principal and transportation supervisor.

2.	Each student who goes on a field trip or excursion must have written parental permission.

3.	All field trips must be supervised.

4.	All trips must be well planned, properly timed, and related to regular learning activities.

5.	The principal and the transportation supervisor will be responsible to ensure the field trips are in compliance with local rules and regulations as well as State law.

6.	All field trips must be within budgetary allotments for such purpose and must be approved by the principal.

7.	Overnight field trips must be approved by the Board 30 days prior to the trip.

8.	Non-district-sponsored field trips:

The Board does not and cannot prohibit students from participation in non-school-sponsored trips offered by individuals or organizations so long as the trips do not interfere with student participation in the regular school curriculum. The Board, however, does not sponsor such trips or assume any responsibility for them. Further, the Board does not and cannot warrant, guarantee or take any position as to the reliability of any individual or organization that sponsors and solicits students to participate in non-school-sponsored trips or the quality of such trips. Such non-school-sponsored trips are not school-sponsored activities, and students who participate in them, and parents who authorize student participation, take full responsibility for any consequences that arise from such participation.

1 of 2

File: IICA-P

No individual or organization that sponsors or organizes non-school-sponsored trips may solicit students to participate in such trips, while on school property or during the instructional school day.

Staff employed by the Board who solicit students to participate are acting outside the scope of their employment or official responsibilities as teachers or other staff of the District.

9.	Private parties or sleepovers at a staff member’s home must be approved by the principal.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: IICC

SCHOOL VOLUNTEERS

The Board believes one of the greatest resources available may be found in the citizens of the community who have special knowledge and talents to contribute to the District. The use of citizens as volunteers within the school program enhances the educational process not only for students, but for the community as well. Volunteers may provide additional support in the classroom, promote community-school cooperation in facilitating the learning process and provide resource persons who have expertise in various areas.

Recruitment and selection of volunteers is done at the local building level. Interested individuals should contact the building principal or his/her designee. The interests and abilities of the volunteers are considered when making assignments.

All volunteers shall be registered with the District office and at the appropriate building. Standard procedures for record keeping include hours contributed by various volunteers, types of services or donations made and an application kept on file at the local school for any volunteer who works directly with students, especially in tutorial relationships.

The District notifies current and prospective volunteers who have or will have unsupervised access to students on a regular basis that a criminal records check may be conducted at any time.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: April 11, 2011]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.401
2305.23; 2305.231 Chapter 2744 3319.39

CROSS REFS.: GBQ, Criminal Records Check
GDBB, Classified Staff Pupil Activity Contracts IIC, Community Instructional Resources (Also KF)

McDonald Local School District, McDonald, Ohio

File: IJ

GUIDANCE PROGRAM

The Board views guidance as helping students understand themselves relative to their abilities, aptitudes, interests, attitudes, strengths and limitations. This process is meant to assist students in the development of their potential and their decisions relating to personal, educational and career matters.

Guidance is based upon these broad fundamental principles.

1.	Individuals are different from one another in their capabilities, aptitudes, interests, needs, goals, desires and values.

2.	Conditions are improvable. Equality of educational opportunity benefits the individual and society.

3.	Guidance is a continual and developmental process.

4.	Guidance does not propose to program an individual’s course of action but rather tries to assist the individual in arriving at his/her own satisfactory solutions.

5.	Guidance should assist the individual to understand his/her circumstances and opportunities and to plan his/her life in a satisfactory manner to serve himself/herself as well as society.

Guidance services include a wide variety of testing programs and interpretation of results to students, parents and staff. These programs assist students in developing good study habits and personal guidance, which is in keeping with the principles of human dignity and equality.

A written guidance plan is developed to provide systematic aid to students in kindergarten through 12th grade regarding educational, career, civic, personal and social concerns, including the harmful effects of drugs, alcohol and tobacco. This plan provides for appraisal of students’ academic abilities, a variety of counseling opportunities and approaches, educational and career planning and, when necessary, appropriate referral. The plan is evaluated and submitted to the Board for adoption every three years.

The guidance department is responsible for assisting with implementation of the testing dimension of the educational program. The guidance staff further assists the instructional staff and administration in developing and implementing intervention programs to assist students to realize academic improvement.

Counseling services are provided by certificated/licensed school counselors.

1 of 2

File: IJ

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-04; 3301-35-05; 3301-35-06

AFI, Evaluation of Educational Resources IL, Testing Programs
JK, Employment of Students

2 of 2

McDonald Local School District, McDonald, Ohio

File: IJA

CAREER ADVISING

The Board views career advising as helping students understand themselves relative to their abilities, aptitudes, interests, attitudes, strengths and limitations. This process is meant to assist students in the development of their potential and their decisions relating to educational and career matters.

This policy is reviewed biennially and made available to students, parents, guardians/custodians, local postsecondary institutions and residents of the District. This policy is posted in a prominent location on the District website.

The District will do all of the following.

1.	Provide students with grade-level examples linking schoolwork to one or more career field(s) through use of the State Board adopted career connections.

2.	Create a plan to provide career advising to students in grades six through 12.

3.	Provide additional interventions and career advising for students who are identified as at risk of dropping out of school using both research- and locally-based methods developed with input from classroom teachers and guidance counselors.

4.	Train employees on advising students on career pathways, including the use of online tools.

5.	Develop multiple, clear academic pathways students can use to earn a high school diploma.

6.	Identify and publicize courses in which students can earn both traditional academic and career-technical credit.

7.	Document career advising provided to each student.

8.	Prepare students for their transition from high school to their postsecondary destinations.

1 of 2

McDonald Local School District, McDonald, Ohio

File: IJA

Student success plans (SSP) are developed for students identified as at risk of dropping out of school. A SSP identifies the student’s chosen academic pathway to graduation and the role of career-technical and competency based education and experiential learning, as appropriate in that chosen pathway. The student’s parents, guardians or custodians are invited to assist in the development of the SSP. A copy of the SSP, a statement regarding the importance of a high school diploma and the academic pathways available to the student for successful graduation is provided to parents, guardians or custodians who do not participate in development of the student’s SSP. Following SSP development, the District provides career advising aligned with the student’s individual plan and the District’s plan for career advising.

[Adoption date: December 21, 2015] [Re-adoption date: October 10, 2016] [Re-adoption date: November 20, 2017]

LEGAL REF.:	ORC 3313.6020

CROSS REFS.: AFI, Evaluation of Educational Resources IJ, Guidance Program
IL, Testing Programs
JK, Employment of Students

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: IK

ACADEMIC ACHIEVEMENT

The philosophies of the Board concerning academic achievement and students’ social growth and development are based on the premise that students have diverse capabilities and individual patterns of growth and learning.

The Board believes that it is important that teachers have extensive and accurate knowledge of each student in order to assess his/her needs and his/her growth and to be competent to make appropriate instructional plans for the student. Sharing of information among parent(s), teacher and student is essential.

The Board supports staff efforts to find better ways to measure and report student progress and requires the following elements.

1.	Parents are informed regularly, at least four times a year, about the progress their children are making in school.

2.	Parents are alerted and conferred with as soon as practicable when a child’s performance or attitude becomes unsatisfactory or shows marked or sudden deterioration.

3.	Insofar as possible, distinctions are made between a student’s attitude and his/her academic performance.

4.	At comparable levels, the District seeks consistency in grading and reporting except when such procedure is inappropriate for certain classes or certain students.

5.	When no grades are given and the student is evaluated informally in terms of his/her own progress, the school staff provides a realistic appraisal of the student’s standing in relation to his/her peers when requested by parents to do so.

6.	When grades are given, the school’s staff takes particular care to explain the meaning of marks and symbols to parents.

[Adoption date: May 9, 1985] [Re-adoption date: June 30, 1998]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: OAC 3301-35-02; 3301-35-03; 3301-35-04; 3301-35-06

1 of 2

File: IK

CROSS REFS.: AFI, Evaluation of Educational Resources IKA, Grading Systems
IKAB, Student Progress Reports to Parents

2 of 2

McDonald Local School District, McDonald, Ohio

File: IKA

GRADING SYSTEMS

Grading is a system of measuring and recording student progress and achievement that enables students, parents and teachers to assess strengths and weaknesses; plan an educational future for students in the areas of the greatest potential for success; and know where remedial work is required.

The Board believes students respond more positively to the opportunity for success than to the threat of failure. Therefore, the District seeks in its instructional program to make achievement both recognizable and possible for students. It emphasizes achievement in its processes of evaluating student performance.

The Board recognizes that a system of grading student achievement can help students, teachers and parents to better assess progress toward personal educational goals and assist the students in implementing that progress.

The administration and professional staff devise grading systems for evaluating and recording student progress. The records and reports of individual students are kept in a form that is understandable to parents as well as teachers.

The Board approves the grading and reporting systems as developed by the faculty, upon recommendation of the Superintendent.

The Board recognizes that any grading system, however effective, has subjective elements. There are fundamental principles that must guide all instructors in the assignment of marks and achievement.

1.	The achievement mark in any subject should represent the most objective measurement by the teacher of the achievement of the individual. A variety of evaluation measures are used and accurate records are kept to substantiate the grade given.

2.	An individual should not receive a failing grade unless he/she has not met stated minimum requirements.

3.	Grades are a factor used to motivate students. Poor or failing grades should trigger a variety of instructional and intervention activities to assist the student in achieving better grades by the next grading period, if possible.

1 of 2

File: IKA

The Superintendent/designee develops procedures for grading that include the following.

1.	Each student should know what behavior and achievements are expected at the outset of any course of study.

2.	Each student should be kept informed of personal progress during the course of a unit of study.

3.	Methods of grading are appropriate to the course of study and the maturity of students.

4.	Provisions are made for a pass/fail grade where appropriate.

5.	Students should be encouraged to evaluate their own achievements.

6.	No grading system should serve to inhibit the teacher from learning the strengths and weaknesses of each student on an individual basis.

7.	All grading systems are subject to continual review and revision to better serve the purposes for grading established by the Board.

Final decision on any grade is the responsibility of the building principal.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-04; 3301-35-06

IK, Academic Achievement
IKAB, Student Progress Reports to Parents

2 of 2

McDonald Local School District, McDonald, Ohio

File: IKAB

STUDENT PROGRESS REPORTS TO PARENTS

The Board believes that it is essential for parents to be kept fully informed of their children’s progress in school. The type of progress reports sent to parents are devised by the professional staff in cooperation with parents.

Reports are provided to parents of children in grades one through 12 four times per year. Progress reports are provided to parents at the completion of each grading period. Interim reports are also required for students in danger of failing. Direct notification of parents by telephone is encouraged. Conferences with parents are used as an integral part of the reporting system.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:

CROSS REF.:

OAC 3301-35-06

IK, Academic Achievement

McDonald Local School District, McDonald, Ohio

File: IKB

HOMEWORK

As long as it is properly designed, carefully planned and geared to the development of the individual student, homework meets a real need and has a definite place in the educational program. It is not used for disciplinary purposes. The extent and type of homework given is decided by the classroom teacher within the framework of specific instructional plans.

Homework is assigned to help the student become more self-reliant, learn to work independently, improve the skills that have been developed and complete certain projects, such as the reading of worthwhile books and the preparation of research papers. Home study assignments also afford a way for parents to acquaint themselves with the school program and their own children’s educational progress.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: OAC 3301-35-04; 3301-35-06

McDonald Local School District, McDonald, Ohio

File: IKE

PROMOTION AND RETENTION OF STUDENTS

The promotion of each student is determined individually. The decision to promote or retain a student is made on the basis of the following factors. The teacher takes into consideration: reading skill, mental ability, age, physical maturity, emotional and social development, social issues, home conditions and grade average.

Promotion procedures demand continuous analysis and study of the cumulative student case history records. Administrative guidelines must be developed and reviewed and may include the following elements.

1.	A student receiving passing grades in the core courses is promoted.

2.	A student having failing grades in the core courses at the end of each year is evaluated by the teachers, guidance counselor and principal for placement.

3.	No conditional promotions are permitted.

4.	A student having failing grades may be assigned to the next higher grade with discretion only with approval of the principal.

5.	No student having passing grades, “D” or above, throughout the year is failed.

6.	No student should be retained more than twice in the elementary grades, kindergarten through eighth grade.

7.	Documentary and anecdotal evidence should be available to justify retention.

Any student who is truant for more than 10% of the required attendance days of the current school year and has failed two or more of the required curriculum subject areas in the current grade is retained unless the student’s principal and the teachers of the failed subject areas agree that the student is academically prepared to be promoted to the next grade level.

“Academically prepared” means that the principal, in consultation with the student’s teacher(s), has reviewed the student’s work and records and has concluded that, in his/her judgment as a professional educator, the student is capable of progressing through and successfully completing work at the next grade level.

1 of 3

File: IKE

Any student, unless excused from taking the third grade reading assessment under Ohio Revised Code Section (RC) 3301.0711, who does not attain at least the equivalent level of achievement as required by RC 3301.0710 on the assessment, is not promoted to fourth grade unless one of the following applies:

1.	The student is a limited English proficient student who has been enrolled in United States schools for less than three full school years and has had less than three years of instruction in an English as a second language program.

2.	The student is a child with a disability entitled to special education and related services under RC 3323 and the student’s Individualized Education Program (IEP) exempts the student from retention under this division.

3.	The student demonstrates an acceptable level of performance on an alternative standardized reading assessment as determined by the Ohio Department of Education.

4.	All of the following apply:

A.	The student is a child with a disability entitled to special education and related services under RC 3323.

B.	The student has taken the third grade English language arts achievement assessment prescribed under RC 3301.0710.

C.	The student’s IEP or 504 plan shows that the student has received intensive remediation in reading for two school years but still demonstrates a deficiency in reading.

D.	The student previously was retained in any of grades kindergarten to three.

5.	The student received intensive remediation for reading for two school years but still demonstrates a deficiency in reading and was previously retained in any of grades kindergarten to three. Students promoted under this section continue to receive intensive reading instruction in grade four. The instruction includes an altered instructional day that includes specialized diagnostic information and specific research-based reading strategies for the student that have been successful in improving reading among low-performing readers.

Intervention services are offered to students who are not making satisfactory progress toward the attainment of the statewide academic standards for their grade level.

2 of 3

McDonald Local School District, McDonald, Ohio

File: IKE

Any student who has been retained because of results on the third grade English language assessment and who demonstrates during the academic year that he/she now is reading at or above grade level is promoted to the fourth grade pursuant to the District-level midyear promotion policy.

[Adoption date: June 11, 1991] [Re-adoption date: June 30, 1998]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3301.07; 3301.0710; 3301.0711; 3301.0712; 3301.0715; 3313.608; 3313.609; 3313.6010; 3313.6012
3314.03
OAC 3301-35-04; 3301-35-06

AFI, Evaluation of Educational Resources
IGBE, Remedial Instruction (Intervention Services)
IGBEA, Reading Skills Assessments and Interventions (Third Grade Reading Guarantee)
IGCD, Educational Options (Also LEB)

3 of 3

McDonald Local School District, McDonald, Ohio

File: IKEB

ACCELERATION

The Board recognizes that all students learn and progress at different rates and that the time it takes to reach academic standards varies among students. The Board believes students should be challenged and supported to reach their full potential and that the practice of educational acceleration is used to match appropriate learning opportunities with student abilities. The goals of acceleration are to adjust the pace of instruction to the student’s capabilities, provide an appropriate level of challenge by removing the barriers to accessing appropriately challenging curriculum and to reduce the time period necessary for students to complete traditional schooling.

The District uses acceleration strategies in four academic areas.

1.	Whole-grade acceleration: The practice of assigning a student on a full-time basis to a higher grade level than is typical, given the student’s age, for the purpose of providing access to appropriately challenging learning opportunities.

2.	Individual subject acceleration: The practice of assigning a student to a higher grade level than is typical, given the student’s age, for the purpose of providing access to appropriately challenging learning opportunities in one or more subject areas.

3.	Early admission to kindergarten: The practice of admitting a student to kindergarten who has not yet reached the typical age at which students are admitted to kindergarten, for the purpose of providing access to appropriately challenging learning opportunities.

4.	Early high school graduation: The practice of facilitating completion of the high school program in fewer than four years, for the purpose of providing earlier than typical access to postsecondary educational opportunities.

Referrals for students to be evaluated and assessed should be made to the building principal. Students referred and having parental permission are tested using a variety of assessments. The assessments are reviewed by an acceleration evaluation committee to determine the most appropriate and available learning environment for the students.

The committee issues a written recommendation to the building principal and the students’ parents. Parents have the right to appeal the committee’s recommendation to the Superintendent/designee.

The committee develops a written acceleration plan for any student who is admitted early to kindergarten, offered whole-grade acceleration or acceleration in one or more individual subject areas. The parents of the student are provided with a copy of the written plan.

1 of 2

File: IKEB

The Board directs the administration to follow the guidelines established by the Ohio Department of Education’s model acceleration policy.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3321.01 3324.01 et seq.
OAC 3301-51-15

IGBB, Programs for Students Who are Gifted IKFA, Early Graduation
JB, Equal Educational Opportunities
JEB, Entrance Age (Mandatory Kindergarten) JEBA, Early Entrance to Kindergarten
Ohio Department of Education Model Acceleration Policy for Advanced Learners
Student Handbooks

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: IKF

GRADUATION REQUIREMENTS

The Board desires that its standards for graduation meet or exceed the minimum standards of the Ohio Department of Education (ODE) as well as State law and, further, that our high school compares favorably with other high schools in the state that are recognized for excellence.

The requirements for graduation from high school are as follows.

District Minimum	Statutory Graduation Requirements

English Language Arts	 4 units

History and government,	1 including one-half unit of               unit American History and one-half
unit of American Government

Social Studies	2 units

Science, with inquiry-based lab	3 experience, including one unit        units each in Physical Science and
Life Sciences and one unit in Chemistry, Physics or other physical science, Advanced Biology or other life science, Astronomy, Physical Geology or other earth or space science

Math, including one unit of	4 Algebra II or its equivalent **        units

English Language Arts	4 units

History and government,	1 unit including one-half unit of
American History and one-half unit of American Government

Social Studies	2 units

Science, with inquiry-based lab	3 units experience, including one unit
each in Physical Science and Life Sciences and one unit in Chemistry, Physics or other physical science, Advanced Biology or other life science, Astronomy, Physical Geology or other earth or space science

Math, including one unit of	4 units Algebra II or its equivalent **

Health

Physical Education

½ unit	Health	½ unit

½ unit	Physical Education	½ unit

Electives *

Total

5 units	Electives *

20	Total units

5 units

20 units

1 of 4

McDonald Local School District, McDonald, Ohio

File: IKF

The statutory graduation requirements also include:

1.	student electives* of any one or combination of the following: foreign language, fine arts (must complete two semesters in any of grades 7-12 unless following a career-technical pathway), business, career-technical education, family and consumer sciences, technology, agricultural education or additional English language arts, math, science or social studies courses not otherwise required under the statutory graduation requirements;

2.	**students entering ninth grade for the first time on or after July 1, 2015 who are pursuing a career-technical instructional track may complete a career-based pathway math course approved by ODE as an alternative to Algebra II;

3.	units earned in social studies shall be integrated with economics and financial literacy and

4.	passing all state-required examinations.

Summer School

Summer school credits are accepted toward graduation, provided that administrative approval has been given prior to registration for the course.

Educational Options

High school credit is awarded to students who successfully complete Board-approved educational options that count toward the graduation requirements and subject area requirements.

College Credit Plus and Postsecondary Enrollment Options

Credit is awarded for courses successfully completed at an accredited postsecondary institution. High school credit awarded for a course successfully completed under College Credit Plus, or where applicable the former Postsecondary Enrollment Options Program, counts toward the graduation requirements and subject area requirements of the District. If a course comparable to the course successfully completed is offered by the District, then comparable credit for the completed equivalent course is awarded. If no comparable course is offered, the District grants to the student an appropriate number of credits in a similar subject area.

2 of 4

File: IKF

Correspondence Courses

High school courses offered through correspondence courses are accepted for credit toward graduation only when they meet the following criteria.

1.	Credits earned in correspondence schools directly affiliated with state universities are evaluated by the school administration for students who wish to qualify for graduation from high school.

2.	Credits earned from correspondence schools not directly affiliated with an accredited college or university may not be applied toward graduation.

3.	Credits earned from schools that have been established primarily for correspondence study, rather than an institution primarily for residence study, are not accepted toward graduation.

Course Work Prior to Ninth Grade

Student work successfully completed prior to the ninth grade is applied towards graduation credit if the course is taught by a teacher holding a license valid for teaching high school and is designated by the Board as meeting the high school curriculum requirements.

Physical Education Exemption

A student who, during high school, has participated in interscholastic athletics, marching band or cheerleading for at least two full seasons is not required to complete any physical education courses as a condition to graduate. However, the student is required to complete one-half unit, consisting of at least 60 hours of instruction, in another course of study.

Community Service

The District offers community service education, which acquaints students with the history and importance of volunteer service and with a wide range of existing community needs. Community service opportunities may be considered an elective towards graduation.

Graduation Requirements Opt Out

The District does not offer students the ability to participate in the Opt Out program.

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016]
[Re-adoption date: April 26, 2017]	3 of 4

File: IKF

LEGAL REFS.:

CROSS REFS.:

ORC 3301.07(D)(3)
3313.60; 3313.6014; 3313.603; 3313.605; 3313.61 3345.06
OAC 3301-35-04 3301-16-05

IGBM, Credit Flexibility IGCA, Summer Schools
IGCD, Educational Options (Also LEB) IGCH, College Credit Plus (Also LEC) IGCI, Community Service
JN, Student Fees, Fines and Charges

4 of 4

McDonald Local School District, McDonald, Ohio

File: IKFA

EARLY GRADUATION

The Board acknowledges that most students derive the maximum scholastic and social benefits from a four-year high school program. However, students who accelerate through the District’s academic program and complete the requirements of the Ohio Department of Education are permitted to graduate early.

Early graduation is available to high school students, provided they follow all of the requirements established for this purpose.

Once approval for early graduation is established, the student becomes a member of the class in the school year in which his/her graduation requirements are completed. The diploma may be given at the completion of all requirements or at the next graduation ceremony.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.60; 3313.603; 3313.605; 3313.61 3324.01 et seq.
OAC 3301-35-04

IGCD, Educational Options (Also LEB) IGCH, College Credit Plus (Also LEC) IGCI, Community Service
IKEB, Acceleration
IKF, Graduation Requirements

McDonald Local School District, McDonald, Ohio

File: IL

TESTING PROGRAMS

The Board believes that a program of group testing can provide a meaningful source of information about the adopted curriculum and overall student achievement. Therefore, the Board authorizes a program of group testing in order to:

1.	evaluate strengths and weaknesses of current curriculum and instruction and to identify areas needing change;

2.	compare achievement of District students with achievement of a sample population as one means of evaluating student growth;

3.	provide a degree of diagnostic instructional information to teachers about the group(s) of students with whom they work;

4.	provide general information about a student’s probable aptitude for school-related tasks and

5.	provide one basis for a longitudinal study of student achievement and proficiency.

Information gained through the use of group tests is used to design educational opportunities for students to better meet their individual and collective needs. The Board views such information gathering as a primary function of the public schools. Individual permission of parents is not required for the administration of these group tests.

The Board recognizes that all tests provide only a limited source of information about an individual student. Information drawn from group tests is therefore used only in conjunction with all other information available about a student in advising the student or assisting the student in improving his/her work.

Each student with a disability is considered individually as to his/her participation in the testing programs.

Records of the results of group tests are maintained in accordance with the Board’s policy on student records.

The administration has developed guidelines for the secure storing of testing instruments.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

1 of 2

File: IL

LEGAL REFS.:

CROSS REFS.:

ORC 3301.0710 through 3301.0713; 3301.0715; 3301.0717; 3301.0729 3319.32; 3319.321
OAC 3301-13-05
3301-35-02; 3301-35-03; 3301-35-04

AFE, Evaluation of Instructional Programs (Also IM) IGBA, Programs for Students with Disabilities
JO, Student Records

2 of 2

McDonald Local School District, McDonald, Ohio

File: IL-P

TESTING PROGRAMS

In accordance with State law, the District’s plan for testing security must:

1.	be in writing;

2.	identify, by name and title, every person authorized to be present in the assessment room or to have access to secure assessment materials;

3.	specify the procedure for handling, tracking and maintaining the security of assessment materials from the time they are received by the District or school to the time they are taken to the District’s central collection location and shipped to a third-party scoring contractor;

4.	specify the procedure for handling, tracking and maintaining secure testing materials on-site before, during and after assessment administration, including the accounting for and storing of all assessment materials;

5.	specify the procedure for handling, tracking and maintaining secure testing materials after administration of the final assessment and final makeup assessment;

6.	specify the appropriate procedure for investigating any alleged security violations or unethical practices, including, but not limited to, cheating by a student or any person assisting a student in cheating;

7.	specify the procedure for determining whether to invalidate a student’s assessment score;

8.	specify that within 10 days after an investigation determining that an assessment security violation has occurred, the District will notify the director of the assessment or his/her designee in the Ohio Department of Education of such finding and

9.	specify how each procedure established in accordance with the Ohio Administrative Code shall be communicated in writing and discussed every school year with all employees, students and any other persons authorized to be present during assessments or having access to secure assessment materials.

(Approval date: April 11, 2011)
(Re-approval date: October 10, 2016)

McDonald Local School District, McDonald, Ohio

File: IM (Also AFE)

EVALUATION OF INSTRUCTIONAL PROGRAMS

The Board believes that accountability for student performance and progress is a shared responsibility of teachers, administrators, parents and the Board. Individual student progress and the instructional efforts of the District are evaluated systematically. It is the responsibility of the Superintendent and the instructional staff to report periodically to the Board on the progress the District is making towards the attainment of its instructional goals.

The Board directs the Superintendent to develop and implement a systematic plan for the continuous evaluation of the instructional program against the goals established by the Board. The Superintendent/designee employs such tests and methods as may be deemed appropriate in the Superintendent’s/designee’s sound professional judgment. The assessment program follows the evaluation procedures set forth in the courses of study and curriculum guides.

The purposes of the evaluation process are to:

1.	monitor the progress of individual students;

2.	identify strengths and weaknesses of existing instructional programs;

3.	provide data for decision making regarding additions to, modification of or deletions from the existing instructional programs;

4.	report to the public the relationship between the stated instructional goals of the District and student achievement and

5.	all other relevant data that the Superintendent deems necessary.

The Superintendent is instructed to remain informed relative to current research and successful practices and to employ the best and most reliable methods and measures in the evaluative process. The results of the testing programs are used as a part of the evaluation.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-03; 3301-35-04; 3301-35-06; 3301-35-07

AF, Commitment to Accomplishment

McDonald Local School District, McDonald, Ohio

IA, Instructional Goals
IAA, Instructional Objectives IL, Testing Programs

McDonald Local School District, McDonald, Ohio

File: INB

TEACHING ABOUT CONTROVERSIAL ISSUES

In the study of controversial issues, students have the right to:

1.	study any controversial issue that has political, economic or social significance and concern;

2.	have free access to all appropriate information, including materials that circulate freely in the community;

3.	study under competent instruction in an atmosphere free from bias and prejudice and

4.	form and express their own opinions on controversial issues without jeopardizing relations with teachers or the school.

The study of controversial issues should be objective and scholarly with minimum of emphasis on opinion. The teacher must approach controversial issues in the classroom in an impartial and objective manner and must refrain from using classroom privileges and prestige to promote a partisan point of view.

Teachers determine the appropriateness of certain issues for consideration using the following criteria.

1.	Treatment of the issue in question must be within the range, knowledge, maturity and competence of the students.

2.	There should be study materials and other learning aids available from which a reasonable extent of data pertaining to all aspects of the issue can be obtained.

3.	The issue should receive only as much time as is needed to consider it adequately.

4.	The issue should be current, significant and relevant to the students and the teacher.

A teacher who is in doubt about the advisability of discussing certain issues in the classroom shall confer with the principal concerning the appropriateness of doing so. If discussion of an issue is not approved by the building principal, the teacher may refer the issue to the Superintendent.

If parents desire that their child be excused from participation in discussion of such material, arrangements are made to respect that request.

1 of 2

File: INB

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 2907.31 OAC 3301-35-04

IB, Academic Freedom
KLB, Public Complaints About the Curriculum or Instructional Materials

2 of 2

McDonald Local School District, McDonald, Ohio

File: IND/INDA

SCHOOL CEREMONIES AND OBSERVANCES/PATRIOTIC EXERCISES

The Board believes that special recognition should be given to national holidays. The building principal should encourage a discreet observance of these holidays, which have become a part of the American heritage. These observances may, in some instances, be in the form of a school assembly while in other instances they are a part of the classroom work.

The Board directs the administration to develop specific activities within each building to convey the meaning and significance of Veterans Day. The observance must be at least one hour long, except in buildings that schedule class periods of less than an hour. In those buildings, the observance must be at least one standard class period in length.

Religious Holidays and Observances

The following guidelines govern the observance of, and teaching about, religious holidays in the schools.

1.	The public schools must be neutral in matters of religion. The schools must show no preference for one religion over another. They must refrain from the promotion of any religion or all religions; consequently, no religious celebrations may be conducted by the public schools.

“Religious celebration” is defined as:

A.	a formal observance, including worship or religious services of any kind, whether or not conducted by a member of the clergy. Religious observances cannot be justified by the fact that the majority of students or individuals in a given community happen to approve of the practice or by the fact that individual students may absent themselves upon parental request;

B.	the display of religious objects or symbols, except those that are integral parts of a short-term study in the curriculum, such as art, history, etc., or

C.	the presentation of religious music, except to the extent that such music is presented for its musical rather than its religious content. Songs or music programs that have significance for a particular religion should not be sung or performed in the school during the period that coincides with the community celebration of the events portrayed in the music. Festive songs that cannot be associated with a religious celebration are permitted.

1 of 3

File: IND/INDA

2.	A program or observance related to a religious holiday in theme or timing should be evaluated as to its purpose and effect. If either the purpose or the effect is judged to be religious rather than secular, the activity should not be undertaken.

3.	The school should avoid any activity, display or exhibit that promotes or gives its approval to religious matters.

Patriotic Exercises

The Board does not require the daily recitation of the Pledge of Allegiance. However, the Board encourages reciting of the pledge on a regular basis as determined by the classroom teacher or building principal. The District is prohibited from preventing a teacher from having students recite the Pledge of Allegiance in the teacher’s classroom.

In addition, District administrators, staff and students are prohibited from altering the wording of the Pledge of Allegiance.

The Board recognizes that beliefs of some persons prohibit participation in the pledge, the salute to the United States flag or other opening exercises. Therefore, such persons are excused from participation.

The Board prohibits the intimidation of any student by other students or staff aimed at coercing participation in reciting the pledge.

School Prayer

The Board certifies that it does not have, nor will it adopt, any policies that deny or prevent participation in constitutionally protected school prayer. This certification is submitted annually to the Ohio Department of Education.

Moment of Silence

The Board may provide for a moment of silence with participation of students for prayer, reflection or meditation upon a moral, philosophical or patriotic theme.

The Board, administrators or any District employee shall not require a student to participate in a moment of silence.

Constitution Day

On September 17 of each year, the District may participate in the celebration of Constitution Day by reciting the Preamble of the Constitution at 2:00 p.m. EST. When the 17th falls on a weekend, the day of celebration will be announced.

2 of 3

File: IND/INDA

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: October 10, 2016]

LEGAL REFS.: U.S. Const. Amend. I, Establishment Cl.
The Elementary and Secondary Education Act; 20 USC 1221 et seq. ORC 5.23
3313.601; 3313.602; 3313.63; 3313.80 OAC 3301-35-04

McDonald Local School District, McDonald, Ohio

3 of 3

McDonald Local School District, McDonald, Ohio

File: INDB

FLAG AND MOTTO DISPLAYS

State law mandates that the United States flag be displayed over, near or within all school buildings every day school is in session. The Board directs the Superintendent/designee to carry out this mandate. Penalties are assessed by the state for noncompliance.

State law requires the District to:

1.	accept donated copies of the national and state mottoes, or money donated to purchase copies of mottoes, if the copies meet design requirements adopted by Board resolution or State law and

2.	display the mottoes in an appropriate manner in a classroom, auditorium or cafeteria.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.80; 3313.801; 3313.99 3314.03(A)(11)(h)

CROSS REFS.: IND, School Ceremonies and Observances INDA, Patriotic Exercises

McDonald Local School District, McDonald, Ohio

File: ING

ANIMALS IN THE SCHOOLS

Recognizing there are many tools that can be used to provide a variety of productive learning experiences for students, the Board supports the concept of using animals as an educational tool.

Prior to any use of animals in the schools, the administration should contact appropriate organizations or authorities regarding resource materials and suggested learning activities that may be available to help students increase their understanding of the animal world.

All animal use in school buildings is consistent with health and safety policies established by the District. The administration is responsible for developing procedures for the care and control of the animals.

Service Animals

In compliance with Federal law, the Board permits the use of service animals in the schools for those individuals with qualified disabilities.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Individuals with Disabilities Education Act; 20 USC 1400 et seq. Rehabilitation Act of 1973; 29 USC 794
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. 28 CFR 35.136(d)
ORC Chapter 3323 Chapter 4112

AC, Nondiscrimination
ACB, Nondiscrimination on the Basis of Disability EBC, Emergency Management and Safety Plans JFG, Interrogations and Searches

McDonald Local School District, McDonald, Ohio

File: ING-P

ANIMALS IN THE SCHOOLS

Prior to bringing any animal(s) into the schools, other than service animals, the building principal approves the use of the animal(s) for teaching or training of students in accordance with the following procedures.

1.	Nonhuman primates, rabies vector species (including raccoons, bats, skunks, coyotes or foxes), wolves or wolf-dog hybrids, aggressive or unpredictable animals, stray animals with unknown health and vaccination history, venomous or toxin-producing spiders, insects, reptiles and amphibians, dogs, cats and ferrets that are under 16 weeks of age and dogs, cats or ferrets that are not current on rabies vaccinations are not permitted in the school building under any circumstances.

2.	Ferrets, reptiles, amphibians, chicks, ducklings and hatching eggs are not permitted in classrooms with children under five years of age.

3.	Students may not bring personal pets to school at any time, for any purpose.

4.	In addition to all other requirements in this policy, it is permissible for the class to have one or more animals as classroom pets under the following conditions:

A.	no one is allergic to the animal;

B.	proper examinations and immunizations have been given by a veterinarian;

C.	arrangements have been made for housing the animal safely, comfortably, cleanly and in a manner that does not disrupt the classroom environment;

D.	arrangements have been made for the proper care of the animal when school is not in session and

E.	rules have been established for the handling and treatment of the animal.

5.	When live animals are used as part of a study, prior approval of the building principal is required and the following rules apply:

A.	a science teacher or other qualified adult supervisor assumes primary responsibility for the purposes and conditions of the study;

B.	studies involving animals have clearly defined objectives;

C.	all animals used in the studies must be acquired in accordance with law;

1 of 2

File: ING-P

D.	the comfort of the animal used in the study is highly regarded and

E.	when animals are kept on school premises over weekends or vacation periods, adequate housing is provided and a qualified individual is assigned care and feeding responsibilities.

6.	When animals are used as part of an experiment, such as dissection in a science course, the building principal/designee notifies parents so that individuals who find such activity unpleasant or objectionable may be given a different assignment.

7.	Animal cages and containers are equipped with properly fitting lids and are free from excessive accumulation of animal waste.

8.	Hand washing facilities are available and immediately used when animals are handled.

9.	Animals are not permitted to roam in the school building, except for therapy animals or animals used for other human assistance.

10.	Animals are not permitted on surfaces where food or drink is prepared or consumed.

11.	All animal feed is tightly sealed and labeled in containers separate from human food.

In compliance with Federal law, the Board permits the use of service animals in the schools for those individuals with qualified disabilities. Service animals must:

1.	be on a harness, leash or other tether or be under the control of the handler either through voice commands, signals or other means;

2.	be housebroken and

3.	be up-to-date on vaccinations.

In the rare case the animal is aggressive or disruptive and not housebroken, the school may exclude the animal.

(Approval date: October 10, 2011) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

SECTION J: STUDENT

_____________________________________________________________________________

JA	Student Policies Goals

JB	Equal Educational Opportunities

JEA	Compulsory Attendance Ages
JEB	Entrance Age (Mandatory Kindergarten) JEBA                              Early Entrance to Kindergarten JEC	School Admission
JECAA	Admission of Homeless Students JECB                              Admission of Nonresident Students JECBA	Admission of Exchange Students
JECBB	Admission of Interdistrict Transfer Students
JECBC	Admission of Students from Non-Chartered or Home Schooling JECBD	Intradistrict Open Enrollment
JECC	Assignment of Students to Schools
JECE	Student Withdrawal from School (Loss of Driving Privileges) JED                         Student Absences and Excuses
JEDA	Truancy
JEDB	Student Dismissal Precautions
JEE	Student Attendance Accounting (Missing and Absent Children) JEG	Exclusions and Exemptions from School Attendance
JEGA	Permanent Exclusion

JF	Student Rights and Responsibilities JFA                         Student Due Process Rights
JFB	Student Involvement in Decision Making (Also ABC) JFC	Student Conduct (Zero Tolerance)
JFCA	Student Dress Code
JFCC	Student Conduct on District Managed Transportation (Also EEACC) JFCF	Hazing and Bullying (Harassment, Intimidation and Dating Violence) JFCG	Tobacco Use by Students
JFCH	Alcohol Use by Students JFCI	Student Drug Abuse JFCJ	Weapons in the Schools
JFCK	Use of Electronic Communications Equipment by Students JFCL	Unsafe Schools (Persistently Dangerous Schools)
JFE	Pregnant Students
JFG	Interrogations and Searches

McDonald Local School District, McDonald, Ohio

SECTION J: STUDENT (Continued)

JG	Student Discipline
JGA	Corporal Punishment JGD	Student Suspension
JGDA	Emergency Removal of Student JGE                         Student Expulsion
JGF	Discipline of Students with Disabilities

JHC	Student Health Services and Requirements JHCA                             Physical Examinations of Students JHCB                              Immunizations
JHCC	Communicable Diseases
JHCD	Administering Medicines to Students JHF                         Student Safety
JHFD	Student Automobile Use JHG                        Reporting Child Abuse
JHH	Notification About Sex Offenders

JI	Student Awards and Scholarships

JK	Employment of Students

JM	Staff-Student Relations (Also GBH)

JN	Student Fees, Fines and Charges

JO	Student Records JOA                        Student Surveys

JP	Positive Behavioral Interventions and Supports (Restraint and Seclusion)

File: JA

STUDENT POLICIES GOALS

The Board advocates the following goals to:

1.	enhance equal educational opportunities for all students;

2.	instill in all students the ability to be critical thinkers and to strive for lifelong learning;

3.	promote consistent attendance;

4.	ensure that the constitutional rights of all students as citizens in a democracy have practical meaning and application;

5.	develop in students a deep sense of personal responsibility for their actions;

6.	attend vigorously to matters of student safety, health and welfare;

7.	deal justly and constructively with all students in matters of discipline and

8.	help all students feel that they are valued as individual persons in the school environment.

[Adoption date: October 10, 2016]

LEGAL REFS.: Ohio Const. Art. II ORC 3313.20; 3313.48

McDonald Local School District, McDonald, Ohio

File: JB

EQUAL EDUCATIONAL OPPORTUNITIES

All students of the District have equal educational opportunities.

Students have the right to be free from discrimination on the basis of race, color, national origin, citizenship status, ancestry, religion, sex, economic status, marital status, pregnancy, age, disability or military status in all decisions affecting admissions; membership in school-sponsored organizations, clubs or activities; access to facilities; distribution of funds; academic evaluations or any other aspect of school-sponsored activities. Any limitations with regard to participation in a school-sponsored activity are based on criteria reasonably related to that specific activity.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Civil Rights Act, Title VI; 42 USC 2000d et seq.
Civil Rights Act, (Amended 1972), Title VII; 42 USC 2000e et seq. Executive Order 11246, 1965, amended by Executive Order 11375 Education Amendments of 1972, Title IX, Pub. L. No. 92-318 (1972) Individuals with Disabilities Education Act; 20 USC 1400 et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. Vocational Rehabilitation Act of 1973, Section 504
ORC 9.60 through 9.62 Chapter 4112
OAC 3301-35-02; 3301-35-04

AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACB, Nondiscrimination on the Basis of Disability GBA, Equal Opportunity Employment
IGBA, Programs for Students with Disabilities IGBB, Programs for Students Who are Gifted IGBI, English Learners
IGBJ, Title I Programs
JECAA, Admission of Homeless Students JFA, Student Due Process Rights

McDonald Local School District, McDonald, Ohio

File: JEA

COMPULSORY ATTENDANCE AGES

Children between the ages of six and 18 are of compulsory school age. Every person of compulsory school age must attend a school which conforms to the standards prescribed by the State Board of Education (SBOE) until one of the following occurs.

1.	The person receives a diploma or certificate of high school equivalence granted by the Board or other governing authority indicating such student has successfully completed all state and local requirements.

2.	The person receives an age and schooling certificate (work permit) and is enrolled in an educational program meeting the requirements of State law.

3.	The person is excused from school under standards adopted by the SBOE pursuant to State law.

The parent(s) of any person who is of compulsory school age must send such person to school unless he/she is exempt as listed above.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3301.80; 3301.81 3313.61
3321.01 et. seq. 3331.02
OAC 3301-35-04 3301-41

IGBG, Homebound Instruction
JEB, Entrance Age (Mandatory Kindergarten)
JEG, Exclusions and Exemptions from School Attendance JFE, Pregnant Students

McDonald Local School District, McDonald, Ohio

File: JEB

ENTRANCE AGE (Mandatory Kindergarten)

Each child who is five years of age on or before September 30 is eligible to enroll in kindergarten. Each child who is six years of age on or before September 30 and who has successfully completed kindergarten is eligible to enroll in the first grade.

[Adoption date: May 9, 1985]
[Re-adoption date: January 28, 2008] [Re-adoption date: February 26, 2008] [Re-adoption date: November 16, 2009] [Re-adoption date: September 30, 2013] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3321.01

CROSS REFS.: IKEB, Acceleration
JEA, Compulsory Attendance Ages JEBA, Early Entrance to Kindergarten

McDonald Local School District, McDonald, Ohio

File: JEBA

EARLY ENTRANCE TO KINDERGARTEN

State law establishes minimum age requirements for admission to kindergarten. A child who does not meet the age requirements for admittance to kindergarten or first grade, but who will be five or six years old, respectively, prior to January 1 of the school year in which admission is requested, shall be evaluated for early admittance in accordance with District policy upon referral by the child’s parent or guardian, an educator employed by the District, a preschool educator who knows the child or a pediatrician or psychologist who knows the child. Following an evaluation in accordance with such a referral, the Board decides whether to admit the child.

If a child, for whom admission to kindergarten or first grade is requested, will not be five or six years of age, respectively, prior to January 1 of the school year in which admission is requested, the child is admitted only in accordance with the District’s acceleration policy adopted under State law.

[Adoption date: June 30, 2014]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3314.06 3314.08 3321.01 3324.01 et seq.
OAC 3301-51-15

IGBB, Programs for Students Who are Gifted IKEB, Acceleration
JEB, Entrance Age (Mandatory Kindergarten)

McDonald Local School District, McDonald, Ohio

File: JEC

SCHOOL ADMISSION

The District provides free education to District residents between the ages of five through 21 who do not possess a diploma. Students who do not legally qualify as residents may be required to pay tuition as established by law and Board policy.

A student is considered a resident of the District if he/she resides with a parent, a grandparent with either power of attorney or caretaker authorization affidavit or a person or government agency with legal custody whose place of residence is within the boundaries of the District. Parents, and grandparents with either power of attorney or caretaker authorization affidavit, may be required to present legal proofs of residence.

New entrants at all grade levels are required to present at the time of enrollment a birth certificate or other document as evidence of birth, a certified copy of any child custody order or decree, proof of having received or being in the process of receiving required immunizations and copies of those records pertaining to him/her, which are maintained by the school most recently attended. A protected child, as defined by State law, may not be denied admission to the school solely because the child does not present a birth certificate or comparable document upon registration. A protected child or parent, guardian or custodian of the child must present this documentation within 90 days after the child’s initial entry into the school. The District immediately enrolls homeless students and foster students and assists in obtaining the necessary enrollment documents.

In addition, students released from the Department of Youth Services (DYS), just prior to requesting admission to the District, may not be admitted until the Superintendent has received all required documents provided by DYS. Forwarded documents are:

1.	an updated copy of the student’s transcript;

2.	a report of the student’s behavior in school while in DYS custody;

3.	the student’s current Individualized Education Program, if developed, and

4.	a summary of the institutional record of the student’s behavior.

DYS has 14 days to send the documents to the Superintendent.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016] [Re-adoption date: December 19, 2016]
1 of 2

File: JEC

LEGAL REFS.:

CROSS REFS.:

ORC 2151.33; 2152.18(D)(4)
3109.52 through 3109.61; 3109.65 through 3109.76; 3109.78; 3109.79; 3109.80
3313.48; 3313.64; 3313.67; 3313.671; 3313.672 3317.08
3321.01
OAC 3301-35-04(F)

AFI, Evaluation of Educational Resources IGBA, Programs for Students with Disabilities JECAA, Admission of Homeless Students JECB, Admission of Nonresident Students
JEE, Student Attendance Accounting (Missing and Absent Children) JHCA, Physical Examinations of Students
JHCB, Immunizations JO, Student Records

2 of 2

McDonald Local School District, McDonald, Ohio

File: JECAA

ADMISSION OF HOMELESS STUDENTS

The Board believes that all school-aged students, including homeless students and unaccompanied youth, have a basic right to equal educational opportunities. Accordingly, the District must enroll each homeless student or unaccompanied youth in the District in the school determined to be in the student’s best interest. A homeless student is defined as an individual who lacks fixed, regular and adequate nighttime residence including:

1.	sharing the housing with other people due to loss of housing, economic hardship or a similar reason;

2.	living in a motel, hotel, trailer park or campground due to the lack of alternative adequate accommodations;

3.	living in emergency or transitional shelters;

4.	abandonment in hospitals;

5.	a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings;

6.	living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings;

7.	migratory students living in circumstances described above and

8.	an unaccompanied youth who is homeless and not in the physical custody of a parent or guardian.

In compliance with the McKinney-Vento Homeless Assistance Act, the District must make school placement determinations on the basis of the best interest of the student. The District presumes that keeping the homeless child or youth in the school of origin is in the child or youth’s best interest, unless doing so is contrary to the request of the student’s parent or guardian, or the unaccompanied youth. When considering the school of best interest, the District considers student centered factors related to the homeless child or youth’s best interest including factors related to the impact of mobility on achievement, education, health and safety of the child or youth and gives priority to the homeless child or youth’s parent or guardian or the unaccompanied youth.

1 of 3

File: JECAA

The District complies with a request made by a parent(s) regarding school placement regardless of whether the student lives with the homeless parent(s) or is temporarily residing elsewhere.

The Board ensures that:

1.	it reviews and revises Board policies and regulations to eliminate barriers to the identification, enrollment, retention and success in school of homeless students including barriers to enrollment and retention due to outstanding fees or fines, or absences;

2.     the District does not segregate homeless children or youth into separate schools or separate programs within a school, based on the student’s status as homeless;

3.	it appoints a District liaison, able to carry out their duties, who ensures that homeless students are identified and enroll and succeed in school and ensures the liaison is trained in compliance with law;

4.	it provides training opportunities for staff on identifying and serving homeless students;

5.	homeless children or youth are immediately enrolled even if the child or youth is unable to produce records normally required for enrollment such as previous academic records, records of immunization and other required health records, proof of residency of other documentation, or if the student has missed application or enrollment deadlines during any period of homelessness;

6.	homeless children or youth are provided with education, nutrition and transportation services that are at least comparable to the services provided to nonhomeless students and

7.	homeless students and unaccompanied youth meeting the relevant eligibility criteria do not face barriers to accessing academic and extracurricular activities including: magnet school; summer school; career and technical education; advanced placement; online learning and charter school programs.

The liaison carries out all duties required by law, ensures compliance with the subgrant and coordinates services for homeless students with local social service agencies and programs, including those funded under the Runaway and Homeless Youth Act.

A student who ceases to be homeless may continue to receive services until the end of the period of time for which the service was originally intended to be provided, which may be the end of the school year or the end of a program cycle.

2 of 3

File: JECAA

Information about a homeless child or youth’s living situation is part of the student education record and is not considered directory information.

The District complies with the Ohio Department of Education’s Plan and State and Federal laws for the education of homeless students.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016]
[Re-adoption date: December 19, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. 42 USC Sections 11431 et seq.
ORC 9.60 through 9.62 3313.64(F)(13)
OAC 3301-35-02; 3301-35-04; 3301-35-06

AC, Nondiscrimination
JB, Equal Educational Opportunities JEC, School Admission
JHCB, Immunizations JO, Student Records

McDonald Local School District, McDonald, Ohio

3 of 3

McDonald Local School District, McDonald, Ohio

File: JECAA-P

ADMISSION OF HOMELESS STUDENTS (Enrollment Dispute Resolution Process)

The District is committed to facilitating the timely resolution of disputes regarding the educational placement of homeless children and youth. The process may address issues concerning: eligibility, enrollment, transfer of records, transportation, comparable services, guardianship, medical records, residency, school of origin/school of choice issues along with any related homeless education concerns.

Should a dispute arise over school selection or enrollment in a school, the parents, guardians and unaccompanied youth may initiate the resolution process directly at the school they choose or with the District homeless liaison. Written and/or oral communication may be provided to support their views. Students are provided with all services for which they are eligible while the dispute is being resolved.

Disputes should be resolved at the District level, rather than the school level. The District makes the resolution process as informal and accessible as possible, allowing for impartial and complete review.

Written documentation from the District is complete, as brief as possible, simply stated and provided in a language the parent, guardian or unaccompanied youth can understand.

The following steps are taken when a dispute arises over school selection or enrollment in a school:

1.	The District provides the parent/guardian or unaccompanied youth with a written explanation of the school’s decision regarding school selection or enrollment.

2.	The District informs the parent/guardian or unaccompanied youth in writing of their right to appeal the decision.

3.	Should the dispute continue, the District refers the parent/guardian or unaccompanied youth to the District homeless liaison who shall review the complaint and issue an opinion in writing to the parent/guardian or the unaccompanied youth.

4.	Should the dispute continue, the District homeless liaison assists the involved parties in presenting the situation to the Ohio Department of Education homeless education coordinator.

5.     The state homeless education coordinator recommends a decision for distribution to the parent/guardian or unaccompanied youth, local Superintendent and District liaison.

1 of 2

File: JECAA-P

6.	Should the dispute continue, the final appeal is made to the State Superintendent of Public Instruction for review and disposition.

(Approval date: March 8, 2016)
(Re-approval date: October 10, 2016) (Re-approval date: December 19, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: JECB

ADMISSION OF NONRESIDENT STUDENTS

In order to be eligible for a free public education in the District’s schools, a student must be the child of a resident of the District or reside with a grandparent with either power of attorney or caretaker authorization affidavit. If legal or permanent custody or legal guardianship of the student has been granted by a court to a resident of the District or a government agency within the District, the student is entitled to attend District schools and tuition is paid in compliance with State law.

In compliance with State law and Board policy, nonresident students are exempt from paying tuition when:

1.	an adult resident of the District submits a sworn statement that he/she has begun legal custody proceedings for the student (maximum 60 days permitted);

2.	the student is at least 18 but not yet 22 years of age and resides in the District, lives apart from his/her parent(s), supports himself/herself by his/her own labor and does not possess a high school diploma;

3.	the student is under 18 years of age, resides in the District and is married, regardless of the residence of the parent(s);

4.	the student has a medical condition that may require emergency attention and his/her parent is employed in the District;
(The parent(s) of such child must submit to the Board a statement from the child’s physician certifying that the child’s medical condition may require emergency medical attention.)

5.	the student resides with a person other than his/her parent(s) and such student has a parent serving outside Ohio in the U.S. Armed Services;
(The student’s parent(s) must file an affidavit with the Superintendent stating (1) that the parent is serving outside the state in the U.S. Armed Services, (2) that the parent intends to reside in the District upon returning to the state and (3) the name and address of the person with whom the student is living while the parent is outside the state. This tuition exemption may be granted only for a period of up to 12 months.)

1 of 4

File: JECB

6.	the student resides with a parent who is planning to either have a home built or has purchased a home in the District and is waiting for the closing date of the mortgage loan;
(The student’s parent(s) must provide the Superintendent with a sworn statement revealing the location of the house and the parent(s)’ intention to reside there. The parent(s) must also provide a statement from a homebuilder, real estate broker or bank officer confirming that the house construction is planned or is awaiting approval of the mortgage loan. The period for tuition-free attendance in these cases may extend up to 90 days.)

7.	the student’s parent is a full-time employee of the District;
(Any such policy shall take effect on the first day of the school year and the effective date of any amendment or repeal may not be prior to the first day of the subsequent school year. The policy shall be uniformly applied to all such children and shall provide for the admission of any such student upon request of the parent(s). No student may be admitted under this policy after the first day of classes of any school year.)

8.	the student resides with his/her parent(s) under the care of a shelter for victims of domestic violence;

9.	the student is not a resident of the District, does not require special education and resides with his/her grandparent(s), provided that the Board and the board of the district in which the student’s parent(s) reside enter into a written agreement showing good cause for the student to be admitted to the District;
(The grandparent(s) are required to sign all consent forms required by the District, even if the student would remain in the legal custody of the parent(s).)

10.	the student is under the age of 22 and his/her parent(s) moved from the District, but within the county, after the first full week of October, for the remainder of the school year;

11.	the student is under the age of 22 and his/her parent(s) moved from the District following the commencement of classes during the student’s senior year, for the remainder of the school year and for one additional semester;

12.	the student is under the age of 22 and resides in a new school district because of the death of a parent;
(The student is entitled to finish the current school year in the District upon approval of the Board.)

2 of 4

File: JECB

13.	the student is under the age of 22 and the superintendent of the district in which the student is entitled to attend (the student’s district of origin) enters into a contract with the Superintendent of this District (the district into which the student wishes to enroll) consenting to the attendance of the student in this District or
(The Superintendent of this District specifies that the purpose of such attendance is to protect the student’s physical or mental well-being or to deal with other extenuating circumstances deemed appropriate by the Superintendent.)

14.	the student whose parent is a full-time employee of an educational service center may be admitted tuition-free to the schools of the district where the parent’s job is primarily located, pursuant to the admission policy of that district.

The Board does not waive the payment of tuition, except:

1.	when agreements have been established with other boards of education to serve their students in career-technical or special education classes on a cooperative basis, as permitted by law;

2.	when foreign exchange students, sponsored under an approved exchange program, reside in the District temporarily or

3.	for adult residents or classified staff employees of the District who meet the criteria established by the Board.

In all cases, specific Board permission to waive tuition must be obtained for each individual case.

The District may temporarily deny admittance to any student who otherwise may be admitted to the District, if the student has been expelled from the schools of another district and if the period of expulsion has not expired. The student and parent(s) will have an opportunity for a hearing before the Superintendent/designee to determine the admittance or non-admittance of the student.

Tuition Students

Applications from nonresidents to attend the schools on a tuition basis may be considered if space is available. The amount of tuition is set annually by the State, based on a per-student cost determined in compliance with State law. Nonresident students must provide all records required of resident students in compliance with State law.

[Adoption date: May 9, 1985]
[Re-adoption date: November 15, 1990] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]
3 of 4

File: JECB

LEGAL REFS.:

CROSS REFS.:

ORC 2152.18(D)(4)
3109.52 through 3109.61; 3109.65 through 3109.76; 3109.78; 3109.79; 3109.80
3311.211
3313.64; 3313.644; 3313.645; 3313.65; 3313.672; 3313.90 3317.08
3319.01 3323.04
3327.04; 3327.06 OAC 3301-35-04
3301-42-01

JEC, School Admission
JECAA, Admission of Homeless Students JECBA, Admission of Exchange Students
JECBB, Admission of Interdistrict Transfer Students JO, Student Records

CONTRACT REFS.: Teachers’ Negotiated Agreement
Classified Staff Negotiated Agreement

4 of 4

McDonald Local School District, McDonald, Ohio

File: JECBA

ADMISSION OF EXCHANGE STUDENTS

The Board believes that one of the most effective vehicles for improving international understanding is communications among the individuals of various nations. Accordingly, the Board endorses the involvement of high school students and their families in recognized foreign exchange student programs. The Superintendent and administrative staff are responsible for developing procedures to direct the involvement of the high school with such programs.

Exchange students are not responsible for tuition if sponsored under an approved exchange program while temporarily residing in the District with a host family. Exchange students must meet the same requirements and expectations required of resident students, including immunization requirements.

Exchange students are encouraged to participate in all student activities, provided they meet the academic requirements.

The Board reserves the right to limit the number of exchange students in any given year.

Foreign exchange students enrolled in a recognized visitor exchange program may be eligible to participate in interscholastic athletics in accordance with Ohio High School Athletic Association Bylaws.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.20; 3313.535; 3313.61(H); 3313.615; 3313.64

CROSS REFS.: IGD, Cocurricular and Extracurricular Activities IGDJ, Interscholastic Athletics
IGDK, Interscholastic Extracurricular Eligibility JECB, Admission of Nonresident Students JHCB, Immunizations

McDonald Local School District, McDonald, Ohio

File: JECBA-P

ADMISSION OF EXCHANGE STUDENTS

The following procedures shall be observed in administering the foreign exchange student program:

1.	Exchange students must be associated with an organized foreign exchange program that is approved by the Board. Such programs must maintain either an office or a representative in Ohio.

2.	The sponsoring parents and/or representatives of the approved sponsoring organization must contact the designated coordinator of the foreign exchange student program in the high school guidance office.

3.	The Board reserves the right to restrict the number of foreign exchange students in any given academic year.

4.	The school reserves the right to deny enrollment to foreign exchange students if approval by the high school guidance office has not been given by July 1 preceding the year of desired enrollment.

5.	In order to provide a quality education and to minimize potential disruption, the high school will not accept foreign exchange students after the school year has begun. However, students who were accepted before the July 1 deadline will not be denied enrollment due to late arrival.

6.	Exchange students must be full-time students carrying a full academic classload. Enrollment eligibility shall be determined on an annual basis. Exchange students shall receive pass/fail grades only for purposes of class GPA ranking. The coordinator shall keep a record of the students’ actual grades for permanent records.

7.	Exchange students will not be accepted on a part-time basis. Part-time is defined as less than a full school day or school year.

8.	Priority for enrollment will be granted to students enrolling in a level other than grade 12.

1 of 2

File: JECBA-P

9.	Exchange students completing grade 12 will receive an honorary diploma or certificate of attendance.

To receive a regular diploma, the exchange student must successfully complete a program of study developed by the principal/designee and fulfill all other requirements for graduation. Exchange students must complete the applicable state mandated testing requirements for graduation. Exchange students may be exempt from passing the applicable social studies assessment(s) required for graduation. Exchange students are not eligible for an honors diploma.

Exchange students who are subject to the requirements of the Ohio Graduation Tests (OGT) and wish to qualify for graduation under alternative testing conditions are required to pass the OGT in social studies in order to graduate.

Exchange students who complete the program of study will be permitted to participate in graduation ceremonies, with expenses borne by the student or sponsoring parents.

10.	Exchange students are expected to share their cultural heritage to the fullest extent possible including topics such as government, economics, historical understanding and language.

11.	Exchange students are subject to the same policies, rules, fees, fines and procedures of the Board that apply to all high school students.

(Approval date: November 16, 2009) (Re-approval date: March 8, 2016) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: JECBB

ADMISSION OF INTERDISTRICT TRANSFER STUDENTS

The Board permits any student from any other district in the state to apply and enroll in the District schools free of any tuition obligation, provided that all procedures as outlined in the administrative regulations are met. Requirements include:

1.	application procedures, including deadlines for application and notification to students of acceptance or rejection and the superintendents of the other districts whenever another district’s student’s application is approved;

2.	procedures for admission;

3.	District capacity limits by grade level, school building and educational program are determined;

4.	resident students and previously open enrollment district students have preference over first-time applicants;

5.	no requirements of academic, athletic, artistic or any other skill or proficiency;

6.	no limitations on admitting students with disabilities, unless services required in an IEP are not available in the District;

7.	no requirement that the student be proficient in the English language;

8.	no rejection of any applying student because the student has been subject to disciplinary proceedings, except an applicant who has been suspended or expelled by the adjacent district for 10 consecutive days or more in the term for which admission is sought or in the term immediately preceding the term for which admission is sought and

9.	procedures to ensure maintenance of an appropriate racial balance in the District’s schools.

The District cannot refuse to accept the credits earned by students who have participated in interdistrict open enrollment; neither will the Board adopt a policy that discourages resident students from participating in interdistrict open enrollment.

Students are ineligible for athletics for one year when they transfer from one school district to another without changing residency. There are exceptions to the ineligibility provisions contained in the Ohio High School Athletic Association Bylaws.

1 of 2

File: JECBB

[Adoption date: November 16, 1998] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.64; 3313.65; 3313.97; 3313.983 Chapter 3327
OAC 3301-48-02 3301-61

2 of 2

McDonald Local School District, McDonald, Ohio

File: JECBC

ADMISSION OF STUDENTS
FROM NON-CHARTERED OR HOME SCHOOLING

Students seeking admission into the District’s schools who have been enrolled in non-chartered schools or home schooling programs may be required to take competency examinations. The purpose of these examinations is to determine the proper grade placement for these students.

In making a placement decision, the Superintendent may consider:

1.	the student’s most recent annual academic assessment report;

2.	whether to require the student to take any or all of the nationally normed, standardized achievement tests that are regularly scheduled for District students of similar age and

3.	other evaluation information that may include interviews with the student and the parent.

Resident students attending a non-chartered nonpublic school are permitted to participate in the District’s extracurricular activities at the school to which the student would be assigned if the non-chartered nonpublic school the student is enrolled in does not offer the extracurricular activity. Students must be of the appropriate age and grade level as determined by the Superintendent and must fulfill the same academic, nonacademic and financial requirements as any other participant.

Resident students receiving home instruction in accordance with State law are permitted to participate in District extracurricular activities at the school to which the student would be assigned. Students must be of the appropriate age and grade level as determined by the Superintendent and must fulfill the same academic, nonacademic and financial requirements as any other participant.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.535; 3313.537; 3313.5311; 3313.5312; 3313.664 3321.04
OAC 3301-34

IGBG, Homebound Instruction IGCF, Home Schooling
IGD, Cocurricular and Extracurricular Activities IGDK, Interscholastic Extracurricular Eligibility

McDonald Local School District, McDonald, Ohio

File: JECBD

INTRADISTRICT OPEN ENROLLMENT

The Board directs the administration to develop an intradistrict open enrollment plan when additional facilities or grade assignments change. The organization of facilities then would provide students with intradistrict open enrollment opportunities.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.64; 3313.65; 3313.97 OAC 3301-48-01

IE, Organization of Facilities for Instruction IGBJ, Title I Programs
JECC, Assignment of Students to Schools

McDonald Local School District, McDonald, Ohio

File: JECC

ASSIGNMENT OF STUDENTS TO SCHOOLS

The Board approves attendance areas. Students attend the school that serves the attendance area in which their parents reside or, upon acceptance, the student may attend another school pursuant to the District’s intradistrict open enrollment policy.

The Superintendent has authority to assign students to schools. The Superintendent or his/her designee is authorized to make exceptions on the basis of hardship and student need and to assign a student to a school outside his/her own attendance area.

[Adoption date: May 9, 1985] [Re-adoption date: June 30, 1998]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.49; 3313.64; 3313.65; 3313.97 3319.01

CROSS REF.:	JECBD, Intradistrict Open Enrollment

McDonald Local School District, McDonald, Ohio

File: JECE

STUDENT WITHDRAWAL FROM SCHOOL (Loss of Driving Privileges)

When the Superintendent receives information that a student of compulsory school age has withdrawn from school, the Superintendent must, within two weeks after the withdrawal, notify the registrar of motor vehicles and the county juvenile judge of the student’s withdrawal from full-time enrollment or withdrawal from an approved program to obtain a diploma or its equivalent.

Notification to the registrar of motor vehicles is not necessary if a student has withdrawn from school because of a change of residence; or the student is holding an age and schooling certificate (work permit), is regularly employed and enrolled part-time in and attending an approved program to obtain a diploma or its equivalent.

Notification to the registrar of motor vehicles must be given in a manner required by the registrar and notice to the county juvenile judge must be given in writing.

After receiving such information from the Superintendent, the registrar of motor vehicles is required to suspend the temporary instruction permit or driver’s license of the student who is the subject of the notice. If a temporary permit or license has not been issued to that student, the registrar is prohibited from issuing a temporary permit or a license. Any denial of driving privileges would remain in effect until the student reaches 18 or until the denial of driving privileges is terminated for another reason allowable under State law.

In compliance with State law, a student whose driving privileges have been denied can file a petition seeking his/her reinstatement with the juvenile court in whose jurisdiction he/she resides.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: Family Educational Rights and Privacy Act; 20 USC 1232g ORC 3319.321
3321.13
3331.01; 3331.02; 3331.04; 3331.06 through 3331.09 4510.32

1 of 2

File: JECE

CROSS REFS.: JED, Student Absences and Excuses JEDA, Truancy
JEG, Exclusions and Exemptions from School Attendance JK, Employment of Students

2 of 2

McDonald Local School District, McDonald, Ohio

File: JED

STUDENT ABSENCES AND EXCUSES

Regular attendance by all students is very important. In many cases, irregular attendance is the major reason for poor schoolwork; therefore, all students are urged to make appointments, do personal errands, etc., outside of school hours.

Reasons for which students may be excused include, but are not limited to:

1.	personal illness of the student;

2.	illness in the student’s family;

3.	needed at home to perform necessary work directly and exclusively for parents or legal guardians (applies to students over 14 years of age only);

4.	death in the family;

5.	quarantine for contagious disease;

6.	religious reasons;

7.	traveling out of state to attend a Board-approved enrichment activity or extracurricular activity (applies to absences of up to 24 school hours) or

8.	as determined by the Superintendent.

Each student who is absent must immediately, upon return to school, make arrangements with his/her teacher(s) to make up work missed. Students who are absent from school for reasons not permitted by State law may, or may not, be permitted to make up work. Each case is considered on its merits by the principal and the respective teacher(s). Students are requested to bring a note to school after each absence explaining the reason for the absence or tardiness.

The Board does not believe that students should be excused from school for vacations or other nonemergency trips. The responsibility for such absences resides with the parent(s), and they must not expect any work missed by their child to be retaught by the teacher. If the school is notified in advance of such a trip, reasonable efforts are made to prepare a general list of assignments for the student to do while he/she is absent.

The Board authorizes the Superintendent to establish a hearing and notification procedure for the purpose of denying a student’s driving privileges if that student of compulsory school age has been absent without legitimate excuse for more than 60 consecutive hours during a school month or a total of at least 90 hours during a school year.

1 of 2

File: JED

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: ORC 3313.609
3321.01; 3321.03; 3321.04; 3321.13; 3321.14; 3321.19; 3321.38 4510.32

CROSS REFS.: IGAC, Teaching About Religion IKB, Homework
JEDB, Student Dismissal Precautions
JHC, Student Health Services and Requirements JHCC, Communicable Diseases

2 of 2

McDonald Local School District, McDonald, Ohio

File: JED-P

STUDENT ABSENCES AND EXCUSES

Students Habitually Absent – Loss of Driving Privileges

When the Superintendent receives information that a student of compulsory school age has been absent without legitimate excuse for more than 60 consecutive hours in a school month or a total of at least 90 hours in a school year, the following procedure applies.

1.	The Superintendent notifies, in writing, the student and his/her parent(s) and states that information regarding the student’s absences has been provided to the Superintendent, and, as a result of that information, the student’s driving privileges are denied. This notification also states that the student and his/her parent(s) may appear before the Superintendent/designee to challenge the information provided to the Superintendent.

2.	The notice from the Superintendent to the student includes the scheduled time, place and date of the hearing, which is scheduled between three and five days after the notification is given. Upon the request of the student or parent(s), an extension may be granted by the Superintendent. The Superintendent must then notify the student and the parent(s) of the new hearing time, place and date.

3.	At the hearing before the Superintendent/designee, the student has an opportunity to present evidence that he/she has not been habitually absent without legitimate excuse. State law defines “legitimate excuses” for absence from school to include, but not be limited to:

A.	enrollment in another school or school district in Ohio or another state;

B.	possession of an age and schooling certificate (work permit);

C.	a bodily or mental condition that prohibits attendance or

D.	participation in a home schooling program.

4.	If a habitually absent student does not appear at a hearing before the Superintendent or designee, or if the student does not convince the Superintendent or designee that the absences were legitimate, the Superintendent must notify the registrar of motor vehicles and the juvenile judge. Such notification must be given to the registrar and the juvenile judge within two weeks of the receipt of the information regarding habitual absences or, if the hearing for the student is held, within two weeks after the hearing.

Notification to the registrar of motor vehicles and the county judge must comply with State and Federal law.

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File: JED-P

The registrar of motor vehicles is required to suspend the temporary instruction permit or driver’s license of the student who is the subject of the notice. If a temporary permit or license has not been issued for that student, the registrar is prohibited from issuing a temporary permit or a license.

Denial of privileges remains in effect until the student reaches age 18 or until the denial is terminated for another reason allowed by State law. In accordance with State law, a student whose driving privileges have been denied can file a petition seeking their reinstatement.

(Approval date: October 10, 2016) (Re-approval date: April 26, 2017)

2 of 2

McDonald Local School District, McDonald, Ohio

File: JEDA

TRUANCY

The Board endeavors to reduce truancy through cooperation with parents, diligence in investigating the causes of absence and use of strict guidelines in regard to tardiness and unexcused absence.

When the Board determines that a student has been truant and that the parent, guardian or other person having care of a child has failed to ensure the child’s attendance at school, State law authorizes the Board to require the parent to attend a specified educational program.

This program has been established according to the rules adopted by the State Board of Education for the purpose of encouraging parental involvement in compelling the child’s attendance at school.

On the request of the Superintendent, or when it comes to the attention of the school attendance officer or other appropriate officer of the District, the designated officer must investigate any case of supposed truancy within the District and must warn the child, if found truant, and the child’s parent in writing of the legal consequences of being a “habitual” truant.

A “habitual truant” is any child of compulsory school age who is absent without a legitimate excuse for 30 or more consecutive hours, 42 or more hours in one month or 72 or more hours in a school year.

The parent is required to have the child attend school immediately after notification. If the parent fails to get the child to attend school, the attendance officer or other appropriate officer, if directed by the Superintendent or the Board, must send notice requiring the child’s parent to attend a parental education program.

Regarding “habitual truants,” the Board must take as an intervention strategy any appropriate action contained in Board policy.

The Board directs the administration to develop intervention strategies that include all of the following actions if applicable:

1.	providing a truancy intervention plan meeting State law requirements for any student who is excessively absent from school;

2.	providing counseling for a habitual truant;

3.	requesting or requiring a parent having control of a habitual truant to attend parental involvement programs;

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File: JEDA

4.	requesting or requiring a parent of a habitual truant to attend truancy prevention mediation programs;

5.	notification to the registrar of motor vehicles or

6.	taking appropriate legal action.

The attendance officer provides notice to the parent of a student who is absent without excuse for 38 or more hours in one school month or 65 or more hours in a school year within seven days after the date of the absence triggering the notice. At the time of notice, the District may take any appropriate action as outlined in this policy as an intervention strategy.

Absence Intervention Plan

Beginning with the 2017-2018 school year, when a student’s absences surpass the threshold for a habitual truant, the principal or the Superintendent assigns the student to an absence intervention team within 10 days of the triggering event. The absence intervention team must be developed within seven school days of the triggering event and is based on the needs of the individual student. The team must include a representative from the student’s school or District, a representative from the student’s school or District who knows the student and the student’s parent or their designee, and also may include a school psychologist, counselor, social worker or representative of an agency designed to assist students and their families in reducing absences. During the seven days while developing the team, the Superintendent or principal makes at least three meaningful, good faith attempts to secure participation of the student’s parent. If the student’s parent is unresponsive the District investigates whether the failure to respond triggers mandatory reporting to the appropriate children’s services agency and instructs the absence team to develop the intervention plan without the parent.

Within 14 school days after a student is assigned to a team, the team develops a student specific intervention plan to work to reduce or eliminate further absences. The plan includes, at minimum a statement the District will file a complaint in juvenile court not later than 61 days after the date the plan is implemented if the student refuses to participate or fails to make satisfactory progress. The District makes reasonable efforts to provide the student’s parent with written notice of the plan within seven days of development.

The absence intervention plan for a student may include contacting the juvenile court to have a student informally enrolled in an alternative to adjudication. The Board directs the Superintendent to develop written procedures regarding the use of and selection process for offering these alternatives to ensure fairness.

If the student becomes habitually truant within 21 school days prior to the last day of instruction of a school year, the District may either assign a school official to work with the student’s parent to develop an intervention plan during the summer and implement the plan no later than seven

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File: JEDA

days prior to the first day of instruction of the next school year, or reconvene the absence intervention process on the first day of instruction of the next school year.

Filing a Complaint with Juvenile Court

Beginning with the 2017-2018 school year, the attendance officer must file a complaint against the student in juvenile court on the 61st day after implementation of the absence intervention plan when:

1.	the student’s absences have surpassed the threshold for a habitual truant;

2.	the District has made meaningful attempts to re-engage the student through the absence intervention plan, other intervention strategies and any offered alternatives to adjudication and

3.	the student has refused to participate in or failed to make satisfactory progress on the plan or any offered intervention strategies or alternatives to adjudication as determined by the absence intervention team.

If the 61st day after intervention falls on a day during the summer months, the District may extend the implementation of the plan and delay the filing of the complaint for an additional 30 days after the first day of instruction of the next school year.

Unless the absence intervention team determines the student has made substantial progress on their absence intervention plan, the attendance officer must file a complaint against the student in juvenile court if the student is absent without legitimate excuse for 30 or more consecutive hours or 42 or more hours during a school month at any time during the implementation phase of the intervention plan or other intervention strategy.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: ORC 3313.663; 3313.668
3321.03 through 3321.04; 3321.07 through 3321.09; 3321.19; 3321.191; 3321.22; 3321.38

CROSS REFS.: JED, Student Absences and Excuses
JEG, Exclusions and Exemptions from School Attendance JK, Employment of Students

3 of 3

McDonald Local School District, McDonald, Ohio

File: JEDB

STUDENT DISMISSAL PRECAUTIONS

Permission for a student to leave school when school is in session requires approval by the principal or a person specifically designated by him/her to exercise that authority. In evaluating requests for this permission, he/she gives primary consideration to the best interests of the student and/or public welfare. Requests are not approved without a parent’s permission. When a request originates from a person other than the parent(s), the school official in authority contacts the parent(s) to obtain permission. An exception may be made in the case of the student who is 18 years of age or older, who may make requests on his/her own behalf (however, the District may elect to notify the parent/guardian).

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20

CROSS REFS.: JED, Student Absences and Excuses
JEE, Student Attendance Accounting (Missing and Absent Children)

McDonald Local School District, McDonald, Ohio

File: JEE

STUDENT ATTENDANCE ACCOUNTING (Missing and Absent Children)

The Board believes in the importance of trying to decrease the number of missing children; therefore, efforts are made to identify missing children and to notify the proper adults or agencies.

Except where required by State law, at the time of initial entry into school, a student shall present to the person in charge of admission an official copy of a birth certificate and copies of those records pertaining to him/her that were maintained by the school that he/she most recently attended. In lieu of a birth certificate, birth documentation may include:

1.	a passport or attested transcript thereof filed with a registrar of passports at a point of entry of the United States showing the date and place of birth of the child;

2.	an attested transcript of the certificate of birth;

3.	an attested transcript of the certificate of baptism or other religious record showing the date and place of birth of the child;

4.	an attested transcript of a hospital record showing the date and place of birth of the child or

5.	a birth affidavit.

Except where required by State law, if the student does not present copies of the required documents, the principal shall call the school from which the student transferred and request the information. If that district has no record on file of the student or if that district does not send the records within 14 days, the principal shall notify the law enforcement agency having jurisdiction in the area where the student resides of the possibility that the student might be a missing child.

The primary responsibility for supervision of a student resides with his/her parent(s). The staff provides as much assistance as is reasonable to parents with this responsibility.

Parents must notify the school on the day a student is absent unless previous notification has been given in accordance with school procedure for excused absences. The principal or his/her designee is also required to notify a student’s parent(s) when the student is absent from school. The parent(s) or other responsible person shall be notified by telephone or written notice, which is mailed on the same day that the student is absent. Parents or other responsible persons shall provide the school with their current home and/or work telephone numbers, home addresses and any emergency telephone numbers.

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File: JEE

The Board designates the Superintendent to develop informational programs for students, parents and community members relative to the subject of missing children.

[Adoption date: May 9, 1985]
[Re-adoption date: September 19, 1985] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2011] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 109.65 2901.30
3313.205; 3313.672; 3313.96 3319.321; 3319.322
3321.12 3705.05

CROSS REFS.: JEC, School Admission
JECAA, Admission of Homeless Students JED, Student Absences and Excuses JEDB, Student Dismissal Precautions JHF, Student Safety

2 of 2

McDonald Local School District, McDonald, Ohio

File: JEG

EXCLUSIONS AND EXEMPTIONS FROM SCHOOL ATTENDANCE

A student of compulsory school age residing in the District may be legally excused from full-time enrollment by:

1.	holding an age and schooling certificate (work permit), being regularly employed and attending school on a part-time basis in a program approved by the Superintendent or his/her designee;

2.	receiving approved home schooling;

3.	attending a private or parochial school or

4.	having received a diploma from an approved high school or a certificate of high school equivalency from the Ohio Department of Education.

The District may temporarily deny admittance to any student who is otherwise entitled to be admitted to the District if the student has been suspended or expelled from the schools of another district in the state of Ohio or an out-of-state district and if the period of suspension or expulsion has not expired. The student and parent(s) will have an opportunity for a hearing before the Superintendent/designee to determine the admittance or non-admittance of the student.

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3301.80; 3301.81 3313.66
3321.02; 3321.03; 3321.04; 3321.07
3331.01; 3331.02; 3331.04; 3331.06 through 3331.09

CROSS REFS.: IGCF, Home Schooling
JEA, Compulsory Attendance Ages
JECE, Student Withdrawal from School (Loss of Driving Privileges) JEGA, Permanent Exclusion
JHCC, Communicable Diseases JK, Employment of Students

McDonald Local School District, McDonald, Ohio

File: JEGA

PERMANENT EXCLUSION

The Board may seek the permanent exclusion of a student 16 years of age or older who is either convicted in criminal court or adjudicated delinquent by a juvenile court of any of the following offenses that occur on school grounds or at a school function:

1.	illegal conveyance or possession of a deadly weapon or dangerous ordnance, carrying a concealed weapon, aggravated trafficking, trafficking in drugs, trafficking involving the possession of a bulk amount of a controlled substance or the sale of a controlled substance and/or

2.	aggravated murder, murder, voluntary or involuntary manslaughter, felonious or aggravated assault, rape, gross sexual imposition or felonious sexual penetration, if the victim is a District employee.

In addition, complicity in any of the above acts may be the basis for permanent exclusion.

Any building administrator witnessing, or having knowledge of, one of these acts must report the incident to the Superintendent within 24 hours, whether or not the student is over 16 years of age.

If the Superintendent receives notification that a student has been found guilty of or is adjudicated delinquent for any of the listed offenses, a determination must be made whether the student’s continued attendance endangers the health and safety of other students or employees or whether the student’s attendance poses a danger of disruption to the graded course of study. If the Superintendent determines that either danger exists, he/she may recommend that the Board adopt a resolution requesting the State Superintendent of Public Instruction to permanently exclude the student from attendance in any Ohio school. Written notice of the Superintendent’s recommendation for permanent exclusion is provided to the student and his/her parent(s).

The Board acts upon the Superintendent’s recommendation within 14 days. Among the items the Board considers is information on:

1.	academic and extracurricular activity record of the student;

2.	disciplinary record of the student;

3.	social history of the student;

4.	response to prior discipline and sanctions;

5.	seriousness of the offense and any aggravating circumstances;

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File: JEGA

6.	any mitigating circumstances;

7.	evidence regarding the possible danger to other students and employees if the student remains in the District;

8.	evidence regarding the probable disruption of the graded course of study and

9.	availability of less serious sanctions that would permit the student to stay in the District without conflict with either (7) or (8).

The Board may allow for the hearing of witnesses and the presentation of additional evidence.

If the Board adopts the resolution to permanently exclude the student, the Board:

1.	forwards the written resolution, together with the adjudication or conviction and a copy of the student’s entire school record, to the State Superintendent;

2.	promptly designates a representative to present the District’s case for permanent exclusion to the State Superintendent and

3.	forwards a copy of the resolution to the student and his/her parent(s).

If the State Superintendent rejects the resolution, the student shall be readmitted to the District’s schools.

No employee shall knowingly admit, or cause by inaction to be admitted, any student who has been permanently excluded.

Readmission

If the Superintendent determines that a permanently excluded student no longer represents a danger to the health and safety of other students or staff, the Superintendent may recommend that the student be readmitted.

On the recommendation of the Superintendent, the Board considers a resolution requesting the State Superintendent to revoke the permanent exclusion. If the Board adopts the resolution, it is forwarded to the State Superintendent, together with the reasons for the resolution and any relevant information.

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File: JEGA

Probationary Admission Following Permanent Exclusion

Under State law, a student permanently excluded from school may request probationary admission for a period not to exceed 90 days in any public school district.

If a student requests consideration of probationary admission into this District, the Superintendent may enter into discussions with the student and his/her parent(s) to develop a probationary admission plan designed to meet the educational needs of the child and the disciplinary requirements of the District.

If a satisfactory plan is developed, the Superintendent recommends that the Board allow the student to attend classes according to the terms of the plan. The Board acts on the recommendation within 14 days.

If a student violates the terms of the readmission plan, the Superintendent may immediately remove the student, pending action by the Board. The Board’s action must take place within five days from receipt of the Superintendent’s recommendation to revoke the readmission.

A student in compliance with his/her probationary readmission plan may request either an extension of the plan for an additional 90 days or for the Superintendent to recommend that the permanent exclusion be revoked.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.66; 3313.661; 3313.662

CROSS REFS.: JFCJ, Weapons in the Schools JGD, Student Suspension JGE, Student Expulsion

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McDonald Local School District, McDonald, Ohio

File: JF

STUDENT RIGHTS AND RESPONSIBILITIES

Students, like all citizens, have civil rights guaranteed by the Constitution of the United States. The First Amendment, which ensures the freedom of religion, speech, press, assembly and petition, and the Fourteenth Amendment, which guarantees due process and equal protection, apply in school environments.

The rights of an individual are preserved only by the protection and preservation of the rights of others. A student is responsible for the way rights are exercised and must accept the consequences of actions and recognize the boundaries of rights. Each exercise of an individual’s rights must demonstrate respect for the rights of others.

These statements set forth the rights of students and the responsibilities that are inseparable from these rights, which include the right to:

1.	equal educational opportunity and freedom from discrimination and the responsibility not to discriminate against others;

2.	attend free public schools; the responsibility to attend school regularly and to observe school rules essential for permitting others to learn at school;

3.	due process of law with respect to suspension and expulsion;

4.	free inquiry and expression and the responsibility to observe rules regarding these rights and

5.	privacy, which includes privacy with respect to the student’s school records.

As part of the educational process, students should be made aware of their legal rights and of the legal authority of the Board to make rules and delegate authority to its staff to make rules necessary for the orderly operation of the schools.

A copy of the school discipline code is posted in each of the schools and given to each student. This code describes in detail the offenses for which disciplinary action may be taken. Copies of the code are available to any parent in the principal’s office.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

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File: JF

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Amend. I
U.S. Const. Amend. XIV, Section 1
ORC 3313.20; 3313.66; 3313.661; 3313.662; 3313.668

ABC, Student Involvement in Decision Making (Also JFB) IGDB, Student Publications
JFC, Student Conduct (Zero Tolerance) JFG, Interrogations and Searches Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: JFA

STUDENT DUE PROCESS RIGHTS

The Board and school officials have the legal authority to deal with disruptive students and student misconduct. Due process, in the context of administrative proceedings carried out by school authorities, does not mean that the procedures used by the courts in juvenile proceedings must be followed. The State and Federal Rules of Evidence do not apply.

Students have clearly established means by which administrative due process is available for the protection of their rights.

Due process procedures are:

1.	applied equally to all and

2.	enforced in a manner that involves:

A.	adequate and timely notice and opportunity to prepare a defense;

B.	an opportunity to be heard at a reasonable time and in a meaningful manner and

C.	the right to a timely and impartial hearing on the merits of the case.

In cases of student suspension or expulsion, the specific due process procedures set by the Board’s policy are followed.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC Chapter 2506
3313.66; 3313.661; 3313.662

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File: JFA

CROSS REFS.: JB, Equal Educational Opportunities JFC, Student Conduct (Zero Tolerance) JFCA, Student Dress Code
JFCC, Student Conduct on District Managed Transportation (Also EEACC) JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JFCG, Tobacco Use by Students
JFCH, Alcohol Use by Students JFCI, Student Drug Abuse JFCJ, Weapons in the Schools
JFCK, Use of Electronic Communications Equipment by Students JFCL, Unsafe Schools (Persistently Dangerous Schools)
JGD, Student Suspension JGE, Student Expulsion Student Handbooks

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McDonald Local School District, McDonald, Ohio

File: JFB (Also ABC)

STUDENT INVOLVEMENT IN DECISION MAKING

Students share responsibility for developing a climate in the school that is conducive to learning. Through participation in the decision-making process, students can be an important resource for the improvement of the school, the educational system and the community. Periodically, students may be asked to review Board policies and school rules and procedures. Final authority for all decisions rests with the Board.

A student may be elected to serve on the Board as a representative for the student body, in an advisory capacity only, to better facilitate communication between the Board and the students, to increase awareness of the democratic process within the District and to improve the opportunity for participation in the decision-making process.

The student must be a high school student elected by the student body to serve for a one-year term.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REF.: OAC 3301-35-04

CROSS REFS.: AD, Development of Philosophy of Education BCE, Board Committees
BCF, Advisory Committees to the Board JF, Student Rights and Responsibilities Student Handbooks

McDonald Local School District, McDonald, Ohio

File: JFC

STUDENT CONDUCT (Zero Tolerance)

Students are expected to conduct themselves in a way that exhibits respect and consideration for the rights of others. Students of the District must conform with school regulations and accept directions from authorized school personnel. The Board has “zero tolerance” of violent, disruptive, harassing, intimidating, bullying or any other inappropriate behavior by its students.

A student who fails to comply with established school rules or with any reasonable request made by school personnel on school property and/or at school-related events is subject to approved student discipline procedures. Students are also subject to discipline, as outlined in the student code of conduct for misbehavior that occurs off school property when the misbehavior endangers the health and safety of students within the District or adversely affects the education process. The Superintendent/designee develops procedures that establish strategies ranging from prevention to intervention to address student misbehavior, and provides continuing instruction in dating violence prevention in health education courses in grades 7 through 12.

Students and parents receive, at the beginning of each school year or upon enrolling in the District schools during the year, written information on the rules and procedures to which they are subject while in school or participating in any school-related activity or event. The information includes the types of conduct that are subject to suspension or expulsion from school or other forms of disciplinary action. The Board directs the administration to make all students aware of the student code of conduct and the fact that any violations of the student code of conduct are punishable. The rules also apply to any form of student misconduct directed at a District official or employee or the property of a District official or employee, regardless of where the misconduct occurs.

If a student violates this policy or the student code of conduct, school personnel, students or parents should report the student to the appropriate principal. The administration cooperates in any prosecution pursuant to the criminal laws of the state of Ohio and local ordinances.

A student may be expelled for up to one year if he/she commits an act that inflicts serious physical harm to persons or property if it was committed at school, on other school property or at a school activity, event or program.

The Superintendent is authorized to expel a student from school for a period not to exceed one year for making a bomb threat to a school building, or to any premises at which a school activity is occurring at the time of the threat. Any expulsion under this provision extends, as necessary, into the school year following the school year in which the incident that gives rise to the expulsion takes place.

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File: JFC

Matters which might lead to a reduction of the expulsion period include the student’s mental and/or physical characteristics or conditions, the age of the student and its relevance to the punishment, the prior disciplinary history of the student and/or the intent of the perpetrator.

The student code of conduct is made available to students and parents and is posted in a central location within each building.

[Adoption date: January 21, 1999]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: April 11, 2011] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

Gun-Free Schools Act; 20 USC 1751
The Elementary and Secondary Education Act; 20 USC 1221 et seq. Children’s Internet Protection Act; 47 USC 254(h)(5)(b)(iii); (P.L. 106-554,
HR 4577, 2000, 114 Stat 2763)
ORC 3313.20; 3313.534; 3313.66; 3313.661; 3313.662; 3313.668

AC, Nondiscrimination
EBC, Emergency Management and Safety Plans ECAB, Vandalism
EDE, Computer/Online Services (Acceptable Use and Internet Safety) JFCA, Student Dress Code
JFCEA, Gangs
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JFCJ, Weapons in the Schools
JFCK, Use of Electronic Communication Equipment by Students JG, Student Discipline
JGA, Corporal Punishment JGD, Student Suspension
JGDA, Emergency Removal of Student JGE, Student Expulsion
JM, Staff-Student Relations (Also GBH) Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: JFCA

STUDENT DRESS CODE

School dress should enhance a positive image of the students and the District and not threaten the health, welfare and safety of the members of the student body. Any form of dress or grooming that attracts undue attention, prompting a disruption of the learning environment or violating the previous statement, is unacceptable.

Requirements include the following.

1.	Dress and grooming standards require cleanliness in the interest of health, sanitary conditions and safety requirements.

2.	When a student is participating in school activities, his/her dress and grooming must not disrupt his/her performance or that of other students or constitute a health threat to himself/herself or other students.

3.	Dress and grooming are not such as to disrupt the teaching/learning process.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Amend. I ORC 3313.20; 3313.665

JFC, Student Conduct (Zero Tolerance) Student Handbooks

McDonald Local School District, McDonald, Ohio

File: JFCC (Also EEACC)

STUDENT CONDUCT ON DISTRICT MANAGED TRANSPORTATION

The Board furnishes transportation in compliance with State law. This fact does not relieve parents of students from the responsibility of supervision until such time as the student boards the vehicle and after the student leaves the vehicle at the end of the school day.

Students on District managed transportation are under the authority of, and directly responsible to, the driver. The driver has the authority to enforce the established procedures for rider conduct. Disorderly conduct or refusal to submit to the authority of the driver is sufficient reason for refusing transportation services or suspending transportation services to any student once proper procedures are followed.

The Board authorizes the Superintendent or other administrators to suspend a student from District managed transportation privileges for a period not to exceed one school year. The only due process required is the student must receive notice of an intended suspension from District managed transportation and an opportunity to appear before the Superintendent or other administrator before the suspension is imposed.

The Board’s policy regarding suspension from District managed transportation privileges must be posted in a central location in each school building and made available to students upon request.

Regulations regarding conduct on District managed transportation, as well as general information about the school transportation program, are available to all parents and students.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3327.01; 3327.014 OAC 3301-83-08

JFC, Student Conduct (Zero Tolerance) JG, Student Discipline
Staff Handbooks Student Handbooks

McDonald Local School District, McDonald, Ohio

File: JFCC-P (Also EEACC-P)

STUDENT CONDUCT ON DISTRICT MANAGED TRANSPORTATION

The following procedures pertain to student conduct on District managed transportation and are intended to ensure the safety and welfare of the students, the driver and other drivers on the road and to ensure safety and proper maintenance of school vehicles.

Students will:

1.	be careful in approaching bus stops, walk on the left facing oncoming traffic, be sure that the road is clear both ways before crossing the highway and wait in a location clear of traffic;

2.	arrive at the bus stop before the bus is scheduled to arrive in order to permit the bus to follow the time schedule;

3.	not exhibit behavior at the bus stop that threatens life, limb or property of any individual;

4.	sit in assigned seats (drivers have the right to assign a student to a seat and to expect reasonable conduct similar to conduct expected in a classroom);

5.	reach assigned seat without disturbing or crowding other students and remain seated while the vehicle is moving;

6.	obey the driver promptly and respectfully and recognize that he/she has an important responsibility and that it is everyone’s duty to help ensure safety;

7.	keep the vehicle clean and sanitary, refrain from chewing gum or consuming candy, food or drinks on the vehicle at any time (accept as required for medical reasons);

8.	refrain from using profane language and from loud talking or laughing (unnecessary confusion diverts the driver’s attention and might result in a serious accident);

9.     remain seated keeping aisles and exits clear, keep head, arms and hands inside the vehicle at all times and not throw or pass objects on, from or into the vehicle;

10.	be courteous to fellow students and to the driver;

11.	treat equipment as one would treat valuable furniture in his/her home (damage to the school vehicle is strictly forbidden);

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File: JFCC-P (Also EEACC-P)

12.	not use tobacco on the vehicle or possess alcohol or drugs on the vehicle except as prescription medications may be required for a student and

13.	carry on the vehicle only items that can be held in their laps.

Students must remain seated until the vehicle stops, then promptly unload and wait in their designated place of safety until the vehicle leaves. Students who must cross the street to reach the residence side of the street must wait for the signal from the driver and cross in front of the vehicle after also checking for traffic themselves.

Failure of a student to follow these procedures may result in his/her forfeiting the right of transportation on District managed transportation.

Discipline

The Board authorizes the Superintendent or other administrators to suspend a student from transportation privileges only for a period of up to one school year. The only due process required is notice to the student of an intended bus riding suspension and an opportunity to appear before the administrator considering the suspension before it happens.
The administrator’s decision is final.

When discipline problems with individual students arise, use the following guidelines.

1.	If possible, the driver should resolve the problem.

2.	When the driver is unable to resolve the problem, he/she should report it to the transportation supervisor. The transportation supervisor and driver, if necessary, confer with the principal. Any discipline is imposed by the principal of the school.

3.	Problems that cannot be resolved by measures specified above are referred to the Superintendent.

(Approval date: March 8, 2016)
(Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: JFCF

HAZING AND BULLYING (Harassment, Intimidation and Dating Violence)

Hazing means doing any act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person.

Throughout this policy the term bullying is used in place of harassment, intimidation and bullying.

Bullying, harassment and intimidation is an intentional written, verbal, electronic or physical act that a student has exhibited toward another particular student more than once. The intentional act also includes violence within a dating relationship. The behavior causes mental or physical harm to the other student and is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student. This behavior is prohibited on school property, on a school bus or at a school-sponsored activity. Students found responsible for harassment, intimidation or bullying by an electronic act may be suspended.

Permission, consent or assumption of risk by an individual subjected to hazing, bullying and/or dating violence does not lessen the prohibition contained in this policy.

The District includes, within the health curriculum, age-appropriate instruction in dating violence prevention education in grades 7 to 12. This instruction includes recognizing warning signs of dating violence and the characteristics of healthy relationships.

Prohibited activities of any type, including those activities engaged in via computer and/or electronic communications devices or electronic means, are inconsistent with the educational process and are prohibited at all times. The District educates minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response.

No administrator, teacher or other employee of the District shall encourage, permit, condone or tolerate any hazing and/or bullying activities. No students, including leaders of student organizations, are permitted to plan, encourage or engage in any hazing and/or bullying.

Administrators, teachers and all other District employees are particularly alert to possible conditions, circumstances or events that might include hazing, bullying and/or dating violence. If any of the prohibited behaviors are planned or discovered, involved students are informed by the discovering District employee of the prohibition contained in this policy and are required to end all such activities immediately. All hazing, bullying and/or dating violence incidents are reported immediately to the principal/designee and appropriate discipline is administered.

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McDonald Local School District, McDonald, Ohio

File: JFCF

The Superintendent/designee must provide the Board President with a semiannual written summary of all reported incidents and post the summary on the District’s website, to the extent permitted by law.

The administration provides training on the District’s hazing and bullying policy to District employees and volunteers who have direct contact with students. Additional training is provided to elementary employees in violence and substance abuse prevention and positive youth development.

District employees, students and volunteers have qualified civil immunity for damages arising from reporting an incident of hazing and/or bullying. Administrators, teachers, other employees and students who fail to abide by this policy may be subject to disciplinary action and may be liable for civil and criminal penalties in compliance with State and Federal law.

No one is permitted to retaliate against an employee or student because he/she files a grievance or assists or participates in an investigation, proceeding or hearing regarding the charge of hazing and/or bullying of an individual.

[Adoption date: September 17, 2007] [Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016] [Re-adoption date: December 19, 2016]

LEGAL REFS.: Children’s Internet Protection Act; 47 USC 254 (h)(5)(b)(iii); (P.L. 106-554, HR 4577, 2000, 114 Stat 2763)
ORC 117.53 2307.44 2903.31 3301.22
3313.666; 3313.667 3319.073; 3319.321

2 of 3

File: JFCF

CROSS REFS.: AC, Nondiscrimination
ACA, Nondiscrimination on the Basis of Sex ACAA, Sexual Harassment
EDE, Computer/Online Services (Acceptable Use and Internet Safety) IGAE, Health Education
IIBH, District Websites
JFC, Student Conduct (Zero Tolerance) JFCEA, Gangs
JFCK, Use of Electronic Communications Equipment by Students JG, Student Discipline
JHG, Reporting Child Abuse JO, Student Records
Student Handbooks

3 of 3

McDonald Local School District, McDonald, Ohio

File: JFCF-P

HAZING AND BULLYING (Harassment, Intimidation and Dating Violence)

The prohibition against hazing, dating violence, harassment, intimidation or bullying is publicized in student handbooks and in the publications that set the standard of conduct for schools and students in the District. In addition, information regarding the policy is incorporated into employee handbooks and training materials.

School Personnel Responsibilities and Complaint Procedures

Hazing, bullying behavior and/or dating violence by any student/school personnel in the District is strictly prohibited, and such conduct may result in disciplinary action, up to and including suspension and/or expulsion from school. Hazing, bullying and/or dating violence means any intentional written, verbal, graphic or physical acts, including electronically transmitted acts, either overt or covert, by a student or group of students toward other students/school personnel with the intent to haze, harass, intimidate, injure, threaten, ridicule or humiliate. Such behaviors are prohibited on or immediately adjacent to school grounds, at any school-sponsored activity; in any District publication; through the use of any District-owned or operated communication tools, including but not limited to District email accounts and/or computers; on school-provided transportation or at any official school bus stop.

Hazing, bullying and/or dating violence can include many different behaviors. Examples of conduct that could constitute prohibited behaviors include, but are not limited to:

1.	physical violence and/or attacks;

2.	threats, taunts and intimidation through words and/or gestures;

3.	extortion, damage or stealing of money and/or possessions;

4.	exclusion from the peer group or spreading rumors;

5.	repetitive and hostile behavior with the intent to harm others through the use of information and communication technologies and other Web-based/online sites (also known as “cyberbullying”), such as the following:

A.	posting slurs on websites, social networking sites, blogs or personal online journals;
B.	sending abusive or threatening emails, website postings or comments and instant messages;
C.	using camera phones to take embarrassing photographs or videos of students and/or distributing or posting the photos or videos online and

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File: JFCF-P

D.	using websites, social networking sites, blogs or personal online journals, emails or instant messages to circulate gossip and rumors to other students.

6.	excluding others from an online group by falsely reporting them for inappropriate language to Internet service providers.

In evaluating whether conduct constitutes hazing or bullying, special attention is paid to the words chosen or the actions taken, whether such conduct occurred in front of others or was communicated to others, how the perpetrator interacted with the victim and the motivation, either admitted or appropriately inferred.

Teachers and Other School Staff

Teachers and other school staff who witness acts of hazing, bullying and/or dating violence, as defined above, promptly notify the building principal/designee of the event observed, and promptly file a written incident report concerning the events witnessed.

Teachers and other school staff who receive student or parent reports of suspected hazing, bullying and/or dating violence promptly notify the building principal/designee of such report(s). If the report is a formal, written complaint, the complaint is forwarded to the building principal/designee no later than the next school day. If the report is an informal complaint by a student that is received by a teacher or other professional employee, he/she prepares a written report of the informal complaint that is forwarded to the building principal/designee no later than the next school day.

Complaints

1.	Formal Complaints

Students and/or their parents or guardians may file reports regarding suspected hazing, harassment, intimidation, bullying and/or dating violence. The reports should be written. Such written reports must be reasonably specific including person(s) involved; number of times and places of the alleged conduct; the target of suspected harassment, intimidation and/or bullying and the names of any potential student or staff witnesses. Such reports may be filed with any school staff member or administrator. They are promptly forwarded to the building principal/designee for review and action.

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File: JFCF-P

2.	Informal Complaints

Students, parents or guardians and school personnel may make informal complaints of conduct that they consider to be harassment, intimidation and/or bullying by verbal report to a teacher, school administrator or other school personnel. Such informal complaints must be reasonably specific as to the actions giving rise to the suspicion of hazing, harassment, intimidation and/or bullying, including person(s) involved, number of times and places of the alleged conduct, the target of the prohibited behavior(s) and the names of any potential student or staff witness. The school staff member or administrator who receives the informal complaint promptly documents the complaint in writing, including the above information. This written report by the school staff member and/or administrator is promptly forwarded to the building principal/designee for review and action.

3.	Anonymous Complaints

Students who make informal complaints as set forth above may request that their name be maintained in confidence by the school staff member(s) and administrator(s) who receive the complaint. The anonymous complaint is reviewed and reasonable action is taken to address the situation, to the extent such action (1) does not disclose the source of the complaint, and (2) is consistent with the due process rights of the student(s) alleged to have committed acts of hazing, bullying and/or dating violence.

4.	False Complaints

Students are prohibited from deliberately making false complaints of harassment, intimidation or bullying. Students found responsible for deliberately making false reports of harassment, intimidation or bullying may be subject to a full range of disciplinary consequences.

Intervention Strategies

1.	Teachers and Other School Staff

In addition to addressing both informal and formal complaints, school personnel are encouraged to address the issue of hazing, bullying and/or dating violence in other interactions with students.

School personnel may find opportunities to educate students about harassment, hazing, intimidation and bullying and help eliminate such prohibited behaviors through class discussions, counseling and reinforcement of socially appropriate behavior. School personnel should intervene promptly whenever they observe student conduct that has the purpose or effect of ridiculing, humiliating or intimidating another student/school personnel, even if such conduct does not meet the formal definition of harassment, hazing, intimidation or bullying.
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File: JFCF-P

2.	Administrator Responsibilities

A.	Investigation

The principal/designee is notified of any formal or informal complaint of suspected harassment, hazing, intimidation or bullying. Under the direction of the building principal/designee, all such complaints are investigated promptly. A written report of the investigation is prepared when the investigation is complete. The report includes findings of fact, a determination of whether acts of hazing, bullying and/or dating violence were verified, and when prohibited acts are verified, a recommendation for intervention, including disciplinary action, is included in the report. Where appropriate, written witness statements are attached to the report.

Notwithstanding the foregoing, when a student making an informal complaint has requested anonymity, the investigation of such complaint is limited as is appropriate in view of the anonymity of the complaint. Such limitation of the investigation may include restricting action to a simple review of the complaint (with or without discussing it with the alleged perpetrator), subject to receipt of further information and/or the withdrawal by the complaining student of the condition that his/her report be anonymous.

When hazing and/or bullying is based on race, color, national origin, sex, or disability, and the behavior creates a hostile environment, the hazing and bullying investigation is suspended while the applicable nondiscrimination grievance procedures are implemented.

B.	Nondisciplinary Interventions

When verified acts of hazing, bullying and/or dating violence are identified early and/or when such verified acts do not reasonably require a disciplinary response, students may be counseled as to the definition of the behavior, its prohibition and their duty to avoid any conduct that could be considered harassing, hazing, intimidating and/or bullying.

If a complaint arises out of conflict between students or groups of students, peer mediation may be considered. Special care, however, is warranted in referring some cases to peer mediation. A power imbalance may make the process intimidating for the victim and therefore inappropriate. The victim’s communication and assertiveness skills may be low and could be further eroded by fear resulting from past intimidation and fear of future intimidation. In such cases, the victim should be given additional support. Alternatively, peer mediation may be deemed inappropriate to address the concern.

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File: JFCF-P

C.	Disciplinary Interventions

When acts of harassment, intimidation and bullying are verified and a disciplinary response is warranted, students are subject to the full range of disciplinary consequences. Anonymous complaints that are not otherwise verified, however, cannot provide the basis for disciplinary action.

In and out-of-school suspension may be imposed only after informing the accused perpetrator of the reasons for the proposed suspension and giving him/her an opportunity to explain the situation.

Expulsion may be imposed only after a hearing before the Board, a committee of the Board or an impartial hearing officer designated by the Board in accordance with Board policy. This consequence is reserved for serious incidents of harassment, intimidation or bullying and/or when past interventions have not been successful in eliminating prohibited behaviors.

Allegations of criminal misconduct are reported to law enforcement, and suspected child abuse is reported to Child Protective Services, per required time lines.

Report to the Custodial Parent or Guardian of the Perpetrator

If, after investigation, acts of harassment, intimidation and bullying by a specific student are verified, the building principal/designee notifies the custodial parent or guardian of the perpetrator, in writing, of that finding. If disciplinary consequences are imposed against such student, a description of such discipline is included in such notification.

Strategies are developed and implemented to protect students from new or additional harassment, intimidation or bullying, and from retaliation following reporting of incidents.

Reports to the Victim and His/Her Custodial Parent or Guardian

If, after investigation, acts of bullying or hazing against a specific student are verified, the building principal/designee notifies the custodial parent/guardian of the victim of the finding. In providing such notification, care must be taken to respect the statutory privacy rights of the perpetrator.

Bullying matters, including the identity of both the charging party and the accused, are kept confidential to the extent possible. Although discipline may be imposed against the accused upon a finding of guilt, retaliation is prohibited.

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File: JFCF-P

School administrators shall notify both the custodial parents or guardians of a student who commits acts of harassment, intimidation, bullying and/or dating violence and the custodial parents or guardians of students against whom such acts were committed, and shall allow access to any written reports pertaining to the incident, to the extent permitted by law.

Police and Child Protective Services

In addition to, or instead of, filing a complaint through this policy, a complainant may choose to exercise other options including, but not limited to, filing a complaint with outside agencies or filing a private lawsuit. Nothing prohibits a complainant from seeking redress under any other provision of State law or common law that may apply.

The District must also investigate incidents of hazing, bullying and/or dating violence for the purpose of determining whether there has been a violation of District policy or procedures, even if law enforcement and/or the public children’s services are also investigating. All District personnel must cooperate with investigations by outside agencies.

(Approval date: November 16, 2009) (Re-approval date: July 12, 2010) (Re-approval date: October 10, 2016)
(Re-approval date: December 19, 2016)

6 of 6

McDonald Local School District, McDonald, Ohio

File: JFCG

TOBACCO USE BY STUDENTS

The Board has a duty to protect and promote the health and well-being of all students and staff. The Board is acutely aware of the serious health risks associated with the use of tobacco products, both to users and nonusers, and that most tobacco use begins by the age of 18. Therefore, the Board adopts this 100% tobacco-free District policy to endorse a healthy lifestyle and prevent tobacco use.

For the purpose of this policy, “tobacco” is defined to include any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette, alternative nicotine products, electronic cigarettes and any other smoking product, and spit tobacco, also known as smokeless, dip, chew and snuff, in any form.

Tobacco Use Prohibited

No student is permitted to smoke, inhale, dip or chew tobacco at any time, including non-school hours:

1.	in any building, facility or vehicle owned, leased, rented or chartered by the District or

2.	on school grounds, athletic facilities or parking lots.

No student is permitted to smoke, inhale, dip or chew tobacco at any time, including non-school hours, at any school-sponsored event off campus.

Additionally, no student is permitted to possess cigarettes, other tobacco products, papers used to roll cigarettes, lighters or other paraphernalia at any time.

Providing Notice

“No Tobacco” signs will be posted throughout the District at entrances and other appropriate locations in all academic buildings, administrative spaces and athletic fields. Students are provided notice of this policy through student handbooks. District vehicles will display the international “No Smoking” insignia. Announcements will be made during home athletic events both before the event and during intermission, as well as at all school functions where deemed appropriate. School programs will include a written reminder of the no tobacco use on District property policy.

Students and parents are given copies of the standards of conduct and statement of disciplinary sanctions, and notified that compliance with the standards of conduct is mandatory.

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File: JFCG

Enforcement

Disciplinary measures taken against students for violations of this policy comply with the requirements of Federal and State law and related District policies and procedures. Specific measures are outlined in the student code of conduct.

Educational Reinforcement

Tobacco use prevention education is closely coordinated with the other components of the school health program. Staff responsible for teaching tobacco use prevention education have adequate pre-service training and participate in ongoing professional development activities to effectively deliver the education program. Preparation and professional development activities provide basic knowledge about the effects of tobacco use and effects of peer pressure on tobacco use combined with skill practice in effective instructional techniques and strategies and program-specific activities.

[Adoption date: June 28, 1993]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Goals 2000: Educate America Act; 20 USC 6081 through 6084 ORC 3313.66; 3313.661; 3313.751
3794.01; 3794.02; 3794.04; 3794.06 OAC 3301-35-02; 3301-35-04

JFA, Student Due Process Rights
JFC, Student Conduct (Zero Tolerance) JGD, Student Suspension
JGE, Student Expulsion Student Handbooks

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: JFCH/JFCI

ALCOHOL USE BY STUDENTS/STUDENT DRUG ABUSE

The Board recognizes its share of the responsibility for the health, welfare and safety of the students who attend the District’s schools. The Board is concerned about the problems of alcohol and drug abuse and recognizes that illegal or inappropriate use of alcohol, narcotic drugs, depressants or other controlled substances is wrong and harmful and constitutes a hazard to the positive development of all students.

The Board does not permit any student to possess, transmit, conceal, offer for sale, consume, show evidence of having consumed or used any alcoholic beverages, illegal drugs, unprescribed drugs, look-alike drugs or any mind-altering substance while on school grounds or facilities; at school-sponsored events; in other situations under the authority of the District or in school-owned or school-approved vehicles. Included in this prohibition are any substances represented as a controlled substance, nonalcoholic beers, steroids, tobacco and tobacco products and drug paraphernalia.

The Board wishes to emphasize the following requirements:

1.	A student is required to obey existing laws on school grounds and while involved in school activities. School authorities have the same responsibility as any other citizen to report violations of the law. The final disposition of any problem, however, is determined by the building principal with due consideration of the welfare of the student and of any other relevant factors involved.

2.	Discipline is imposed independent of court action. Students are subject to immediate suspension or expulsion proceedings for possession or use of illegal drugs or alcoholic beverages.

3.	Parents and students are given a copy of the standards of conduct and the statement of disciplinary sanctions and are notified that compliance with the standards of conduct is mandatory.

4.	If conditions warrant, the administration refers the student for prosecution and offers full cooperation in a criminal investigation.

5.	A reduction in penalty may be considered if the student receives professional assistance. Professional assistance may include but not be limited to an alcohol/drug education program; assessment with follow-through based on the assessment findings, counseling, outpatient treatment or inpatient treatment.

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File: JFCH/JFCI

The Superintendent/designee establishes and the Board considers for approval detailed procedures for dealing with students who may have a drug or alcohol problem. These procedures are in compliance with all applicable laws and observed by all staff members. It is the desire of the Board for students with problems to feel secure enough to ask for help from their teachers or counselors without fear of reprisal. Confidentiality shall be maintained within the limits of the law. The long-range welfare of the student is paramount.

[Adoption date: June 28, 1993]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Drug-Free Campus and Schools Act; 20 USC 3224(a) ORC 2925.01; 2925.11; 2925.14; 2925.37
3313.66; 3313.661 3719.011; 3719.41

IGAG, Drugs, Alcohol and Tobacco Education JFC, Student Conduct (Zero Tolerance) JHCD, Administering Medicines to Students Student Code of Conduct
Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: JFCJ

WEAPONS IN THE SCHOOLS

The Board is committed to providing the students of the District with an educational environment that is free of the dangers of firearms, knives and other weapons.

The definition of a firearm is any weapon (including a starter gun) which is designed to or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any firearm muffler or firearm silencer or any destructive device (as defined in 18 U.S.C.A. Section 921) that includes any explosive, incendiary or poisonous gas, bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine or device similar to any of the devices described above. A knife is defined as a cutting instrument having a sharp blade.

Unless a student is permanently excluded, the Superintendent shall expel a student from school for a period of one year for bringing a firearm or knife to a school within the District or onto any other property owned or controlled by the Board, or for possessing a firearm or knife at a school or on any other property owned or controlled by the Board, which firearm or knife was initially brought onto school property by another person, except that the Superintendent may reduce this requirement on a case-by-case basis in accordance with this policy. Any such expulsion shall extend, as necessary, into the school year following the school year in which the incident that gives rise to the expulsion takes place.

Matters that might lead to a reduction of the expulsion period include the student’s mental and/or physical characteristics or conditions, the age of the student and its relevance to the punishment, the prior disciplinary history of the student and/or the intent of the perpetrator.

A student may be expelled for up to one year for firearm-related or knife-related incidents occurring off school property while at a school-sponsored interscholastic competition, extracurricular event or other school-sponsored activity.

A student suspended, expelled, removed or permanently excluded from school for misconduct involving a firearm or knife also loses his/her driving privileges. The District must notify the county juvenile judge and registrar of motor vehicles within two weeks of the suspension, expulsion or permanent exclusion.

The Board prohibits students from knowingly possessing an object on school premises, in a school or a school building, at a school activity or on a school vehicle if both of the following apply.

1.	The object is indistinguishable from a firearm, whether or not the object is capable of being fired.

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2.	The person indicates that the person possesses the object and that it is a firearm, or the person knowingly displays or brandishes the object and indicates that it is a firearm.

As defined by State law and for purposes of this policy, an “object that is indistinguishable from a firearm” means an object made, constructed or altered so that, to a reasonable person without specialized training in firearms, the object appears to be a firearm.

Students found in violation of numbers 1 and 2 above may be reported to the local law enforcement authority and may be prosecuted under State criminal statutes, as well as disciplined in accordance with the provisions of the District’s student code of conduct and State law.

The Superintendent is authorized to expel a student from school for a period not to exceed one year for making a bomb threat to a school building, or to any premises at which a school activity is occurring at the time of the threat. Any expulsion under this provision extends, as necessary, into the school year following the school year in which the incident that gives rise to the expulsion takes place.

[Adoption date: May 9, 1985] [Re-adoption date: July 31, 1995]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

18 USC 921
20 USC 2701 et seq., Title IX 9001-9005 Gun-Free Schools Act; 20 USC 1751 ORC 2923.122
3313.66; 3313.661; 3313.662 3321.13

JEGA, Permanent Exclusion
JFC, Student Conduct (Zero Tolerance)
JFCL, Unsafe Schools (Persistently Dangerous Schools) JGD, Student Suspension
JGDA, Emergency Removal of Student JGE, Student Expulsion
Student Code of Conduct

2 of 2

McDonald Local School District, McDonald, Ohio

File: JFCK

USE OF ELECTRONIC COMMUNICATIONS EQUIPMENT BY STUDENTS

Students may be allowed to possess pagers, cellular telephones and other electronic communications devices while on school property or while attending school-sponsored activities on or off school property, as long as these devices are used in compliance with building procedures.

First time violators of this policy are reported to the principal, who confiscates the device and holds it in his/her office until the end of the school day.

The District assumes no liability if these devices are broken, lost or stolen. Notices of this policy are posted in a central location in every school building and in the student handbooks.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.20; 3313.753

CROSS REFS.: AC, Nondiscrimination
EDE, Computer/Online Services (Acceptable Use and Internet Safety) JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) Student Handbooks

McDonald Local School District, McDonald, Ohio

File: JFCL

UNSAFE SCHOOLS (Persistently Dangerous Schools)

The Board complies with State and Federal law in adopting a policy on persistently dangerous schools.

A student attending a “persistently dangerous” school in this District or who becomes a victim of a “violent criminal offense,” “as determined by State law,” anywhere on District “grounds” or during school-sponsored activities is allowed to attend another school in the District that is not persistently dangerous that offers instruction at the student’s grade level. However, there is no transfer option if there is no other school in this District that offers instruction at the student’s grade level.

A “persistently dangerous” school is defined by State law as a school that has two or more violent criminal offenses in or on school grounds, per 100 students, in each of two consecutive school years. In schools with 300 or fewer students enrolled, six or more violent criminal offenses must occur. Likewise, if a school has 1,350 or more students enrolled, 27 or more violent criminal offenses must occur in each of two consecutive school years.

“Violent criminal offense” refers to any violent criminal offense set forth and defined in State law as violent in nature.

“As determined by State law” means that the student has been identified as the victim and the perpetrator has pled guilty to, been adjudicated or convicted of a violent criminal offense in an Ohio court.

“Grounds” includes school bus transportation to and from school and school-sponsored activities and designated bus stops.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. OAC 3301-35-02; 3301-35-04

JECBD, Intradistrict Open Enrollment JFC, Student Conduct (Zero Tolerance) JFCJ, Weapons in the Schools
Student Handbooks

McDonald Local School District, McDonald, Ohio

File: JFE

PREGNANT STUDENTS

The Board affirms the right of a pregnant student to continue her participation in the educational program.

As soon as the pregnancy is medically confirmed, the Board recommends that the student consult with a member of the student personnel staff or the principal to plan her educational program.

With the staff member involved, the student may elect any of the following educational plans or suggest alternatives.

1.	She may remain in her present school program, with modifications as necessary until the birth of her baby is imminent or until her physician states that continued participation would be detrimental to her health or that of the baby.

2.	When information has been obtained from the student’s physician indicating that the student is unable to attend school, homebound instruction is available at school expense until her physician states that she is physically able to return to school.

3.	With Board approval, she may temporarily withdraw from school and enroll in an approved educational program in which she can continue her education.

Efforts are made to ensure that the educational program of the student is disrupted as little as possible and that she receives health and counseling services, as well as instruction. Students under the age of 18 are still subject to compulsory education requirements. Students 18 or older are encouraged to return to school after delivery and complete requirements for graduation.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Education Amendments of 1972, Title IX; 20 USC 1681 et seq. ORC 3321.01; 3321.04

JB, Equal Educational Opportunities JEA, Compulsory Attendance Ages

McDonald Local School District, McDonald, Ohio

File: JFG

INTERROGATIONS AND SEARCHES

The District has responsibility for the control and management of students during the school day and hours of approved extracurricular activities. While discharging its responsibility, the administration is to make an effort to protect each student’s rights with respect to interrogations by law enforcement officials. The administration has developed regulations to be followed in the case of searches and interrogations.

The right to inspect students’ school lockers or articles carried upon their persons and to interrogate an individual student is inherent in the authority granted school boards. All searches are conducted sparingly and only when such search is reasonably likely to produce tangible results to preserve discipline and good order and the safety and security of persons and their property. The Board permits building administrators/designees to search any unattended bag for safety and identification purposes.

Student lockers are the property of the District, and since random searches have a positive impact on reducing drugs and other criminal activity, the Board permits building administrators/designees to search any locker and its contents as the administrator/designee believes necessary. Such notice will be posted at or near the entrance to the school grounds and at the main entrance to each school building.

The Board directs the Superintendent to authorize the use of dogs trained in detecting the presence of drugs and explosive devices. The dogs may be used to patrol the school facilities and grounds, including the lockers and parking areas. Use of dogs may be unannounced and random. If a trained canine alerts to a particular vehicle, locker or other container, it shall create reasonable suspicion to search that vehicle, locker or container in accordance with this policy.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2016] [Re-adoption date: December 19, 2016] [Re-adoption date: November 20, 2017]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Amend. IV ORC 3313.20

JF, Student Rights and Responsibilities JHG, Reporting Child Abuse

McDonald Local School District, McDonald, Ohio

File: JFG-P

INTERROGATIONS AND SEARCHES

Searches of School Property Assigned to a Student

The following rules apply to the search of school property assigned to a student (locker, desk, etc.) and the seizure of items in his/her possession.

1.	General housekeeping inspection of school property may be conducted with reasonable notice. Random searches of lockers may be conducted.

2.	A search of a desk or other storage space may be conducted when there exists reasonable suspicion for school authorities to believe that the area being searched contains evidence of a crime or violation of school rules.

3.	Search of an area assigned to a student should be for a specifically identified item and should be conducted in his/her presence and with his/her knowledge.

4.	Items, the possession of which constitutes a crime or violation of school rules, or any other possessions reasonably determined to be a threat to the safety or security of others may be seized by school authorities at any time.

Searches of a Student’s Person or Personal Property by School Personnel

Building administrators/designees are permitted to search the person and personal property (purse, backpack, gym bag, etc.) of a student where there is reason to believe that evidence will be obtained indicating the student’s violation of either the law or school rules. The following rules apply in such cases.

1.	There should be reasonable suspicion to believe that the search will result in obtaining evidence that indicates the student’s violation of the law or school rules.

2.	Searches of a student’s person are conducted by a member of the same sex as the student.

3.	Searches are conducted in the presence of another administrator or staff member.

4.	Parents of a minor student who is the subject of a search are notified of the search and are given the reason(s) for the search as soon as feasible after completion of the search.

5.	When evidence is uncovered indicating that a student may have violated the law, law enforcement officials shall be notified.

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McDonald Local School District, McDonald, Ohio

File: JFG-P

6.	Strip searches should be discouraged. A substantially higher degree of certainty (more than a reasonable belief) is required prior to conducting such a search. In cases in which school officials believe a strip search is necessary, law enforcement officials should be called to conduct the search.

Searches of Unattended Bags by School Personnel

Building administrators/designees are permitted to search any unattended bag found on District property for safety and identification purposes. Once the administrator/designee has determined the identity of the owner and that no safety or security issue exists, any subsequent searches of the item are based upon reasonable suspicion.

Searches of Student Property by Law Enforcement Officials

A law enforcement agency must have probable cause or produce a warrant prior to conducting any search of a student’s personal property kept on school premises. When the law enforcement officials have reason to believe that any item which might pose an immediate threat to the safety or security of others is kept in a student locker, desk or other storage space, searches may be conducted without a previously issued warrant.

Interrogations by Law Enforcement Officials

The schools have legal custody of students during the school day and during hours of approved extracurricular activities. It is the responsibility of the school administration to try to protect each student under its control; therefore, the following steps shall be taken.

1.	The questioning of students by law enforcement agencies is limited to situations where parental consent has been obtained or the school official has made an independent determination that reasonable grounds exist for conducting an interrogation during school hours.

2.	Whenever possible, law enforcement officials should contact and/or question students out of school. When it is absolutely necessary for an officer to make a school contact with a student, the school authorities will bring the student to a private room and the contact is made out of the sight of others as much as possible.

3.	The school principal must be notified before a student may be questioned in school or taken from a classroom.

4.	The administration shall attempt to notify the parent(s) of the student to be interviewed by the law enforcement officials before questioning begins, unless extenuating circumstances dictate that this not be done.

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McDonald Local School District, McDonald, Ohio

File: JFG-P

5.	To avoid possible criticism, a school official requests to be present when an interrogation takes place within the school.

6.	When law enforcement officials remove a student from school, the administration will make an attempt to notify the parent(s).

7.	Law enforcement officials should always be notified by the school principal whenever a student is involved in any type of criminal activity. When the principal learns of this involvement, he/she should notify the juvenile officer or detective bureau of the law enforcement agency. The school should not attempt to handle matters that are properly in the realm of a law enforcement agency.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016) (Re-approval date: December 19, 2016) (Re-approval date: November 20, 2017)

McDonald Local School District, McDonald, Ohio

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McDonald Local School District, McDonald, Ohio

File: JG

STUDENT DISCIPLINE

Effective discipline, which requires respect for the rights of others, is necessary if all students are to attain a quality education. The Board delegates to school officials the authority to enforce District policies, regulations and school rules governing student conduct.

A complete statement governing or describing all the relationships and processes involved in student discipline would be very extensive. The most important part of such a statement would be the relationship of the teacher and the principal in matters of discipline. Teachers must feel free to consult and work closely with the building principal in dealing with any problem with which the teacher might need guidance. This working relationship is one key to desirable discipline and a quality instructional environment.

The Board also believes that the teacher-student relationship in the classroom, halls and on school property is important and should be one of mutual respect at all times. The teacher is recognized as the person in authority at all times in the classroom, halls, buildings, school grounds and at school-related events.

Each case of unsatisfactory behavior by a student is handled individually. The classroom teacher may take the steps that he/she believes are justified in each case. If the student does not respond to these measures, the teacher then refers the student to the principal.

In terms of the relationship of the teacher and principal in discipline matters, the Board expects that whenever a discipline problem appears to extend beyond the classroom, the teacher discuss the problem with the principal. The teacher(s) and the principal work together in attempting to control or correct the problem.

A student’s failure to comply with the requirements for conduct outlined in the student handbooks may result in the student being disciplined. A student cannot be suspended, expelled or removed from school solely because of unexcused absences. The student may lose all rights to participate in school-related social events or extracurricular activities for a period of time determined by the principal. Depending on the seriousness of the offense committed by the student, suspension or expulsion may also result. Discipline is always administered in a reasonable manner.

If several methods of discipline have been used in an effort to solve a problem and it appears necessary, in the judgment of the principal and the Superintendent, to discipline or withdraw privileges from a large group, this action may be taken. Any punishment technique involving an entire class or large group is used only as a last resort.

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The Board requires a parent of a student who is suspended or expelled from school or who is truant or habitually absent from school to attend a parental education or training program. If the parent fails to attend the program, he/she may be charged with a misdemeanor of the fourth degree, punishable by a maximum fine of $250 and imprisonment of up to 30 days.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20; 3313.66; 3313.661; 3313.662; 3313.668 3319.41
OAC 3301-32-09 3301-37-10

ECAB, Vandalism
IGD, Cocurricular and Extracurricular Activities JFC, Student Conduct (Zero Tolerance)
JGA, Corporal Punishment JGD, Student Suspension
JGDA, Emergency Removal of Student JGE, Student Expulsion
Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: JGA

CORPORAL PUNISHMENT

Corporal punishment is prohibited and shall not be used as a form of discipline in the District. The Board expects the administration, faculty and staff to use other forms of discipline, counseling and referral, including communication and meetings with the parents, to promote appropriate, positive behavior.

A student who fails to comply with established school rules or with any reasonable request made by school personnel on school property and/or at school-related events is dealt with according to approved student discipline procedures.

Teachers, principals, administrators and classified staff are authorized by law to use, within the scope of their employment, “such amount of force and restraint as is reasonable and necessary to quell a disturbance threatening physical injury to others, to obtain possession of weapons or other dangerous objects, for the purpose of self-defense or for the protection of persons or property.”

[Adoption date: June 6, 1994]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 2903.11 3313.20 3319.41

CROSS REFS.: ECAB, Vandalism
JFC, Student Conduct (Zero Tolerance) JG, Student Discipline
Student Handbooks

McDonald Local School District, McDonald, Ohio

File: JGD

STUDENT SUSPENSION

The Superintendent, principals, assistant principals and other designated administrators may suspend a student from school for disciplinary reasons outlined in the student code of conduct. A student cannot be suspended from school solely because of unexcused absences. No period of suspension is for more than 10 school days. If, at the time a suspension is imposed, fewer than 10 days remain in the school year, the Superintendent cannot apply any or all of the period of suspension to the following year.

The Superintendent may instead require a student to perform community service or another alternative consequence for the number of hours remaining in the student’s suspension. The Board directs the Superintendent to develop a list of alternative consequences that may be used. If the student is required to perform community service or another alternative consequence during the summer, he/she will be required to begin serving the consequence during the first full weekday of summer break. If a student fails to complete the community service or assigned alternative consequence, the Superintendent may determine the next course of action but still cannot require the student to serve the remaining time of the out-of-school suspension at the beginning of the following school year.

The guidelines listed below are followed for all out-of-school suspensions.

1.	The student is informed in writing of the potential suspension and the reasons for the proposed action.

2.	The student is provided an opportunity for an informal hearing to challenge the reason for the intended suspension and explain his/her actions.

3.	An attempt is made to notify the parent(s) by telephone if a suspension is issued.

4.	Within 24 hours, a letter is sent to the parent(s) stating the specific reasons for the suspension and including notice of the right to appeal such action.

5.	Notice of this suspension is sent to the:

A.	Superintendent;

B.	Treasurer and

C.	student’s school record (not for inclusion in the permanent record).

6.	Permanent Exclusion — If the offense is one for which the District may seek permanent exclusion, the notice contains that information.

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Appeal Procedure

Should a student or a student’s parent(s) choose to appeal the principal’s suspension, he/she must do so within 10 calendar days of the notice of suspension. The appeal shall be in writing and made to the Superintendent. If dissatisfied with the Superintendent’s decision, an appeal may be made to the Board. At the request of the student or of the student’s parent(s) or attorney, the meeting may be held in executive session. All witnesses are sworn and a verbatim record is kept of the hearing. The decision of the Board shall be acted upon at a public meeting. The student may be excluded from school during the appeal process.

Appeal to the Court

Under State law, appeal of the Board’s or its designee’s decision may be made to the Court of Common Pleas.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.66; 3313.661; 3313.662; 3313.668

IGCI, Community Service JEGA, Permanent Exclusion
JFC, Student Conduct (Zero Tolerance) JFCEA, Gangs
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JFCJ, Weapons in the Schools
JG, Student Discipline JGE, Student Expulsion

2 of 2

McDonald Local School District, McDonald, Ohio

File: JGDA

EMERGENCY REMOVAL OF STUDENT

If a student’s presence poses a continuing danger to persons or property or an ongoing threat of disrupting the academic process, the Superintendent, principal, assistant principal or personnel employed to direct, supervise or coach a student activity program may remove the student from the premises.

If either suspension or expulsion is contemplated, a due process hearing is held within three school days after the removal is ordered. Written notice of the hearing and the reason for removal and any intended disciplinary action is given to the student as soon as practicable prior to the hearing. The student has the opportunity to appear at an informal hearing before the principal, assistant principal and the Superintendent/designee and has the right to challenge the reasons for the removal or otherwise explain his/her actions. The person who ordered or requested the removal is present at the hearing. Within one school day of the decision to suspend, written notification is given to the parent(s) of the student and the Treasurer. This notice includes the reasons for the suspension and the right of the student or parent(s) to appeal to the Superintendent/designee.

If the Superintendent or principal reinstates a student prior to the hearing for emergency removal, the teacher may request, and is given, written reasons for the reinstatement. The teacher cannot refuse to reinstate the student.

In an emergency removal, a student can be kept from class until the matter of the alleged misconduct is disposed of either by reinstatement, suspension or expulsion.

In all cases of normal disciplinary procedures in which a student is removed from a curricular or extracurricular activity for less than 24 hours and is not subject to further suspension or expulsion, due process requirements do not apply.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.66; 3313.661; 3313.662

CROSS REFS.: ECAB, Vandalism
JFC, Student Conduct (Zero Tolerance) JFCJ, Weapons in the Schools
JG, Student Discipline JGD, Student Suspension JGE, Student Expulsion

McDonald Local School District, McDonald, Ohio

File: JGE

STUDENT EXPULSION

At times, the behavior of a student can be considered so serious as to justify total removal from the educational program for a prolonged period of time. Actions meriting expulsion are outlined in the student code of conduct. A student cannot be expelled from school solely because of unexcused absences. Only the Superintendent may expel a student. Expulsion is the removal of a student for more than 10 days, but not more than one year. An expulsion can extend beyond the end of the school year if there are fewer school days than expulsion days remaining. The Superintendent may apply any remaining part or all of the period of the expulsion to the following school year.

The Superintendent may require a student to perform community service in conjunction with or in place of an expulsion. The Board may adopt guidelines to permit the Superintendent to impose a community service requirement beyond the end of the school year in lieu of applying the expulsion into the following school year.

The Superintendent shall give the student and parent(s) written notice of the intended expulsion, including reasons for the intended expulsion. The student and parent(s) or representative have the opportunity to appear on request before the Superintendent/designee to challenge the action or to otherwise explain the student’s actions. This notice shall state the time and place to appear, which must not be fewer than three days nor more than five days after the notice is given.

Within 24 hours of the expulsion, the Superintendent shall notify the parent(s) of the student and the Treasurer.

The notice shall include the reasons for the expulsion, the right of the student or parent(s) to appeal to the Board or its designee, the right to be represented at the appeal and the right to request that the hearing be held in executive session.

The Superintendent will initiate expulsion proceedings against a student who has committed an act that warrants expulsion even if the student withdraws from school before the Superintendent has held the hearings or made the decision to expel the student.

Permanent Exclusion

If the offense is one for which the District may seek permanent exclusion, the notice shall contain that information.

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File: JGE

Appeal to the Board

A student or a student’s parent(s) may appeal the expulsion by the Superintendent to the Board or its designee. The expulsion appeal must be within 14 calendar days after the notice of intent to expel was provided to the student, parent, guardian or custodian. The appeal request shall be in writing to the Treasurer and at the request of the student or of the student’s parent(s) or attorney, the meeting may be held in executive session. The student may be represented in all such appeal proceedings and is granted a hearing before the Board or its designee. All witnesses are sworn and a verbatim record is kept of the hearing. The decision of the Board shall be acted upon at a public meeting. The student may be excluded from school during the appeal process.

Appeal to the Court

Under State law, the decision of the Board may be further appealed to the Court of Common Pleas.

Any student who is expelled from school for more than 20 days or into the following semester or school year is referred to an agency that works towards improving the student’s attitudes and behavior. The Superintendent provides the student and his/her parent(s) with the names, addresses and telephone numbers of the public and private agencies providing such services.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: ORC Chapter 2506
3313.66; 3313.661; 3313.662; 3313.668

CROSS REFS.: ECAB, Vandalism
IGCI, Community Service JEGA, Permanent Exclusion
JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JFCJ, Weapons in the Schools
JG, Student Discipline JGD, Student Suspension
JGDA, Emergency Removal of Student

2 of 2

McDonald Local School District, McDonald, Ohio

File: JGF

DISCIPLINE OF STUDENTS WITH DISABILITIES

The Board recognizes that effective and appropriate discipline for students with disabilities may, at times, differ from effective and appropriate discipline for students without disabilities. The Board does not, however, believe in a double standard for misbehavior and holds the welfare and safety of all persons in the District in highest regard. Disciplinary action of students with disabilities proceeds in a manner that protects the welfare and order of the community as well as recognizes the special needs of the student.

The Board delegates to school officials the authority to enforce District policies, procedures and rules governing the conduct of all students. The District will comply with all State and Federal laws and regulations governing the discipline of students with disabilities. All students, including those with disabilities, will be referred to law enforcement officials when required by law and may be referred to law enforcement officials when their conduct constitutes a crime.

The special needs of the student with a disability are taken into account when setting behavioral expectations. Each case of unsatisfactory behavior by a student with a disability is handled individually in accordance with the student’s behavior management plan and interventions articulated in the student’s Individualized Education Program (IEP). A student’s failure to comply with conduct requirements in student handbooks may result in the student being disciplined.

If the student does not respond to the measures taken by District staff or to the measures articulated in the student’s IEP, the staff member refers the student to the principal or other designated individual. The student may lose rights to participate in school-related social events or extracurricular activities for a period of time determined by the principal, unless such programs are included as part of the student’s free appropriate public educational program. Depending on the seriousness of the offense committed by the student, suspension or expulsion may also result, but any change in placement will follow mandated procedures in applicable law.

[Adoption date: October 10, 2016]

1 of 2

McDonald Local School District, McDonald, Ohio

File: JGF

LEGAL REFS.:

CROSS REFS.:

The Individuals With Disabilities Education Improvement Act; 20 USC 1400 through 487; 34 CFR Part 300
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. State Department of Education, Special Education Policies and
Procedures, Free Appropriate Public Education - 101 ORC 3313.20; 3313.66; 3313.661; 3313.662
3319.41; 3323.01 et seq.
OAC 3301-32-09 3301-37-10
3301-51; 3301-51-01

ECAB, Vandalism
IGBA, Programs for Students With Disabilities IGD, Cocurricular and Extracurricular Activities JFC, Student Conduct (Zero Tolerance)
JFCI, Student Drug Abuse JFCJ, Weapons in Schools JGA, Corporal Punishment JGD, Student Suspension
JGDA, Emergency Removal of Student JGE, Student Expulsion
Student Handbooks

2 of 2

McDonald Local School District, McDonald, Ohio

File: JGF-P

DISCIPLINE OF STUDENTS WITH DISABILITIES

Federal and State laws require that a “free appropriate public education” be provided for students with disabilities, including students with disabilities who have been suspended or expelled from school. The following procedures are implemented when a student with a disability is removed from his/her current placement because of a student conduct violation.

Removal for 10 School Days or Less

The District provides to students with disabilities who have been suspended for 10 school days or less in one school year the same services that it provides to students without disabilities who are similarly removed.

Removal for More Than 10 School Days

The District provides to students with disabilities who have been suspended for more than 10 school days in one school year educational services that enable the student to continue to participate in the general education curriculum and to progress towards meeting the goals set out in the student’s Individualized Educational Program (IEP). Such services may be provided in an interim alternative educational setting and may not be the exact same services provided to the child in other settings.

When a student with a disability is suspended for more than 10 school days in one school year, the District holds a manifestation determination review. When appropriate, the District also performs a functional behavioral assessment and designs behavioral intervention and modification services to address the conduct violation.

Manifestation Determination Review

Within 10 school days of any decision to change the placement of a student with a disability who has been suspended for more than 10 school days in one school year, the District holds a manifestation determination review. At the meeting, the school administrator responsible for disciplinary actions, the student’s parent(s) and relevant members of the student’s IEP team review all relevant information in the student’s file, including teacher observations and any pertinent information provided by the parents.

The manifestation determination review team determines whether the conduct was caused by, or had a direct and substantial relationship to, the student’s disability, or whether the conduct was a direct result of the school’s failure to implement the student’s IEP. If the team determines that the conduct was the direct result of the school’s failure to implement the student’s IEP, the school takes immediate steps to remedy those deficiencies and the student is returned to the agreed-upon placement in the student’s IEP.

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File: JGF-P

Student Conduct Was Not a Manifestation of the Disability

When the conduct in question is determined not to be a manifestation of the student’s disability, the District applies relevant disciplinary procedures in the same manner and for the same duration as applied to students without disabilities. The District continues to provide educational services that enable the student to participate in the general educational curriculum and progress toward meeting the goals set out in the student’s IEP.

The IEP team determines the appropriate services for the student and the setting in which such services will be provided. The District conducts a functional behavioral assessment and implements behavioral intervention services and modifications designed to address the behavior violation at its own discretion.

Student Conduct Was a Manifestation of the Disability

When the conduct in question is determined to be a manifestation of the student’s disability, the District conducts a functional behavioral assessment and implements a behavior intervention plan for the student. If a behavior implementation plan has already been developed, the school reviews the plan and modifies it, as necessary, to address the behavior.

The student is returned to the placement, if he/she was removed, unless the student’s parent(s)/guardian(s) and the school mutually agree on a change of placement as part of the modifications of the behavior intervention plan or unless special circumstances exist.

Special Circumstances for Removal

The District removes a student with a disability to an interim alternative educational setting for up to 45 school days without regard to whether the behavior violation is determined to be a manifestation of the student’s disability if the student partakes in any of the following three violations of the student code of conduct at school, on school premises or at a school function:

1.	carrying or possessing a dangerous weapon;

2.	knowingly possessing or using illegal drugs, or selling or soliciting the sale of a controlled substance or

3.	inflicting serious bodily injury upon another person.

(Approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: JHC

STUDENT HEALTH SERVICES AND REQUIREMENTS

The Board recognizes the responsibility of the District to help protect the health of students. Health services are an integral part of comprehensive school improvement, assisting all students to increase learning, achievement and performance. Health services coordinate and support existing programs to assist each student in achievement of an optimal state of physical, mental and social well-being. Student health services ensure continuity and create linkages between school, home and community service providers. The District’s comprehensive school improvement plan, needs and resources determine the linkages. The principal is responsible for the administration of the health program in his/her school.

Of necessity, school health services must be limited to the prevention and detection of health problems, referral of problems through parents to the family physicians or community health agencies and emergency care.

Each school shall have on file for each student an emergency medical authorization form providing information from the parent(s) on how they wish the school to proceed in the event of a health emergency involving the student and authorization for the school in case emergency action must be taken.

Annually, the District will notify parents of physical exams or screenings conducted on students except for vision, hearing or scoliosis.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Health Insurance Portability and Accountability Act; 29 USC 1181 et seq. 42 USC Section 12101 et seq. (1997)
20 USC 1232g Section 1400 6301 et seq. (1997) 29 USC Section 794(a)(1988)
ORC 3313.50; 3313.67 through 3313.73 OAC 3301-35-04; 3301-35-06

IGBA, Programs for Students with Disabilities JED, Student Absences and Excuses
JHCB, Immunizations
JHCD, Administering Medicines to Students JHG, Reporting Child Abuse

McDonald Local School District, McDonald, Ohio

File: JHCA

PHYSICAL EXAMINATIONS OF STUDENTS

The District requires health records of students under the following circumstances.

1.	Kindergarten and first-grade students entering school for the first time must have a completed health record before being admitted to school.

2.	Health records are requested for all students transferring into the District. If the previous school does not forward a record or if it is incomplete, it is the parents’ responsibility to comply with health requirements for students.

3.	Students must have physical examinations prior to their participation in interscholastic athletic programs.

Parents have the right to refuse to allow their child to participate in nonemergency invasive physical examinations or screenings. Invasive physical exam is defined as any “medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion or injection into the body, but does not include a hearing, vision or scoliosis exam.”

The District notifies parents, on an annual basis, of the administration of health and physical screenings and examinations and, thereby, gives parents the opportunity to exclude their children.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. ORC 3313.50; 3313.671; 3313.673; 3313.68; 3313.73

JEC, School Admission
JHC, Student Health Services and Requirements JHCB, Immunizations

McDonald Local School District, McDonald, Ohio

File: JHCB

IMMUNIZATIONS

In order to minimize the spread of preventable illnesses in schools and provide students with a healthier learning environment, the Board requires immunizations in compliance with State law and the Ohio Department of Health for each student unless the parent(s) file an objection. The Board may also require tuberculosis examinations in compliance with law.

Students eligible for kindergarten and students new to the District must present written evidence of similar immunizations, or written evidence to indicate that they are in the process of receiving immunizations, to be completed no later than the day of entrance. The District will immediately enroll homeless students and foster students and assist in obtaining necessary immunization records. Students failing to complete immunizations within 14 days after entering are not permitted to return to school.

The District maintains an immunization record for each student, available in writing to parents upon request.

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: April 11, 2011] [Re-adoption date: October 10, 2016]
[Re-adoption date: December 19, 2016]

LEGAL REFS.: ORC 3313.67; 3313.671; 3313.71; 3313.711 3701.13

CROSS REFS.: JEC, School Admission
JECAA, Admission of Homeless Students JHCA, Physical Examinations of Students JHCC, Communicable Diseases

McDonald Local School District, McDonald, Ohio

File: JHCC

COMMUNICABLE DISEASES

The Board recognizes that controlling the spread of communicable diseases through casual contact is essential to the well-being of the school community and to efficient District operation.

In order to protect the health and safety of students and staff, the Board follows all State laws and Ohio Department of Health regulations pertaining to immunizations and other means for controlling communicable diseases that are spread through casual contact in the schools.

All students with signs or symptoms of diseases suspected as being communicable to others are given immediate attention and sent home if such action is indicated.

Any student suspected or reported to have a communicable disease is examined by a school nurse or public health nurse. Upon the recommendation of the school nurse, the student may be excluded from school. Readmission is dependent upon a decision by a physician, school nurse or public health nurse.

Parents are informed when a communicable disease occurs in their child’s classroom or on the bus so that early signs or symptoms can be observed and appropriate preventive measures can be instituted.

[Adoption date: November 16, 2009] [Re-adoption date: April 11, 2011] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.67; 3313.671; 3313.68; 3313.71 3319.321
3707.04; 3707.06; 3707.08; 3707.16; 3707.20; 3707.21; 3707.26

CROSS REFS.: JHCA, Physical Examinations of Students JHCB, Immunizations

McDonald Local School District, McDonald, Ohio

File: JHCD

ADMINISTERING MEDICINES TO STUDENTS

Many students are able to attend school regularly only through effective use of medication in the treatment of disabilities or illnesses that do not hinder the health or welfare of others. If possible, all medication should be given by the parent(s) at home. If this is not possible, it is done in compliance with the following.

1.	Only employees of the Board who are licensed health professionals, or who are appointed by the Board and have completed a drug administration training program meeting State law requirements, conducted by a licensed health professional and considered appropriate by the Board, can administer prescription drugs to students.

2.	The school nurse or an appropriate person appointed by the Board supervises the secure and proper storage and dispensation of medications. The drug must be received in the container in which it was dispensed by the prescribing physician or others licensed to prescribe medication.

3.	Written permission must be received from the parent(s) of the student, requesting that the school nurse or an appropriate person comply with the physician’s order.

4.	The school nurse or other designated individual must receive and retain a statement which complies with State law and is signed by the physician who prescribed the drug or other person licensed to prescribe medication.

5.	The parent(s) must agree to submit a revised statement, signed by the physician or other licensed individual who prescribed the drug, to the nurse or other designated individual if any of the information originally provided by the physician or licensed individual changes.

6.	No employee who is authorized by the Board to administer a prescribed drug and who has a copy of the most recent statement is liable in civil damages for administering or failing to administer the drug, unless he/she acts in a manner which would constitute “gross negligence or wanton or reckless misconduct.”

7.	No person employed by the Board is required to administer a drug to a student except pursuant to requirements established under this policy. The Board shall not require an employee to administer a drug to a student if the employee objects, on the basis of religious convictions, to administering the drug.

1 of 3

File: JHCD

Inhalers for Asthma

Students have the right to possess and use a metered-dose inhaler or a dry-powder inhaler to alleviate asthmatic symptoms or before exercise to prevent the onset of asthmatic symptoms. The right applies at school or at any activity, event or program sponsored by or in which the student’s school is a participant.

In order for a student to possess the inhaler, he/she must have written approval from the student’s physician and parent or other caretaker. The principal and/or the school nurse must have received copies of these required written approvals.

Epinephrine Autoinjectors

Students are permitted to carry and use an epinephrine autoinjector (epipen) to treat anaphylaxis (severe allergic reactions). The right to carry and use an epipen extends to any activity, event or program sponsored by the student’s school or activity, event or program in which the school participates.

Student possession of an epipen is permitted only if the student has written approval from the prescriber of the medication and, if a minor, from his/her parent. Written approval must be on file with the principal and, if one is assigned, the school nurse. In addition, the principal or school nurse must receive a backup dose of the medication from the parent or student.

Diabetes Medication

If a student’s treating physician determines a student with diabetes is capable of performing diabetes care tasks, the student is permitted to attend to the self-care and management of his/her diabetes during regular school hours, and at school-sponsored activities upon written request from the student’s parent/guardian or other person having care or charge of the student. Students may perform these tasks in the classroom, in any area of the school or school grounds, and at any school-sponsored activity. Students are permitted to possess, at all times, the necessary supplies and equipment to perform the tasks in accordance with the student’s treating physician’s orders. This right may be revoked if the student performs any care tasks or uses medical equipment for purposes other than the student’s own care. The student is provided with a private area for performing self-care tasks if requested by the student, student’s parent/guardian or other person having care or charge of the student.

2 of 3

File: JHCD

[Adoption date: May 9, 1985]
[Re-adoption date: November 15, 1990] [Re-adoption date: December 4, 1995] [Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: October 10, 2011] [Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 2305.23; 2305.231
3313.64; 3313.7112; 3313.712; 3313.713; 3313.716; 3313.718 3314.03; 3314.141
OAC 3301-35-06

EBBA, First Aid
JFCH, Alcohol Use by Students JFCI, Student Drug Abuse

3 of 3

McDonald Local School District, McDonald, Ohio

File: JHCD-P-1

ADMINISTERING MEDICINES TO STUDENTS (General Regulation)

Students needing medication are encouraged to receive the medication at home, if possible.

Only employees of the Board who are licensed health professionals, or who are appointed by the Board and have completed a drug administration training program meeting State law requirements, conducted by a licensed health professional and considered appropriate by the Board, can administer prescription drugs to students.

1.	The person or persons designated to administer medication receives a written request, signed by the parent(s) having care or charge of the student, that the drug be administered to the student.

2.	Each person designated to administer medication receives a statement, signed by the physician or other person licensed to prescribe medication, which includes all of the following information:

A.	the name and address of the student;

B.	the school and class in which the student is enrolled;

C.	the name of the drug and the dosage to be administered;

D.	the times or intervals at which each dosage of the drug is to be administered;

E.	the date on which the administration of the drug is to begin;

F.	the date on which the administration of the drug is to cease;

G.	any severe adverse reactions which should be reported to the physician and one or more telephone numbers at which the person who prescribed the medication can be reached in case of an emergency and

H.	special instructions for administration of the drug, including sterile conditions and storage.

3.	The parent(s) agree to submit a revised statement signed by the physician who prescribed the drug to the person designated to administer medication if any of the information provided by the person licensed to prescribe medication as described above changes.

1 of 2

File: JHCD-P-1

4.	The person authorized to administer the drug receives a copy of the statement described above.

5.	The drug is received by the person authorized to administer the drug to the student for whom the drug is prescribed in the container in which it was dispensed by the prescribing physician or other licensed professional.

The person designated by the Board establishes a location in each school building for the storage of drugs to be administered. Unless otherwise authorized by State law, all such drugs shall be stored in that location in a locked storage place. Drugs that require refrigeration may be kept in a refrigerator in a place not commonly used by students.

No person who has been authorized by the Board to administer a drug and has a copy of the most recent statement which was given to him/her prior to administering the drug is liable for administering or failing to administer the drug, unless such person acts in a manner which constitutes “gross negligence or wanton or reckless misconduct.”

A person employed by the Board is not required to administer a prescribed drug to a student unless a Board procedure establishes a requirement; furthermore, the Board shall not require an employee to administer a drug to a student if the employee objects, on the basis of religious convictions, to administering the drug.

Board policy and procedures regarding dispensation of medication must be formally adopted by the Board and may be changed, modified or revised only by action of the Board.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2011) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: JHCD-P-2

ADMINISTERING MEDICINES TO STUDENTS (Use of Asthma Inhalers)

In order for a student to possess and use an inhaler, he/she must have written approval from the student’s physician and parent or other caretaker. The principal and/or the school nurse must have received copies of these required written approvals.

The physician’s written approval must specify the minimum following information:

1.	the student’s name and address;

2.	the name of the medication contained in the inhaler;

3.	the date the administration of the medication is to begin;

4.	the date, if known, that the administration of the medication is to cease;

5.	written instructions that outline the procedures school personnel should follow in the event that the asthma medication does not produce the expected relief from the student’s asthma attack;

6.	any severe adverse reactions that may occur to the student using the inhaler that should be reported to the physician;

7.	any severe reactions that may occur to another student for whom the inhaler is not prescribed, should he/she receive a dose of the medication;

8.	at least one emergency telephone number for contacting the physician;

9.	at least one emergency telephone number for contacting the parent, guardian or other person having care or charge of the student in an emergency and

10.	any other special instructions from the physician.

In no circumstances will the District, any member of the Board or any Board employee be liable for injury, death or loss of person or property when a District employee prohibits a student from using an inhaler because the employee believes, in good faith, that the required written approvals have not been received by the principal. Additionally, liability cannot accrue because the employee permits the use of an inhaler when the employee believes, in good faith, that the written approval(s) have been received by the appropriate authority.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

McDonald Local School District, McDonald, Ohio

File: JHCD-P-3

ADMINISTERING MEDICINES TO STUDENTS (Use of Epinephrine Autoinjectors)

Student possession of an epipen is permitted only if the student has written approval from the prescriber of the medication and, if a minor, from his/her parent. Written approval must be on file with the principal and, if one is assigned, the school nurse. In addition, the principal or school nurse must receive a backup dose of the medication from the parent or student.

The prescriber’s written approval must specify at least the following information:

1.	student’s name and address;

2.	names and dose of the medication contained in the autoinjector;

3.	the date the administration of the medication is to begin and, if known, the date the administration of the medication is to cease;

4.	acknowledgement that the prescriber has determined that the student is capable of possessing and using the epipen appropriately and has provided the student with training in the proper use of the epipen;

5.	circumstances in which the epipen should be used;

6.	written instructions that outline procedures school personnel should follow if the student is unable to administer the medication or the medication does not produce the expected relief from the student’s anaphylaxis (allergic response);

7.	any severe reaction that:

A.	the student may experience that should be reported to the prescriber or

B.	may occur to another student for whom the medication is not prescribed, if that student receives a dose of the medication;

8.	at least one emergency telephone number each for contacting the prescriber and the parent and

9.	any other special instructions from the prescriber.

1 of 2

File: JHCD-P-3

Whenever a student is administered epinephrine at school or at an activity, event or program sponsored by the school or in which the school is a participant, a school employee must immediately request assistance from an emergency medical service provider. Request for medical assistance applies whether the student self-administers the medication or a school employee administers it to the student.

The Board and District employees are not liable in damages in a civil action for injury, death or loss to person or property allegedly arising if:

1.	a school employee prohibits a student from using an epipen because he/she has a good faith belief that the conditions for carrying and using the medication have not been satisfied;

2.	a school employee permits a student to carry and use an epipen because of the good faith that the conditions have been satisfied or

3.	in instances in which a student is rightfully permitted to carry an epipen, the medication is used by a student for whom it was not prescribed.

All immunities granted to schools under the sovereign immunity law or any other law apply.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2011) (Re-approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: JHF

STUDENT SAFETY

The Board believes that students have the right to be protected in all facets of the education program and directs the Superintendent/designee to develop and maintain a safety instruction program for all students. Safety instruction in the District includes:

1.	establishing appropriate safety rules;

2.	learning how to practice safety and prevent accidents;

3.	learning how to safely use and properly care for tools and equipment so as to reduce the potential for accidents;

4.	developing habits of good housekeeping, proper storage and handling of materials, and sanitation;

5.	becoming familiar with personal protection devices and the proper clothing to be worn for safety purposes;

6.	learning how to cooperate with others in the promotion and operation of a safety program in the schools, on school grounds and in school vehicles;

7.	instructing students not to accept gifts or automobile rides from strangers. Students are also instructed to tell staff members, parents or law enforcement officials of any suspicious strangers in or around school property;

8.	providing instruction in personal safety and assault prevention in grades kindergarten through 6. Upon the written request of a parent, a student shall be excused from such instruction and

9.	providing age-appropriate instruction in dating violence prevention in grades 7-12.

In an attempt to further ensure student safety, staff members:

1.	shall not send students on errands that would require the student to leave school property and/or drive a vehicle;

2.	shall not attempt to diagnose or treat a student’s personal problem relating to sexual behavior, substance abuse, mental or physical health and/or family relationships but, instead, should refer the student to the appropriate individual or agency for assistance;

1 of 2

File: JHF

3.	shall not disclose information concerning a student, other than directory information, to any person not authorized to receive such information. This includes, but is not limited to, information concerning assessments, ability scores, grades, behavior, mental or physical health and/or family background and

4.	shall immediately report any suspected signs of child abuse or neglect.

In addition to instruction in safety, buildings are inspected annually to detect and remedy health and safety hazards. Staff members shall immediately report to the building administrator any accident or safety hazard he/she detects. The Superintendent is authorized and directed to develop appropriate means for the implementation of this policy.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.60; 3313.643; 3313.96 3737.73
OAC 3301-35-06

AFI, Evaluation of Educational Resources EB, Safety Program
GBH, Staff-Student Relations (Also JM) IGAE, Health Education
JEE, Student Attendance Accounting (Missing and Absent Children)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JFCH, Alcohol Use by Students
JFCI, Student Drug Abuse JHG, Reporting Child Abuse
JHH, Notification About Sex Offenders JO, Student Records

2 of 2

McDonald Local School District, McDonald, Ohio

File: JHFD

STUDENT AUTOMOBILE USE

The transportation policies of the Board are aimed at providing a safe, efficient and economical method of getting students to and from school and school-sponsored activities. The Board provides transportation services to students that meet or exceed State law.

The Board recognizes that students might desire to drive their own vehicles to school. Therefore, the Board directs the Superintendent/designee to develop and maintain administrative guidelines to ensure the safety of student drivers, passengers and all other persons on District property.

In compliance with State law, student drivers under the age of 17 years old are not permitted to transport more than one person who is not a family member unless the driver is accompanied by his/her parent, guardian or custodian.

Students are discouraged from transporting other students to and from student activities, events and programs.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3327.01; 3327.09; 4507.05; 4507.07

CROSS REFS.: EEA, Student Transportation Services
EEAE, Student Transportation in Private Vehicles

McDonald Local School District, McDonald, Ohio

File: JHG

REPORTING CHILD ABUSE

All employees of the District who know or have reasonable cause to suspect that a child under 18 years of age or a disabled child under 21 years of age has suffered, is suffering or faces a threat of suffering any type of abuse or neglect are required to immediately report such information to the public children services agency or the local law enforcement agency.

To ensure prompt reports, procedures for reporting are made known to the school staff. A person who participates in making such reports is immune from any civil or criminal liability, provided the report is made in good faith.

The Board directs the Superintendent/designee to develop a program of in-service training in child abuse prevention for all school nurses, teachers, counselors, school psychologists and administrators. This program is developed in consultation with public or private agencies or persons involved in child abuse prevention or intervention programs.

Each person employed by the Board to work as a school nurse, teacher, counselor, school psychologist or administrator shall complete at least four hours of in-service training in the prevention of child abuse, violence and substance abuse, school safety and the promotion of positive youth development within two years of commencing employment with the District, and every five years thereafter.

In addition, middle and high school employees who work as teachers, counselors, nurses, school psychologists and administrators must receive training in dating violence prevention. The curriculum for training in dating violence prevention is developed by the Superintendent/ designee and training must occur within two years of commencing employment and every five years thereafter.

Conversely, public children services agencies must notify the Superintendent of any allegations of child abuse and neglect reported to them involving the District, as well as the disposition of the investigation.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 2151.011; 2151.421 3313.662; 3313.666 3319.073

1 of 2

File: JHG

CROSS REFS.: EB, Safety Program
EBC, Emergency Management and Safety Plans IGAE, Health Education
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence) JHF, Student Safety

2 of 2

McDonald Local School District, McDonald, Ohio

File: JHH

NOTIFICATION ABOUT SEX OFFENDERS

Megan’s Law requires certain sexual predators and sex offenders to register with the sheriff in the county of their residence. In some circumstances the sheriff notifies the Superintendent that a sexual predator or habitual sex offender has moved into the area.

If the Superintendent receives information from the sheriff concerning a sexual predator or habitual sex offender subject to community notification, the Superintendent disseminates the information regarding the sexual predator or habitual sex offender to employees whose duties include supervision of or responsibility for students. Employees who receive the information are instructed to promptly notify the Superintendent if the sexual predator or habitual sex offender is observed in the vicinity of the school. The Superintendent notifies the local law enforcement agency if, in the judgment of the Superintendent, the presence of the sexual predator or habitual sex offender appears to be without a legitimate purpose or otherwise creates concern for the safety of the students. The law enforcement agency evaluates the situation and takes whatever action it deems appropriate. The law enforcement agency informs the Superintendent of any action taken and may provide advice regarding any additional action that the Superintendent should consider taking.

If the Superintendent receives information from the sheriff concerning a sexual predator or habitual sex offender subject to community notification, the Superintendent may inform parents, guardians and adult students that he/she has received notice that a sexual predator or habitual sex offender is residing within the District and that certain information concerning the offender is public record and is open to inspection at the office of the sheriff with whom the offender has registered.

With juvenile sex offenders, the Superintendent’s notification duties are the same as with adult offenders. The Superintendent provides a copy of the county sheriff’s sexual offender notice to his/her staff so that they are aware of the juvenile offender’s information and photograph. The Superintendent must then notify parents that the school has received notice that a juvenile sex offender is attending school (or if an adult offender, working or attending school) in the District, and direct parents who want more information to the county sheriff’s office.

If the Superintendent receives information from the sheriff concerning a sexual predator or habitual sex offender subject to community notification, he/she shall not release any other information and shall direct any inquiries to the office of the sheriff with whom the offender has registered.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

1 of 2

File: JHH

LEGAL REFS.:

CROSS REFS.:

42 USC 14071 ORC 149.43
2151.3552152.83; 2152.84 Chapter 2950

GBQ, Criminal Records Check JO, Student Records

2 of 2

McDonald Local School District, McDonald, Ohio

File: JI

STUDENT AWARDS AND SCHOLARSHIPS

The Board values excellence and wishes to encourage students to do their best in all endeavors. The Board directs the Superintendent to maintain a set of criteria and procedures for presenting letters or other suitable awards to students for academic accomplishment, as well as for distinguished service to the District through community service and/or cocurricular and extracurricular participation. Examples include, but are not limited to, the following:

1.	academic excellence

2.	community service (includes service to the school)

3.	perfect attendance

4.	cocurricular participation (band, choir, etc.)

5.	extracurricular participation (athletics, intramural activities, other groups or clubs, etc.)

Each school may submit to the Superintendent recommendations for special recognition of any student or group of students who demonstrate accomplishments that benefit the District or the community.

Any person or organization desiring to give a gift, or make a grant or bequest, for special recognition of any student or group of students must contact the Superintendent, who submits the request to the Board.

Donations may be offered to the District in order to provide scholarship awards to students, provided the conditions of acceptance do not remove any portion of the control of the District from the Board.

[Adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.20
3313.17; 3313.20; 3313.36

CROSS REFS.: JO, Student Records
KH, Public Gifts to the District

McDonald Local School District, McDonald, Ohio

File: JK

EMPLOYMENT OF STUDENTS

The Board believes that a student’s school responsibilities are to take precedence over non-school-related jobs. However, the Board acknowledges that extenuating circumstances may surface when a student may need to forgo the traditional method of obtaining an education in order to work and provide support or care for himself/herself or his/her family members.

If a student needs to work while attending school, he/she is cautioned against assuming work commitments that interfere with his/her studies and achievement in school. Opportunities for employment may be provided through work-experience programs and other employers in accordance with the following provisions for obtaining age and schooling certificates.

Age and Schooling Certificates (Work Permits)

All students under the age of 18 must apply for a work permit in order to legally obtain paid employment. Students, ages 16 and 17, must have valid work permits for paid employment during the school year. Students, ages 14 and 15, must obtain valid work permits for employment at all times of the year.

In compliance with State law, the Superintendent/designee is responsible for processing requests for and issuing all work permits as necessary. Students must provide all the documentation required by State law including, but not limited to, proof of age and physical fitness. Proof must also be provided identifying the potential employer as places of employment where minors can legally work.

In-School Employment

The Board may make available to students part-time and summer jobs commensurate with their abilities and the needs of the District for student employees. The Board also authorizes the District to provide cooperative work-experience programs.

The Board approves appointments and establishes pay rates. These rates comply with requirements of the minimum wage law.

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: October 10, 2016]

1 of 2

File: JK

LEGAL REFS.:

CROSS REFS.:

48 USC 1324a et seq. ORC 3313.56; 3313.93
3321.08 through 3321.11
3331.01; 3331.02; 3331.04; 3331.06 through 3331.09 Chapter 4109
4111.02

JECE, Student Withdrawal from School (Loss of Driving Privileges) JEG, Exclusions and Exemptions from School Attendance

2 of 2

McDonald Local School District, McDonald, Ohio

File: JM (Also GBH)

STAFF-STUDENT RELATIONS

The relationship between the District’s staff and students must be one of cooperation, understanding and mutual respect. Staff members have a responsibility to provide an atmosphere conducive to learning and to motivate each student to perform to his/her capacity.

Staff members should strive to secure individual and group discipline, and should be treated with respect by students at all times. By the same token, staff members should extend to students the same respect and courtesy that they, as staff members, have a right to demand.

Although it is desired that staff members have a sincere interest in students as individuals, partiality and the appearance of impropriety must be avoided. Excessive informal and/or social involvement with students is prohibited. Such conduct is not compatible with professional ethics and, as such, will not be tolerated.

Staff members are expected to use good judgment in their relationships with students both inside and outside of the school context including, but not limited to, the following guidelines.

1.	Staff members shall not make derogatory comments to students regarding the school, its staff and/or other students.

2.	The exchange of purchased gifts between staff members and students is discouraged.

3.	Staff-sponsored parties at which students are in attendance, unless they are a part of the school’s extracurricular program and are properly supervised, are prohibited.

4.	Staff members shall not fraternize, written or verbally, with students except on matters that pertain to school-related issues.

5.	Staff members shall not associate with students at any time in any situation or activity that could be considered sexually suggestive or involve the presence or use of tobacco, alcohol or drugs.

6.	Dating between staff members and students is prohibited.

7.	Staff members shall not use insults or sarcasm against students as a method of forcing compliance with requirements or expectations.

8.	Staff members shall maintain a reasonable standard of care for the supervision, control and protection of students commensurate with their assigned duties and responsibilities.

9.	Staff members shall not send students on personal errands.

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File: JM (Also GBH)

10.	Staff members shall, pursuant to law and Board policy, immediately report any suspected signs of child abuse or neglect.

11.	Staff members shall not attempt to diagnose or treat a student’s personal problem relating to sexual behavior, substance abuse, mental or physical health and/or family relationships but, instead, should refer the student to the appropriate individual or agency for assistance.

12.	Staff members shall not disclose information concerning a student, other than directory information, to any person not authorized to receive such information. This includes, but is not limited to, information concerning assessments, ability scores, grades, behavior, mental or physical health and/or family background.

Social Networking Websites

1.	District staff who have a presence on social networking websites are prohibited from posting data, documents, photographs or inappropriate information on any website that might result in a disruption of classroom activity. The Superintendent/designee has full discretion in determining when a disruption of classroom activity has occurred.

2.	District staff is prohibited from providing personal social networking website passwords to students.

3.	Fraternization between District staff and students via the Internet, personal email accounts, personal social networking websites and other modes of virtual technology is also prohibited.

4.	Access of personal social networking websites during school hours is prohibited.

Violation of the prohibitions listed above will result in staff and/or student discipline in accordance with State law, Board policies and procedures, the staff and student codes of conduct and handbooks and/or staff negotiated agreements. Nothing in this policy prohibits District staff and students from the use of education websites and/or use of social networking websites created for curricular, cocurricular or extracurricular purposes.

[Adoption date: April 30, 2000] [Re-adoption date: July 18, 2000]
[Re-adoption date: November 16, 2009] [Re-adoption date: April 11, 2011]

[Re-adoption date: October 10, 2016]

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McDonald Local School District, McDonald, Ohio

File: JM (Also GBH)

LEGAL REF.:	ORC 3313.20

CROSS REFS.: GBCA, Staff Conflict of Interest GBCB, Staff Conduct
GBI, Staff Gifts and Solicitations IIBH, District Websites
JFC, Student Conduct (Zero Tolerance) JG, Student Discipline
JHF, Student Safety
JHG, Reporting Child Abuse JO, Student Records
KBA, Public’s Right to Know Staff Handbooks
Student Handbooks

CONTRACT REFS.: Teachers’ Negotiated Agreement
Classified Staff Negotiated Agreement

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McDonald Local School District, McDonald, Ohio

File: JN

STUDENT FEES, FINES AND CHARGES

Materials Fees

Students enrolled in District schools are furnished basic textbooks without cost. However, a fee for consumable materials and supplies used in the instructional program is established at the beginning of each school year and may vary as the cost of materials and supplies fluctuates. Such fees are to be deposited in the rotary operating funds of the Board to defray the cost of the materials and supplies.

The Board directs the Superintendent/designee to prepare a schedule of fees for materials to be used in courses of instruction and a schedule of charges that may be imposed for damage to school property.

The District does not charge students eligible for free lunch under the National School Lunch Act or Child Nutrition Act a fee for any materials needed to participate fully in a course of instruction. Any fees charged to students eligible for free lunch under the National School Lunch Act or Child Nutrition Act will be charged in compliance with State and Federal law. This exception only applies to recipients of free lunch, not students who receive reduced-price lunch. This provision does not apply to extracurricular activities and student enrichment programs that are not courses of instruction.

Fines

When school property, equipment or supplies are damaged, lost or taken by individuals, a fine is assessed. The fine is reasonable, seeking only to compensate the school for the expense or loss incurred. Free lunch eligibility does not exempt a student from paying fines for damage to school property.

The late return of borrowed books or materials from the school libraries is subject to appropriate fines.

All fines collected are sent to the Treasurer for deposit in the General Fund of the Board.

Unpaid Meal Charges

Unpaid meal charges are considered delinquent debt when payment is past due. The administration will establish procedures for the collection of unpaid meal charges.

Collection of Student Fees and Fines

The administration may establish procedures for the collection of student fees and fines.

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Grades and credits are not made available to any student, graduate or to anyone requesting same on his/her behalf until all fees and fines for that student have been paid in full, except where required by State law. Participation in extracurricular field trips will not be permitted unless payment has been received. Students will be prohibited from participating in commencement exercises unless payment has been received.

Collection Process

1.	The principal will advise parents of fees due at the beginning of the school year.

2.	The first week of October, the principal will send a letter from the Treasurer and an invoice to parents of students with outstanding fees and fines.

3.	A payment schedule may be arranged at the building level with full payment to be received by June 15.

[Adoption date: May 9, 1985]
[Re-adoption date: October 10, 1995] [Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016] [Re-adoption date: May 30, 2017]
[Re-adoption date: December 27, 2017]

LEGAL REFS.:

CROSS REFS.:

National School Lunch Act of 1946, 42 USC 1751 Child Nutrition Act of 1966, 42 USC 1771
ORC 3313.642 3329.06

EF/EFB, Food Services Management/Free and Reduced-Price Food IGCB, Experimental Programs
IGCD, Educational Options (Also LEB)

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McDonald Local School District, McDonald, Ohio

File: JO

STUDENT RECORDS

In order to provide students with appropriate instruction and educational services, it is necessary for the District to maintain extensive educational and personal information. It is essential that pertinent information in these records be readily available to appropriate school personnel, be accessible to the student’s parent(s) or the student in compliance with law, and yet be guarded as confidential information.

The Superintendent is responsible for the proper administration of student records in keeping with State law and federal requirements and the procedures for the collection of necessary information about individual students throughout the District.

Upon request, all records and files included in the student’s cumulative file are available to parent(s) or the student (if he/she is over 18 years of age). This request must be in writing and is granted within seven calendar days. No records are to be removed from the school. A principal, teacher or other qualified school personnel must be present to explain any of the tests or other material.

All rights and protections given to parents under law and this policy transfer to the student when he/she reaches age 18 or enrolls in a postsecondary school. The student then becomes an “eligible student.”

The District uses reasonable methods to identify and authenticate the identity of parents, students, school officials and any other parties to whom the agency or institution discloses personally identifiable information from education records.

The District provides notice to parents and eligible students annually, in accordance with the procedures set forth under administrative regulations, of the rights held by parents and eligible students under law and this policy. It is the intent of the District to limit the disclosure of information contained in the student’s education records except:

1.	by prior written consent;

2.	as directory information and

3.	under other limited circumstances, as enumerated under administrative procedures.

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The following rights exist:

1.	the right to inspect and review the student’s education records;

2.	the right, in accordance with administrative procedures, to seek to correct parts of the student’s education records, including the right to a hearing if the school authority decides not to alter the records according to the parent(s)’ or eligible student’s request;

3.	the right of any person to file a complaint with the U.S. Department of Education if the District violates relevant Federal law, specifically the Family Educational Rights and Privacy Act and

4.	the right to acquire information concerning the procedure which the parent(s) or eligible student should follow to obtain copies of this policy, the locations from which these copies may be obtained, as well as any fees to be charged for such copies. *(See administrative procedures.)

The District proposes to designate the following personally identifiable information contained in a student’s education records as “directory information.”

1.	student’s name

2.	student’s address

3.	telephone number(s)

4.	student’s date and place of birth

5.	participation in officially recognized activities and sports

6.	student’s achievement awards or honors

7.	student’s weight and height, if a member of an athletic team

8.	major field of study

9.	dates of attendance (“from and to” dates of enrollment)

10.	date of graduation

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The above information is disclosed without prior written consent, except when the request is for a profit-making plan or activity or when the parent/eligible student has informed the Board that any or all such information should not be released without their prior written consent or when disclosure is otherwise prohibited by law.

Administrative procedures set forth a procedure for annual notification to parents and eligible students of the District’s definition of directory information. Parents or eligible students then have two weeks in which to advise the District in writing, in accordance with such procedures, of any or all items which they refuse to permit as directory information about that student.

To carry out their responsibilities, school officials have access to student education records for legitimate educational purposes. The District uses the criteria set forth under administrative procedures to determine who are “school officials” and what constitutes “legitimate educational interests.”

Other than requests as described above, school officials release information from, or permit access to, a student’s education records only with the prior written consent of a parent or eligible student, except that the Superintendent or a person designated in writing by the Superintendent may permit disclosure in certain limited circumstances outlined under administrative procedures.

The District maintains, in accordance with administrative procedures, an accurate record of all requests to disclose information from, or to permit access to, a student’s education records and of information disclosed and access permitted.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: November 8, 2010] [Re-adoption date: October 10, 2016] [Re-adoption date: December 19, 2016]

LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq. Family Educational Rights and Privacy Act; 20 USC Section 1232g Health Insurance Portability and Accountability Act; 29 USC 1181 et seq. ORC 111.41; 111.42; 111.43; 111.46; 111.47; 111.99
149.41; 149.43 1347.01 et seq. 3317.031
3319.32; 3319.321; 3319.33 3321.12; 3321.13
3331.13

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File: JO

CROSS REFS.: AFI, Evaluation of Educational Resources EHA, Data and Records Retention
IL, Testing Programs
JECAA, Admission of Homeless Students KBA, Public’s Right to Know
KKA, Recruiters in the Schools

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McDonald Local School District, McDonald, Ohio

File: JO-P

STUDENT RECORDS

1.	Each student’s official school records include the following.

A.	Records to be retained permanently

1) name and address of parent(s)
2) verification of date and place of birth 3) dates and record of attendance
4) course enrollment and grades 5) test data
6) date of graduation or withdrawal

B.	Records of verifiable information to be retained during the student’s school career

1) medical/health data
2) individual psychological evaluation (gathered with written consent of parent(s))
3) individual intelligence tests, tests for learning disabilities, etc., (counselor-administered)
4) other verifiable information to be used in educational decision making

2.	Maintaining student records

A.	Transcripts of the scholastic record contain only factual information. The District confines its record keeping to tasks with clearly defined educational ends.

B.	Items listed under 1-A are retained for 100 years. Those listed under 1-B are retained during the student’s enrollment and destroyed after graduation unless the school code imposes other restrictions.

C.	Teacher and staff comments on student records are confined to matters related to student performance. Value judgments are excluded from the record.

D.	Student records are considered as current educational and/or therapeutic tools and are available for use as such.

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The following definitions of terms pertain to this statement of policy.

Student — any person who attends or has attended a program of instruction sponsored by the Board.

Eligible student — a student or former student who has reached age 18 or is attending a postsecondary school.

Parent — either natural parent of a student, unless his/her rights under the Family Educational Rights and Privacy Act (FERPA) have been removed by a court order, a guardian or an individual acting as a parent or guardian in the absence of the student’s parent(s).

Dates of attendance—means the period of time during which a student attends or attended an educational agency or institution. Examples of dates of attendance include an academic year, a spring semester or a first quarter. The term does not include specific daily records of a student’s attendance at an educational agency or institution.

Education records — any records (in handwriting, print, tapes, film or other medium) maintained by the District, an employee of the District or an agent of the District which are related to a student, except:

1.	a personal record kept by a school staff member that meets the following tests:

A. it is in the sole possession of the individual who made it;

B. it is used only as a personal memory aid and

C. information contained in it has never been revealed or made available to any other person, except the maker’s temporary substitute;

2.	an employment record which is used only in relation to a student’s employment by the District (employment for this purpose does not include activities for which a student receives a grade or credit in a course);

3.	alumni records which relate to the student after he/she no longer attends classes provided by the District and the records do not relate to the person as a student and

4.	peer-graded papers before they are collected and recorded by a teacher.

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Personally Identifiable Information — any data or information which makes the subject of a record known, including the student’s name, the student’s or student’s family’s address, the name of the student’s parent or other family members, a personal identifier such as a student’s Social Security number or a biometric record, other indirect identifiers, such as the student’s date of birth, place of birth or mother’s maiden name, other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty or information requested by a person who the District reasonably believes knows the identity of the student to whom the education record relates.

ANNUAL NOTIFICATION

Within the first three weeks of each school year, the District publishes in a notice to parents and eligible students their rights under State and Federal law and under this policy. The District also sends home with each student a bulletin listing these rights; the bulletin is included with a packet of material provided to parents or eligible students when the students enroll during the school year.

The notice includes:

1.	the right of a parent(s) or eligible student to inspect and review the student’s education records;

2.	the intent of the District to limit the disclosure of information contained in a student’s education records, except: (1) by the prior written consent of the student’s parent(s) or the eligible student, (2) as directory information or (3) under certain limited circumstances, as permitted by law;

3.	the right of a student’s parent(s) or an eligible student to seek to correct parts of the student’s education records which he/she believes to be inaccurate, misleading or in violation of student rights; this right includes a hearing to present evidence that the records should be changed if the District decides not to alter them according to the parent(s)’ or eligible student’s request;

4.	the right of any person to file a complaint with the Department of Education if the District violates FERPA and

5.	the procedure that a student’s parent(s) or an eligible student should follow to obtain copies of this policy and the locations where copies may be obtained.

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An administrator arranges to provide translations of this notice to non-English-speaking parents in their native language.

LOCATIONS OF EDUCATION RECORDS

TYPES
	LOCATION
	CUSTODIAN

Cumulative School Records

Cumulative School Records (Former Students)

Health Records

Speech Therapy Records Psychological Records

School Transportation Records

Special Test Records

Occasional Records (Student education records not identified above; such as those in Superintendent’s office, in the school attorney’s office, or in the
personal possession of teachers)
	
Principals’ Offices

Central Office

Principals’ Offices

Principals’ Offices

School Bus Garage

Principals’ Offices

Principals’ Offices
	
Principals

Chief Archivist

Principals

Principals

Director of Pupil Transportation

Principals

Principals

PROCEDURE TO INSPECT EDUCATION RECORDS

Parents or eligible students may inspect and review education records to which they are entitled to have access upon request. In some circumstances, it may be mutually more convenient for the record custodian to provide copies of records. (See the schedule of fees for copies.)

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Since a student’s records may be maintained in several locations, the school principal may offer to collect copies of records or the records themselves from locations other than a student’s school, so that they may be inspected at one site. If parents and eligible students wish to inspect records where they are maintained, school principals accommodate their wishes.

Parents or eligible students should submit to the student’s school principal a written request, which identifies as precisely as possible the record or records that he/she wishes to inspect.

The principal (or other custodian) contacts the parent(s) of the student or the eligible student to discuss how access is best arranged (copies at the exact location or records brought to a single site).

The principal (or other custodian) makes the needed arrangements as promptly as possible and notifies the parent(s) or eligible student of the time and place where the records may be inspected. This procedure must be completed within 45 days or earlier after the receipt of the request for access.

If for any valid reason, such as working hours, distance between record location sites or health, a parent(s) or eligible student cannot personally inspect and review a student’s education records, the District arranges for the parent(s) or eligible student to obtain copies of the records. (See information below regarding fees for copies of records.)

When records contain information about students other than a parent(s)’ child or the eligible student, the parent(s) or eligible student may not inspect and review the records of the other students.

FEES FOR COPIES OF RECORDS

The District does not deny parents or eligible students any rights to copies of records because of the following published fees. When the fee represents an unusual hardship, it may be waived, in part or entirely, by the records custodian. The District reserves the right to make a charge for copies, such as transcripts, which it forwards to potential employers or to colleges and universities for employment or admissions purposes. The District may deny copies of records (except for those required by law) if the student has an unpaid financial obligation to the District.

Federal law requires the District to provide copies of records for the following reasons:

1.	when the refusal to provide copies effectively denies access to a parent(s) or eligible student;

2.	at the request of the parent(s) or eligible student when the District has provided the records to third parties by the prior consent of the parent(s) or eligible student or

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3.	at the request of the parent(s) or eligible student when the District has forwarded the records to another district in which the student seeks or intends to enroll.

The fee for copies provided under Federal law may not include the costs for search and retrieval. This fee is 10 cents per page (actual copying cost less hardship factor).

The fee for all other copies such as copies of records forwarded to third parties with prior consent or those provided to parents as a convenience is 10 cents per page (actual search, retrieval copying cost and postage, if any).

DIRECTORY INFORMATION

The District proposes to designate the following personally identifiable information contained in a student’s education record as “directory information”; it discloses that information without prior written consent, except that directory information is not released for a profit-making plan or activity or when disclosure is otherwise prohibited by law. Such information includes:

1.	student’s name

2.	student’s address

3.	telephone number(s)

4.	student’s date and place of birth

5.	participation in officially recognized activities and sports

6.	student’s achievement awards or honors

7.	student’s weight and height, if a member of an athletic team

8.	major field of study

9.	dates of attendance (“from and to” dates of enrollment)

10.	date of graduation

Within the first three weeks of each school year, the District publishes the above list, or a revised list, of the items of directory information that it proposes to designate as directory information. For students enrolling after the notice is published, the list is given to the student’s parent(s) or to the eligible student at the time and place of enrollment.

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After the parents or eligible students have been notified, they have two weeks in which to advise the District in writing (a letter to the Superintendent’s office) of any or all of the items which they refuse to permit the District to designate as directory information about that student.

At the end of the two-week period, each student’s records are appropriately marked by the record custodians to indicate the items that the District designates as directory information about that student. This designation remains in effect until it is modified by the written direction of the student’s parent(s) or the eligible student.

USE OF STUDENT EDUCATION RECORDS

To carry out their responsibilities, school officials have access to student education records for legitimate educational purposes. The District uses the following criteria to determine who are school officials. An official is a person:

1.	duly elected to the Board;

2.	certificated by the state and appointed by the Board to an administrative or supervisory position;

3.	certificated by the state and under contract to the Board as an instructor;

4.	employed by the Board as a temporary substitute for administrative, supervisory or teaching personnel for the period of his/her performance as a substitute;

5.	employed by, or under contract to, the Board to perform a special task such as a secretary, a Treasurer, Board attorney or auditor for the period of his/her performance as an employee or contractor or

6.	a contractor, consultant, volunteer or other party to whom an agency or institution has outsourced institutional services or functions may be considered a school official, provided that the outside party:

A.	performs an institutional service or function for which the District would otherwise use employees;

B.	is under the direct control of the District with respect to the use and maintenance of education records and

C.	abides by the legal requirements governing the use and redisclosure of personally identifiable information from education records.

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McDonald Local School District, McDonald, Ohio

File: JO-P

School officials who meet the criteria listed above have access to a student’s records if they have a legitimate educational interest in those records. A “legitimate educational interest” is the person’s need to know in order to perform:

1.	an administrative task required in the school employee’s position description approved by the Board;

2.	a supervisory or instructional task directly related to the student’s education or

3.	a service or benefit for the student or the student’s family such as health care, counseling, student job placement or student financial aid.

NOTE: The District must use reasonable methods to ensure that school officials obtain access to only those education records in which they have legitimate educational interests. A District that does not use physical or technological access controls to records must ensure that its administrative policy for controlling access to education records is effective and that it remains in compliance with the legitimate educational interest requirement.

The District releases information from or permits access to a student’s education records only with a parent’s or an eligible student’s prior written consent, except that the Superintendent or a person designated in writing by the Superintendent may permit disclosure under the following conditions:

1.	when students seek or intend to enroll in another school district or a postsecondary school. The District makes reasonable attempts to notify the parent or eligible student at their last known address unless the disclosure is initiated by the parent or eligible student or unless the District’s annual notification includes notice that the District forwards education records to other education entities that request records in connection with a student’s transfer or enrollment. Upon request, the District provides copies of the records and an opportunity for a hearing (upon the condition that the student’s parents be notified of the transfer, receive a copy of the record and have an opportunity for a hearing to challenge the content of the record);

2.	when certain federal and state officials need information in order to audit or enforce legal conditions related to federally supported education programs in the District;

3.	when parties who provide, or may provide, financial aid for which a student has applied or received, need the information to:

A.	establish the student’s eligibility for the aid;

B.	determine the amount of financial aid;

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C.	establish the conditions for the receipt of the financial aid or

D.	enforce the agreement between the provider and the receiver of financial aid;

4.	if a State law adopted before November 19, 1974, required certain specific items of information to be disclosed in personally identifiable form from student records to state or local officials;

5.	when the District has entered into a written agreement or contract for an organization to conduct studies on the District’s behalf to develop tests, administer student aid or improve instruction;

6.	when accrediting organizations need those records to carry out their accrediting functions;

7.	when parents of eligible students claim the student as a dependent;

8.	when it is necessary to comply with a judicial order or lawfully issued subpoena; the District makes a reasonable effort to notify the student’s parent(s) or the eligible student before making a disclosure under this provision, except when a parent is party to a court proceeding involving child abuse or neglect or dependency, and the order is issued in the context of that proceeding;

9.	if the disclosure is an item of directory information and the student’s parent(s) or the eligible student has not refused to allow the District to designate that item as directory information for that student;

10.	the disclosure is in connection with a health and safety emergency;

11.	the disclosure concerns sex offenders and other individuals required to register under section 170101 of the Violent Crime Control and Law Enforcement Act of 1994,
42 U.S.C. 14071, and the information was provided to the educational agency or institution under 42 U.S.C. 14071 and applicable federal guidelines and

12.	to an agency caseworker or other representative of a state or local child welfare agency when the agency is legally responsible for the care and protection of the child. Information obtained will not be disclosed by the agency to any other agency or individual, unless they are engaged in addressing the education needs of the child and authorized by the agency to have access and the disclosure is consistent with the State laws applicable to protecting the confidentiality of the student’s education records.

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The District discloses personally identifiable information from an education record to appropriate parties, including parents, in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.

When deciding whether to release personally identifiable information in a health or safety emergency, the District may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. If the District determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from education records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals.

The District records the following information when it discloses personally identifiable information from education records under the health or safety emergency exception:

1.	the articulable and significant threat to the health or safety of a student or other individuals that formed the basis for the disclosure and

2.	parties to whom the District disclosed the information.

The District is required to permit the Ohio Department of Education (ODE) to have access to personally identifiable information about a student if ODE needs the information to:

1.	notify the District or school attended in the District of threats or descriptions of harm included in the student’s response to an achievement test question;

2.	verify the accuracy of the student’s achievement test score or

3.	determine whether the student satisfies the alternative conditions for a high school diploma.

District officials may release information from a student’s education records if the student’s parent(s) or the eligible student gives his/her prior written consent for the disclosure. The written consent must include at least:

1.	a specification of the records to be released;

2.	the reasons for the disclosure;

3.	the person or the organization or the class of persons or organizations to whom the disclosure is to be made;

4.	the parent(s) or student’s signature and

5.	the date of the consent and, if appropriate, a date when the consent is to be terminated. 10 of 15

McDonald Local School District, McDonald, Ohio

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The District uses reasonable methods to identify and authenticate the identity of parents, students, school officials and any other parties to whom the agency or institution discloses personally identifiable information from education records. The student’s parent(s) or the eligible student may obtain a copy of any records disclosed under this provision.

The District does not release information contained in a student’s education records, except directory information, to any third parties, except its own officials, unless those parties agree that the information is not redisclosed, without the parent(s)’ or eligible student’s prior written consent.

RECORDS OF REQUESTS FOR ACCESS AND DISCLOSURES MADE FROM EDUCATION RECORDS

The District maintains an accurate record of all requests for it to disclose information from, or to permit access to, a student’s education records and of information it discloses and access it permits, with some exceptions listed below. This record is kept with, but is not a part of, each student’s cumulative school records. It is available only to the record custodian, the eligible student, the parent(s) of the student or to federal, state or local officials for the purpose of auditing or enforcing federally supported educational programs.

The record includes:

1.	the name of the person who or agency which made the request;

2.	the interest which the person or agency has in the information;

3.	the date on which the person or agency made the request;

4.	whether the request was granted and, if it was, the date access was permitted or the disclosure was made and

5.	in the event of a health and safety emergency, the articulable and significant threat to the health or safety of a student or other individuals that formed the basis for the disclosure and the parties to whom the agency or institution disclosed the information.

The District maintains this record as long as it maintains the student’s education record.

The records do not include requests for access or information relative to access which has been granted to parent(s) of the student or to an eligible student; requests for access or access granted to officials of the District who have a legitimate educational interest in the student; requests for, or disclosures of, information contained in the student’s education records if the request is accompanied by the prior written consent of a parent(s) or eligible student or if the disclosure is authorized by such prior consent or for requests for, or disclosures of, directory information designated for that student.
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PROCEDURES TO SEEK TO CORRECT EDUCATION RECORDS

Parents of students or eligible students have a right to seek to change any part of the student’s records which they believe is inaccurate, misleading or in violation of student rights.

For the purpose of outlining the procedure to seek to correct education records, the term “incorrect” is used to describe a record that is inaccurate, misleading or in violation of student rights. The term “correct” is used to describe a record that is accurate, not misleading and not in violation of student rights. Also, in this section, the term “requester” is used to describe the parent(s) of a student or the eligible student who is asking the District to correct a record.

To establish an orderly process to review and correct the education records for a requester, the District may make a decision to comply with the request for change at several levels in the procedure.

First-level decision. When a parent of a student or an eligible student finds an item in the student’s education records that he/she believes is inaccurate, misleading or in violation of student rights, he/she should immediately ask the record custodian to correct it. If the records are incorrect because of an obvious error and it is a simple matter to make the record change at this level, the records custodian makes the correction. If the records are changed at this level, the method and result must satisfy the requester.

If the custodian cannot change the records to the requester’s satisfaction, or the records do not appear to be obviously incorrect, he/she:

1.	provides the requester a copy of the questioned records at no cost;

2.	asks the requester to initiate a written request for the change and

3.	follows the procedure for a second-level decision.

Second-level decision. The written requests to correct a student’s education records through the procedure at this level should specify the correction that the requester wishes the District to make. It should at least identify the item the requester believes is incorrect and state whether he/she believes the item:

1.	is inaccurate and why;

2.	is misleading and why and/or

3.	violates student rights and why.

The request is dated and signed by the requester.
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Within two weeks after the records custodian receives a written request, he/she:

1.	studies the request;

2.	discusses it with other school officials (the person who made the record or those who may have a professional concern about the District’s response to the request);

3.	makes a decision to comply or decline to comply with the request and

4.	completes the appropriate steps to notify the requester or moves the request to the next level for a decision.

If, as a result of this review and discussion, the records custodian decides the records should be corrected, he/she effects the change and notifies the requester in writing that he/she has made the change. Each such notice includes an invitation for the requester to inspect and review the student’s education records to make certain that the records are in order and the correction is satisfactory.

If the custodian decides the records are correct, he/she makes a written summary of any discussions with other officials and of his/her findings in the matter. He/She transmits this summary and a copy of the written request to the Superintendent.

Third-level decision. The Superintendent reviews the material provided by the records custodian and, if necessary, discusses the matter with other officials such as the school attorney or the Board (in executive session). He/She then makes a decision concerning the request and completes the steps at this decision level. Ordinarily, this level of the procedure should be completed within two weeks. If it takes longer, the Superintendent notifies the requester in writing of the reasons for the delay and indicates a date on which the decision will be made.

If the Superintendent decides the records are incorrect and should be changed, he/she advises the record custodian to make the changes. The record custodian advises the requester of the change as he/she would if the change had been made at the second level.

If the Superintendent decides the records are correct, he/she prepares a letter to the requester, which includes:

1.	the District’s decision that the records are correct and the basis for the decision;

2.	a notice to the requester that he/she has a right to ask for a hearing to present evidence that the records are incorrect and that the District grants such a hearing;

3.	advice that the requester may be represented or assisted in the hearing by other parties, including an attorney at the requester’s expense and

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4.	instructions for the requester to contact the Superintendent or his/her designee to discuss acceptable hearing officers, convenient times and a satisfactory site for the hearing. (The District is not bound by the requester’s positions on these items but may, as far as feasible, arrange the hearing as the requester wishes.)

Fourth-level decision. After the requester has submitted (orally or in writing) his/her wishes concerning the hearing officer, the time and place for the hearing, the Superintendent, within a week, notifies the requester when and where the District will hold the hearing and whom it has designated as the hearing officer.

At the hearing, the hearing officer provides the requester a full and reasonable opportunity to present material evidence and testimony to demonstrate that the questioned part of the student’s education records are incorrect as shown in the requester’s written request for a change in the records (second level).

Within one week after the hearing, the hearing officer submits to the Superintendent a written summary of the evidence submitted at the hearing. Together with the summary, the hearing officer submits his/her recommendation, based solely on the evidence presented at the hearing, that the records should be changed or remain unchanged.

The Superintendent prepares the District’s decision within two weeks of the hearing. That decision is based on the summary of the evidence presented at the hearing and the hearing officer’s recommendation. The District’s decision is based solely on the evidence presented at the hearing. The Superintendent may overrule the hearing officer if he/she believes the hearing officer’s recommendation is not consistent with the evidence presented. As a result of the District’s decision, the Superintendent takes one of the following actions.

1.	If the decision is that the District changes the records, the Superintendent instructs the records custodian to correct the records. The records custodian corrects the records and notifies the requester as in the context of the second-level decision.

2.	If the decision is that the District does not change the records, the Superintendent prepares a written notice to the requester, which includes:

A.	the District’s decision that the records are correct and will not be changed;

B.	a copy of a summary of the evidence presented at the hearing and a written statement of the reasons for the District’s decision and

C.	advice to the requester that he/she may place in the student’s education records an explanatory statement that states the reasons why he/she disagrees with the District’s decision and/or the reasons he/she believes the records are incorrect.

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Final administrative step in the procedure. When the District receives an explanatory statement from a requester after a hearing, it maintains that statement as part of the student’s education records as long as it maintains the questioned part of the records. The statement is attached to the questioned part of the records and whenever the questioned part of the records is disclosed, the explanatory statement is also disclosed.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016) (Re-approval date: December 19, 2016)

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McDonald Local School District, McDonald, Ohio

File: JOA

STUDENT SURVEYS

The Board recognizes the importance of maintaining student records and preserving their confidentiality. Student records containing personally identifiable information are kept confidential at collection, storage, disclosure and destruction stages. Boards that receive funds under any applicable program must provide reasonable notice to parents at the beginning of each school year that their children may be involved in Board-approved third party surveys. The school must also give parents the opportunity to opt their child out of the activity. A student shall not be required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

1.	political affiliations or beliefs of the student or the student’s parent;

2.	mental or psychological problems of the student that are “potentially embarrassing” to the student or the student’s family;

3.	sex behavior or attitudes;

4.	illegal, anti-social, self-incriminating or demeaning behavior;

5.	critical appraisals of other individuals with whom respondents have close family relationships;

6.	legally recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers;

7.	religious practices, affiliations or beliefs of the student or the student’s parent or

8.	income (other than that required by law to determine eligibility for participation in a program and/or for receiving financial assistance under such program).

Parents have a right to inspect a survey created by a third party before that survey is administered by the school to students. Parents are notified by the school when a survey is to be administered and will have at least two weeks to review the materials.

In order to protect student privacy rights when a school survey is to be administered that contains one of the prohibited eight items identified in this policy, parents have the right to inspect the survey. If parents do not want their child to be a participant in the survey, they must notify the school.

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File: JOA

The collection, disclosure or use of student personal information for the purpose of marketing or selling that information, or providing the information to others for that purpose, is prohibited. This does not include personal information collected for the exclusive purpose of developing, evaluating or providing educational products or services for, or to, students or educational institutions such as:

1.	postsecondary institutions or military recruiters;

2.	book clubs, magazines and programs providing access to low-cost literary products;

3.	curriculum and instructional materials used by K-12 schools;

4.	tests and assessments used by grades K-12 to provide cognitive, evaluative, diagnostic, clinical, aptitude or achievement information about students, or to generate other statistically useful data for the purpose of securing these tests and assessments, and the subsequent analysis and public release of the aggregate data from these tests and assessments;

5.	the sale by students of products or services to raise funds for school or education-related activities or

6.	student recognition programs.

For specific events, the school must notify the parents annually of the projected or approximate dates of the following activities:

1.	the collection, disclosure or use of student personal information for the purpose of marketing or selling that information, or providing the information to others for that purpose;

2.	the administration of a survey containing any of the eight items identified in this policy and

3.	annually, the District will notify parents of physical exams or screenings conducted on students except for vision, hearing or scoliosis.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

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File: JOA

LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq. USA Patriot Act, Sec. 507, P.L. 107-56
Family Educational Rights and Privacy Act; 20 USC Sec. 1232g ORC 149.41; 149.43
1347.01 et seq. 3317.031
3319.32; 3319.321; 3319.33 3321.12; 3321.13
3331.13
OAC 3301-35-04; 3301-35-07

3 of 3

McDonald Local School District, McDonald, Ohio

File: JP

POSITIVE BEHAVIORAL INTERVENTIONS AND SUPPORTS (Restraint and Seclusion)

Positive Behavioral Interventions and Supports (PBIS)

The District implements PBIS on a systemwide basis. The Board directs the Superintendent/designee to develop a PBIS system that is consistent with the components set forth in the State Board of Education’s (SBOE) policy on positive behavior interventions and supports. The District encourages family involvement as an integral part of its PBIS system.

Prohibited Practices

The District does not engage in practices prohibited by State law, including:

1.	prone restraint;

2.	any form of physical restraint that involves the intentional, knowing or reckless use of any technique that:

A.	involves the use of pinning down a student by placing knees to the torso, head or neck of the student;

B.	uses pressure point, pain compliance or joint manipulation techniques or

C.	otherwise involves techniques that are used to unnecessarily cause pain.

3.	corporal punishment;

4.	child endangerment, as defined by Ohio Revised Code Section (RC) 2919.22;

5.	deprivation of basic needs;

6.	seclusion and restraint of preschool children in violation of Ohio Administrative Code Section (OAC) 3301-37-10;

7.	chemical restraint;

8.	mechanical restraint (that does not include devices used by trained school personnel, or by a student, for the specific and approved therapeutic or safety purposes for which such devices were designed and, if applicable, prescribed);

9.	aversive behavioral interventions or

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File: JP

10.	seclusion in a locked room or area.

Restraint

Physical restraint may not be used as a form of punishment or discipline, or as a substitute for other less restrictive means of assisting a student in regaining control. The use of prone restraint is prohibited. This policy does not prohibit the use of reasonable force and restraint as provided by RC 3319.41.

Restraint may be used only:

1.	if a student’s behavior poses an immediate risk of physical harm to the student or others and no other safe or effective intervention is available;

2.	if the physical restraint does not interfere with the student’s ability to breathe;

3.	if the physical restraint does not interfere with the student’s ability to communicate in the student’s primary language or mode of communication and

4.	by school personnel trained in safe restraint techniques, except in the case of rare and unavoidable emergency situations when trained personnel are not immediately available.

Seclusion

Seclusion may not be used as a form of punishment or discipline, for staff convenience or as a substitute for other less restrictive means of assisting a student in regaining control.

Seclusion may be used only:

1.	if a student’s behavior poses an immediate risk of physical harm to the student or others and no other safe or effective intervention is available;

2.	for the minimum amount of time necessary to protect the student and others from physical harm;

3.	in a room or area that is not locked, does not preclude the student from exiting the area should the staff member become incapacitated or leave, and that provides adequate space, lighting, ventilation and the ability to observe the student and

4.	under the constant supervision of trained staff able to detect indications of physical or mental distress that require removal and/or immediate medical assistance, and who document their observations of the student.

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File: JP

Repeated Dangerous Behaviors

The District conducts functional behavioral assessments for students who repeatedly engage in dangerous behavior that leads to instances of restraint and/or seclusion to identify students’ needs and more effective ways of addressing those needs. Behavioral intervention plans that incorporate appropriate positive behavioral interventions are created when necessary.

Training and Professional Development

The District trains an appropriate number of personnel in each building in crisis management and de-escalation techniques. The District maintains written or electronic documentation of provided training and lists of participants in each training session.

All student personnel, as defined by OAC 3301-35-15, are trained annually on the SBOE’s and the District’s policies and procedures regarding restraint and seclusion.

The Board directs the Superintendent/designee to develop a plan for any necessary training of student personnel to implement PBIS on a systemwide basis.

Data and Reporting

Each incident of seclusion or restraint is immediately reported to the building administrator and the student’s parent. Each incident of seclusion or restraint is documented in a written report, which is made available to the student’s parent within 24 hours. The District maintains written reports of seclusion or restraint. These reports are educational records under the Family Education Rights and Privacy Act.

The District annually reports information concerning the use of restraint and seclusion to the Ohio Department of Education (ODE), as requested by ODE.

Monitoring and Complaint Processes

The Board directs the Superintendent/designee to establish a procedure to monitor the implementation of State law and the District’s policy on restraint and seclusion.

The Board directs the Superintendent/designee to establish District complaint procedures, which include a:

1.	procedure for parents to present complaints to the Superintendent to initiate a complaint investigation by the District regarding incidents of restraint or seclusion and

2.	requirement that the District respond to parents in writing within 30 days of the filing of a complaint regarding restraint and seclusion.

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Parents are notified annually of the District’s seclusion and restraint policies and procedures, which are also posted on the District’s website.

[Adoption date: May 18, 2015]
[Re-adoption date: October 10, 2016]

LEGAL REF.:

CROSS REFS.:

ORC 2919.22 3319.46 3326.11 3328.24
OAC 3301-35-15 3301-37-10

IGBA, Programs for Students with Disabilities JF, Student Rights and Responsibilities
JGA, Corporal Punishment JH, Student Welfare
JHF, Student Safety

4 of 4

McDonald Local School District, McDonald, Ohio

SECTION K: SCHOOL-COMMUNITY RELATIONS

_____________________________________________________________________________

KA	School-Community Relations Goals

KBA	Public’s Right to Know KBCA                              News Releases
KBCD	Broadcasting and Taping of Board Meetings (Also BDDJ) KBE                          Tax Issues (Also FD)

KC	Community Involvement in Decision Making (Also ABA)

KD	Public Participation at Board Meetings (Also BDDH)

KF	Community Instructional Resources (Also IIC)

KG	Community Use of School Premises (Equal Access) KGB                         Public Conduct on District Property
KGC	No Tobacco Use on District Property

KH	Public Gifts to the District

KI	Public Solicitations in the Schools

KJ	Advertising in the Schools
KJA	Distribution of Materials in the Schools

KK	Visitors to the Schools
KKA	Recruiters in the Schools

KL	Public Complaints
KLB	Public Complaints About the Curriculum or Instructional Materials KLD	Public Complaints About District Personnel

KMA	Relations with Parent Organizations KMB	Relations with Booster Organizations

McDonald Local School District, McDonald, Ohio

File: KA

SCHOOL-COMMUNITY RELATIONS GOALS

Staff members have a responsibility to promote good school-community relations. The school-community relations program is directed by the Superintendent and is based upon the following principles.

1.	The school-community relations program is a systematic, two-way process of communications between the District and the community.

2.	The District may use media sources and other forms of communications available to effectively communicate with the citizens and employees.

3.	Communications with the public should promote involvement, objective appraisal and support.

4.	Communications should be internal as well as external and provide factual, objective and realistic data.

5.	School communications should be responsive both to events as they arise and to evaluations of the process.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3315.07
OAC 3301-35-02; 3301-35-04

AE, School District Goals and Objectives
AFA, Evaluation of School Board Operational Procedures (Also BK) KBA, Public’s Right to Know

McDonald Local School District, McDonald, Ohio

File: KBA

PUBLIC’S RIGHT TO KNOW

The Board supports the right of the people to know about the programs and services of their schools and makes efforts to disseminate appropriate information. Each building principal is authorized and expected to keep the school’s community informed about the school’s programs and activities. The release of information of Districtwide interest is coordinated by the Superintendent.

Business of the Board is discussed and decisions are made at public meetings of the Board, except such matters required to be discussed in private executive sessions.

The official minutes of the Board, its written policies, its financial records and all other public records are open for inspection in the central office during the hours when the administrative offices are open.

Each Board member attends public records training every term for which he/she is elected to public office. However, the Board may, by resolution, designate one or more persons to attend public records training on its behalf. If so decided, the Board appoints a designee whenever the composition of the Board changes.

The District may ask that the identity of an individual requesting information and the reason the information is sought be in writing. The District first informs the requester that such disclosure is not mandatory, unless the request is for student directory information. The District also informs the requester that providing such information in writing enhances the District’s ability to identify, locate or deliver the records sought. The District may also ask that the request be put in writing, but notifies the requester that it is not mandatory to do so.

Any individual who wants to obtain or inspect a copy of a public record may request to have the record duplicated on paper, on the same medium on which the record is kept or on any other medium that the Superintendent/designee determines reasonable. If the request is ambiguous or overly broad, the District informs the requester of the manner in which records are maintained and accessed in the ordinary course of business and allows the requester to revise the request.

Records pertaining to individual students and other confidential materials are not released for inspection. Only that information deemed “directory information” may be released from an individual student’s file, and only after complying with the procedures prepared by the administration for the release of such information. Student directory information is not released for profit-making purposes or when parents have affirmatively withdrawn their consent to release in writing. Student records that consist of “personally identifiable information” generally are exempt from disclosure.

All records responsive to the request are made available in a reasonable period of time. The District makes the requester aware of any information that is exempt from disclosure
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File: KBA

requirements by notifying the requester of any redacted information or by making redactions in a plainly visible manner. If a public records request is denied, the District provides an explanation with legal authority for the denial of the request. This explanation is provided in writing if the request is made in writing or if the Superintendent/designee determines written explanation is necessary.

The Superintendent/designee transmits the information sought by mail or by any other means of delivery requested, if the method is reasonably available. The number of requests physically sent by mail or another delivery service to any one person may be limited to 10 a month unless the person certifies, in writing, that neither the records nor the information in them will be used for commercial purposes. If the District provides public records on a free and accessible website, the number of requests delivered in a digital format to any one person may be limited to 10 a month unless the records requested are not provided on the website and the person certifies, in writing, that neither the records nor the information in them will be used for commercial purposes.

A fee may be charged for copies and/or delivery. The District may require the fee charged for copies and/or delivery be paid in advance.

The Board’s public records policy is posted in a conspicuous location in the central office and in all other District buildings and employee handbooks provided by the District. The policy is distributed directly to the records custodian and receipt of the policy by the custodian is acknowledged. A copy of the records retention schedule is maintained and readily available to the public in the central office.

[Adoption date: May 9, 1985]
[Re-adoption date: September 17, 2007] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Family Educational Rights and Privacy Act; 20 USC, Section 1232g ORC 121.22
149.011; 149.35; 149.381; 149.41; 149.43 3319.321
OAC 3301-35-03; 3301-35-04

BDC, Executive Sessions BDDG, Minutes
EHA, Data and Records Retention GBL, Personnel Records
IGBA, Programs for Students with Disabilities JO, Student Records
KA, School-Community Relations Goals KKA, Recruiters in the Schools
2 of 2

McDonald Local School District, McDonald, Ohio

File: KBCA

NEWS RELEASES

The District is a public institution endeavoring to serve the educational needs of the community. It is important that information be disseminated concerning school activities and issues. The Superintendent develops procedures to provide wide coverage and to coordinate publicity that enhances the image of the District.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

ORC 3315.07
OAC 3301-35-03; 3301-35-04

BCB, Board Officers

McDonald Local School District, McDonald, Ohio

File: KBCA-P

NEWS RELEASES

The procedures regarding news releases are as follows.

1.	The Board President is the official spokesperson for the Board, except as this duty is delegated to the Superintendent or another Board member.

2.	News releases that are of a Districtwide nature or pertain to established Board policy are the responsibility of the Superintendent or a designated member of the administrative staff.

3.	News releases that are of concern to only one school, or to an organization of one school, are the responsibility of the principal of that particular school.

4.	The Board expects the administration to maintain a vital and effective link with the media sources of the community. This includes a variety of forms and forums. This effort is directed by the Board President or his/her designee.

(Approval date: October 10, 2016))

McDonald Local School District, McDonald, Ohio

File: KBCD (Also BDDJ)

BROADCASTING AND TAPING OF BOARD MEETINGS

Photographic and electronic audio and video broadcasting and recording devices may be used at regular and special Board meetings legally open to the public according to the following guidelines.

1.	Photographs, broadcasting and recordings of meetings should be made only when all parties involved have been informed that cameras, broadcasting and/or recording devices are being used. Persons using these devices should notify the Board of their intent to do so.

2.	Persons operating cameras, broadcasting and/or recording devices must do so with a minimum of disruption to those present at the meeting. Specifically, the view between Board members and the audience must not be obstructed, interviews must not be conducted during the meeting and no commentary is to be given in a manner that distracts Board members or the audience.

3.	The Board has the right to halt any recording that interrupts or disturbs the meeting.

The Board may make the necessary arrangements to make audio recordings of all regular meetings and any special meeting that it deems appropriate.

[Adoption date: April 30, 1990]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Amend. I ORC 121.22
2911.21 2917.12 2921.31 3313.20(A)

BD, School Board Meetings
BDDH, Public Participation at Board Meetings (Also KD)

McDonald Local School District, McDonald, Ohio

File: KBE (Also FD)

TAX ISSUES

The Board examines financial needs in advance of any levy or bond elections. The Board provides the public with information on school building needs and on levy and bond elections. It does not use District funds to promote approval of school-related tax issues.

Tax reduction factors are considered in coordination with the Sexennial Reappraisal and/or the Triennial Update in affected District counties. In considering a potential tax issue, the Board examines all legal options to obtain additional revenue.

[Adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

Ohio Const. Art XII, Sections 2, 5 ORC Chapter 133
319.301 3311.21
3313.37; 3313.375 3315.07
3501.01 Chapter 5705 Chapter 5713 5715.33 5748.01 et seq.
OAC 5703-25-45 through 5703-25-49

BCF, Advisory Committees to the Board FL, Retirement of Facilities

McDonald Local School District, McDonald, Ohio

File: KC (Also ABA)

COMMUNITY INVOLVEMENT IN DECISION MAKING

Community participation in the schools is essential to promote and maintain the quality of education for all students.

In addition to electing fellow citizens to represent them on the Board, all citizens may express ideas, concerns and judgments about the schools to the administration, to the staff, to any appointed advisory bodies and ultimately to the Board. Ideas should be addressed to the responsible individual in an appropriate fashion.

Residents may be invited by the Board to act as advisers, individually and in groups, in such areas as:

1.	clarifying general ideas and attitudes held by residents in regard to the schools;

2.	assisting in developing Board policies under which the District is to be managed;

3.	assisting in establishing administrative arrangements and procedures designed to help implement these policies;

4.	determining the purposes of curriculum and special services to be provided for students;

5.	evaluating the extent to which these purposes are being achieved by present policies and/or

6.	studying a specific problem or set of closely related problems about which a decision must be made.

The Board gives consideration to the advice it receives from individuals and community groups. Final authority for all decisions rests with the Board.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22 OAC 3301-35-04

1 of 2

File: KC (Also ABA)

CROSS REFS.: AD, Development of Philosophy of Education
AFA, Evaluation of School Board Operational Procedures (Also BK) BCE, Board Committees
BCF, Advisory Committees to the Board IF, Curriculum Development

2 of 2

McDonald Local School District, McDonald, Ohio

File: KD (Also BDDH)

PUBLIC PARTICIPATION AT BOARD MEETINGS

All meetings of the Board and Board-appointed committees are open to the public.

In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each meeting.

Each person addressing the Board shall give his/her name and address. If several people wish to speak, each person is allotted three minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The period of public participation may be extended by a vote of the majority of the Board, present and voting.

Agendas are available to all those who attend Board meetings. The section on the agenda for public participation shall be indicated. Noted at the bottom of each agenda shall be a short paragraph outlining the Board’s policy on public participation at Board meetings.

[Adoption date: August 8, 1984]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22(C) 3313.20(A)

CROSS REFS.: BCE, Board Committees BD, School Board Meetings BDDB, Agenda Format
BDDC, Agenda Preparation and Dissemination BG, Board-Staff Communication (Also GBD)

McDonald Local School District, McDonald, Ohio

File: KF (Also IIC)

COMMUNITY INSTRUCTIONAL RESOURCES

Helping each student develop to his/her full potential and to become a citizen contributing to the welfare of the community are important objectives of the District’s educational program. The Board encourages administrative and instructional personnel to rely on the community as one of its educational resources. The administration directs community instructional resources designed to involve the citizens, institutions and environment of our community in the education of its children.

The Superintendent has supervisory control over community relations, which includes school volunteer service. Members of the staff and of the community are encouraged to offer their ideas and services through the channels that the administration develops.

The Superintendent reports to the Board on the involvement and effectiveness of community relations.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3315.07
OAC 3301-35-02; 3301-35-04; 3301-35-06

GBQ, Criminal Records Check IICC, School Volunteers

McDonald Local School District, McDonald, Ohio

File: KG

COMMUNITY USE OF SCHOOL PREMISES (Equal Access)

Although the basic purpose of public school premises is to provide the youth of the community a sound educational program, the complete function of education is not achieved until the school premises are made to serve the entire community. To accomplish this objective, when school premises are not in use for school purposes, the Board shall, upon payment of the prescribed fee and subject to the requirements of applicable procedures, permit the use of school premises for auxiliary, educational, recreational, cultural, civic, social, religious or other Board-approved purposes.

Any school within the District receiving Title I funding must offer the same premises access to Boy Scouts as to other organizations.

The District may rent or lease premises to a public or nonpublic university for use for evening and summer classes.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Title VIII, Section 801
ORC 3311.215
3313.75; 3313.76; 3313.77; 3313.78; 3313.79 4303.26

KGB, Public Conduct on District Property KI, Public Solicitations in the Schools

McDonald Local School District, McDonald, Ohio

File: KG-P

COMMUNITY USE OF SCHOOL PREMISES (Equal Access)

The Board encourages the community use of school premises. It is necessary, however, to ensure that such use does not interfere with the regular school purposes, impose undue burden upon personnel or strain the limited funds allotted for building services and maintenance; therefore, specific procedures have been established.

Conditions Governing Use of School Premises

1.	An employee of the Board must be on duty whenever a school building or school stadium is used by an organization or group.

2.	No building is used for commercial or personal gain.

3.	No building is used for any fundraising activity unless the proceeds are for approved charitable, educational, character building or other community welfare purposes.

4.	Out-of-school groups do not begin with their activities until school is dismissed in the afternoon and the students have left the building.

5.	On days when school is closed because of snow or other calamity, all activities scheduled for that date are canceled or postponed.

6.	Buildings are not used for recreation by outside groups on Sundays or legal holidays.

7.	Building use is not permitted for private individuals or family affairs. Buildings are to be reserved for community group use only.

8.	No group will, under any circumstances, tamper with any electrical or heating controls.

9.	The kitchen is not used by any group unless arrangements are made to have one of the regular food service workers present.

10.	There is no smoking or alcohol consumption in the building.

11.	The Board reserves the right to require, if it should deem necessary, that groups using the building post a cash bond to cover any damages that might be done to any property, equipment or grounds.

12.	The procedure for use of the football stadium follows the conditions outlined for the use of the buildings. Special emphasis is given to providing sufficient law enforcement protection and adult supervision.
1 of 3

File: KG-P

13.	School-sponsored student groups must have an employee present at the activity. Non-school-sponsored student groups must have an employee present or an adult approved by the Superintendent.

14.	Groups that use school premises must possess liability insurance.

Applications

An application is necessary when a group or organization not part of the District wants to use a school premises. An applicant must assure the Superintendent that the group/organization will comply with all procedures and respect the property, equipment and grounds of the school.

Applications are not required for activities such as school activities on school days that do not require the assignment of overtime to custodial personnel and that do not extend beyond the hour of 6:00 p.m. An application is not required for the principal’s use of the building for such purposes as holding conferences or small group meetings of staff, parents or students. When the building is used without the services of the custodial staff, the principal is responsible for the care and security of the building.

A sponsoring organization or group must indicate that it:

1.	intends to provide a program that promotes the welfare of the community and be for community purposes;

2.	guarantees orderly behavior;

3.	underwrites any damages due to its use of the premises;

4.	pays for the use of equipment, property or grounds at the established rates and

5.	possesses liability insurance.

Applications must be issued on a designated form. The following conditions are to be observed:

1.	Afternoon meetings must end by 6:00 p.m. and evening meetings by 10:00 p.m.

2.	Fees are assessed in accordance with a schedule adopted annually by the Board. The Board has the authority to waive fees as it deems appropriate.

3.	Permission must be obtained from the principal for the use and rearrangement of any school equipment or furniture. If such items are to be moved, they are moved by the using organization and replaced in the original location.

2 of 3

File: KG-P

4.	Food may be served provided that care is taken to ensure that the area used is left as clean as it was before the meeting.

5.	Service from the custodial staff is to be limited to admitting the organization after its sponsor arrives, assisting the sponsor in an advisory capacity concerning the facilities to be used and closing up and properly securing the facilities when the organization has left.

Processing the Application

Application forms are available in the office of the Superintendent. The application of a community group to use a school premises is filed with the Superintendent at least 30 days prior to the date of the proposed use.

After the application is cleared by the principal, it is sent back to the Superintendent at least 10 days in advance of anticipated use. The Superintendent arranges for special custodial or kitchen help. After checking for any type of District conflict on the composite calendar, the responsible school official notifies the applicant of the approval or disapproval of the request at least seven days in advance of the requested date of use.

Use of Special Equipment

Arrangements for the use of special equipment such as projectors, pianos, public address systems, scoreboard controls or other equipment belonging to a school must be made with the Superintendent at the time application is filed. The use of kitchen equipment for food preparation and sanitizing of dishes, utensils and tableware requires the assignment of a food service worker.

School equipment must be carefully maintained, accounted for and properly used since it involves a considerable expenditure. It is a general policy not to loan school equipment to outside groups. An exception may be made if a staff member accompanies the group and operates the equipment and the request is approved by the Superintendent.

(Approval date: March 22, 1993)
(Re-approval date: November 16, 2009) (Re-approval date: March 8, 2016) (Approval date: October 10, 2016))

3 of 3

McDonald Local School District, McDonald, Ohio

File: KG-E

COMMUNITY USE OF SCHOOL PREMISES (Equal Access)

	(Indemnitor) agrees to indemnify and HOLD HARMLESS the Board of Education and its agents and employees from all liability, claims, demands, damages or costs for, or arising out of,                             (subject of indemnity) whether it be caused by the negligence of indemnitor or the McDonald Local School District Board of Education or either party’s agents or employees, or otherwise.

McDonald Local School District, McDonald, Ohio

File: KGB

PUBLIC CONDUCT ON DISTRICT PROPERTY

All persons on District grounds are expected to abide by all applicable laws, local ordinances, Board policies and District and building procedures.

No person on District property may assault, strike, threaten, menace or use improper, indecent or obscene language toward a teacher, instructor, other District employees or students at any time. This prohibition is extended to all athletic officials, coaches and athletes in the District and all visiting teams.

Unless otherwise permitted by law, no person is permitted to bring deadly weapons or dangerous ordnances into a school safety zone.

No person may disrupt, disturb or interfere with the teaching of any class of students or any other activity conducted in a school building or upon the campus or grounds at any time.

Whoever violates this policy and/or building procedures will be asked to leave the property by whoever is in charge. Should that person refuse, law enforcement officials will be called. If the offender should be a student, the person in charge should report the student to the appropriate principal. The administration cooperates in any prosecution pursuant to the criminal laws of the state and local ordinances.

Good Conduct and Sportsmanship

The Board recognizes the value of cocurricular and extracurricular activities in the educational process and the values that young people develop when they have the opportunity to participate in an organized activity outside of the classroom.

Students and adults participating in cocurricular and extracurricular activities are expected to demonstrate responsible behavior and good conduct. The Board encourages the development and promotion of sportsmanship in all phases of the educational process, including athletics and all other cocurricular and extracurricular activities. Rules are posted at the entryways to all athletic events for all participants and spectators to review.

[Adoption date: November 16, 2009] [Re-adoption date: July 12, 2010] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

1 of 2

File: KGB

LEGAL REFS.:

CROSS REFS.:

Gun-Free Schools Act; 20 USC 1751 Gun-Free School Zones Act; 18 USC 922 ORC 2903.13; 2903.22
2911.21 2917.11
2923.1212; 2923.122 3313.20(A)

GBCB, Staff Conduct
IGD, Cocurricular and Extracurricular Activities JFC, Student Conduct (Zero Tolerance)
KG, Community Use of School Premises (Equal Access) KGC, Smoking on District Property
KK, Visitors to the Schools

2 of 2

McDonald Local School District, McDonald, Ohio

File: KGC

NO TOBACCO USE ON DISTRICT PROPERTY

The Board has a duty to protect and promote the health and well-being of all students and staff. The Board is acutely aware of the serious health risks associated with the use of tobacco products, both to users and nonusers, and that most tobacco use begins by the age of 18. The Board recognizes that staff and school visitors serve as role models to students and, therefore, adopts this 100% tobacco-free District policy to endorse a healthy lifestyle and prevent tobacco use.

For the purpose of this policy, “tobacco” is defined to include any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette and any other smoking product, and spit tobacco, also known as smokeless, dip, chew and snuff, in any form.

For the purpose of this policy, electronic cigarettes are considered “tobacco.”

Tobacco Use Prohibited

No volunteer or school visitor is permitted to smoke, inhale, dip or chew tobacco at any time, including non-school hours:

1.	in any building, facility or vehicle owned, leased, rented or chartered by the District or

2.	on school grounds, athletic facilities or parking lots.

Tobacco Advertisements and Promotions

Tobacco advertising is prohibited on school grounds, in all school-sponsored publications and at all school-sponsored events. Tobacco promotional items that promote the use of tobacco products, including clothing, bags, lighters and other personal articles, are not permitted on school grounds, in school vehicles or at school-sponsored events.

Providing Notice

“No Tobacco” signs will be posted throughout the District at entrances and other appropriate locations in all academic buildings, administrative spaces and athletic fields. District vehicles will display the international “No Smoking” insignia. Announcements will be made during home athletic events both before the event and during intermission, as well as at all school functions where deemed appropriate. School programs will include a written reminder of the no tobacco use on District property policy.

1 of 2

McDonald Local School District, McDonald, Ohio

File: KGC

Enforcement

Citizens failing to comply with this policy are educated as to State law and the Board’s policy on smoking. Persons refusing to extinguish smoking materials are directed to leave school property and may be fined by the Ohio Department of Health or its designees.

The following disciplinary actions may be taken against school visitors found in violation of this policy

1st offense:

Multiple offenses:

verbal notification of the policy

removal from school property or, if off-campus, removal from school activity

[Adoption date: December 12, 1994] [Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. Goals 2000: Educate America Act; 20 USC 6081 through 6084 ORC 3313.20
3794.01; 3794.02; 3794.04; 3794.06 OAC 3301-35-02; 3301-35-05

GBK, No Tobacco Use on District Property by Staff Members JFCG, Tobacco Use by Students
KGB, Public Conduct on District Property

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: KH

PUBLIC GIFTS TO THE DISTRICT

Gifts, grants or bequests are accepted by the Board, provided the conditions of acceptance do not remove any portion of the control of the District from the Board.

Any person or organization desiring to give a gift or make a grant or bequest to the Board must contact the Superintendent, who submits the request to the Board.

Proposals for giving funds, equipment or materials to the District with a “matching” agreement or restriction are discouraged. Acceptance of donated equipment or materials may depend upon the compliance with, or experience related to, the Board’s policy of standardizing materials and equipment.

Whenever the District has an established project, contributions that reduce the cost or hasten the completion are welcome.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 9.20
3313.17; 3313.36

CROSS REFS.: BHD, Board Member Compensation and Expenses FEE, Site Acquisition Procedure

McDonald Local School District, McDonald, Ohio

File: KI

PUBLIC SOLICITATIONS IN THE SCHOOLS

No person may sell or offer for sale within school buildings or on school property any articles or services or solicit contributions except those approved by the Superintendent/designee. This policy does not prohibit any school fundraising activity authorized by the Superintendent or other appropriate building administrator.

Salespeople representing educational companies may be granted the opportunity to speak to teachers by making arrangements through the principal’s office. Such appointments must not interfere with the classroom work of the teachers.

The school directory or lists of students are not made available to any outside person or agency for a profit-making purpose.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 2921.43 3319.321

CROSS REFS.: GBI, Staff Gifts and Solicitations
KG, Community Use of School Premises (Equal Access) KK, Visitors to the Schools

McDonald Local School District, McDonald, Ohio

File: KJ

ADVERTISING IN THE SCHOOLS

Notices, advertisements or written matter of any nature on behalf of persons or organizations not officially connected with the District shall not be distributed or displayed in any school building or on District property without permission of the Superintendent. All notices, including those by personnel, shall be approved by the building principal and, in case of doubt, by the Superintendent. Appeal of the Superintendent’s decision may be made to the Board.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20; 3313.47
7 CFR, Subtitle B, Chapter 11, Part 210

EDE, Computer/Online Services (Acceptable Use and Internet Safety) EFG, Student Wellness Program
IGDB, Student Publications IIBH, District Websites

McDonald Local School District, McDonald, Ohio

File: KJ-P

ADVERTISING IN THE SCHOOLS

General Guidelines

1.	Any materials received or distributed as part of a public-private partnership must be age appropriate and in the best interest of students.

2.	If the economic benefit from a partnership exceeds $2,500 to a school or the District, the agreement must be in writing and approved by the Board.

3.	If the agreement requires a contract, the contract may not be for longer than one year, or provide for automatic renewals or extensions, nor may it subject the District to payment during periods beyond the length of the contract or in excess of the prorated benefit in the event of early termination.

4.	Marketing related to food and beverages must comply with the provisions of the District’s student wellness policy, which allows the marketing and advertising of only those foods and beverages meeting applicable U. S. Department of Agriculture requirements.

Exclusive Vending Agreements

1.	The District will enter into no agreements with vendors to provide exclusive Districtwide soft drink access to student customers for soft drinks or snack foods purchased by students in school.

2.	No students will be used as agents for any Districtwide vendors in an exclusive arrangement to sell products or services to the community at large.

3.	School supply lists are brand neutral and do not endorse any individual merchant.

Sponsored Educational Materials and Advertising in the Curriculum

Sponsored educational materials, whether purchased or provided free of charge by the sponsor, are not used in the classroom unless the District has reviewed them and found them to meet the following standards:

1.	Accuracy: Statements are consistent with established fact or prevailing expert opinion.

2.	Objectivity: Points of view are fairly represented. If the subject is controversial, arguments are balanced. Any sponsor bias is clearly stated and references to differing views are made.
1 of 2

McDonald Local School District, McDonald, Ohio

File: KJ-P

3.	Completeness: The materials contain all relevant information and do not deceive or mislead by omission.

4.	Language: Materials are both interesting and readable.

Logo Advertising on School Grounds

1.	All company logos appearing on school property, including non-cash donations provided by sponsors, are for identification purposes only.

2.	Logos are not permitted inside or on the outside of school buses.

3.	Public signs expressing the District’s appreciation of an enterprise’s support for education are permitted if approved by the Superintendent/designee.

4.	Students are not required to wear the logo of any manufacturer for any school activity.

Advertising in Electronic Media

1.	Except for courses of study that have specific lessons related to advertising, District students are not required to observe, listen to or read commercial advertising in the classroom.

2.	The District will not enter into any contract to obtain electronic equipment or software that obligates the District to expose students to advertising directed at young people during school time.

3.	The District will not post information about school procedures or events on electronic media that contain advertising directed at students or where personal information including, but not limited to, names, home addresses and telephone numbers is collected from students by service providers.

(Approval date: April 26, 2017)

McDonald Local School District, McDonald, Ohio

2 of 2

McDonald Local School District, McDonald, Ohio

File: KJA

DISTRIBUTION OF MATERIALS IN THE SCHOOLS

The District recognizes that students and employees have the right to express themselves on school property. This protection includes the right to distribute, at a reasonable time and place and in a reasonable manner, non-school-sponsored material. In order to protect First Amendment rights, while at the same time preserving the integrity of the educational objectives and responsibilities of the District, the following requirements apply to the distribution of non-school-sponsored material on school property and at school activities.

Prior Approval Required

Individuals or groups not affiliated with the District, who desire to distribute materials to the members of the school community, must first receive approval of such materials through the Superintendent/designee.

Students and staff members who desire to distribute materials to members of the school community must first receive approval from the building principal and when in doubt the Superintendent.

Types of Material Restrictions

Materials must be approved if they fall under one of the following categories:

1.	publications of services, special events, public meetings or other items of interest to students or parents/guardians;

2.	distribution of promotional materials of a commercial nature to students or parents/guardians;

3.	paid advertisements on District property, including but not limited to billboard advertisements;

4.	paid advertisements on or in school-sponsored publications, yearbooks, announcements and other school communications and/or

5.	products and materials donated by commercial enterprises for use in the classroom, as long as they serve an educational purpose and do not unduly promote any commercial activity or products.

1 of 3

McDonald Local School District, McDonald, Ohio

File: KJA

Manner and Mode of Distribution

The Superintendent/designee may approve the use of District time, personnel and resources in the distribution of materials if the materials are of an educational nature. The Superintendent will not, however, approve the use of District time, personnel or District resources for distribution if the materials are not of an educational nature and/or considered to be conducting business by soliciting participation, campaigning for membership or registering participants.

The building principals designate appropriate times, locations and means for which distribution of non-school-sponsored materials is appropriate. Determinations are made on a case-by-case basis.

Distribution with or without District involvement does not mean to imply sponsorship or support for that which the materials endorse. The District takes no responsibility for problems arising between the sponsoring individual or group and the student or staff member who accepts the materials.

Limitations on Content

Non-school literature is not distributed on District property if:

1.	the materials are obscene, vulgar or otherwise inappropriate for the age and maturity of the audience;

2.	the materials endorse actions endangering the health or safety of students;

3.	the distribution of such materials would violate the intellectual property rights, privacy rights, or other rights of another person;

4.	the materials contain defamatory statements about public figures or others;

5.	the materials advocate imminent lawless or disruptive action and are likely to incite or produce such action;

6.	the materials are hate literature or similar publications that scurrilously attack ethnic, religious or racial groups; contain content aimed at creating hostility and violence and the materials would materially and substantially interfere with school activities or the rights of others or

7.	there is reasonable cause to believe that distribution of the non-school literature would result in material and substantial interference with school activities or the rights of others.

2 of 3

McDonald Local School District, McDonald, Ohio

File: KJA

Failure to comply with this policy regarding distribution of non-school literature shall result in appropriate administrative action, including but not limited to confiscation of nonconforming materials and/or suspension of use of District facilities. Appropriate law enforcement officials may be called if a person refuses to comply with this policy or fails to leave the premises when asked.

[Adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

U.S. Const. Amend. I
ORC 3313.20; 3313.47; 3313.66; 3313.661

EDE, Computer/Online Services (Acceptable Use and Internet Safety) IGDB, Student Publications
IIBH, District Websites
KJ, Advertising in the Schools

McDonald Local School District, McDonald, Ohio

3 of 3

McDonald Local School District, McDonald, Ohio

File: KK

VISITORS TO THE SCHOOLS

The Board encourages parents and other citizens of the District to visit classrooms to observe the work of the schools and to learn what the schools are doing. Visits should be scheduled with the teacher, in advance, to avoid any unnecessary disruption to classroom instruction or activities.

To maintain the safety of students and staff and to ensure that no unauthorized persons enter buildings, all visitors must first report to the main office to receive authorization to visit. (Authorization is not needed for school programs, assemblies, graduations and athletic events.)

All participants and spectators of school programs, assemblies, graduations and athletic events are expected to abide by all applicable laws, local ordinances, Board policies and District and building procedures pertaining to public conduct on District property.

School principals and their designees are authorized to take appropriate action to prevent and remove, if necessary, unauthorized persons from entering District buildings, loitering on the grounds and/or creating disturbances anywhere on District property.

[Adoption date: May 9, 1985] [Re-adoption date: July 18, 2000]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 12, 2010]
[Re-adoption date: October 10, 2016]

LEGAL REF.:	ORC 3313.20(A)

CROSS REFS.: BG, Board-Staff Communications (Also GBD) KGB, Public Conduct on District Property
KI, Public Solicitations in the Schools

McDonald Local School District, McDonald, Ohio

File: KKA

RECRUITERS IN THE SCHOOLS

All recruiters, military, employment and educational, are treated uniformly in the conduct of on-campus student recruitment. Scheduling of recruiting visits to the District is announced to the student body in advance. Recruiters are afforded the opportunity to conduct meetings during the school day with those students who are interested.

All group meetings are scheduled through the principal’s office. Classroom teachers who schedule recruiters as a career awareness activity should coordinate these activities through the principal’s office.

In order to maintain the privacy of students, the Board prohibits the disclosure of any student list to any commercial organization that intends to use the list for commercial purposes. “Student list” is defined as Board-approved directory information. “Commercial organization” is defined as any entity that is a for-profit organization. “Commercial purpose” is defined as any activity that is an attempt to solicit business for profit.

Names and addresses of students in grades 10 through 12 must be released to a recruiting officer of the armed forces unless a parent or student (age 18 or older) submits a written request not to release the information.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

The Elementary and Secondary Education Act; 20 USC 1221 et seq. 20 USC 7908
Family Educational Rights and Privacy Act; 20 USC Section 1232g National Defense Authorization Act: 10 USC 503: (P.L. No. 107) ORC 149.41; 149.43
1347.01 et seq. 3317.031
3319.32; 3319.321 3321.12; 3321.13 3331.13

JO, Student Records JOA, Student Surveys
KBA, Public’s Right to Know

McDonald Local School District, McDonald, Ohio

File: KL

PUBLIC COMPLAINTS

Constructive criticism of the District is welcomed by the Board. Although no member of the community is denied the right to bring his/her complaints to the Board, he/she is referred to the proper administrative channels for solution before investigation or action by the Board. Exceptions may be made when the complaints concern Board actions or Board operations.

The Board believes that complaints and grievances are best handled and resolved as close to their origin as possible. The staff should be given the opportunity to consider the issues and attempt to resolve the problems prior to involvement by the Board. The proper channeling of complaints involving instruction, discipline or learning materials is employee, principal, the Superintendent and then the Board.

If a complaint that was presented to the Board and referred through the proper channels is resolved before it comes back to the Board, a report of the disposition of the matter is made to the Board and then placed in the official files.

The Board expects the staff to receive complaints courteously and to make a proper reply to the complainant.

Matters referred to the Superintendent and/or the Board must be in writing and are expected to be specific in terms of the action desired.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22 149.43

CROSS REFS.: KLB, Public Complaints About the Curriculum or Instructional Materials KLD, Public Complaints About District Personnel

McDonald Local School District, McDonald, Ohio

File: KLB

PUBLIC COMPLAINTS ABOUT THE CURRICULUM OR INSTRUCTIONAL MATERIALS

The Board recognizes the need and right of students to free access to many different types of books and materials. It also recognizes the right of the professional staff to select books and other materials supportive of the Board’s educational philosophy and goals.

Criticism of a book or other materials used in the District may be expected from time to time. In such instances, the following guidelines shall apply.

1.	If a parent requests that his/her own child not read a given book, the teacher and/or school administrator should resolve the issue, perhaps by arranging for use of alternative material meeting essentially the same instructional purpose.

2.	The Board does not permit any individual or group to exercise censorship over instructional materials and library collections, but it recognizes that, at times, a reevaluation of certain material may be desirable. Should an individual or group ask to have any book or other material withdrawn from school use, the following steps are taken.

A.	The person who objects to the book or other material is asked to sign a complaint on a standard form documenting his/her criticism.

B.	Following receipt of the formal complaint, the Superintendent provides for a reevaluation of the material in question. He/She arranges for the appointment of a review committee from among the faculty and community to consider the complaint.

C.	The Superintendent reviews the complaint and the committee’s reevaluation and renders a decision in the matter. Should the decision be unsatisfactory to the complainant, it may be appealed to the Board.

The Board assumes final responsibility for all books and instructional materials that it makes available to students, and it holds its professional staff accountable for their proper selections. The Board also recognizes rights of individual parents with respect to controversial materials used by their own children and provides for the reevaluation of materials in library collections upon formal request.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

1 of 2

File: KLB

LEGAL REFS.: ORC 121.22
3329.07; 3329.08; 3329.09

CROSS REFS.: IIA, Instructional Materials
IIAA, Textbook Selection and Adoption
IIAC, Library Materials Selection and Adoption INB, Teaching About Controversial Issues
KL, Public Complaints
KLD, Public Complaints About District Personnel

2 of 2

McDonald Local School District, McDonald, Ohio

File: KLB-E

CITIZEN’S REQUEST FOR RECONSIDERATION OF LIBRARY/CURRICULUM MATERIALS

Type of material (book, film, pamphlet, etc.) 	

Author 	

Title 	

Publisher (if known) 	

Request initiated by 	

Address 	

Telephone 	

Complainant represents: Self 	

Organization 	

Other 	

1. To what do you object? (Be specific, cite pages, frames) 	

2. What do you believe might be the result of reading or seeing this material? 	

3. For what age group do you recommend this material? 	

4. Is there anything good about this material? 	

5. Did you read or see the entire material? 	

What parts? 	

1 of 2

File: KLB-E

6. Are you aware of the judgment of this material by professional critics? 	

7. What do you believe is the theme of this material? 	

8. What would you like your school to do about this material? 	

[ ] Do not assign it to my child.

[ ] Withdraw it from all students as well as my child.

[ ] Restrict it to more mature students.

[ ] Send it back for reevaluation.

Signature of Complainant

2 of 2

McDonald Local School District, McDonald, Ohio

File: KLD

PUBLIC COMPLAINTS ABOUT DISTRICT PERSONNEL

Complaints about personnel are investigated fully and fairly. Before any such complaint is investigated, it must be submitted in writing and signed. Anonymous complaints are disregarded.

Whenever a complaint is made directly to the Board as a whole or to a Board member as an individual, it is referred to the school administration for study and possible solution.

The Superintendent develops, for approval by the Board, procedures that ensure prompt and fair attention to complaints against school personnel. The procedure requires that an employee who is the object of a complaint be informed promptly and be afforded the opportunity to present the facts as he/she sees them.

If it appears necessary, the administration, the person who made the complaint or the employee involved may request an audience with the Board in executive session. Statutory restrictions on executive sessions are observed. Any Board action on the matter is taken in public session.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 121.22 149.43

CROSS REFS.: BDC, Executive Sessions
BDDH, Public Participation at Board Meetings (Also KD) GBL, Personnel Records
KL, Public Complaints
KLB, Public Complaints About the Curriculum or Instructional Materials

CONTRACT REFS.:	Teachers’ Negotiated Agreement Classified Staff Negotiated Agreement

McDonald Local School District, McDonald, Ohio

File: KLD-P

PUBLIC COMPLAINTS ABOUT DISTRICT PERSONNEL

The following procedures are to ensure that a citizen’s complaint is given respectful attention and that the integrity of the educational program is upheld. “Complaint” in this procedure is restricted in meaning to that criticism of a particular employee by a citizen of the District that includes or implies a demand for action by District authorities. Other comments and suggestions are referred informally to appropriate personnel.

1.	If a complaint comes first to the person against whom it is directed, he/she listens and may try to resolve the difficulty by explaining the background and educational purpose involved. If the complaint remains unsatisfied, the employee refers the complainant to the building principal or other immediate supervisor to have his/her views considered further. Whether the complaint terminates with the individual staff member involved or seems likely to go further, the staff member immediately informs his/her supervisor of the complaint.

2.	If a complaint comes first to the principal or other supervisor of the person criticized, the principal or supervisor should make no commitments, admissions of guilt or threats. If the complaint involves a particular employee, the supervisor should suggest a conference between the complainant and the employee criticized and should inform that employee immediately of the complaint. If the complainant has already met with the employee criticized and remains unsatisfied, the supervisor should invite the complainant to file the complaint in writing.

3.	If a complaint comes first to any other school employee, that employee refers the complainant to the person criticized or to his/her immediate supervisor and immediately informs both.

4.	No further action on the complaint should be taken unless the complainant submits the complaint in writing.

5.	When a written complaint is received, the principal or other supervisor schedules a conference with the complainant, the person criticized and, if advisable, the department chairman or other personnel who, in the opinion of either the supervisor or the person criticized, could contribute to a resolution of the problem.

6.	If the complainant is not satisfied with the results of the conference above, he/she should then be referred to the Superintendent, who may handle the complaint personally or refer it to other personnel, as he/she may see fit.

1 of 2

File: KLD-P

7.	Should dissatisfaction remain after the above steps have been taken, the matter may be placed on the agenda for the next regularly scheduled Board meeting. The decision of the Board is communicated in writing to all interested persons.

(Re-approval date: November 16, 2009) (Approval date: October 10, 2016)

2 of 2

McDonald Local School District, McDonald, Ohio

File: KMA

RELATIONS WITH PARENT ORGANIZATIONS

The Board supports all organizations of parents whose objectives are to promote the educational experiences of District students. However, in using the name of the District or its schools and in organizing a group whose identity derives from a school(s) of the District, parent organizations share responsibility with the Board for the welfare of participating students.

Parent organizations desiring to use the name or offices of the District to organize students must obtain the approval of the Board as a prerequisite. Continued use of the school’s name, logo, mascot, etc., is contingent upon compliance with all applicable Board policies and procedures.

Principals and staff members need to work closely with the officers of all parent organizations to provide a sustained system of activities that increase and enhance the educational opportunities for students. The activities must be integrated and balanced in accordance with the total District educational program and District goals and objectives and must comply with all State and local laws and regulations.

Parent organizations meeting the charitable trust filing requirements must file with the Ohio Attorney General and submit to the Superintendent a certificate indicating that filing requirements have been met.

Parent organizations that wish to construct anything on school property must have the permission of the Board in advance of the construction project. The organization must provide the Board, in writing, proof of financial stability and that funds are available for the construction project.

Acceptance of donated equipment or materials may depend upon the compliance with, or experience related to, the Board’s policy of standardizing materials and equipment.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.17; 3313.20; 3313.36; 3313.47 OAC 109:1-1-02

AE, School District Goals and Objectives
KG, Community Use of School Premises (Equal Access) KGB, Public Conduct on District Property
KH, Public Gifts to the District
KI, Public Solicitations in the Schools KJ, Advertising in the Schools
KMB, Relations with Booster Organizations

McDonald Local School District, McDonald, Ohio

File: KMB

RELATIONS WITH BOOSTER ORGANIZATIONS

The Board recognizes that the endeavors and objectives of booster organizations can be a valuable means of stimulating interest and endorsement of the aims and achievements of the District. Care must be taken to avoid compromising or diluting the responsibility and authority of the Board.

Annually, booster organizations must submit to the Superintendent/designee their tentative goals, objectives, projects and/or activities along with their fundraising plans for the next school year and any changes made during the school year for review by the Board.

The Board retains final authority over all plans, projects and activities involving District students.

Booster organizations must abide by all District policies and rules as well as the following list.

1.	Booster organizations should not use the school’s tax ID number.

2.	Booster organizations should not accept checks made out to the school and vice versa.

3.	District officials should not have a leadership role in booster organizations.

4.	Fundraising activities should not occur on school premises or during school hours unless permission has been given by the Superintendent/designee.

5.	Documentation on ownership of property and fundraising activities is required.

6.	The use of the District name and emblems must be authorized.

7.	Booster organizations must submit their bylaws as well as quarterly reports on income, expenses and balance sheets to the Superintendent for review and approval.

8.	Booster organizations meeting the charitable trust filing requirements must file with the Ohio Attorney General and submit to the Superintendent a certificate indicating that filing requirements have been met.

Booster organizations must have permission from the Board prior to any construction of facilities. The organization must provide the Board, in writing, that funds are available to complete the project.

Acceptance of donated equipment or materials may depend upon the compliance with, or experience related to, the Board’s policy of standardizing materials and equipment.

1 of 2

File: KMB

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.20; 3313.47 OAC 109:1-1-02

IGDG, Student Activities Funds Management
KG, Community Use of School Premises (Equal Access) KGB, Public Conduct on District Property
KH, Public Gifts to the District
KI, Public Solicitations in the Schools KK, Visitors to the Schools
KMA, Relations with Parent Organizations

2 of 2

McDonald Local School District, McDonald, Ohio

SECTION L: EDUCATION AGENCY RELATIONS

_____________________________________________________________________________

LA	Education Agency Relations Goals

LB	Relations with Other Schools and Educational Institutions LBB                          Cooperative Educational Programs

LEA	Student Teaching and Internships LEB	Educational Options (Also IGCD) LEC	College Credit Plus (Also IGCH)

McDonald Local School District, McDonald, Ohio

File: LA

EDUCATION AGENCY RELATIONS GOALS

The Board cooperates with other districts and with other local, state and regional agencies and organizations in the solution of educational problems of common concern. This cooperation extends but is not limited to such areas as research, exchange of information and data, coordination of curriculum, coordination of school calendars and activities and construction of facilities that might be efficiently used on a cooperative basis. To serve a broader area, the District may consider other activities.

In carrying out this policy, the Superintendent may include in his/her recommendations to the Board an evaluation of the desirability and feasibility of cooperation with other agencies in endeavors that could benefit the District.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3313.20; 3313.47 OAC 3301-35-07

McDonald Local School District, McDonald, Ohio

File: LB

RELATIONS WITH OTHER SCHOOLS AND EDUCATIONAL INSTITUTIONS

The Board cooperates with other districts and institutions of higher learning for such purposes as:

1.	seeking solutions to educational problems of common concern;

2.	offering supporting services of high quality to our students;

3.	acquiring federal and state grants and

4.	promoting local school system involvement in regional and state decision making.

This cooperation may extend to research, providing transportation for children to special schools and hospitals, coordination of curriculum, exchange of information and data, construction of facilities which may be effectively used on a cooperative basis, sharing of curricular offerings, cooperative purchasing and the coordination of school calendars and activities. This cooperation may also extend to charter schools.

Before joining in any cooperative effort and to serve the best interests of the students, the Superintendent investigates and suggests cooperative ventures and provides the Board with supportive documentation prior to the time the Board is asked to act.

Community/Charter School

The Board considers applications for community/charter schools only if the applicant’s proposal contains detailed information addressing all the provisions contained in Chapter 3314 of the Ohio Revised Code. Applications are available in the central office.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.: ORC 3311.19
3313.6010; 3313.841 3314.03; 3314.05; 3314.07 3315.09; 3315.091 3323.09

McDonald Local School District, McDonald, Ohio

File: LBB

COOPERATIVE EDUCATIONAL PROGRAMS

State law permits the establishment of joint vocational school districts to provide career-technical programs for students from participating districts. The District participates in programs conducted under the auspices of the Trumbull County Joint Vocational School District (JVSD).

A board of education composed of representatives appointed by the boards of education of the participating districts governs the JVSD. The term of office for each member of the JVSD board of education is three years. Members are appointed to the JVSD board by participating districts in accordance with the JVSD plan. A member will not be appointed to the JVSD board unless he/she meets the qualifications set forth by State law.

The Board also participates in various programs of the Trumbull County Educational Service Center, which assists this District in providing special services to the students enrolled in our schools.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: March 8, 2016]
[Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]

LEGAL REFS.: Ohio Const. Art. VI, Section 2 ORC 3311.19; 3311.191
3313.841; 3313.843 3315.09
3323.09

McDonald Local School District, McDonald, Ohio

File: LEA

STUDENT TEACHING AND INTERNSHIPS

The Board recognizes the contributions student teachers and/or interns can make to the District and its responsibility to ensure high-quality teacher training. Therefore, the Board authorizes the Superintendent/designee to arrange for the annual supervision and training of student teachers and interns.

The importance of the teacher training function to the future of education and the need to ensure high-quality performance in our schools require student teachers to be placed with experienced teachers of demonstrated competence. While no staff members are required to supervise student teachers, it is expected that interested teachers volunteer for such duties.

The teacher training institutions should provide liaison personnel who discuss with the building principal and supervising teacher the broad objectives that the institution believes should be pursued. Liaison personnel, subject to all school visitor rules and procedures, are free to visit the classrooms to observe the student teacher at work.

It is expected that the teacher training institution arranges the schedule of the student teacher to provide sufficient time in the classroom in order that continuity of experience for the student teacher and the District students is ensured.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REF.:

Fair Credit Reporting Act; 15 USC 1681 et seq. ORC 109.57; 109.572
2953.32 3319.39 Chapter 2944
OAC 3301-83-06

GBQ, Criminal Records Check

McDonald Local School District, McDonald, Ohio

File: LEB (Also IGCD)

EDUCATIONAL OPTIONS

The Board recognizes that an effective educational program is one that provides opportunities for students to learn both within the classroom and, for specific reasons, beyond the traditional classroom and school day. These expanded opportunities are viewed as educational options to supplement the regular school program.

The intent of educational options is to allow educators, other professionals, parents and others to work together to provide opportunities for students to learn in an independent or individual setting and to study or work with recognized experts in specific fields. Educational options are seen as additional curricular opportunities to improve, expand and enrich student learning experiences and perspectives.

Independent study, distance learning, tutoring, educational travel, mentoring and study abroad programs are representative of experiences which the Board views as educational options supplementing the regular school program.

Fees are established for educational options as needed. Participating students are expected to pay fees upon beginning educational options.

The Superintendent develops procedures when the educational options are initiated. Each program option developed is presented to the Board for adoption; its procedures are presented for approval.

[Adoption date: November 16, 2009] [Re-adoption date: October 10, 2016]

LEGAL REFS.:

CROSS REFS.:

OAC 3301-35-01(B)(6); 3301-35-06

IGBM, Credit Flexibility IGCB, Experimental Programs
IGCH, College Credit Plus (Also LEC) IKE, Promotion and Retention of Students IKF, Graduation Requirements
JN, Student Fees, Fines and Charges

McDonald Local School District, McDonald, Ohio

File: LEB-P (Also IGCD-P)

EDUCATIONAL OPTIONS

When initiated, educational options must adhere to the following criteria.

1.	The parent(s) must provide written approval for students under 18 years of age to participate. A copy of the written approval must be retained in the school files. Students 18 years of age or older must submit a written request to participate. This request is kept on file.

2.	An instructional plan that contains written measurable objectives must be submitted to, and approved by, the Superintendent. Instructional objectives must align with the District’s curriculum requirements.

3.	The instructional plan includes an outline specifying major instructional activities and identifying materials, resources, facilities and equipment needed to achieve instructional objectives.

4.	Promotion and retention decisions for students, kindergarten through eighth grade, participating in an optional instructional plan are based on student performance relative to the objectives of the option.

5.	The instructional plan includes a written plan for the evaluation of student performance.

6.	In tutorial and independent study programs, a certificated/licensed teacher provides both the instruction and evaluation of students. In all other cases, a certificated/licensed teacher provides only the evaluation of student progress.

7.     The written instructional plan includes a time for the evaluation of the educational option. Continuance of the option is determined by the results of evaluation.

(Approval date: November 16, 2009) (Re-approval date: October 10, 2016)

McDonald Local School District, McDonald, Ohio

File: LEC (Also IGCH)

COLLEGE CREDIT PLUS

State law provides for student participation in the College Credit Plus (CCP) program for the purposes of promoting rigorous academic pursuits and exposing students to options beyond the high school classroom. Therefore, eligible 7th through 12th grade students may enroll at any public college/university and any participating nonpublic college/university on a full- or part-time basis and complete nonsectarian, nonremedial courses for transcripted high school and/or college credit.

The Board directs the Superintendent/designee to develop and establish the necessary administrative guidelines to ensure that the CCP program is operating in accordance with state requirements.

[Adoption date: May 9, 1985]
[Re-adoption date: November 16, 2009] [Re-adoption date: July 18, 2011]
[Re-adoption date: March 8, 2016] [Re-adoption date: October 10, 2016] [Re-adoption date: April 26, 2017]
[Re-adoption date: November 20, 2017]

LEGAL REFS.:

CROSS REFS.:

ORC 3313.5314 Chapter 3365
OAC 3333-1-65 through 3333-1-65-11 3301-83-01(C)

IGBM, Credit Flexibility
IGCD, Educational Options (Also LEB)

McDonald Local School District, McDonald, Ohio

File: LEC-P (Also IGCH-P)

COLLEGE CREDIT PLUS

District Obligations

The District is required to notify all 6th through 11th grade students and their parents about the College Credit Plus (CCP) program through multiple, easily accessible resources by February 1 of each school year. The notice includes all information required by State law. The District promotes the CCP program on the District website, including details of current agreements with partnering colleges.

Students and/or parent(s) are required to submit written notice of intent to participate to the principal by April 1 of the year in which the student wishes to enroll and may submit written notice as early as February 15. Failure to inform the principal of intent to participate by the April 1 deadline shall result in the student having to secure written permission from the principal in order to participate in the program. If the principal denies a student’s request for written permission, the student may appeal to the Superintendent. The Superintendent’s decision is final.

The District holds an annual informational session between October 1 and February 15 to which partnering colleges located within 30 miles of the school (or the closest college if none are located within 30 miles) are invited. The informational session includes information on benefits and consequences of participation in CCP, and outlines any changes or additions to program requirements.

The District is required to provide counseling services to students prior to their participation in the program. Counseling services include but are not limited to:

1.	program eligibility;

2.	any necessary financial arrangements for tuition, textbooks and fees;

3.	process of granting academic credits;

4.	criteria for any transportation aid;

5.	available support services;

6.	scheduling;

7.	the effect of the grade attained in the course being included in the student’s grade-point average, if applicable;

8.	consequences of failing or not completing a course under the program, including the effect on the student’s ability to complete District graduation requirements;

1 of 5

McDonald Local School District, McDonald, Ohio

File: LEC-P (Also IGCH-P)

9.	benefits to the student of successfully completing a course under the program, including the ability to reduce the overall cost of, and the amount of time required for, a college education;

10.	academic and social responsibilities of students and parents relative to this program;

11.	information about and encouraging the use of college counseling services and

12.	the standard program information packet developed by the Ohio Board of Regents.

The District develops both a 15-credit hour and a 30-credit hour model course pathway for courses offered under CCP in consultation with a partnering college. Each pathway must include courses, which once completed, apply to at least one degree or professional certification offered at the college. The pathways may be organized by desired major or career path, or may include various core courses required for a degree or professional certification by the college. The pathways are published among the school’s official list of course offerings for participant selection. No participant is required to enroll only in courses included in a model pathway.

The District implements a policy for awarding grades and calculating class standing for CCP courses that is equivalent to the school’s policy for other advanced standing programs or District-designated honors courses. Any grade weighting or class standing enhancements applicable to advanced standing programs or District-designated honors courses are similarly applied to CCP courses.

Student Enrollment

To participate in CCP, a student must apply to, and be accepted by, a participating college in accordance with the college’s established procedures for admission. The student also must meet the college’s and relevant academic program’s established standards for admission, enrollment and course placement, including any course specific capacity limits. The student and his/her parent also must sign a form acknowledging receipt of the required counseling and understanding of their responsibilities under the program.

The student may opt to receive college credit only or both college and high school credit. The student must designate his/her choice at the time of enrollment.

If a student completes a college course, the Board shall award him/her appropriate credit toward high school graduation if, at the time of enrollment, he/she elects to receive credit for courses toward fulfilling the graduation requirements.

High school credit awarded for courses successfully completed counts toward graduation requirements and subject area requirements.

1.	The Board awards comparable credit for the course/courses completed at the college.

2 of 5

McDonald Local School District, McDonald, Ohio

File: LEC-P (Also IGCH-P)

2.	If no comparable course is offered, the Board grants an appropriate number of elective credits.

3.	Any disputes between the student and the Board regarding high school credits granted for a course may be appealed by the student to the Ohio Department of Education (ODE). ODE’s decision on these matters is final.

4.	The student’s records must show evidence of successful completion of each course and the high school credits awarded. The record must indicate that the credits were earned as a participant in CCP, and include the name of the college at which the credits were earned. The grades and credits for courses completed during summer term must be included on the student’s high school transcript in the fall for that school year.

5.	Credits earned through CCP are included in the student’s grade-point average. College credits count as the equivalent District grade. If the District has a weighted grading system CCP courses are treated in the same way as other advanced standing program or honors course.

High School/College Enrollment

1.	A student who enrolls in CCP for the first time in:

A.	grades 7, 8 or 9 may receive credit toward high school graduation for up to the equivalent of four academic school years.

B.	10th grade may receive credit toward high school graduation for up to the equivalent of three academic school years.

C.	11th grade may receive credit toward high school graduation for up to the equivalent of two academic school years.

D.	12th grade may receive credit for up to the equivalent of one academic school year.

2.	Proportionate reductions are made for any student who enrolls in the program during the course of a school year.

3.	For the purpose of this program, an academic year begins with the summer term. The maximum number of credits that may be earned during the academic year is the total of the high school courses and college courses. The total may not exceed 30 college credit hours per academic year.

4.	College courses for which three semester hours are earned are awarded one credit toward high school graduation credit. Fractional credits are awarded proportionally.

3 of 5

McDonald Local School District, McDonald, Ohio

File: LEC-P (Also IGCH-P)

Student Eligibility

Students wishing to participate in CCP must meet all statutory eligibility requirements. To be eligible, students must be considered remediation-free on one of the Ohio Revised Code 3345.061(F) assessments. A student scoring within one standard error of measurement below the remediation-free threshold on one of the assessments is considered to have met this eligibility requirement if he/she either has a cumulative high school grade point average of at least 3.0 or receives a recommendation from a school counselor, principal or career-technical program advisor.

Summer Term Eligibility

A student who is scheduled or anticipated to graduate from high school may not participate in CCP for any term beginning after the student’s scheduled or anticipated graduation date or in any course offered at a college during a summer term that begins during the student’s last quarter of high school.

Financial Responsibilities

1.	If a student elects to enroll for college credit only (Option A), the student is responsible for all costs associated with the course.

2.	If a student elects to enroll for the combination high school/college credit (Option B), the District is responsible for all costs associated with the course at a public college/ university. Students participating in CCP under Option B at a private college may be charged tuition and/or fees unless they are economically disadvantaged.

3.	If a student fails a CCP course, the student or parent(s) may be responsible for all costs associated with the course. The District may not seek reimbursement from a student who fails a course if he/she is economically disadvantaged, unless the student has been expelled.

4.	Students enrolled for the combination of high school/college credit are not eligible for financial aid from the college.

5.	Upon parental application and determination of need an eligible student, as defined by State law, enrolling for the combination of high school and college credit in the program may receive full or partial reimbursement for the necessary costs of transportation between the secondary school that he/she attends and the college/ university in which he/she is enrolled.

4 of 5

McDonald Local School District, McDonald, Ohio

File: LEC-P (Also IGCH-P)

Other Considerations

1.	A student enrolled in the program follows the District attendance policy, as well as the District code of conduct, for curricular and extracurricular activities. These policies and codes are applicable during the time the student is attending high school and is on school property for any class or activity.

2.	If a student is expelled from the District, the Board will deny high school credit for college courses taken during the period of the student’s expulsion.

The Superintendent must send written notice of a student’s expulsion to the college where the student is taking courses to receive high school credit. The notice must state the date the expulsion is scheduled to expire and whether the Board has denied high school credit for postsecondary education courses taken during the expulsion. If the expulsion period is extended, the Superintendent must notify the college of the extension. The college may withdraw its acceptance of a student who has been expelled. Unless otherwise authorized by State law, the expelled student is ineligible to enroll in a college under CCP for subsequent college terms during the expulsion period.

3.	The student enrolled in this program must recognize that the master schedule is not altered or adjusted in order to permit enrollment. Adjustments to individual schedules may be made by the school administration.

4.	The District will not deny students the opportunity to participate in extracurricular activities because of their participation in CCP. The District adheres to the Ohio High School Athletic Association for eligibility to participate in athletics. In order to be eligible, the student must have passed five courses that count toward graduation during the prior grading period. The five courses may be a combination of high school and college courses. Students also must meet any additional District eligibility requirements.

(Approval date: May 9, 1985)
(Re-approval date: November 16, 2009) (Re-approval date: July 18, 2011)
(Re-approval date: March 8, 2016) (Re-approval date: October 10, 2016) (Re-approval date: April 26, 2017)
(Re-approval date: November 20, 2017)

McDonald Local School District, McDonald, Ohio

5 of 5

McDonald Local School District, McDonald, Ohio